Category Archives: Government

Water-Related Technical Assistance and Water Projects Grant Applications Now Accepted

HB 2302 Grant Program Now Accepting Applications
Technical Assistance Grant Fund and Water Projects Fund

The Kansas Water Office announced that applications are now being accepted for the House Bill 2302 Grant Programs.

In 2023, Governor Laura Kelly and the Kansas Legislature, through Senate Substitute for House Bill 2302, increased the amount of state funding for the State Water Plan Fund (SWPF). The State Water Plan Fund was created in 1989 to provide funding for projects, programs, and activities recommended in the Kansas Water Plan (KWP) to address the various water issues identified in the KWP. Provisions for HB 2302 included the creation of two new water-related grants funds: the Technical Assistance Grant Fund and the Water Projects Grant Fund.

The Technical Assistance Grant Fund and Water Projects Fund serve to help municipalities and special districts related to water to obtain the up-front technical assistance and the on-the-ground actions needed to address various water quantity and quality needs. The two funds are generally directed to supporting water-related infrastructure activities.

Last year, Governor Laura Kelly and the Kansas Water Office invested $18 million into 34 municipalities and special districts related to water across Kansas. Nineteen Technical Assistance Grants and 15 Water Project Grants were awarded.

Applications for this round of funding are due on September 6, 2024. Previous applicants must resubmit their applications for consideration. For additional information, please visit https://www.kwo.ks.gov/news-events/hb-2302-grant-programs.

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As the state’s water office, KWO conducts water planning, policy coordination and water marketing as well as facilitates public input throughout the state.

The agency prepares the KANSAS WATER PLAN, a plan for water resources development, management and         conservation.

Minutes of the Bourbon County Commission on July 8

July 8 2024                                                                              Monday, 5:30 p.m.

 

 

 

The Board of Bourbon County Commissioners met in open session with all three Commissioners and Deputy County Clerk Amber Page present.

 

 

Clint Walker, Rachel Walker, Cory Bryars, Michael Hoyt, Anne Dare, Brent M. Smith, Mike Wunderly, Pete Owenby, Leroy Kruger, Kyle Parks, Sheena Parks, and Tim Emerson were present for some or all of the meeting.

 

 

Jim opened the meeting with the flag salute.

 

 

Clifton made a motion to approve the consent agenda which includes approval of minutes from 7-1-2024. Brandon seconded the motion and all approved.

 

 

Cory Bryars, representative of Care to Share Cancer Support Group, stated the group operates in Bourbon, Crawford, and Linn Counties and that anybody who would like to volunteer can reach out to them on Facebook or at (620) 644-9090. Mr. Bryars stated they are currently at the medical facility building and the space has been working well for them and he thanked the Sheriff’s Office for their regular support. Care to Share supports individuals with cancer, their caregivers, and families and since 2009 they have given 1.5 million dollars to those primarily in Bourbon County. Mr. Bryars stated that they raise money at events, individuals donate in honor of people’s loved ones, and in the past three months they’ve had two people anonymously donate $5,000. Teresa Davenport is the President of the organization and he thanked her, the board members, and volunteers working behind the scenes to help care for those in need. On July 27th there will be a golf tournament that will benefit Care to Share with free will donation lunch and dinner as well as free music from 6:00-9:00. Care to Share volunteers will be serving breakfast and lunch at the Bourbon County Fair next Tuesday through Thursday. The third annual Fort Fest will be held on September 27-28 and they are currently working on a family event to be held on September 29 with more details to come soon. The Timken Foundation granted Care to Share $70,000 which they will receive in September. Mr. Bryars discussed a community stage idea that would be able to be transported to any site in the county and stated they haven’t made anything official and are working on the logistics of it now.

 

 

Anne Dare referenced the recent audit and stated that an elected official gave themselves a raise without the Commission’s approval and that there is a statute that outlines the county elected and appointed official’s compensation is fixed by the Commission. Anne asked if the Commission has put any sort of policies or guidelines in place, so all elected officials are aware and that you don’t forget. Jim asked Justin if once we establish a budget for an elected official, they can give themselves a pay raise as long as they stay under budget. Justin said once you approve the budget it is theirs to spend, that you can’t control that, and you can’t go in and cut their budget without doing a lot of special consideration. Justin discussed how the County Attorney and Sheriff’s Office must be adequately funded but there is nothing saying what adequate funding is. Anne discussed having detailed credit card receipts and asked if the Commission were going to set any policies going forward. Jim said if elected officials such as the County Attorney or Sheriff have credit cards, we have no jurisdiction over them. Justin said it is a gray area and if the elected officials stay within their budget how do you hold their feet to the fire. Anne said as a community member wanting her tax dollars spent as appropriately as possible and if there is no documentation, I don’t get to make a judgement on that. Anne discussed Jim speaking to Baker Tilly regarding the county budgets to see if our numbers were in line and said that in the past when Clifton has been asked to speak to a department or organization that the Commission have voted on that to allow him to do that. Anne said she doesn’t remember any such conversation happening like that in a public setting for you to be able to do that. Jim said he talked to them as a Bourbon County citizen not a Commissioner. Anne discussed items brought up in the budget work session such as repairs to the elevator, dispatch funds, and money for election equipment that is already having issues even though it is new, and the IT budget reduced even though offices in the Courthouse are having problems with the current system. Anne said the biggest issue she sees is on the general equipment fund which is $394,863 that will be given as a startup to Freeman and that is in addition to a tax the citizens will start paying in October. Anne asked when that $394,000 was approved and Clifton said it was $500,000 and that the City also approved it six or seven months ago.

