FORT SCOTT COMMUNITY COLLEGE
Minutes of the Board of Trustees Meeting
October 21, 2024
PRESENT: Ronda Bailey, John Bartelsmeyer, Bryan Holt, Chad McKinnis, and Doug Ropp
ALSO PRESENT: Sara Sutton – Interim President, Juley McDaniel – Board Clerk, Zackery Reynolds, FSCC
Attorney, faculty, staff, community members
Chairman Holt called the meeting to order at 5:32 pm in the meeting rooms of the Cleaver-Burris-Boileau
Agriculture Building.
The meeting was opened with the Pledge of Allegiance and Holt reading FSCC’s mission statement.
COMMENTS FROM THE CHAIR: None
COMMENTS FROM THE PUBLIC: None
COSMETOLOGY PROGRAM UPDATE: Marlee Lake and Mindy Smith presented an update of FSCC’s
Cosmetology Program. Completion of the program takes 9 – 12 months. The school runs monthly specials, takes
appointments and walk-ins. They highlighted a variety of careers cosmetology students can pursue. Since 2023,
28/30 state board tests were passed. Graduates take 2 written tests – a theory (why we do what we do) and a
practical (how we do what we do). High school manicuring will start soon. Students will be able to take their
manicuring licensure when complete. These students would have 150 hours to go toward their required hours. This
offer will be open to Bourbon County students first. If there’s still availability, Girard and Arma may be able to join
too.
CONSENT AGENDA:
A motion was made by Bartelsmeyer, seconded by Bailey, and carried by unanimous vote to approve the consent
agenda as amended.
DISCUSSION ITEMS:
A. FAMILY AND MEDICAL LEAVE POLICY: The board reviewed a proposed policy pertaining to family and
medical leave. The policy will be presented for approval at the next board meeting.
B. INTERNATIONAL STUDENT DEPOSIT: The board reviewed a proposed fee structure for international
students. The fee will be presented for approval at the next board meeting.
C. EMPLOYEE HANDBOOK UPDATES, PART 1: The board reviewed proposed revisions to the employee
handbook. This section will be presented for approval at the next board meeting. Suggested revisions should be
provided before the next board meeting.
ACTION ITEMS:
A. Resolution 2024 – 64: Zackery Reynolds explained the contract from Doral, LLC. Approval of the
contract ensures FSCC receives a contribution from Doral that they are prepared to pay in the county. The
primary reason for the contract is to make sure Doral gets credit for their contributions to the educational
entities should the current legislation about Ad Valorem tax abatement be dissolved.
A motion was made by Bartelsmeyer seconded by Ropp, and carried by unanimous vote to accept the
contract from Doral, LLC regarding the Tennyson Creek Solar Project.
B. Resolution 2024 – 65: A motion was made by Bailey, seconded by Bartelsmeyer, and carried by
unanimous vote to approve the Reserve Unencumbered Fund Balance (Cash Reserves) Policy.
C. Resolution 2024 – 66: A motion was made by Bartelsmeyer, seconded by Ropp, and carried by unanimous
vote to approve Sex Offender Notification and Policy as presented.6
D. Resolution 2024 – 67: A motion was made by Bartelsmeyer, seconded by Bailey, and carried by
unanimous vote to approve the Financial Responsibility Agreement.
EXECUTIVE SESSION: A motion was made by Bartelsmeyer, seconded by Bailey, and carried by unanimous
vote to adjourn to executive session to discuss acquisition of real property as it relates to parking areas for 15
minutes beginning at 6:25 pm with action not expected to follow. The board invited Zackery Reynolds and Sara
Sutton to join.
OPEN SESSION: A motion was made by Ropp, seconded by Bartelsmeyer, and carried by unanimous vote to
return to open session at 6:41 pm.
REPORTS:
• ADMINISTRATION – The Board reviewed and heard updates from Academic Affairs, Student Services,
Foundation, Finance and Operations, and the Interim President.
EXECUTIVE SESSION: A motion was made by Holt, seconded by Bartelsmeyer, and carried by unanimous vote
to adjourn to executive session for fifteen minutes beginning at 7:40 pm for the purpose of discussing non-elected
personnel as it relates to personnel evaluation, with action not expected to follow. The board invited Sara Sutton, to
join.
OPEN SESSION: A motion was made by Bartelsmeyer, seconded by Bailey, and carried by unanimous vote to
return to open session at 7:58 pm.
EXECUTIVE SESSION: A motion was made by Bartelsmeyer, seconded by Ropp, and carried by unanimous
vote to adjourn to executive session for fifteen minutes beginning at 8:05 pm for the purpose of discussing non-
elected personnel as it relates to discussion of identifiable information of non-elected personnel with action expected
to follow.
OPEN SESSION: A motion was made by Bartelsmeyer, seconded by Ropp, and carried by unanimous vote to
return to open session at 8:20 pm.
A motion was made by Bartelsmeyer, seconded by Ropp, and carried by unanimous vote to approve the separation
agreement between Fort Scott Community College and Dr. Kegler and resignation of Dr. Kegler.
ADJOURNMENT: There being no further business to come before the Trustees, a motion to adjourn was made at
8:21 pm by Bartelsmeyer, seconded by Bailey, and carried by unanimous vote.
Chairman Clerk7

