Bourbon County Commission Meeting Agenda – August 31, 2026, 5:30 PM

Agenda Package – Full PDF

• I. Call Meeting to Order (Page 1)
• II. Pledge of Allegiance (Page 1)
• III. Introductions (Page 1)
• IV. Approval of Account Payable $135,585.00 (Page 1)
• V. Approval of Meeting Minutes of 08-17-2026 (Page 1)
• VI. Approval of Meeting Minutes from 08-24-2026 (Page 1)
• VII. Department Updates (Page 1)
  • a. Treasurer Jennifer Hawkins
• VIII. Review resolutions setting meeting rules – Motley (Page 1)
• IX. Budget Discussion – Matt Lawn (Page 1)
• X. Verizon Contract Extension – Motley (Page 1)
• XI. S & P Rating Discussion – Motley (Page 1)
• XII. Asbestos Testing Discussion – Motley (Page 1)
• XIII. Appraiser Hiring and Compliance Letter – Motley (Page 1)
• XIV. Healthcare Sales Tax Review Committee – Gentry & Nichols (Page 1)
• XV. District Meeting Discussion – Milburn (Page 1)
• XVI. Public Works Restructuring – Milburn & Beerbower (Page 1)
• XVII. Opioid Grant Program – Milburn (Page 1)
• XVIII. HR Contract/Sourcing Discussion – Allen (Page 1)
• XIX. District Court Relocation to 108 W 2nd St – Beerbower (Page 2)
• XX. Commissioner Comments (Page 2)
• XXI. Build Future Agenda (Page 2)
• XXII. Adjournment (Page 2)

Detailed Information Packet Summary

1. Meeting Minutes – August 17, 2026 (Pages 3–10)

• Attendance & Logistics: Meeting called to order by Chair Samuel Tran (District 1) at 5:30 PM. Present: Commissioner David Beerbower (District 2), Commissioner Joe Allen (District 3), Commissioner Gregg Motley (District 4), Commissioner Mika Milburn (District 5), County Counselor Bob Johnson, Deputy County Clerk Michael Hoyt. Citizens attending: Anne Dare, Bonnie Smith, Beverly Simpson, Clayton Watson, Clint Walker, Rachel Walker, Jean Tucker, Don Tucker, Jason Silvers, Josh Jones, Marlon Merida, Phil Pavey, Nick Graham, Teri Hulsey. (Page 3)
• Agenda Modifications: Agenda amended to add a Public Works Director update (Item XI.d) and Deputy Clerk update (Item XI.e). Motion to approve the amended agenda made by Chair Tran, seconded by Motley. Motion carried unanimously. (Page 3)
• Approval of Minutes 08.10.26: Commissioner Tran requested the full text of a resignation statement be included rather than an excerpt. Minutes tabled pending a corrected version. Motion to table made by Chair Tran, seconded by Commissioner Milburn. Motion carried 4-1, Beerbower voting no. (Page 4)
• Approval of Accounts Payable 08.14.26 – $129,800.18: Commissioner Milburn raised a question regarding an MSB Law invoice for $3,485.21 described as “review, analysis of contracts, and opinion letter,” noting no opinion letter had been produced. Commissioner Motley explained the review was stopped before completion. Motion to approve Accounts Payable for August 14, 2026, in the amount of $129,800.18 made by Chair Tran, seconded by Commissioner Allen. Motion carried 4-1, Milburn voting no. (Page 4)
• July Financials: Presented with no substantive discussion. Motion to approve made by Commissioner Motley, seconded by Commissioner Allen. Motion carried unanimously. (Page 4)
• Public Comments: Two public comment cards submitted. Michael Hoyt reported on a Southeast Kansas Area Agency on Aging board meeting — the region received $1.7 million in funding to clear a wait list of over 300 individuals seeking meal delivery services, the highest allocation in Kansas across the nine-county service area. Mr. Jones (District 3 constituent) called upon Chair Tran to step down from the chairmanship. (Page 5)
• Budget Discussion – Matt Lawn (Baker Tilly): Budget Consultant Matt Lawn presented preliminary fund balance projections for the 2027 budget cycle. All funds show projected deficits under a flat mill levy. The Employee Benefit Fund faces a projected $244,000 increase driven by an estimated 18–20% health insurance premium increase from Blue Cross. County contribution is $1,700/month per employee for employee-plus plans, $925/month for employee-only. Commissioner Milburn raised possibility of holding mill levy revenues at revenue neutral (R&R). The Ambulance Fund was described as performing better than projected; year-to-date collections tracking ahead of prior year toward a $900,000 revenue estimate. The commission agreed to cancel the tentative Wednesday budget work session and consolidate all budget discussion into the next Monday regular meeting. (Page 5)
• Department Updates: (Pages 6–8)
