According to the audit report by Mr. Sercer, most individuals on the payment plan overpaid their interest by $800. Now that the County is aware of this error, it would seem that they would be required to send refund checks to the individuals who paid too much in interest.

It doesn’t appear that this has happened. The information about who overpaid is not in the report. It would be part of the details of the audit. These details have not been made available because they have not be requested from Mr. Sercer. The Commissioners, who ordered the audit, are hesitant to request the audit details because they feel that the Attorney General’s office may conduct an investigation and the release of the audit details would compromise the investigation.

On the other hand, the county has something of an obligation to quickly give people their money back if they were charged interest they did not owe. Even if this isn’t a legal statute it is surely an ethical requirement. In some situations, it might just be a matter of taking the overpaid interest and applying it to any outstanding tax bill for current years, but in others it may be a matter of issuing someone an $800 check.

Without the audit details, it is impossible to know who needs a refund, but there are some complicated scenarios that may to arise.

First, if someone has overpaid in the past, how is that money applied to other delinquent taxes? It would seem that their interest would need to be recalculated to keep from penalizing them for money they had been incorrectly charged.

Second, if someone is owed money due to an incorrect calculation by the county, they may be entitled to receive interest on that money. Federal taxes have a provision where the IRS can owe tax payers interest in certain situations and their may be a similar state laws.

The third scenario that may complicate things for the county involves a tax payer who has overpaid on the payment plan, but currently has property in the process of being prepared for sale for other unpaid taxes. If they have money owed them by the county and the property is sold, what happens to the extra money? If the amount was more than what they owed (unlikely), then the county would be in the position of foreclosing on someone who had paid all their taxes.  If it is for less, then the county would be in the postion of foreclosing on someone without telling them how much they actually owed.

Now it is impossible to say if anyone is in any of these situations or not. At this point, Mr. Sercer and his firm are the only ones who have the information, but it seems like it would be in the best interest of the county to make  the details public before that tax sale. Otherwise there is a chance that it will put the county into a very tricky position.

County Landfill

There was some discussion about the issues with people dumping the wrong materials at the landfill with roll off loads. The problem is that the workers can’t really see the entire load until it gets dumped. Construction and demolition waste is charged at a lower rate and is handled differently, but if regular trash gets dumped in the C&D pile it becomes a big problem to deal with.

The commissioners discussed making all rolloffs pay the trash price. They also talked about making rolloffs go to Arcadia.  Marty is going to call the state and see what options exist. He questioned why they can accept furniture and fiberglass boats as C&D, but not clothes.

Gas Usage

Gas usage for January through November has been 127,443 gallons. Last year it was 185,807 gallons at this point. Even though the average cost has gone from $2.497 in 2010 to $3.365 in 2011, the county has spent $35,190.51 at this point

Radios

There was some talk about trying to work with the city to buy radios at the same time. Keith Jeffreys said the county has been trying to coordinate with the city to get better purchasing power.

There was some discussion about how to make sure that the radios are compatible between the city and the county. There is a requirement to switch to a new type of radio that uses a narrow band spectrum, but the new radios and the old radios are not compatible. Because of this the county and the city need to make the transition at the same time.

The county pays $50,000 per year from the 911 funds for the city to handle dispatch for the county.

Budget Hearing

The commissioners scheduled a budget hearing December 30th at 10am. This may involve making minor changes to the budget to balance between accounts that might be slightly overbudget with those that are underbudget.

Fence Viewing

The commissioners passed a motion that the fence they viewed was not sufficient to keep cattle in and that both land owners on either side should share the cost of putting in a new fence.

Sewer District

The engineer had a few issues that needed to be discussed and decided on. There are two and possibly three grinder pumps at the lake that are installed too high for the home owner to connect to them. The engineer said that in those cases the grinder pump was placed where the homeowner or their representative specified to put it. They previously lowered Leon Culvertson’s in the past, but it cost $1,000. Some of the remaining ones are likely to cost $1,800.

The engineer feels that the contractor did what they were supposed to do based on the plan and what the homeowner specified. He said the commissioners need to decide if the cost is to be absorbed into the project or if it needs to be billed to the homeowner. He said that every additional $1,000 spent will cost about 2.8 cents per homeowner per month.

Commissioner Warren asked if it was the engineer’s responsibility to know where the sewer line came out. The engineer pointed out that there wasn’t a way for him to know where every sewer pipe comes out of every house. Commissioner Endicott said that if they knew where the holding tank was, why couldn’t that be used to determine how deep the grinder pump should be placed. The engineer pointed out that some of these were buried up to 5 feet deep.

Part of the problem is that some of the homeowner’s plumbers recommended specific places to put the grinder pump saying that it would work and after it was dug, they found out that it wouldn’t.

The sewer bill is estimated to be around $37.00 per month which is less than what had originally been projected.

The houses where there is a problem, some of the sewer lines coming out of the house are lower than where they need to go into the grinder pumps. A homeowner mentioned that since the engineer and contractor observer approved the location of the ginder pumps it seems like it should be their responsibility to move them. The engineer pointed out that when you start building things underground there is always going to be a risk associated with things that you can’t see until you dig.