 

 

Kyle Parks asked that the Commission meeting and the Industrial Development Research Committee not meet at the same time as the research committee isn’t being recorded so that others can go back and watch later. Jim said that we do not have anything to do with the committee that they are completely separate. Mr. Parks asked for clarification as to the decision to give USD 235 $200,000 over the next four years contingent on the money from solar panels coming in and asked what happens if the money doesn’t come in. The Commissioners agreed it is contingent on the money coming in. Mr. Parks asked what happens if the school district starts construction expecting $50,000 per year. Jim said Mr. Eden knows.

 

 

Pete Owenby asked if the Commissioners heard of the major solar panel fire in Olathe or the on in Lees Summitt that put off black smoke and asked if that smoke would be toxic. Mr. Owenby asked if the Commissioners could get paperwork from KDHE that says solar is safe. Jim said they are trying to do everything that is being asked and questioned why Mr. Owenby keeps coming back. Mr. Owenby said that he keeps coming back because they are being put 275 from his house and asked if there will be any solar panels near any of the Commissioner’s houses. Mr. Owenby stated the Commissioners are the first and last line of defense for the community. Mr. Owenby said that Olathe has plans in place to protect their citizens and firefighters and plans outlining how to put of solar panel fires and asked if the Commissioners have any such plans. Clifton said there aren’t any panels here yet. Jim said he has talked to the Fire Chief for the City of Fort Scott who is reviewing the possibility of solar panel fires.

 

Amber Page, Deputy Clerk, said that the last day to register to vote for the Primary election is July 16th. We will have early voting available July 29th through August 2nd from 8:30-4:30 in the Commission Room. On Saturday, August 3rd early voting will be from 8:00-noon and on Monday, August 5, early voting will be from 8:30-noon. The polling places will be open on August 6th from 7:00-7:00. Jim made a motion to not hold a meeting on August 5th due to the election. Clifton seconded the motion and all approved.

 

 

Brandon said any questions for the Industrial Development Research Committee should be submitted to the Clerk by the end of the day Thursday and she will distribute them to the committee members. Brandon said he doesn’t know when the committee will hold their next meeting as it is up to them to set the times and place, but they are currently in the lobby for anybody who wants to go listen. Jim said he received a letter from a gentleman who thanked them for the ER and stated the gentleman had to move when we didn’t have an ER and now he is able to move back home. Clifton told Anne Dare that the Commissioners haven’t been asked about dispatch funds. Jim said he talked to the City Manager today and he thinks the City will be going a different way for funding. Clifton said the amount to switch to Tyler Technologies is way more than $20,000. Clifton said Eric, Dustin, and the public works department have done a lot of work relating to the FEMA disaster gathering information and said they have driven the roads multiple times. Clifton said with all the rain the roads could be fixed and then washed out again and the graders have a lot of pictures of all the damage and the total of the damage was over $10,000,000. Clifton said we have different software now and Eric and Dustin have the documentation and we done everything needed to be reimbursed. Brandon stated the County has done their part and the Governor declared and now they are waiting for the President to declare before any reimbursement can be made. Brandon said that it will take a long time to get all the damage fixed.

 

 

Clifton made a motion to adjourn at 6:08. Brandon seconded the motion and all approved.

 

THE BOARD OF COMMISSIONERS

OF BOURBON COUNTY, KANSAS

___________________, Chairman

___________________,Commissioner

ATTEST:                                                                                                    ___________________, Commissioner

Jennifer Hawkins, Bourbon County Clerk

7-15-2024                            Approved Date

KDOT to replace guardrail along U.S. 69

 

The week of July 22, the Kansas Department of Transportation plans to begin replacing guardrail on the northbound lanes of U.S. 69 in Bourbon and Linn counties. The 27-mile project area starts at the south U.S. 69/U.S. 54 junction and continues north to Pleasanton.

 

The speed limit will be reduced to 60 miles an hour in the work zone, with alternating lane closures for northbound traffic. The ramp from westbound U.S. 54 to northbound U.S. 69 in Fort Scott will be closed to traffic between the hours of 7 a.m. and 7 p.m. Wednesday and Thursday, July 24-25. Use alternate routes during the closure.

 

KDOT awarded construction contracts totaling $1 million to Bettis Asphalt & Construction Inc., Topeka. Weather permitting, the work should be finished by the end of 2024. Check KDOT’s updated traveler information website, www.Kandrive.gov, for more highway condition and construction details. Persons with questions may contact Construction Manager Warren Ebberts at (620) 901-6549 or Public Information Officer Manager Priscilla Petersen at (620) 902-6433.

Amended Agenda for the Bo Co Commission Meeting Today

 

 

Bourbon County Courthouse

210 S. National Ave Fort Scott, KS 66701 Phone: 620-223-3800

Fax: 620-223-5832

 

 

 

 

 

 

 

 

Bourbon County, Kansas

Brandon Whisenhunt

1st District Commissioner

Jim Harris, Chairman

2nd District Commissioner

Clifton Beth

3rd District Commissioner

 

 

Bourbon County Commission Agenda 210 S. National Ave.