  • a. EMS Update – Hulsey: EMS Director Teri Hulsey reported year-to-date receipts are $59,865.22 ahead of same period last year, attributable to restoration of hospital transfer services. She presented three scheduling scenarios (24/48, 48/96, hybrid). She requested authorization to hire a sixth full-time paramedic with 30+ years of experience. Motion to authorize hire made by Commissioner Motley, seconded by Commissioner Allen. Motion carried 4-1, Tran voting no. (Page 6)
  • b. TUSA – Sheriff: Sheriff Martin introduced Dean Hart of TUSA Consulting, who presented findings from a public safety radio infrastructure needs assessment. The current DMR (Motorola Turbo) system lacks preventative maintenance, adequate site grounding, generator backup, and remote monitoring; one site was found completely off-air. The recommended Solution 3 is a county-owned, 5-site P25 simulcast trunked system with dedicated microwave connectivity — estimated infrastructure cost ~$14.5 million, plus ~$2.5 million for subscriber radios and ~$6.3 million in maintenance over 20 years. No action taken; commission requested additional cost modeling including phased payment schedule and TUSA project management fees. (Page 6)
  • c. KHP Truck Route – Sheriff: Sheriff Martin introduced KHP Trooper Boyles regarding complaints about heavy truck traffic using county roads to bypass K-7 Highway construction closures on Birch Street. Commission discussed possibility of posting “No Through Trucks” signage; agreed to gather traffic count data first. No action taken. (Page 7)
  • d. Public Works Director Update: Director Kenny Allen presented five quotes for a backhoe from Foley Equipment (CAT dealer). A new machine qualifies for a Sourcewell governmental pre-bid discount of ~$45,000, bringing the effective price to ~$173,000–$179,000 with a comprehensive 60-month/5,000-hour warranty. Director Allen expressed preference for the new unit. Commission agreed to review quotes and take action at the next meeting. (Page 7)
  • e. Deputy Clerk Update: Deputy Clerk Michael Hoyt briefed the commission on urgent operational needs due to staff turnover. General election ballot must be certified by the Secretary of State by September 14; Clear Ballot, the county’s established vendor, can accommodate at a cost of ~$8,400. Accounts Payable clerk position is currently vacant. Training and state certification on the ELVIS voter registration system and CIC financial system needed. Chair Tran asked Hoyt to contact the Secretary of State’s office regarding relief from election deadlines. (Pages 7–8)
• Old Business: (Page 8)
  • Allocation of Space – Tabled.
  • Policy & Procedure Discussion (Beerbower) – Tabled to September.
  • HR Contract Discussion – Commission discussed the lapsed HR consulting contract continuing month-to-month. Commissioners Allen and Beerbower indicated they had been contacted by a local individual interested in offering HR services. Commission agreed to place the item on the first meeting agenda following Labor Day; current contractor will continue billing during interim period.
  • Speed Limit Discussion (Sheriff) – Addressed under Item XI.c. No separate action.
• New Business – Vice Chairman Resignation & Leadership Election: Commissioner Beerbower formally resigned as Vice Chairman, citing a belief that leadership positions should rotate. Chair Tran acknowledged the statement and declined to step down, noting approximately four months remaining in his term. Commissioner Motley moved to vacate the chairmanship and hold an election for both chair and vice chair, seconded by Commissioner Allen. Motion carried 3-2, Tran and Milburn voting no. Election of Chair: Commissioner Allen nominated Commissioner Gregg Motley. Motion to elect Motley as Chair made by Commissioner Allen, seconded by Beerbower. Carried 3-2, Tran and Milburn voting no. Election of Vice Chair: Commissioner Motley nominated Commissioner Joe Allen. Motion to elect Allen as Vice Chair made by Commissioner Motley, seconded by Beerbower. Carried unanimously. (Pages 8–9)
• Election Results – Resolution 27-26: Following the leadership election, the commission adopted Resolution 27-26 certifying the results of the primary election canvass conducted earlier in the day. Motion by Chairman Motley, seconded by Vice Chairman Allen. Motion carried; Commissioner Milburn abstained. Result: 4 Yes, 1 abstention. (Page 9)
• Other New Business Items Tabled: SEKRPC Update (Motley) – Tabled. Appraiser Candidates (Beerbower) – Tabled to next available meeting. (Page 9)
• Future Agenda Topics & Adjournment: Remainder of agenda tabled to next available meeting. No Commission Comments. Motion to adjourn made by Commissioner Motley, seconded by Commissioner Allen. Motion carried unanimously. Meeting adjourned at 9:06 PM. (Page 10)