November 18, 2024

To view the entire packet, file:///C:/Users/Loretta%20George/Downloads/11.18.24%20Consent%20Agenda.pdf
Board of Trustees
Fort Scott Community College
2108 S. Horton
Fort Scott, KS 66701
The Board of Trustees of Fort Scott Community College will meet in regular session on Monday, November 18, 2024. The meeting will be held in Cleaver-Burris-Boileau Hall at Fort Scott
Community College.
5:30 p.m. Regular monthly Board meeting
THE AGENDA
5:30 ROLL CALL, 3
PLEDGE OF ALLEGIANCE
MISSION STATEMENT
Fort Scott Community College is an institution of higher learning with a long history of culture and
diversity that provides affordable academic, technical and occupational programs to meet student needs while
fostering a mutually supportive relationship between the college and its communities.
CALL TO ORDER, 4
A. Comments from the Chair, 4
B. Comments from the Public, 4
C. TRIO Update, 4
CONSENT AGENDA, 5
A. Approval of Agenda, 5
B. Approval of Minutes of previous Regular Board Meeting conducted on October 21, 2024, 6
C. Approval of Treasurer’s Report and Bills and Claims, 8
D. Approval of Personnel Actions, 5
DISCUSSION ITEMS, 36
A. Peaceful Assembly Policy, 36
B. Progressive Discipline Policy, 38
C. Faculty Qualifications Policy, 41
D. Conflict of Interest Policy, 47
E. Credit Hour Policy, 51
F. Purchasing Policy, 52
G. Employee Handbook Updates, Part 2, 58
H. Meeting Streaming, 110
ACTION ITEMS, 111
A. Resolution 2024 – 68: Consideration of Family and Medical Leave Policy, 111
B. Resolution 2024 – 69: Consideration of International Student Deposit Policy, 113
C. Resolution 2024 – 70: Consideration of Employee Handbook Updates, Part 1, 114
D. Resolution 2024 – 71: Consideration of Substance Abuse Policy Revision, 144
E. Resolution 2024 – 72: Consideration of Program Review Policy Revision, 150
F. Resolution 2024 – 73: Consideration of Employee Insurance for 2025 Plan Year, 151
G. Resolution 2024 – 74: Consideration of Sublease Agreement from Southeastern
Technical Academy for Rural Students, 1521
REPORTS, 153
EXECUTIVE SESSION, 162
ADJOURNMENT, 163
UPCOMING CALENDAR DATES:
• November 18, 2024 Board Meeting
• November 25 – 29, 2024 Campus Closed – Thanksgiving Break
• December 16, 2024 Board Meeting
• December 20, 2024 – January 3, 2025 Campus Closed – Winter Break
• January 20, 2025 Campus Closed – Martin Luther King Jr. Day
• January 21, 2025 Spring Semester Begins
• January 27, 2025 (Changed from January 20 due Board Meeting
to Dr. Martin Luther King, Jr. Day)
• February 17, 2025 Board Meeting
• March 24, 2025 (Changed from March 17 due Board Meeting
to spring break)
• March 17 – 21, 2025 Campus Closed – Spring Break
• March 28, 2025 Aggie Day
• April 18, 2025 Campus Closed – Good Friday
• April 21, 2025 Board Meeting
• May 19, 2025 Board Meeting
• May 26, 2025 Campus Closed -Memorial Day
• June 16, 2025 Board Meeting
Sincerely,
Bryan Holt, Chair
Sara Sutton, Interim President
FSCC’s vision for the future is to support “Students First, Community Always” through a
central focus on teaching and learning; advancing strong, innovative programs and
departments; maximizing and leveraging opportunities; initiating efficient and effective
processes; and developing the region’s workforce.2
ROLL CALL
_____ Ronda Bailey
_____ John Bartelsmeyer
_____ Jim Fewins
_____ Bryan Holt
_____ Chad McKinnis
_____ Doug Ropp3
CALL TO ORDER
A. COMMENTS FROM THE CHAIR
B. COMMENTS FROM THE PUBLIC
C. TRIO UPDATE4
CONSENT AGENDA
A. APPROVAL OF AGENDA
B. APPROVAL OF MINUTES OF PREVIOUS MEETINGS
Attached are the minutes of the Regular Board Meeting conducted on October 21, 2024
C. APPROVAL OF TREASURER’S REPORT AND BILLS and CLAIMS
Attached are the Treasurer’s and Bills and Claims Report.
D. APPROVAL OF PERSONNEL ACTIONS
Additions
1) Wisly Danger, IA MEP Identification Specialist, effective December 1, 2024
Separations
1) Darcus Kottwitz, Director of Nursing, effective November 1, 2024
2) Santos Manrique, HEP Instructional Support/Service Coordinator, effective January 6,
2025
Transitions
1) Vickie Laderer, from Assistant Director of Nursing to Interim Director of Nursing,
effective November 1, 2024
RECOMMENDATION: It is recommended that the Consent Agenda items be approved as presented.
BOARD ACTION: MOTION _____ SECOND _____ VOTE _____
DISCUSSION:
VOTE: Bailey Bartelsmeyer Fewins
Holt McKinnis Ropp5