Fort Scott, KS 66701

 

July 15, 2024 4:00 p.m.

 

 

  1. Call Meeting to Order
  2. Flag Salute
  • Approval of Consent Agenda
    1. Approval of Minutes from 7/8/2024
    2. Approval of Accounts Payable Totaling $469,598.00
    3. Approval of Payroll Totaling $306,110.16
    4. Approval of May Financials
  1. Budget Discussion
  2. Public Comments
  3. Susan Walker, CFO-KWORC Renewal
  • Brian Allen-Mitigation Plan
  • Teri Hulsey, EMS Director-Ambulance/Purple Wave
  1. Commission Comments
  2. Adjourn Meeting

 

 

Executive Session Justifications:

 

KSA 75-4319 (b)(1) to discuss personnel matters of individual nonelected personnel to protect their privacy.

KSA 75-4319 (b)(2) for consultation with an attorney for the public body or agency which would be deemed privileged in the

attorney-client relationship.

KSA 75-4319 (b)(3) to discuss matters relating to employer/employee negotiations whether or not in consultation with the

representative(s) of               the body or agency.

KSA 75-4319 (b)(4) to discuss data relating to financial affairs or trade secrets of corporations, partnerships, trust and individual     proprietorships

KSA 75-4319 (b)(6) for the preliminary discussion of the acquisition of real property.

KSA 75-4319 (b)(12) to discuss matters relating to the security measures, if the discussion of such matters at an open meeting

would jeopardize such security measures.

 

The Bourbon County Commission Agenda for July 15

Bourbon County Courthouse

210 S. National Ave Fort Scott, KS 66701 Phone: 620-223-3800

Fax: 620-223-5832

Attachments:

May 2024 Financial Reports

Payroll 7-12-2024

Accounts Payable 7-12-2024

 

Bourbon County, Kansas

Brandon Whisenhunt

1st District Commissioner

Jim Harris, Chairman

2nd District Commissioner

Clifton Beth

3rd District Commissioner

 

 

Bourbon County Commission Agenda 210 S. National Ave.

Fort Scott, KS 66701

 

July 15, 2024 4:00 p.m.

 

 

  1. Call Meeting to Order
  2. Flag Salute
  • Approval of Consent Agenda
    1. Approval of Minutes from 7/8/2024
    2. Approval of Accounts Payable Totaling $469,598.00
    3. Approval of Payroll Totaling $306,110.16
    4. Approval of May Financials
  1. Budget Discussion
  2. Public Comments
  3. Susan Walker, CFO-KWORC Renewal
  • Commission Comments
  • Adjourn Meeting

 

 

Executive Session Justifications:

 

KSA 75-4319 (b)(1) to discuss personnel matters of individual nonelected personnel to protect their privacy.

KSA 75-4319 (b)(2) for consultation with an attorney for the public body or agency which would be deemed privileged in the

attorney-client relationship.

KSA 75-4319 (b)(3) to discuss matters relating to employer/employee negotiations whether or not in consultation with the

representative(s) of               the body or agency.

KSA 75-4319 (b)(4) to discuss data relating to financial affairs or trade secrets of corporations, partnerships, trust and individual     proprietorships

KSA 75-4319 (b)(6) for the preliminary discussion of the acquisition of real property.

KSA 75-4319 (b)(12) to discuss matters relating to the security measures, if the discussion of such matters at an open meeting

would jeopardize such security measures.

 

Agenda for the FS City Commission on July 16

NOTICE OF AND AGENDA FOR REGULAR

MEETING OF FORT SCOTT CITY COMMISSION

City Hall Commission Room – 123 S. Main Street, Fort Scott, KS 66701

July 16, 2024 – 6:00 P.M.

 

  1.     Call to Order
  2.     Roll Call

Tim VanHoecke,   Matthew Wells,   Dyllon Olson,   Kathryn Salsbury,  Tracy Dancer

III.       Pledge of Allegiance

  1. Invocation
  2. Approval of Agenda
  3. Consent Agenda
  4. Approval of Appropriation Ordinance 1364-A – Expense Approval Report – Payment Dates of June 26, 2024 – July 9, 2024$449,829.79
  5. Approval of Minutes for July 2, 2024
  6. June Financials

 

VII.    Public CommentSign up required before the beginning of the meeting on register at the entrance of the Commission Room. Public Comments are for any topic not on the agenda and limited to five (5) minutes per person, at the Commission’s discretion.

VIII.     AppearancesMust be scheduled with the City Clerk at least (1) week prior to the meeting             

              you wish to address the Commission. You will be scheduled on the agenda to speak on your topic.