2. Commissioner Beerbower Vice Chairman Resignation Statement (Pages 11–12)

The full text of Commissioner David Beerbower’s resignation statement is included in the packet. Key themes included:

• He resigned his position as Vice Chairman of the Bourbon County Commission, stating that leadership positions of chairman and vice-chairman have become “confused with command and control, rather than one of guidance and leadership.” (Page 11)
• He cited principles from books including Extreme Ownership and Team of Teams (General McChrystal), stating that authority rests with the commission acting collectively, and that “the commission is not anyone’s team — it belongs to the citizens of Bourbon County.” (Page 11)
• He called upon Chair Tran to voluntarily step down and allow another commissioner the opportunity to lead, framing the request as an affirmation of the principle of leadership renewal rather than a criticism of service. (Page 12)
• “The office belongs to the people. The responsibility belongs to all of us. And the future of this county will always be stronger when we lead together.” (Page 12)

3. Meeting Minutes – August 24, 2026 (Pages 13–17)

• Attendance & Logistics: Meeting called to order by Chairman Motley. Present: Commissioner Mika Milburn Key (District 5), Commissioner David Beerbower (District 2), Commissioner Joe Allen (District 3), Chairman Gregg Motley (District 4), Deputy County Clerk Michael J. Hoyt. Commissioner Samuel Tran (District 1) joined the meeting after introductions. Citizens attending: Kyle Parks, Jason Silvers, Marlon Merida, Clinton Walker, Teri Husley, Anne Dare, Kenny Allen. Fort Scott, KS, 5:30 PM. (Page 13)
• Agenda Modifications: Agenda amended to add: Old Business as item XIII (Wildlife and Parks — withdrawal of walking hunting contract), Verizon contract extension as item XIV, and Kenny Allen (Public Works) as Department Update item X.c. Budget discussion was prioritized to ensure adequate time. Motion by Commissioner Beerbower, seconded by Commissioner Allen. Carried unanimously. (Page 13)
• Approval of Minutes 08.10.26: Commissioner Milburn noted that the full dialogue from the clerk’s resignation had been added as previously requested. Motion to approve by Commissioner Milburn, seconded by Commissioner Allen. Carried unanimously. (Page 13)
• Approval of Minutes 08.17.26: Commissioner Milburn identified revisions needed — speaker attributions were incorrect, including an error in the recorded vote for vice chairman. Minutes tabled pending correction reviews. (Page 14)
• Approval of Accounts Payable – $304,072.99: Motion by Commissioner Allen, seconded by Chairman Motley. Carried unanimously. (Page 14)
• Public Comments: Kyle Parks addressed the Commission regarding unmowed county roads — approximately two blocks in Devon and Range Road not mowed all summer. Chairman Motley committed to following up with the appropriate department. (Page 14)
• Department Updates: (Pages 14–15)
  • a. 108 W Second Update (Courts) – Beerbower: Commissioner Beerbower reported that a preconstruction meeting had taken place and presented a project checklist for the temporary relocation of Bourbon County District Court to 108 W. Second Street, necessitated by the courthouse elevator being out of service. Key tasks: wall removal, courtroom technology setup, security camera coordination, directional signage, carpet cleaning, furniture sourcing. Motion to designate Commissioner Beerbower as project lead made by Chairman Motley, seconded by Commissioner Allen. Carried unanimously. Motion to formally approve the use of 108 W. Second Street made by Commissioner Beerbower, seconded by Milburn. Carried unanimously. Motion to close the second and third floors of the courthouse to the public (staff access only) from October 21 through November 20 made by Commissioner Milburn, seconded by Chairman Motley. Carried unanimously. Motion to authorize the executive assistant to create a maintenance access card for elevator repair staff made by Commissioner Milburn, seconded by Chairman Motley. Carried unanimously. (Pages 14–15)
  • b. Elections – Deputy County Clerk Michael Hoyt: General election ballot must be submitted to the Secretary of State by September 14, 2026, with work unable to begin until after the September 8 canvass — approximately one week to complete. Ballot must also be available for overseas military voters by September 19, per 60-day statutory requirement. Hoyt requested $4,200 to contract with Clear Ballot for ballot creation services. Confirmed sufficient funds exist in the elections training and meetings budget line item. Early voting to be abbreviated to the Saturday–Monday period before the general election. (Page 15)
  • c. Kenny Allen – Public Works: Director Allen presented a federal funds exchange letter requesting Chairman’s signature to receive approximately $120,000 in reimbursement for hard surface road work. Motion to authorize the Chairman to sign the federal funds exchange letter made by Commissioner Beerbower, seconded by Commissioner Allen. Carried unanimously. Director Allen reported approximately four miles of asphalt laid this season: Maple Road to 240th, a quarter mile on Osage/215th, and one mile on Hackberry. Work on Yale Road (Maple Crossroads) expected to begin the following Monday — estimated $150,000 for that mile due to full 5-inch base and overlay. The Commission noted only two to three bush hogs operational and mowing largely limited to school bus routes. (Page 15)
• XI. Cereal Malt Beverage Application: A cereal malt beverage application for the business at Soldier Road and US-69 Highway was presented. Motion to authorize the Chairman to sign the application made by Commissioner Allen, seconded by Commissioner Beerbower. Carried unanimously. (Page 16)
• XII. Budget Discussion – Matt Lawn (Baker Tilly): Lawn presented a scenario analysis exploring the effect of holding all non-employee-benefit funds to a revenue-neutral (R&R) mill levy. Key findings: general fund is ~$290,000 below the adopted 2026 budget; appraiser fund would be reduced to near-zero ending balance; election fund faces significant anticipated expenditure increase; holding Road & Bridge to R&R would reduce its carryover balance to ~$166,000; ambulance fund ($66,000) would likely go negative under this scenario. Motion to authorize publication of the public hearing notice for the budget at a mill levy not to exceed 56.669 mills, to appear in the Saturday, August 29 paper, for a public hearing on September 14, 2026, made by Commissioner Milburn, seconded by Commissioner Allen. Carried unanimously. Additional unbudgeted expenditures identified: ~$50,000 for tax foreclosure publication and legal process, and $36,000 (three months at $10,000/month) to begin the comprehensive plan contract with Confluence in October. Budget public hearing remains September 14; state submission deadline October 1 at 5:00 PM. (Page 16)
• Wildlife and Parks (Old Business): Motion to withdraw the county’s walking-in hunting contract on the old dump property (City had opted out of its portion of the package agreement) and to authorize the Chairman to sign the withdrawal contract, made by Commissioner Allen, seconded by Chairman Motley. Carried unanimously. Motion to place the old dump property for sale, pending groundwater testing and compliance with KDHE restrictive deed covenants requirements, made by Commissioner Beerbower, seconded by Commissioner Milburn. Carried unanimously. (Page 17)
• Verizon Contract Extension: Chairman Motley announced this item was removed from tonight’s agenda due to typographical errors in the contract. A corrected version will be distributed to commissioners prior to the next meeting. (Page 17)
• Future Agenda Topics: Separation of landfill/transfer station from Public Works management and associated rate discussion; opioid fund grant application; district meeting attendance roll call; policy and procedure review (after Labor Day); appraiser recruitment and potential county-sharing arrangement with Linn or Anderson County; Verizon contract extension; and an HR discussion. (Page 17)
• Commission Comments: Chairman Motley encouraged all departments to submit supporting documents — contracts, bids, resolutions — to the clerk in advance for inclusion in agenda packets, noting the county receives more KORA requests than all other jurisdictions served by its IT provider combined. (Page 17)
• Adjournment: Motion by Commissioner Beerbower, seconded by Chairman Motley. Carried unanimously. Meeting adjourned at 6:43 PM. (Page 17)

4. Accounts Payable – Open Invoices by Department Summary (Grand Total: $135,585.00) (Pages 18–33)

Open invoices by department summary prepared 8/28/2026, due date 8/28/2026, 146 invoices totaling $135,585.00 across multiple funds.