The Fort Scott Community College Board of Trustees will hold a special board meeting Thursday, October 10, 2024 at 11:30 am in the Cleaver-Burris-Boileau Agriculture Building to conduct business needing to be addressed prior to the regular board meeting.

 Submitted by

Juley McDaniel

Director of Human Resources

Fort Scott Community College

2108 S. Horton

Fort Scott, KS 66701

FORT SCOTT COMMUNITY COLLEGE
Minutes of the Board of Trustees Meeting
August 26, 2024
PRESENT: Ronda Bailey, John Bartelsmeyer, Jim Fewins, Bryan Holt, Chad McKinnis, and Doug Ropp
ALSO PRESENT: Sara Sutton – Interim President, Juley McDaniel – Board Clerk, faculty, staff, community
members
Chairman Holt called the meeting to order at 4:01 pm in the meeting rooms of the Ellis Fine Arts Center.
The meeting was opened with the Pledge of Allegiance and Holt reading FSCC’s mission statement.
RNR HEARING:
COMMENTS FROM THE BOARD: None
COMMENTS FROM THE PUBLIC: None
A motion was made by Bartelsmeyer seconded by Fewins and carried by unanimous vote to approve the 2024-25
Revenue Neutral Rate resolution as presented.
BUDGET HEARING:
COMMENTS FROM THE BOARD: None
COMMENTS FROM THE PUBLIC: None
A motion was made by Fewins seconded by Bartelsmeyer and carried by unanimous vote to approve the 2024-25
budget as presented.
REGULAR MEETING:
COMMENTS FROM THE CHAIR: None.
COMMENTS FROM THE PUBLIC: None.
CONSENT AGENDA:
A motion was made by Bailey, seconded by Bartelsmeyer, and carried by unanimous vote to approve the consent
agenda as amended.
DISCUSSION ITEMS:
A. A proposed automated external defibrillator policy was presented for review. It will be presented for approval at
the regular September board meeting. The goal is to have 15 AEDs across all campuses and train employees how to
use them appropriately as part of the emergency action plan. FSCC currently has three AEDs. One AED costs
approximately $2,000, and grants are being sought to fund the purchases. This policy is the beginning of a long
term plan to adequately equip all areas of FSCC.
B. A proposed travel policy was presented for review. It will be presented for approval at the regular September
board meeting. Bailey asked about specifically addressing wrecks and traffic tickets as well as variations for
situations when employees don’t use a school vehicle.
ACTION ITEMS:
A. Resolution 2024 – 47: A motion was made by Bartelsmeyer seconded by Bailey, and carried by unanimous
vote to approve the Athletic Travel and Athletic Recruiting Policies as presented. In meal reimbursement
statements where it says, “must leave” or “must return” to “leaving” or returning”.6
B. Resolution 2024 – 48: A motion was made by Bailey, seconded by Ropp, and carried by unanimous vote to
rescind the approval the Substance Abuse Policy as presented.
C. Resolution 2024 – 49: A motion was made by Ropp, seconded by Fewins, and carried by unanimous vote
to approve the Kansas Homeland Security Region H Hazard Mitigation Plan.
D. Resolution 2024 – 50: A motion was made by Bailey, seconded by Ropp, and carried by unanimous vote to
approve the Emergency Action Plan as presented.
E. Resolution 2024 – 51: A motion was made by Bartelsmeyer, seconded by Fewins, and carried by
unanimous vote to update the laundry service fee from $25 per semester to $100 per semester, effective
with the Spring, 2025 semester.
F. Resolution 2024 – 52: A motion was made by Ropp, seconded by Bartelsmeyer, and carried by unanimous
vote to approve requiring a student’s balance from prior semester(s) to be paid in full before being allowed
to enroll in the current semester, effective with the Spring, 2025 semester.
G. Resolution 2024 – 53: A motion was made by Bartelsmeyer, seconded by Ropp, and carried by unanimous
vote to approve changing merchant card services to Square for the Bookstore and Cosmetology
departments.
H. Resolution 2024 – 54: A motion was made by Bartelsmeyer, seconded by Fewins, and carried by
unanimous vote to the purchase of two 28’ Wabash Dry Van trailers, a dolly, one 53′ Vangard Dry Van
and one 45’ Neville Drop Deck trailer from Vander Haag’s for $133,425.
I. Resolution 2024 – 55: A motion was made by Bartelsmeyer, seconded by McKinnis, and carried by
unanimous vote to approve insurance brokerage services through NW Mutual with Don Doherty.
REPORTS:
• ADMINISTRATION – The Board reviewed and heard updates from Academic Affairs, Student Services,
Athletics, Finance and Operations, and the Interim President.
ADJOURNMENT: There being no further business to come before the Trustees, a motion to adjourn was made at
6:43pm by Bartelsmeyer, seconded by Fewins, and carried by unanimous vote.