 

  1. Unfinished Business
  2. Consideration of Change Order Request for Electrical Requirements – Grit Removal System at WWTP – Estimate #1019 by KTK Electric LLC$17,681.30 – Tabled from July 2, 2024 – J. Dickman to check initial project estimate from Ray Lindsey – J. Dickman and S. Flater

 

  1. New Business

            Action Items:

  1. Consideration to Eliminate Employee Council Ordinance and Replace with an Employee Safety and Culture Team Policy – P. Coyan
  2. Consideration of Bids for 2-Inch Water Main and Sewer Line Renewal – B. Lemke
  3. Consideration of Letter of Interest submitted by Michael Hoyt for Land Bank Vacancy – Land Bank meeting July 15, 2024 – M. Wyatt
  4. Consideration of Approval Certificate of Appropriateness – Submitted by T.E. Freeman Studio LLC/The Artificers – 25 ft. North of 8 N. National Ave.Recommended by Design Review Board on July 1, 2024 – M. Wyatt
  5. Consideration of Proposals for Repairs to Memorial Hall Facade Wyatt
  6. Consideration of Letter of Interest submitted by Daniel Wilson for Parks Advisory Board Vacancy Parks Advisory Board meeting July 11, 2024
  7. Consideration of Change Addendum No. 1 – WWTP Change in Infrastructure Permit EEI File: 23-306 – Earles Engineering & Inspection, Inc. – Original Contract $7,500.00 – Additional Service Fees $5,000.00 – J. Dickman

 

  1. Reports and Comments
  2. City Manager Comments
  3.  Engineering Comments
  4.   Commissioners Comments
  5. City Attorney Comments

 

 

XII.      Executive Session

 

XIII.     Adjourn

FS City Commission Minutes of July 2

CITY OF FORT SCOTT

CITY COMMISSION MEETING

 

 

Minutes of July 2, 2024                                                                         Regular Meeting

 

The regular meeting of the Fort Scott City Commission was held July 2, 2024, at 6:00PM in the City Commission Meeting Room at City Hall, 123 S. Main Street, Fort Scott, Kansas. (Time stamps according to YouTube recording of meeting on the City of Fort Scott Channel).

 

ROLL CALL

Meeting called to order at 6:00PM. Commissioners Matthew Wells, Tim VanHoecke, Dyllon Olson and Kathryn Salsbury were present with Mayor Tracy Dancer.

 

Audience in AttendanceBrad Matkin/City Manager, Bob Farmer/City Attorney, Jason Dickman/City Engineer-Earles Engineering, Scott Flater/Public Utility Director, Jason Pickert/Chief of Police, Lisa Lewis/City Clerk, Jessica Oliphant/BakerTilly, Jason Silvers/Fort Scott Tribune, Cory Bryars, Teresa Davenport, Leah Lewis, Kathy Clark, Greg Scott, Rubin Long and Michael Hoyt.

 

PLEDGE OF ALLEGIANCE AND INVOCATION

  1. Dancer led the Pledge of Allegiance and T. VanHoecke said a prayer asking God for guidance for the City, our Government and City officials.

 

APPROVAL OF AGENDA (Time stamp 0:17)

MOTIONT. VanHoecke moved to approve the agenda with the change made prior to the meeting regarding 110 W. Oak Street.  D. Olson seconded the motion. All voted yes.

MOTION PASSED BY 5-0 VOTE.

 

CONSENT AGENDA (Time stamp 0:50)

–  Approval of Appropriation Ordinance 1363-A – Expense Approval Report – Payment Dates June 12, 2024 – June 25, 2024$1,907,395.59

–  Approval of Minutes for June 18, 2024

–  Request to Pay – Hofer, Hofer & Associates, Inc. – Application No. 4 – Gunn Park Restroom & Shower House$2,250.00

–  Request to Pay – Earles Engineering & Inspection, Inc. – Invoice #17366 – Project No. 22-656 PS – (6) Additional Lake Lots – Lake Fort Scott Boundary Survey$5,760.00

MOTION:  D. Olson moved to approve the Consent Agenda and resolve some of the line item concerns at the next meeting.  T. VanHoecke seconded the motion.   D. Olson, T. VanHoecke, K. Salsbury and T. Dancer voted yes.  M. Wells voted no.

MOTION PASSED BY 4-1 VOTE.

 

PUBLIC COMMENT

Teresa Davenport and Cory Bryars/Care to Share (Time stamp 6:03) – addressed the Commission regarding thank everyone for the success of the Mardi Gras event where they raised $3,000.00. They also announced that they were awarded a Capital Grant in the amount of $70,000.00 from Timken of Canton for the use of purchasing a portable stage to be used by the community.

 

APPEARANCES

Travis Sawyer Temporary Street Closure – Heylman between 6th & 7th – July 4, 2024 – 3:30PM – 11:00PM(Time stamp 13:17) – Applicant did not appear.

MOTIONM. Wells moved to approve the request for temporary street closure as stated on the application. K. Salsbury seconded the motion.

MOTION PASSED BY 5-0 VOTE.

 

Jason Marbery – RHID(Time stamp 14:20)

MOTIONT. VanHoecke moved to table the appearance until July 16, 2024.

  1. Wells seconded the motion. All voted yes. MOTION PASSED BY 5-0 VOTE.

 

OLD BUSINESS

Consideration of Resolution No. 12-2024 –RESOLUTION DIRECTING THE REPAIR OR REMOVAL OF AN ALLEGED UNSAFE AND DANGEROUS STRUCTURE AND ACCESSORY STRUCTURE KNOWN AS [110 W. OAK], FORT SCOTT, KS 66701 Tabled from April 2, 2024. Owner to return with requested information for the Commission – Removed from April 16, 2024, agenda. May 7, 2024 Owner appeared and motion approved to extend time to July 2, 2024, with conditions.  Item was removed from the July 2, 2024, agenda prior to the meeting with notification to Leroy Kruger/Codes Inspector that the owner decided to have the structures removed with his own contractor. The owner appeared before the Commission and confirmed and thanked them for the extended time to try to salvage the structures. – (Time stamp 15:40)

 

NEW BUSINESS

Consideration of Change Order Request for Electrical Requirements – Grit Removal System at WWTP – Estimate #1019 by KTK Electric LLC$17,681.30 (Time stamp 16:27)

  1. Flater appeared to explain the purpose of the change order in order to complete the project. The Commission wishes to confirm that this work was not included in the original proposal when the bid was awarded. J. Dickman asked for time to review.