• Non-Departmental / Appraisers (Fund 016) – $577.30: Verizon Wireless cell phone appraiser $64.38; Bourbon County Road & Bridge gas purchases (multiple invoices for diesel/gasoline) totaling $512.92. (Page 18)
• County Treasurer Motor Fund (Fund 052) – $100.00: NACCTFO annual dues $100.00. (Page 18)
• Election (Fund 062) – $940.50: Bourbon County Payroll wages $400.00 and $540.50 (election wages). (Page 18)
• Employee Benefit (Fund 064) – $312.61: Payroll clearing account items including KEPRS, EE IRS EE State UNE, Social Security, KPERS Retirement, Benefit Unemployment, Payroll Clearing, and Metlife Group Benefits life insurance. Total $312.61. (Page 19)
• Landfill (Fund 108) – $16,003.13: Foley Equipment Co. wiring harness/bottom guard/gasket items $4,808.21 + $1,254.02; Mayco Ace Hardware, Verizon Wireless, and multiple Bourbon County Road & Bridge diesel/gas purchases for landfill operations; Foley Equipment guard items totaling $6,062.23 subtotal. Total fund: $16,003.13. (Page 19)
• Noxious Weed (Fund 200) – $549.67: Mayco Ace Hardware bypass lopper $44.99, Verizon Wireless phones $46.56, multiple Bourbon County Road & Bridge gas purchases totaling $458.12. (Page 20)
• Road and Bridge (Fund 220) – $21,328.90: Pomps Tire Service tires and labor (multiple invoices) $3,924.50; Mayco Ace Hardware, Kirkland Welding Supplies, Henry Kraft paper towels, K&K Auto Parts, D&J Glass installation, Verizon Wireless phones, Bourbon County Road & Bridge gas/diesel, Elm Creek pest control; Ashcraft Pest Control $150.00; Inland Truck Parts $76.68. Total $21,328.90. (Pages 20–21)
• Road & Bridge Sales Tax Fund (Fund 222) – $59,635.17: Pomps Tire Service tires $3,924.50; Murphy Tractor & Equipment training $88.00; Bourbon County Road & Bridge gas/diesel (numerous); Heidrick’s True Value drill bits $114.43; Henry Kraft paper towels; Verizon Wireless phones; Bourbon County Road & Bridge gas (numerous); CSTK Inc. roller assemblies/starter/links/pins #72 $840.00 (×2); G.W. Van Keppel Co. switch assemblies/cylinder #137 $2,398.70 + $2,177.52; CSTK Inc. roller assemblies $2,841.42; Diamond Mowers $173.73; Ashcraft Pest Control and Inland Truck Parts. Grand subtotal $59,635.17. (Pages 22–24)
• County Clerk – General Fund (Fund 001, Dept. 02) – $222.65: Hoyt, Michael — Notary Supplies and Bond 4 years $12k per year — $222.65. (Page 25)
• County Treasurer – General Fund (Fund 001, Dept. 03) – $29,973.00: Fort Scott Tribune — Delinquent real estate publication $29,973.00. (Page 9 of PDF / page 27)
• Courthouse Maintenance – General Fund (Fund 001, Dept. 07) – $812.86: Hoyt, Michael courthouse main supplies $48.44; Mayco Ace Hardware circuit breaker $19.99; Absolute Protection, Inc. 08-03-2026 trouble on FACP $720.00; Bourbon County Road & Bridge gas $24.43. Total $812.86. (Page 26)
• Courthouse General – General Fund (Fund 001, Dept. 43) – $9,130.50: Fort Scott Tribune tax sale publication $8,658.00; Design Mechanical, Inc. work on 3rd floor water cooled AC $472.50. Total $9,130.50. (Page 30)
• District Court – General Fund (Fund 001, Dept. 10) – $12,154.18: TranslationPerfect.com transcript $579.80; Higgins, Shaun transcript $346.50; Baseley Law Office LLC Terra-September Misd/TR/JV Contract $2,100.00; Domoney & Domoney September CINC Contract $2,000.00; Gilbert Ernest Gregory September CINC Contract, CT/DM/Contract Misdo/TR/JV $4,600.00; Baseley Law Office LLC Josh — September CINC Contract $1,900.00; Villamaria Law Conflict CINC Attorney $627.88. Total $12,154.18. (Page 29)
• Ambulance Service (Fund 375, Dept. 24) – $14,013.74: Bourbon County Road & Bridge EMS Diesel $1,998.23; Bourbon County Road & Bridge EMS Gas $1,210.57; Kirkland Welding Supplies oxygen refill $61.00; Morris & Dickson Co. LLC ambulance supplies/medication $134.74; Verizon Wireless cell phones $48.44 + $144.40; Verizon Wireless telephone expenses $73.95; Stryker Sales, LLC laryngoscope blades $196.81 + Pro Care Services $10,145.60. Total $14,013.74. (Page 28)
• Noxious Weed Chemicals (Fund 200, Dept. 30) – $9,642.90: Van Diest Supply Company — Escort/Ranger Pro/Remedy $6,795.02; Grazonnext HL $2,617.92; Tordon RTU $229.96. Total $9,642.90. (Page 31)
• Grand Total All Funds: $135,585.00 (146 invoices). (Pages 32–33)

5. Accounts Payable – Paid Invoices (AP Paid Invoices APLT50) — Grand Total: $135,496.71 (Pages 34–42)

AP Paid Invoices report for the period 8/28/2026 through 8/28/2026, issued 8/28/2026 at 5:12:14 PM.

