Category Archives: Government

Fort Scott Commission Agenda for Dec. 6

NOTICE OF AND AGENDA FOR
MEETING OF
FORT SCOTT CITY COMMISSION
CITY HALL COMMISSION MEETING ROOM

123 SOUTH MAIN STREET
December 6th, 2022
6:00 P.M.

I. Roll Call:

J. Jones T. Van Hoecke E. Woellhof M. Wells K. Harrington

II. Flag Salute

III. Invocation: Led by: M. Wells

IV. Consent Agenda:

A. Approval of minutes of the regular meeting of November 15 th, 2022

B. Approval of Appropriation Ordinance 1325-A totaling $298,158.88

C. Request to Pay – J. Richardson Construction – $9,922.77 – 17th & Eddy
Stormwater Improvements

D. Request to Pay – Nuss & Farmer – $105.00 – Outside Contract Work

E. Request to Pay – O’Brien Rock Co., Inc. – $5,840.00 – Cooper Street Project

F. Request to Pay – Hawkins, Inc. – $9,756.57 – Water Treatment Supplies

V. Public Comment:

Sign up required. Comments on any topic not on agenda and limited to five (5)
minutes per person, at Commission discretion

VI. Old Business:

A. Consideration of Amended Truck Route Ordinances

1. Ordinance 3621- amending 2740 Sect. 10.48.030 – Penalty for Violation

2. Ordinance 3622- amending 2787 Sect. 10.48.020 – Routes Designated

3. Ordinance 3623 – amending 2740 Sect. 10.48.010 – Vehicles Required
to Follow Truck Route

VII. Appearances:

A. Bourbon County Economic Development and Tourism – Rob Harrington
and Jackson Tough presenting

VIII. Public Hearing: Properties for Condemnation Thomas Russell, Codes
Enforcement Officer presenting

1. Resolution 42-2022 – Directing the Repair or Removal of an Alleged
Unsafe and Dangerous Structure located at 410 S. Margrave

2. Resolution 43-2022 – Directing the Repair or Removal of an Alleged
Unsafe and Dangerous Structure located at 1718 E. Oak

3. Resolution 44-2022 – Directing the Repair or Removal of an Alleged
Unsafe and Dangerous Structure located at 1225 E. Elm

4. Resolution 45-2022 – Directing the Repair or Removal of an Alleged
Unsafe and Dangerous Structure located at 102 S. Horton

5. Resolution 46-2022 – Directing the Repair or Removal of an Alleged
Unsafe and Dangerous Structure located at 102 S. Osbun

6. Resolution 47-2022 – Directing the Repair or Removal of an Alleged
Unsafe and Dangerous Structure located at 1221 S. Main

7. Resolution 48-2022 – Directing the Repair or Removal of an Alleged
Unsafe and Dangerous Structure located at 523 S. Heylman

8. Resolution 49-2022 – Directing the Repair or Removal of an Alleged
Unsafe and Dangerous Structure located at 1107 W. 6th Street

IX. New Business:

X. A. Financial Reports

1. City Finance Report Update

2. Set Hearing for December 20, 2022, to amend 2022 Annual City Budget

A. Salary/Wage Ordinance Update for 2023

B. Employee Member Benefit Program for 2023

XII. Reports and Comments:

A. Interim City Manager Comments:

B. Assistant City Manager Comments:

1. Splash Pad

2. Lake Items

C. Engineering Comments:

D. Commissioners Comments:

E. City Attorney Comments:

XIII. Executive Session If requested, (please follow script in all motions for
Executive Sessions)

IX. Adjournment:

Bourbon County Commission Minutes from Joint Work Session Nov. 22

November 22, 2022,                                       Tuesday 12:00 p.m.

 

There was a joint work session between City and County Commissioners.  There were several members of the community present. There was no action taken.

 

Topics of Discussion:

 

  • Rock for Cooper Street
  • Transient Guest Tax
  • Shared Services between City and County
  • Tourism – REDI
  • Area Agency on Aging
  • North end of Lake Rd.
  • Land Bank
  • Airport Expansion
  • Housing Study
  • Negativity on Facebook
  • Town Hall meeting in January
  • Sidewalk on north side of Courthouse

 

 

 

THE BOARD OF COMMISSIONERS

OF BOURBON COUNTY, KANSAS

___________________, Chairman

___________________, Commissioner

___________________, Commissioner

ATTEST:

 

 

 

Ashley Shelton, Bourbon County Clerk

_______________, Approved Date

 

 

 

 

 

Minutes of the Bourbon County Commission from Nov. 22

November 22, 2022,                                          Tuesday, 9:00 a.m.

 

The Bourbon County Commission met in open session with all commissioners and the County Clerk present.

 

Anne Dare and Rob Harrington were present for some or all of the meeting.

 

Clifton made a motion to approve the minutes from the previous week.  Nelson seconded.  All approved.