The Fort Scott Community College Board of Trustees will be holding a special board meeting on Thursday, August 29 at 3:30 pm in the Cleaver-Burris-Boileau Agriculture Building to hear a presentation from Janet Fancher about the Institute for the Development of Educational Advancement (IDEA), as well as conduct other casual business if needed.

REVENUE NEUTRAL HEARING
A. Comments from the Board
B. Comments from the Public
C. Approval of 2024-25 Revenue Neutral Rate Resolution
WHEREAS, the Revenue Neutral Rate for Fort Scott Community College was calculated as 27.726
mills by the Bourbon County Clerk; and
WHEREAS, the budget proposed by the Governing Body of Fort Scott Community College will
require the levy of a property tax rate exceeding the Revenue Neutral Rate; and
WHEREAS, the Governing Body held a hearing on July 11, 2024 allowing all interested
taxpayers desiring to be heard an opportunity to give oral testimony; and
WHEREAS, the Governing Body of Fort Scott Community College, having heard testimony, still
finds it necessary to exceed the Revenue Neutral Rate.
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF FORT SCOTT COMMUNITY
COLLEGE:
Fort Scott Community College shall levy a property tax rate exceeding the Revenue Neutral Rate
of 29.950 mills.
This resolution shall take effect and be in force immediately upon its adoption and shall remain
in effect until future action is taken by the Governing Body.
Recommendation: It is recommended that the Board approve the 2024-25 Revenue Neutral Rate
resolution as stated above.
BOARD ACTION: MOTION _____ SECOND _____ VOTE _____
DISCUSSION:
VOTE: Bailey Bartelsmeyer Fewins
Holt McKinnis Ropp4

BUDGET HEARING
A. Comments from the Board
B. Comments from the Public
C. Adoption of 2024-25 Budget
Recommendation: It is recommended that the Board approve the 2024-25 budget as presented.
BOARD ACTION: MOTION _____ SECOND _____ VOTE _____
DISCUSSION:
VOTE: Bailey Bartelsmeyer Fewins
Holt McKinnis Ropp5