• Absolute Protection, Inc. (Vendor 150): 08-03-2026 trouble on FACP — $720.00. (Page 34)
• Allen County Public Works (Vendor 450): MSW 8/13–8/19/26 — $4,748.11. (Page 34)
• Amazon Capital Services (Vendor 1001076): Jumper cables #13 $39.99; Broom and dustpan $58.81; Wall file holder $9.49. Subtotal $58.29. (Page 34)
• Ashcraft Pest Control (Vendor 251): PW Pest Control April/May 2026 $300.00; PW Pest Control August 2026 $150.00; PW Pest Control July 2026 $150.00; PW Pest Control June 2026 $150.00. Subtotal $750.00. (Page 34)
• Asphalt Drum Mixers, Inc. (Vendor 240): Oil burner $1,450.06. (Page 34)
• Baseley Law Office LLC (Vendor 1000998): Terra-September Misd/TR/JV Contract $2,100.00; Josh — September CINC Contract $1,900.00. Subtotal $4,000.00. (Page 34)
• Bo’s 1 Stop Inc. (Vendor 1001256): 12&15″ storm tubes $4,000.00. (Page 35)
• Bourbon County Payroll (Vendor 1001987): Wages $400.00 + $540.50. Subtotal $940.50. (Page 35)
• Bourbon County Road & Bridge (Vendor 2250): EMS Diesel $1,998.23; EMS GAS $1,210.57; multiple gas/diesel purchases for road operations (numerous line items ranging from $14.49 to $607.50). Subtotal $8,678.46. (Pages 35–36)
• Bourbon County Taxes – Emerson (Vendor 3400): EE IRS EE State EE irsER UNE — $68.07. (Page 37)
• Bourbon County-KPERS (Vendor 3450): KEPRS — $66.36. (Page 37)
• CSTK Inc. (Vendor 1001073): Roller assemblies/starter/links/pins #72 $7,362.84. (Page 37)
• Culligan of Joplin (Vendor 1000162): 5-gallon water delivery $48.00. (Page 37)
• D&J Glass (Vendor 1000619): Glass install #88 $25.00. (Page 37)
• Design Mechanical, Inc. (Vendor 442): Work on 3rd floor water cooled AC $472.50. (Page 37)
• Diamond Mowers (Vendor 1000757): O Rings #85 $173.73. (Page 37)
• Domoney & Domoney (Vendor 1001727): September CINC Contract $2,000.00. (Page 38)
• Emerson & Co LLC (Vendor 1001960): EE-IRS EE-State ER-IRS (multiple line items). Subtotal $104.23. (Page 38)
• Foley Equipment Co. (Vendor 447): Cooler #21 $1,791.61; Power by the hour 7/9–8/15/26 #62 $1,212.64; Power by the hour 7/27–8/24/26 #52 $717.69; Power by the hour 7/27–8/24/26 #35 $6,062.23; Wiring Harness/Bottom Guard/Gasket #15 $810.69; August Power by the Hour #88 $505.11; August Power by the Hour #88 $219.66. Subtotal $11,319.63. (Page 38)
• Fort Scott Tribune (Vendor 6700): Delinquent real estate publication $29,973.00; Tax sale publication $8,658.00. Subtotal $38,631.00. (Page 38)
• G.W. Van Keppel Co. (Vendor 6900): Switch assemblies/cylinder #137 $2,398.70 + $2,177.52. Subtotal $4,576.22. (Page 38)
• Gilbert Ernest Gregory (Vendor 8100): September CINC Contract, CT/DM/Contract Misdo/TR/JV $4,600.00. (Page 38)
• Heidrick’s True Value (Vendor 8500): Drill bits #T30 $58.96 + $55.47. Subtotal $114.43. (Page 39)
• Henry Kraft, Inc. (Vendor 8619): Paper towels $41.62. (Page 39)
• Higgins, Shaun (Vendor 8695): Transcript $346.50. (Page 39)
• Hoyt, Michael (Vendor 1002115): Courthouse main supplies $48.44; Notary Supplies and Bond 4 years $12k per year $222.65. Subtotal $271.09. (Page 39)
• Inland Truck Parts Company (Vendor 9165): Steering Gear/Core Returns ($2,743.63); Temp Sensor #105 $76.68; Transmission/Recalibration #133 $4,523.89. Subtotal $1,856.94. (Page 39)
• K & K Auto Parts Inc. (Vendor 9900): U Joints #84 $88.00. (Page 39)
• Kirkland Welding Supplies, Inc. (Vendor 10900): Welding wire $73.00; Oxygen refill $61.00. Subtotal $134.00. (Page 40)
• Mayco Ace Hardware (Vendor 12610): ACCT #415 Circuit Braker $19.99; Circuit Breaker 20A Plug $19.99; Bypass Lopper $44.99. Subtotal $84.97. (Page 40)
• Metlife-Group Benefits (Vendor 13351): Life Insurance Benefits $73.95. (Page 40)
• Morris & Dickson Co. LLC (Vendor 1001406): Ambulance supplies $134.74. (Page 40)
• Murphy Tractor & Equipment Co. (Vendor 14125): Training $7,849.00. (Page 40)
• NACCTFO Treasurer (Vendor 14260): NACCTFO annual dues $100.00. (Page 40)
• O’Reilly Auto Parts (Vendor 15000): Wiper blade #84 $12.99; Vapor canister #135 $170.62; Transmission fluid $139.99; Bulbs #190 $15.52. Subtotal $339.12. (Page 41)
• Pomp’s Tire Service, Inc. (Vendor 4500): Tires #202 $769.10; Tires #6 $372.70; Tires #T149 $450.50; Tires #221 $570.50; Dump truck tires $3,744.00; Flat repair #198 $519.40. Subtotal $6,426.20. (Page 41)
• Stryker Sales, LLC (Vendor 1001492): Laryngoscope blades $196.81; Pro Care Services $10,145.60. Subtotal $10,342.41. (Page 41)
• TranslationPerfect.com (Vendor 1000718): Interpreter Services on 8/17/2026 & 08/20/2026 $579.80. (Page 41)
• Tri-State Truck Center, Inc. (Vendor 1000371): Wiper blades #110 $60.40. (Page 41)
• Van Diest Supply Company (Vendor 20950): Escort/Ranger Pro/Remedy $6,795.02; Grazonnext HL $2,617.92; Tordon RTU $229.96. Subtotal $9,642.90. (Page 42)
• Verizon Wireless (Vendor 1000026): ACCT #00003 phones $566.54; EMS Cell phones $144.40; Cell phone appraiser $64.38; Cell phone service $34.10. Subtotal $809.42. (Page 42)
• Villamaria Law (Vendor 1001825): Conflict CINC Attorney $627.88. (Page 42)
• Report Grand Total: $135,496.71 (Page 42)