 

Eric Bailey stated that the sidewalk project was underway.  They had to dig a little bit deeper than originally planned to find a solid sub-base. Will try to get the pour done this week if possible.  We are in the final stages of getting the bean pad built.  Had a meeting with representative from ADM to look at our area and waiting to hear back.  Eric stated they had a dump truck tip over on its side.  The operator was unhurt.  We set the truck back up ourselves and added fluids and were able to drive it off.  A little bit of cosmetic damage.  Eric requested an executive session.  Clifton made a motion for executive session KSA 75-4319(b)(6) for preliminary discussion for acquisition of real property including three commissioners, Eric Bailey, Dustin Hall, and Justin Meeks for five minutes returning here at 9:09 a.m.  Nelson seconded.  All approved.  Clifton made a motion to return to normal session with action.  Nelson seconded.  All approved.  Clifton made a motion to allow Eric Bailey to pursue some road right-of-way with 3 different owners around 160th between Fern & Grand on a bridge we got a grant to redo the bridge so it’s approximately 3/4 of an acre.  Nelson seconded.  All approved.  Clifton made a motion for executive session KSA 75-4319(b)(2) for consultation with attorney for the public body or agency which would be deemed privileged in the attorney-client relationship including three commissioners, Eric Bailey, Justin Meeks, and Dustin Hall for ten minutes returning here at 9:21 a.m.  Nelson seconded.  All approved.  Clifton made a motion to return to normal session with no action.  Nelson seconded.  All approved.

 

Section 1 Handbook – Discussion of approval.  Discussion regarding Mission/Vision statement ended with decision to exclude statement.  Ashley suggested references to the Mission/Vision statement throughout Section 1 be removed.  Commission agreed.

 

Jim asked for an executive session.  Clifton made a motion for executive session KSA 75-4319(b)(1) to discuss personnel matters of individuals nonelected personnel to protect their privacy job performance including three commissioners and Justin Meeks for 15 minutes returning here at 9:38 a.m.  Nelson seconded.  All approved.  Clifton made a motion to return to normal session with no action.  Nelson seconded.  All approved.

 

An amended copy of Section 1 of the handbook was presented to the commission.  Clifton made a motion to approve.  Nelson seconded.  Clifton stated he had some issues with the history part of this section.  The statement “it is 638 square miles with open prairie comprising 90% of the area.  The native forest comprised of remaining 10% of timber belt contains hackberry, hickory, oak, pecan and walnut trees.”  Clifton stated he feels this is an untrue statement and should be removed.  Clifton made a motion that part be redacted.  Nelson seconded.  All approved.

 

Justin Meeks was contacted by an attorney yesterday regarding assignment of lease for the hospital building.  Justin requested an executive session.  Clifton made a motion for executive session KSA 75-4319(b)(2) for consultation with attorney for the public body or agency which would be deemed privileged in the attorney-client relationship including three commissioners and Justin Meeks for three minutes returning at 9:47 a.m.  Nelson seconded.  All approved.  Clifton made a motion to return to normal session with action.  Nelson seconded.  All approved.  Clifton made a motion to allow Justin to do the leases to finish up the lease assignment for the hospital building.  Justin stated he is working on the deeds for the property of 201 S. Crawford.  We are working on the deeds now and should be done next week and should be transferred into the county.  I’ve been in it and it is in very bad shape.  I think it should be scrapped.  With your permission I’ll get with Eric to get in his que to get that ready to be torn down.  Discussion regarding the future of the lot was had.  A parking lot with a possible basketball hoop to give the youth a place to play.  Justin continued with discussion of the Land Bank with shared services in that the person would work for the land bank but also help with tax sales.  The Land Bank is requesting that the county supply an office space in the courthouse.  I’m asking permission from the commissioners to allow this person to use office space and will also make it convenient to be close to the Deed’s office as deeds and abstracts are worked on.  They plan to open this position in a few days.  Jim made a motion to allow the Land Bank Manager to share Justin’s office with him.  Nelson seconded.  All approved.

 

Shane Walker – No Comment.

 

Public Comment: No comment

 

Commission Comment: Jim stated that he would like to schedule a town hall meeting in the River Room in January.  One of the topics will be housing.  I’m going to invite the city commissioners, contractors and real estate people.  The public is encouraged to attend.  Other topics can be included as well.  Clifton made a motion to allow all three commissioners to attend a work session with the city commissioners.  It will be an open meeting.  It will be at noon with public welcome.  There will be no action taken.  Nelson seconded.  All approved.

 

Brian Allen announced from 2:00 p.m. to 6:30 p.m. at the hospital in the McAuley Room and discuss the flood plain maps for Bourbon County.  Anyone who is concerned about their property are encouraged to attend.  All public is welcome.  This is Federal and State not Bourbon County.

 

At 10:01 a.m. Clifton made a motion to adjourn.