6

7

8

9

CALL TO ORDER
A. COMMENTS FROM THE CHAIR
B. COMMENTS FROM THE PUBLIC10

FORT SCOTT COMMUNITY COLLEGE
Minutes of the Board of Trustees Meeting
July 15, 2024
PRESENT: Ronda Bailey, John Bartelsmeyer, Jim Fewins, Bryan Holt, Chad McKinnis (via Zoom until 5:40 pm),
and Doug Ropp
ALSO PRESENT: Sara Sutton – Interim President, Juley McDaniel – Board Clerk, faculty, staff, community members
Chairman Holt called the meeting to order at 4:03 pm in the meeting rooms of the Ellis Fine Arts Center.
The meeting was opened with the Pledge of Allegiance.
COMMENTS FROM THE CHAIR: None.
COMMENTS FROM THE PUBLIC: None.
FOUNDATION UPDATE: Foundation Director Lindsay Hill provided an update of activities and progress in the Foundation.

Mark Lewis, Kellye Barrows, and Katie Casper are serving as new board members, and Brian Comstock is serving as their new chair. Lindsay thanked Carolyn Sinn for all her help during the transition. She said she has been having tax credit conversations and planning for an alumni event over Labor Day weekend.

A platform for the foundation is currently being sought, as the current website limits donations. J1 will allow a donor
platform on the back end, but something on the front side is needed to collect donations.
CONSENT AGENDA:
A motion was made by Holt, seconded by Ropp, and carried by unanimous vote to move Consent agenda items E
and F to be Item A under Action Items, and all other action items move one letter down.
A motion was made by Fewins, seconded by Bartelsmeyer, and carried by unanimous vote to approve the consent agenda as amended.
DISCUSSION ITEMS: A proposed travel policy was presented. The board is encouraged to review and make recommendations for revisions prior to it being put in as an action item for the August meeting. Would like for this to funnel into a travel policy for the institution as a whole.
ACTION ITEMS:
A. Personnel Actions and Board Officer Items as moved from Consent Agenda
A motion was made by Bartelsmeyer, seconded by Bailey, and carried by unanimous vote to approve Sue Henry as the MEP Administrative Liaison.
A motion was made by Bartelsmeyer, seconded by Fewins, and carried by unanimous vote to approve Cable Wareham as the Assistant Rodeo Coach.
A motion was made by Bartelsmeyer, seconded by Fewins, and carried by a 4-2 vote to approve Matt Glover as the Men’s Basketball Head Coach. McKinnis and Ropp voted in opposition.
A motion was made by Bailey, seconded by Ropp, and carried by unanimous vote to approve Rory Chaplin’s transition from Interim CTEC Director to Associate Dean of Career and Technical Education and Workforce Development.
A motion was made by Bartelsmeyer, seconded by Fewins, and carried by unanimous vote to approve Santos Manrique’s transition from HEP Recruiter/Mentor and Dean of Crawford County Campuses to HEP Recruiter/Mentor.12

A motion was made by Bartelsmeyer, seconded by Bailey, and carried by unanimous vote to approve Melissa Scott as the FSCC Board of Trustees Treasurer.
B. Resolution 2024 – 38: A motion was made by Bartelsmeyer seconded by Ropp, and carried by unanimous
vote to approve the list of annual consortium memberships and dues for the 2024-25 year.
C. Resolution 2024 – 39: A motion was made by Ropp, seconded by Fewins, and carried by unanimous vote to rescind the approval elevator repair that was issued in June.
D. Resolution 2024 – 40: A motion was made by Ropp, seconded by Bartelsmeyer, and carried by unanimous vote to accept Option 1 from Berkley Life & Health for athletic insurance and catastrophic insurance from Mutual of Omaha, ensuring cheer is included in the men’s sports.
E. Resolution 2024 – 41: A motion was made by Bartelsmeyer, seconded by Ropp, and carried by unanimous
vote to approve the current coverage level for the flood insurance renewal.
F. Resolution 2024 – 42: A motion was made by Bailey, seconded by Ropp, and carried by unanimous vote to approve the revisions to Construction Trade Certificate and Associate in Applied Science Degree and the Criminal Justice Certificate as presented.
G. Resolution 2024 – 43: A motion was made by Bailey, seconded by Fewins, and carried by unanimous vote to approve the updated organizational chart.

REPORTS:
• ADMINISTRATION – The Board reviewed and heard updates from Academic Affairs, Student Services,
Athletics, Finance and Operations, and the Interim President.
There was group discussion about how to evaluate employee and student satisfaction more frequently than once a
year.
ADJOURNMENT: There being no further business to come before the Trustee they adjourned.