MOTION:  T. VanHoecke moved to table the payment until July 16, 2024, when the City Engineer has a chance to review the RFQ as he requested.   M. Wells seconded the motion.  All voted yes. MOTION PASSED BY 5-0 VOTE.

 

MOTION:  D. Olson moved to amend the agenda to allow the appearance of Jason Marbury for his RHID presentation. M. Wells seconded the motion.  All voted yes.  MOTION PASSED BY 5-0 VOTE.

 

Jason Marbery – RHID (Time stamp 25:07) – appeared before the Commission to present his plan for enrolling his property in the RHID program.

MOTION:  M. Wells moved to include this in the RHID.  T. VanHoecke seconded the motion.  All voted yes.  MOTION PASSED BY 5-0 VOTE.

 

Lake Lot Discussion Continued – Requested by D. Olson – (Time stamp 27:56) – Discussion was had about moving a work session to address encroachments on City property regarding the (6) lots that have been surveyed by the City Engineer and consideration of the current infrastructure issues.

 

ACTIONB. Matkin was directed to organize a work session on July 29, 2024, for the City Commission to travel to Fort Scott Lake and look at the (6) surveyed lots and possibly return to City Hall for discussion.

 

Public Safety Communication Discussion – B. Matkin – (Time stamp 50:15) – Discussion was had regarding raising the amount the City asks the County to pay for Public Safety Communication services.  B. Matkin asked that it be put on the next agenda for a decision in time for budget planning.

ACTION:  B. Matkin was directed to have a conversation with the County on this topic.

 

Consideration of Approval of License to Sell Retail Cereal Malt Beverages For Consumption on the Premises (New License) – OUTPOST 13 WEST – 13 W. Oak, Fort Scott, Bourbon County, KS 66701(Time stamp 57:40)

MOTION:  T. VanHoecke moved to approve the license as presented.  D. Olson seconded the motion.  All voted yes.  MOTION APPROVED BY 5-0 VOTE.

 

Revenue Neutral Notice(Time stamp 59:45) – J. Oliphant presented for consideration the option to approve the intent to exceed the revenue neutral rate.

MOTION:  T. VanHoecke moved to accept the intent to exceed the revenue neutral rate for 2025.  K. Salsbury seconded the motion.  T. VanHoecke, K. Salsbury and T. Dancer voted yes.  M. Wells and D. Olson voted no.  MOTION PASSED BY 3-2 VOTE.

 

REPORTS AND COMMENTS

City Manager B. Matkin (Time stamp 1:07:00)

City Engineer J. Dickman (Time stamp 1:19:37)

Commissioner D. Olson (Time Stamp 1:21:40)

Commissioner K. Salsbury (Time Stamp 1:21:51)

Commissioner M. Wells (Time Stamp 1:22:06)

Commissioner T. VanHoecke (Time Stamp 1:33:26)

Commissioner T. Dancer (Time Stamp 1:35:00)

 

Recognition given by Mayor Dancer for SRO Michael Trim – Retiring after 20 years of service with the Fort Scott Police Department.

 

ACTION:  B. Matkin will bring regulations for shipping containers and Codes update on other municipalities who use them.

 

City Attorney B. Farmer (Time Stamp 1:39:02)

 

 

 

 

 

 

ADJOURN

MOTIONT. VanHoecke moved to adjourn the meeting at 7:39PM.  D. Olson seconded the motion.  All voted yes.

 

JULY 2, 2024, MEETING ADJOURNED AT 7:39PM.

 

UPCOMING

–  2025 Budget Work Session – July 23, 2024 – 6:00PM – City Hall

–  City Commission Work Session – Lake Lots – July 29, 2024 – Lake Fort Scott

–  2025 Budget Hearing – September 3, 2024 – 6:00PM – City Hall

 

_______________________________________________________________________

Submitted by:

Lisa A. Lewis, City Clerk

Agenda for the FSCC Trustees Meeting on July 15

July 15, 2024
Board of Trustees
Fort Scott Community College
2108 S. Horton
Fort Scott, KS 66701