The Commissioner’s decided to go ahead and do what needs to be done to make it operable and charge it to the project.

There were some questions about how to handle the short term financing of the overages and asked if the county could front the additional cost for 3 to 6 months until the longer term finances come into place. It was estimated that this would be $50,000 to $75,000. This would keep the county from needing to issue temporary bonds which would incur a cost.

There are some individuals who are refusing to connect. The holding tanks can’t be demolished until they are connected. Terri Johnson said that if they still refuse to connect after a certain date, it may be a matter of using police power to force the connection.

The engineer said that in at least once situation, the cost of hooking up is going to be very expensive so the county may need to front that money. The engineer said that a few homeowners appear that they are going to fight hooking up to the sewer until they are forced. The engineer doesn’t want to tie up the construction workers if they can’t finish demolishing the tanks.

Commissioners discussed a budget report. There will be a budget hearing at the December 30th commission meeting.

The audit performed by Mr. Sercer cost Bourbon County $8,150. This was the audit that resulted in his report we published in October.

Ron Center came to talk to the commissioners about roll off containers at the dump. Someone came in with a roll off container and the whole thing was full of trash. He had put the load down as C&D which is a lower rate. He said people are dumping things at the lower rate knowing that it needs to be at the higher rate.  He said that the county isn’t breaking even at the dump. He said March was the only month where they weren’t in the red.

He also talked about how they need some type of loader out at the dump. He is concerned that the land field money was used to buy a skid loader years ago and it was never used at the landfill.

The commissioners talked about the need to raise prices at the landfill, but were concerned that if the prices are too high, people will just dump trash in the ditches.

A citizen came in to point out that there aren’t many places in town where you can get rid of used oil.

Ron Grey and several members of the sheriff office came in. Sheriff asked to go into executive session for 10 minutes to discuss non-elected personel matters.

The Susan Quick (Bourbon County Treasurer) said the the court fees have been set for the sale at $250 per parcel. There isn’t a tax sale date yet. Mr. Meara said he can’t set a date yet.

A tax payer came in to pay his taxes on the second. He paid for 2006 and 2007 before the paperwork had been filed in court. The Treasurer was asking if he needed to pay all of the remaining taxes including the $250 court fee or if the individual can partially redeem their property by paying the 2006 and 2007 taxes.

Mr. Endicott said that all of the properties need to be treated the same. The Treasurer was fine with that, but wanted to make sure the decision came from the Commissioners.

She asked the Commissioners if Mr. Meara could give them a date for the sale so she can tell people when it will occur.

John Scott asked if it had been determined whether the grinder pumps had a 2 or 5 year warranty. Chairman Endicott said that it was 5 years even though the instruction manual states it is only a 2 year warranty.

The Commissioners left at 10:45 to do a fence viewing in Franklin TWP. The Commissioners will declare which part of the fence needs to be maintained by which land owner.

Below are two lists of property owners from 2008 and 2009 who had unpaid taxes (at the time this report was run) but were not properly published in the paper. Since the bid off process was not started, the county has never begun the redemption period so the properties will not be able to go to auction until the redemption period has expired from the date that the properties are published in the paper. As Mr. Meara has pointed out, given the interest rate, there would be no economic benefit to delay payment on these taxes.

Since the point in time that this list was created from the computer system, several individuals have come in and paid their taxes. Others may do so before the list is actually published in the paper. Those properties will not be listed when the publication does occur, so it should be expected that whatever is eventually published would only be a subset of the names listed here.

These two lists are fro 2007 taxes that should have been published in 2008 and 2008 taxes that should have been published in 2009.  Mr. Meara has a similar list of properties that were not published when they should have been in 2007 for 2006 taxes. In last weeks meeting he said there were 17 to 25 names on that list.  The clerks office said that Mr. Meara has another list from 2007 taxes that should have been published in 2008, however he did not mention those numbers at the commissioner’s meeting unless they were included in the 17 to 25 count.

2008

• Adams, Keshon
• Allen Contracting Co
• Auxier, David
• Bolling, Austin W
• Bower, Jason D x 2
• Bowman, Jonathan Dru & Cynthia
• Church, Carla D
• Cook, Kenneth D FS lot ($224.99)
• Delaney, Ronald L
• Derr, Jake
• Fleeman, Carl Wayne
• Foss, Earl x 2
• Foster, Libby x 2
• Harvest Ministries x 2
• Hemphill, Bruce E
• Home Solutions Partners x 2
• Kline Products of KS Inc
• Linker, Raymond C
• Loly, Elva
• May, Frances I
• McGinnis, Bonnie FS07367
• McPherson, August
• Meeks, Justin x 2
• Paulk, George
• Pulliam, Frank D
• Quick, Rodger M
• Quick, Thomas D
• Reed, Larry
• Robison, Charles W
• Schaub, Troy J x 2
• Sharp, Ruth P
• Tinsley, Mike x 2
• Weddle, Marvin A
• White, Vance & Christine
• Wilson, Clint A

2009