6. AP Paid Wires (APLT71A) – $1,179.16 (Pages 43–44)

Selected AP Paid Wires for 8/28/2026 through 8/28/2026, Landmark Bank (Account 1930003064), 7 wires totaling $1,179.16.

• Bourbon County Payroll (Wire -2287): Election wages $400.00 + $540.50. Subtotal $940.50. (Page 43)
• Bourbon County Taxes – Emerson (Wire -2288): EE IRS EE State EE irsER UNE (Benefit Unemployment $0.38, Social Security $30.85, KERS $6.00, Payroll Clearing $30.84). Subtotal $68.07. (Page 43)
• Bourbon County-KPERS (Wire -2289): KPERS Retirement $42.36; Payroll Clearing Account $24.00. Subtotal $66.36. (Page 43)
• Emerson & Co LLC (Wire -2290): EE-IRS EE-State ER-IRS (Benefit Unemployment $0.54, Social Security $41.35, Payroll Clearing $41.34, $21.00). Subtotal $104.23. (Page 44)
• Grand Total for Bank 7 (Landmark Bank): $1,179.16 (Page 44)

7. Resolution 26-25 – Parliamentarian to the Board of Commission (Page 45)

Resolution 26-25, adopted July 7, 2025, resolves that the Bourbon County Commission will appoint a parliamentarian — a neutral party, non-voting advisor to the Chair and Commission — in accordance with the Standard Operating Procedures. The parliamentarian may change from time to time upon the vote of the commission. Signed by Chairman David Beerbower, Commissioner Mika Milburn-Kee, Commissioner Sam Tran, and attested by County Clerk Susan E. Walker.

8. SOP of The Bourbon County Commission Parliamentarian (Pages 47–49)

Standard Operating Procedures document prepared by Mika Milburn-Kee, marked “Adopted.” Key provisions:

• General Duties: Maintaining order; interpretation and guidance on procedural rules; neutrality (no voting authority, abstains from debate); sits next to the Chair to provide immediate procedural advice. (Page 48)
• Agenda Management: Commissioners may place items on the agenda; the submitting commissioner is recognized first. Items may be Discussion Only or lead to a Motion. (Page 48)
• Procedures for Items Leading to a Motion: Parliamentarian confirms motion and calls for second; each commissioner speaks once before anyone may speak again; public comment follows commissioner discussion; after public comment each commissioner has a final opportunity to discuss; Clerk calls roll for a vote. (Page 49)
• Procedures for Discussion-Only Items: Same speaking-order rules apply; public comment after commissioners speak; commissioners may have a second opportunity to speak. (Page 49)
• Enforcement & Final Authority: The Chair retains final authority; the Parliamentarian advises but does not overrule or enforce decisions. (Page 49)

9. Resolution 09-25 – Code of Conduct & Resolution 10-25 – Meeting Rules of Order & Resolution 11-25 – Rules of Decorum for Public Forums (Pages 51–57)

Three resolutions adopted January 20, 2025, are included in the packet as background for the agenda item on reviewing meeting rules.

• Resolution 09-25 – Code of Conduct: Six principles for commissioners covering honesty/accountability, decorum/respect, stewardship of resources, continuous learning, fairness/impartiality, and prohibition of accepting favors. Requires commission re-approval each calendar year. (Pages 51–52)
• Resolution 10-25 – Meeting Rules of Order: Establishes written agenda prioritizing county business, standard order of business (call to order, agenda approval, minutes, public comment, consent agenda, unfinished business, new business, adjournment), and references Kansas Open Meetings Act (KOMA) requirements. (Pages 53–54)
• Resolution 11-25 – Rules of Decorum for Public Forums: Establishes ten stated intents including safety, civility, and transparency. Public rules include: sign-in required; remarks limited to 3 minutes (5 minutes for groups); no personal attacks or repetitive remarks; all persons must remain seated; cell phones must be silenced; no intoxicated persons; Chairman may interrupt or remove speakers violating decorum. (Pages 55–57)

10. Verizon Contract Extension Documentation (Pages 59–63)

The packet includes email correspondence regarding the Verizon Wireless contract extension and an expired funding document (WFM236982216), included at the direction of Chairman Motley who requested it be added as an agenda item.