To view the entire packet: 7.15.24 Consent Agenda
The Board of Trustees of Fort Scott Community College will meet in regular session on Monday, July 15, 2024. The meeting will be held in Cleaver-Burris-Boileau Hall at Fort Scott Community College.
4:00 p.m. Regular monthly Board meeting
THE AGENDA
4:00 ROLL CALL, 3
PLEDGE OF ALLEGIANCE
CALL TO ORDER, 4
A. Comments from the Chair, 4
B. Comments from the Public,
4
C. Foundation Update, 4
CONSENT AGENDA, 5
A. Approval of Agenda, 5
B. Approval of Minutes of previous Regular Board Meeting conducted on June 17, 2024,
and Budget Hearing and Special Board Meetings conducted on June 27, 2024, and July
11, 2024, 6
C. Approval of Bills and Claims, 12
D. Ratification of Contracts, 41
1. Stericycle, 41
2. Travelers Contract Surety, 47
E. Approval of Personnel Actions, 5
F. Approval of Officer – Treasurer, 5
DISCUSSION ITEMS, 49
A. Travel Policy, 49
ACTION ITEMS, 50
A. Resolution 2024 – 38: Consideration of Memberships and Consortium Dues, 50
B. Resolution 2024 – 39: Consideration of Vendor Change for Elevator Repair, 51
C. Resolution 2024 – 40: Consideration of Athletic Insurance and Catastrophic Injury Insurance, 52
D. Resolution 2024 – 41: Approval of Flood Insurance Policy Renewal, 75
REPORTS, 78
A. Administration
EXECUTIVE SESSION, 801
ADJOURNMENT, 81
UPCOMING CALENDAR DATES:
• July 15, 2024 Board Meeting
• August 9, 2024 Fall Semester Begins
• August 26, 2024 (to facilitate budget process) Board Meeting
• September 2, 2024 Campus Closed – Labor Day
• September 23, 2024 (to facilitate budget process) Board Meeting
• October 3 – 5, 2024 Gordon Parks Celebration
• October 18, 2024 Math Relays
• October 21, 2024 Board Meeting
• November 18, 2024 Board Meeting
• November 25 – 29, 2024 Campus Closed – Thanksgiving Break
• December 16, 2024 Board Meeting
• December 20, 2024 – January 3, 2025 Campus Closed – Winter Break
• January 20, 2025 Campus Closed – Martin Luther King Jr. Day
• January 21, 2025 Spring Semester Begins
• January 27, 2025 (Changed from January 20 due Board Meeting
to Dr. Martin Luther King, Jr. Day)
• February 17, 2025 Board Meeting
• March 24, 2025 (Changed from March 17 due Board Meeting
to spring break)
• March 17 – 21, 2025 Campus Closed – Spring Break
• March 28, 2025 Aggie Day
• April 18, 2025 Campus Closed – Good Friday
• April 21, 2025 Board Meeting
• May 19, 2025 Board Meeting
• May 26, 2025 Campus Closed -Memorial Day
• June 16, 2025 Board Meeting
Sincerely,
Bryan Holt, Chair
Sara Sutton, Interim President
FSCC’s vision for the future is to support “Students First, Community Always” through a central focus on teaching and learning; advancing strong, innovative programs and
departments; maximizing and leveraging opportunities; initiating efficient and effective processes; and developing the region’s workforce.2
ROLL CALL
_____ Ronda Bailey
_____ John Bartelsmeyer
_____ Jim Fewins
_____ Bryan Holt
_____ Chad McKinnis
_____ Doug Ropp3
CALL TO ORDER
A. COMMENTS FROM THE CHAIR
B. COMMENTS FROM THE PUBLIC
C. FOUNDATION UPDATE4
CONSENT AGENDA
A. APPROVAL OF AGENDA
B. APPROVAL OF MINUTES OF PREVIOUS MEETINGS
Attached are the minutes of the Regular Board Meeting conducted on June 17, 2024, and
Budget Hearing and Special Board Meetings conducted on June 27, 2024, and July 11, 2024
C. APPROVAL OF BILLS and CLAIMS
Attached are the Bills and Claims Report.
D. RATIFICATION OF CONTRACTS
1) Stericycle
2) Travelers Contract Surety

E. APPROVAL OF PERSONNEL ACTIONS
1) Additions
a) Susan Henry, MEP Administrative Liaison, effective July 1, 2024
b) Cable Wareham, Rodeo Assistant Coach, effective July 16, 2024
c) Matt Glover, Men’s Basketball Head Coach, effective July 16, 2024
2) Transitions
a) Rory Chaplin, from Interim CTEC Director to Associate Dean of Career and Technical Education and Workforce Development, effective July 1, 2024
b) Santos Manrique, from HEP Recruiter/Mentor and Dean of Crawford County Campuses to HEP Recruiter/Mentor, effective August 1, 2024
F. APPROVAL OF BOARD OFFICER
1) Melissa Scott as FSCC Board of Trustees Treasurer (replacing previously approved Treasurer Gina Shelton)

Minutes of the FSCC Trustees Meeting on June 17 and Budget Hearing on June 27

FORT SCOTT COMMUNITY COLLEGE
Minutes of the Board of Trustees Meeting
June 17, 2024
PRESENT: Ronda Bailey, Jim Fewins, Bryan Holt, Chad McKinnis, and Doug Ropp
ALSO PRESENT: Sara Sutton – Interim President, Juley McDaniel – Board Clerk, faculty, staff, community members
Chairman Holt called the meeting to order at 5:30 pm in the meeting rooms of the Ellis Fine Arts Center.
The meeting was opened with the Pledge of Allegiance.
COMMENTS FROM THE CHAIR: None.
COMMENTS FROM THE PUBLIC: None.
A motion was made by McKinnis, seconded by Ropp, and carried by unanimous vote to add Resolution 2024 – 23:
Consideration of Nursing Remodel Bids as Item G under Action Items.
CONSENT AGENDA:
A motion was made by McKinnis, seconded by Bailey, and carried by unanimous vote to approve the consent agenda as amended.
ACTION ITEMS:
A. Resolution 2024 – 28: A motion was made by Fewins seconded by Ropp, and carried by unanimous vote to approve the quote from Lenovo Direct for $32,480 for the annual CAMP laptop purchase.
B. Resolution 2024 – 29: A motion was made by Fewins, seconded by Ropp, and carried by unanimous vote to approve both the KASB Worker’s Compensation Fund Membership Participation Agreement as well as the Loyalty Credit Program.
C. Resolution 2024 – 30: A motion was made by Bailey, seconded by Ropp, and carried by unanimous vote to accept the 2024-25 regular monthly meeting dates as presented and move the regularly monthly meeting start time of 4:00 pm.
Holt suggested suspending the Zoom streaming for the time being to alleviate the workload of the IT staff.
D. Resolution 2024 – 31: A motion was made by Fewins, seconded by Ropp, and carried by unanimous vote to approve the property and liability insurance from Kansas Insurance Cooperative for Schools for $300,916.57.
E. Resolution 2024 – 32: A motion was made by Ropp, seconded by Bailey, and carried by unanimous vote to approve the license renewal quote for $7,956 with Educational Assessments Corporation.
F. Resolution 2024 – 33: A motion was made by Fewins, seconded by Bailey, and carried by unanimous vote to approve the Kone elevator repair proposal for $39,889.
G. Resolution 2024 – 34: A motion was made by Bailey, seconded by Fewins, and carried by unanimous vote
to approve the bid from Tri-State Building for all three sections of the nursing program remodel for
$191,394.

• ADMINISTRATION – The Board reviewed and heard updates from the Gordon Parks Museum, Academic Affairs, Student Services, Finance and Operations, and the Interim President.
ADJOURNMENT: There being no further business to come before the Trustees, a motion to adjourn was made at 6:51 pm by Bailey, seconded by Fewins, and carried by unanimous vote.

 

FORT SCOTT COMMUNITY COLLEGE
Minutes of the Budget Hearing
June 27, 2024
PRESENT: Ronda Bailey, John Bartelsmeyer, Jim Fewins, Bryan Holt, Chad McKinnis, and Doug Ropp
ALSO PRESENT: Sara Sutton-Interim President, Juley McDaniel-Board Clerk, staff, public
Chairman Holt called the meeting to order at 2:30 pm in Ellis Fine Arts Center.
The meeting was opened with the Pledge of Allegiance.
COMMENTS FROM THE CHAIR: None.
COMMENTS FROM THE PUBLIC: None.
REVIEW AND ADOPTION OF THE REPUBLISHED 2023-24 BUDGET: A motion was made by Fewins,
seconded by Bartelsmeyer, and carried by unanimous vote to approve the republished 2023-24 budget.
ADJOURNMENT: There being no further business to come before the Trustees, a motion to adjourn was made at
2:34 pm by Bartelsmeyer, seconded by Fewins, and carried by unanimous vote

Unoffical Minutes of the Uniontown City Council on July 11

The Regular Council Meeting on July 9, 2024 at Uniontown City Hall, was called to order at 7:00PM by Mayor Jurgensen.  Council members present were Jess Ervin, Danea Esslinger (7:01), Amber Kelly, Mary Pemberton, and Bradley Stewart.  Also in attendance for all or part of the meeting were Mary Pillion (Old Settlers Committee), City Treasurer Charlene Bolinger, Codes Enforcement Officer Doug Coyan, and City Clerk Sally Johnson.

 

SPECIAL CONSIDERATIONS/PROJECTS

 

 

CITIZENS REQUEST

Mary Pillion, Old Settlers Committee – requested to have a street dance again this year on Friday or Saturday and would like to block off Sherman St between 2nd and 3rd Sts.

 

Motion by Kelly, Second by Ervin, Approved 5-0 to allow the street dance on either Friday, August 30, or Saturday, August 31, and to block off Sherman St between 2nd and 3rd Sts

 

A sponsorship form for Old Settlers Picnic was presented.  City provides a trash dumpster and staff to keep public restrooms clean and stocked.

 

Dave Wehry via email – requested to pay his bill in two payments without a penalty assessed as meter was misread by the City in May causing his bill to be very high this month.

 

Motion by Pemberton, Second by Esslinger, Approved 5-0 to allow two payments and waive penalty since we misread in May

 