• Tax Exemption Notice (8/27/2026): Verizon Wireless notified the county that tax exemption documents for accounts 242379870-10, -11, -12, -3, -5, and -7 need attention — either missing, expired, or expiring within 90 days. Documentation must be submitted within 90 days to maintain tax-exempt status. Contact: [email protected]. (Pages 60–61)
• Expired Funding Document (WFM236982216): Verizon Business Group (Dan Renne, Sr. Account Manager SLED Sales, Verizon Frontline) requested that the county review and update the expired funding document for profile 5830248 Bourbon County and all associated subaccounts, adding Mod 47 pricing. Chairman Motley forwarded to County Clerk requesting document be placed in packet and agenda item added. (Pages 62–63)

11. Healthcare Sales Tax Advisory Committee – Agenda Item Note (Page 64)

Chairman Motley submitted a note to the County Clerk requesting placement of an agenda item regarding the Healthcare Sales Tax advisory committee, naming Charles Gentry and Dr. Randy Nichols as individuals involved.

12. SEK District Meeting – October 1, 2026 (Page 65)

Southeast Kansas County Officials District Meeting notice. Labette County invites attendees to the 2026 fall SEK District Meeting in Oswego, Kansas, on October 1, 2026.

• Schedule: Registration 8:30–10:00 AM at Labette County Courthouse, 501 Merchant; Breakout Sessions at 10:00 AM (locations announced in program); Lunch at 12:00 PM at Oswego Community Building, 203 North St.
• RSVP: Email County Clerk Gena Landis at [email protected] by Friday, September 4th, indicating number of commissioners, clerks, Register of Deeds, Treasurer, Road & Bridge, Dispatch 911, Appraisal, and Emergency Management.

13. Transfer Station Rate Structure, Employee Compensation, and Capital Reserve Funding Analysis (Pages 66–79)

Agenda supporting document for Public Works Restructuring discussion (Agenda Items XVI and XVII). Prepared for Commission discussion and direction regarding the Bourbon County Transfer Station.

• Background: The Transfer Station operates as a self-supporting enterprise activity within the County’s Landfill Fund. Landfill Fund expenditures were approximately $1.13 million in 2022, increasing to $1.47 million in 2023, with 2024 budget authority of approximately $1.80 million. Current staffing: Supervisor $19.05/hr, two Equipment Operators $17.00/hr each, CDL Driver/Equipment Operator $17.00/hr. Total annual payroll: $145,704. (Page 66)
• Current Transfer Station Rates: In-County C&D $35.00/ton; In-County MSW $40.00/ton; Out-of-County C&D $40.00/ton; Out-of-County MSW $50.00/ton. (Page 67)
• 2025 Operational Activity: Total annual tonnage processed — 12,924.58 tons (In-County MSW 8,031.87; In-County C&D 2,812.98; Out-of-County MSW 1,169.80; Out-of-County C&D 909.93). Total disposal revenue — $520,556.55. Average revenue per ton: $40.28/ton. (Page 67)
• Market Comparison: Supervisor competitive range $24–$28/hr; Equipment Operators competitive range $20–$24/hr; CDL Driver/Equipment Operator competitive range $24–$30/hr. Kansas equipment operators average ~$22/hr; CDL truck drivers commonly earn $28–$29/hr. (Page 68)
• Three Rate Scenarios Presented: (Pages 69–79)
  • Scenario A – Conservative Market Adjustment: Supervisor $24.00/hr; Operators $20.00/hr; CDL Driver $24.00/hr. Additional personnel cost (35% benefit): $50,404. Total additional revenue need: $85,404. Rate increases: In-County C&D $35→$42; In-County MSW $40→$47; Out-of-County C&D $40→$47; Out-of-County MSW $50→$57. Rate increase needed: $6.61/ton. Projected annual revenue: $605,961 (+16.4%).
  • Scenario B – Recommended Market Adjustment: Supervisor $26.00/hr; Operators $22.00/hr; CDL Driver $27.00/hr. Additional personnel cost (35% benefit): $75,676. Total additional revenue need: $140,676 (including $35,000 Equipment Reserve, $15,000 Closure Reserve, $15,000 Carryover). Rate increases: In-County C&D $35→$47; In-County MSW $40→$52; Out-of-County C&D $40→$52; Out-of-County MSW $50→$62. Rate increase needed: $10.88/ton. Projected annual revenue: $661,233 (+27.0%). Recommended motion: direct staff to prepare a resolution implementing Scenario B effective January 1, 2027.
  • Scenario C – Fully Competitive Compensation: Supervisor $28.00/hr; Operators $24.00/hr; CDL Driver $30.00/hr. Additional personnel cost (35% benefit): $100,948. Total additional revenue need: $210,948. Rate increase needed: $16.32/ton. Projected annual revenue: $731,505 (+40.5%).
• Five-Year Reserve Accumulation under Scenario B (Recommended): Equipment Fund $175,000; Closure Fund $75,000; Carryover Reserve $75,000. Total Reserve Accumulation: $325,000. (Page 77)

14. Public Works Restructuring – Separation of Public Works/Landfill (Pages 80–93)

Presentation prepared by Commissioner Milburn dated 6/30/2025 examining the feasibility of separating the Bourbon County Transfer Station and Landfill from the supervision of Public Works.