FINANCIAL REPORT

Treasurer Bolinger presented the June 2024 Treasurer’s Report.  Beginning Checking Account Balance for all funds was $262,758.51, Receipts $57,246.25, Transfers Out $3.026.00, Expenditures $24.827.71, Checking Account Closing Balance $292.151.05. Bank Statement Balance $298.333.35, including Checking Account Interest of $58.67, Outstanding Deposits $117.01, Outstanding Checks $6,299.31, Reconciled Balance $292,151.05.  Water Utilities Certificates of Deposit $37,407.04, Sewer Utilities Certificate of Deposit $21,376.69, Gas Utilities Certificates of Deposit $39,198.64, Total All Funds, including Certificates of Deposit $390,133.42. Year-to-Date Interest in Checking Acct is $342.09, and Utility CDs $883.53 for a Total Year-to-Date Interest of $1,225.62.  Also included the status of the Projects Checking Account for the month of June 2024, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0.  June Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00; from Water Utility Fund to GO Water Bond & Interest $1,624.00 for Total Transfers of $3,026.00.  Net Income for the month of June $29,392.54, Year-to-Date Net Income $56,671.85.  Budget vs Actual Water Fund YTD Revenue $53,724.09 (43.5%), Expenditures $63,992.22 (39.4%); Sewer Fund YTD Revenue $17,218.50 (46.6%), Expenditures $16,739.80 (39.8%); Gas Fund YTD Revenue $82,090.53 (56.0%), Expenditures $58,322.40 (32.9%); General Fund YTD Revenue $131,202.05 (80.0%), Expenditures $105,806.96 (52.3%); and Special Highway YTD Revenue $3,966.38 (54.6%), Expenditures $0 (0%).  The July 2024 payables to date in the amount of $13,741.22 were presented.  The invoices from KMGA, Homestead Tech, Phillips 66, and Ag Engineering have not been received by noon meeting day.

 

CONSENT AGENDA

Motion by Ervin, Second by Esslinger, Approved 5-0, to approve amended Consent Agenda:

  • Minutes of June 14, 2024 Regular Council Meeting
  • Treasurer’s Reports, Monthly Transaction Report & Accounts Payables

 

Request to schedule a budget worksession.  Assessed valuation is down approximately $929,000.  Revenue Neutral Rate for this budget is 63.882.  We must notify County Clerk by July 20 if plan to exceed revenue neutral rate.

 

Motion by Stewart, Second by Esslinger, Approved 5-0 to schedule a budget worksession on July 16, 5:30PM, dinner will be provided

 

DEPARTMENT REPORTS

Codes Enforcement Officer Doug Coyan invited owners of 101 Washington to attend regarding yard and inoperable vehicle.  They did not attend; a letter will be sent.  Commended property owners for keeping yards mowed – 102 Franklin, 505 Washington.  201 Fulton has sold and new owner is cleaning up property.  303 Clay has sold.  204 2nd St has new tenant that is sheriff’s deputy.  405 Hill St – they are not getting the mobile home approved by the council.  They are looking for another mobile home but will more than likely sell property as is.  There are some properties that ditches are not being mowed or trimming done.  Behind the buses needs trimmed badly.  505 Wall still has an unregistered vehicle on premises.

 

City Superintendent Rich absent.  He is still waiting on quotes for gas valve replacements.

 

Clerk Johnson asked all to sign a thank you note to Union State Bank for the exceptional Independence Day Bash.  Colby did an awesome job of keeping restrooms clean and stocked.

She also reminded council that City Clerk replacement will need to attend educational trainings as soon as possible. A couple of applications have been received.  Council will keep them on file and continue accepting applications at this time.

Information was received from Repurposed Materials Inc.

She followed up with Brian Allen, BBCOEM, regarding the April flooding.  It may be months before FEMA makes a determination.

Received Approved Pending Adoption Kansas Homeland Security Region H Hazard Mitigation Plan and request for adoption resolution.

 

Motion by Ervin, Second by Esslinger, Approved 5-0 to approve Resolution 2024-0709-1 adopting the Kansas Homeland Security Region H Hazard Mitigation Plan

 

COUNCIL REPORT

Councilman Ervin – nothing

Councilwoman Esslinger – nothing

Councilwoman Kelly – nothing

Councilwoman Pemberton – nothing

Councilman Stewart – asked about fencing that was washed out in April flooding at lagoon.  Superintendent Rich has cleaned up debris and repaired the fence.  After pictures have not been taken yet.

Mayor Jurgensen – nothing

 

OLD BUSINESS

Pickleball Court Placemaking Project – Chalk lines were done then it rained.  They will try to get chalked and completed by August meeting.

 

Warehouse project – Mayor Jurgensen is hopeful to mail out invitation for bids by end of week.  Would like for them to be opened at August 13 meeting and completed by December 15, 2024.

 

Streets – It was requested Superintendent Rich order saturock and patch potholes before school starts.

Mayor Jurgensen is working on mitigation funding for culverts and ditches.

 

NEW BUSINESS

None

 

Moved by Ervin, Second by Kelly, Approved 5-0, to adjourn at 7:58PM

KDOT to replace guardrail along U.S. 69

 

The week of July 22, the Kansas Department of Transportation plans to begin replacing guardrail on the northbound lanes of U.S. 69 in Bourbon and Linn counties. The 27-mile project area starts at the south U.S. 69/U.S. 54 junction and continues north to Pleasanton.

 

The speed limit will be reduced to 60 miles an hour in the work zone, with alternating lane closures for northbound traffic. The ramp from westbound U.S. 54 to northbound U.S. 69 in Fort Scott will be closed to traffic between the hours of 7 a.m. and 7 p.m. Monday and Tuesday, July 22-23. Use alternate routes during the closure.

 

KDOT awarded construction contracts totaling $1 million to Bettis Asphalt & Construction Inc., Topeka. Weather permitting, the work should be finished by the end of 2024. Check KDOT’s updated traveler information website, www.Kandrive.gov, for more highway condition and construction details. Persons with questions may contact Construction Manager Warren Ebberts at (620) 901-6549 or Public Information Officer Manager Priscilla Petersen at (620) 902-6433.