• Purpose: Work session to determine feasibility of separating the Bourbon County Transfer Station and Landfill from Public Works supervision. The definition of feasibility is the state or degree of being easily or conveniently done. (Page 82)
• Feasibility Findings: The actual separation requires only minimal action — the board approving the measure. The Landfill is already separated in the county budget. The Landfill budget is user-funded, not through taxes. The budget for employee benefits separates landfill from public works. Landfill budget excerpts for 2021, 2022, and 2023 showed unencumbered cash balance. (Page 83)
• Landfill Staff (current): Supervisor and two personnel handling scale house, truck driver (CDL), C&D maintainer, Soybean spreader, and miscellaneous duties. New proposed additions: one supervisor, 2 scale/equipment operators, and one truck driver (CDL required). (Page 84)
• Proposed Restructuring — Three Departments: Public Works (29 personnel, $1,137,920); Landfill (4 personnel, $165,440); Maintenance (4 personnel, $170,640); plus a new Safety Coordinator exempt position at $50,000 reporting directly to the BOCC. Combined total 38 personnel, $1,524,000 vs. 2025 combined Public Works/Landfill $1,498,050 — net increase of approximately $25,950. (Page 93)
• Driving Factors: Risk assessment, benefit analysis, and cost analysis. (Page 87)
• Advantages to Restructuring: Improved efficiency; each department would have its own supervisor responsible directly to the BOCC; resource allocations through Maintenance department for overall equipment operations ensuring availability and safety. Each department’s day-to-day operations streamlined, creating task-oriented departments. (Page 91)

15. Bourbon County Opioid Grant Program – Request for Proposals and Grant Application Forms (Pages 95–107)

The packet includes the full Bourbon County Opioid Grant Program Request for Proposals (RFP) and blank Grant Application form for organizations seeking funding from opioid settlement funds.

• Background: Bourbon County Ks has received opioid settlement funds and is expected to receive more over the next 18 years. Individual requests may not exceed $50,000 for implementation and expenditure from January 1 through December 31, yearly. (Page 95)
• Eligible Applicants: Organizations exempt from federal income tax under Section 501(c)(3) serving Bourbon County, Kansas; special purpose units of government; community groups with a 501(c)(3) fiscal sponsor. No individuals or non-qualifying organizations. (Page 95)
• Funding Priorities: Projects implementing core abatement strategies — increasing naloxone availability; low-threshold access to medication treatment for opioid use disorder; warm hand-off programs; evidence-based treatments for incarcerated individuals; school- and community-based prevention programs; data collection and evaluation. Also: evidence-based programs; prevention projects needing one-time/start-up costs; projects serving marginalized/underserved populations; trauma-informed, culturally sensitive programs. (Page 96)
• Reporting Requirements: Grantees submit a written midterm report; final report due 30 days following project completion and no later than one year plus 30 days after grant award date. (Page 96)
• Application Forms: Blank application forms included covering Applicant Information, Statement of Need, Project Description, Target Population, Goals/Objectives/Performance Measures, Evaluation Plan, Organizational Capacity & Community Collaboration, and Applicant Certification. Submit to: Bourbon County Commission, 210 S. National Avenue, Fort Scott, KS 66701. Questions to the Bourbon County Commission or designated Opioid Fund Administrator. (Pages 97–107)

16. HR Contract/Sourcing – Prospective Local HR Consultant Letter (Page 108)

The packet includes correspondence from Millie Lipscomb ([email protected]), dated August 12, 2026, addressed to Commissioner Joe Allen, expressing interest in serving as HR consultant for Bourbon County. Lipscomb stated she had been following HR activities closely and offered a lower fee than the current contractor, with no agenda other than keeping the department compliant and available to both employees and commissioners. She is a member of SHRM (Society of Human Resource Managers). The letter was forwarded to the County Clerk by a subsequent follow-up. Contact: 620-224-0326.

17. District Court Temporary Relocation – Project Checklist (Pages 109–110)

Project checklist for the temporary relocation of Bourbon County District Court necessitated by the courthouse elevator being out of service.

• Project Details: Current location: 210 S. National, Fort Scott, KS. Temporary location: 108 W. 2nd St., Fort Scott, KS. Move-in and operational date: October 21, 2026. Expected duration at temporary location: approximately 30 days. Return/project completion date: November 21, 2026. (Page 109)
• Task Checklist (12 items):
  • 1. Conduct inspection of temporary facility at 108 W. 2nd St.
  • 2. Develop floor plan for courtrooms, offices, and public areas.
  • 3. Inventory furniture, equipment, records, and supplies (Moved in).
  • 4. Verify telephones, internet, and network services (Installed).
  • 5. Purchase courtroom technology and audio/video equipment (Installed).
  • 6. Purchase courtroom security cameras (Installed).
  • 7. Notice signs of move for perimeter and inside courthouse.
  • 8. Publish public notices and media announcements.
  • 9. Clean up at 108 W 2nd Street.
  • 10. Wall removal in front of reception window.
  • 11. Assist court moving records, furniture, and equipment.
  • 12. Set up furniture and office workstations at temporary location.
• To Do/Needs List: 6-foot tables ×10; Chairs ×40; Office chairs ×3; Basic camera to monitor open space ×1; Smart TV 50″ ×3 (potentially ×2 if existing TV works); Stands to hold device ×8; Wireless internet access points throughout; entire space needs cleaning; move desk in corner office; phone system solution; public notice in newspaper and posting on main floor; wall removal in front of window. (Page 110)