 

THE BOARD OF COMMISSIONERS

OF BOURBON COUNTY, KANSAS

___________________, Chairman

___________________, Commissioner

___________________, Commissioner

ATTEST:

 

 

 

Ashley Shelton, Bourbon County Clerk

_______________, Approved Date

 

 

 

 

Agenda for the Bourbon County Commission on Dec. 6

Agenda (see attachments below)
Bourbon County Commission Room

1st Floor, County Courthouse

210 S. National Avenue

Fort Scott, KS 66701

Date: December 6, 2022

1st DistrictNelson Blythe Minutes: Approved: _______________

2nd DistrictJim Harris Corrected: _______________________

3rd DistrictClifton Beth Adjourned at: _______________

County ClerkAshley Shelton

MEETING HELD IN THE COMMISSION ROOM BEGINNING at 9:00AM.

Call to Order

Flag Salute

Approval of Minutes from previous meeting

Eric Bailey Road & Bridge Report

KDOR PVD Compliance (via phone at 9:15am)

Renodry Representative

Approval of Accounts Payable

Jim Harris Executive Session KSA 754319(b)(1) to discuss personnel matters of individual
nonelected personnel to protect their privacy

Susan Bancroft Chief Financial Officer

o 2022 Budget Amendment

o Financials Ending 10/31/22

Justin Meeks County Counselor Comment

Shane Walker Chief Information Officer Comment

Public Comment

Commission Comment

Susan Bancroft Executive Session KSA 754319(b)(1) to discuss personnel matters of
individual nonelected personnel to protect their privacy

Justifications for Executive Session:

KSA 754319(b)(1) To discuss personnel matters of individual nonelected personnel to protect their privacy

KSA 754319(b)(2) For consultation with an attorney for the public body or agency which would be deemed privileged in the attorneyclient relationship

KSA 754319(b)(3) To discuss matters relating to employeremployee negotiations whether or not in consultation with the representative(s) of the body or agency

KSA 754319(b)(4) To discuss data relating to financial affairs or trade secrets of corporations, partnerships, trust, and individual proprietorships

KSA 754319(b)(6) For the preliminary discussion of the acquisition of real property

KSA 754319(b)(12) To discuss matters relating to security measures, if the discussion of such matters at an open meeting would jeopardize such security measures.

 

Attachments:

Bourbon County meeting data

2022 Budget Amendment

Financials Ending 22.10.31

Compliance Statistical Measures Explained

006 Bourbon Scorecard 2022

Tax Collections Up in Kansas

Kansas Collects $642.3 Million in
Total Tax Collections for November

~~Collections Continue to Outpace Fiscal Year 2022 with 5.4% Growth~~

TOPEKA – The Kansas Department of Revenue today announced that total tax collections for November were $642.3 million, which is $15.4 million, or 2.5%, more than last November. Total tax receipts for Fiscal Year 2023 continue to outpace Fiscal Year 2022, with year-over-year growth at 5.4%.

Total tax collections for November were 5.3% below the estimate, which was recently raised at November’s meeting of the Consensus Revenue Estimating Group to align with consistently strong revenues. The estimate for November and the remainder of FY 2023 was raised by $773.0 million.

Individual income tax collections were below the estimate for the month by 6.7%, or $21.1 million, with $292.4 million collected.  Those receipts were 1.2% greater than in November 2021. Corporate income tax collections were $78,313, or 0.6%, below the estimate, with $13.2 million collected. That is $482,253 less than last November.

Corporate income tax collections for the first five months of FY 2023 are 7.0% higher than FY 2022 over the same period. FY 2022 was a record year for corporate income tax receipts.

Combined sales and compensating use tax collections at $304.9 million were $8.7 million, or 2.8%, below the estimate but $19.5 million, or 6.8%, more than November 2021, reflecting sustained growth in that revenue source.

“As for major tax sources, it is encouraging to see wage withholding tax payments, which is the principal component of individual income tax receipts, remaining stable and combined sales and compensating use tax receipts showing 6.8% growth over November 2021,” said Secretary of Revenue Mark Burghart.

Click here to view the November 2022 tax receipts spreadsheet.

###

Sen. Marshall Completes 105 Town Hall Circuit Across Kansas

 

(Washington, D.C., December 1, 2022) – U.S. Senator Roger Marshall, M.D. today announced completion of 105 town halls in each of Kansas’ 105 counties. The announcement comes just weeks before the conclusion of the 117th Congress – Senator Marshall’s first as a U.S. Senator. Be sure to click HERE or on the image below to watch a highlight reel from his 105 town halls.

“The very first time I met Senator Bob Dole he told me, ‘go out and listen to the people of Kansas – they will give you the answer.’ That’s exactly what we did with our 105 town hall meetings in each of Kansas’ 105 counties,” said Senator Marshall. “Without a doubt, one of my favorite parts of the job is getting out of D.C. to have real conversations with fellow Kansans about their ideas and about the issues impacting their lives. I want to thank everyone who attended our town halls for it is their input, support, prayers, and words of encouragement that allow me to continue the fight in Congress to protect those Kansas values we all hold so dear.”

In case you missed it, here is some coverage of some of Senator Marshall’s 105 county town hall circuit:

KDOT: Owl Creek and Paint Creek Bridges to Be Replaced in Bourbon County

KDOT announces approved November bids

The Kansas Department of Transportation announces approved bids for state highway construction and maintenance projects. The letting took place Nov. 16, 2022, in Topeka. Some of the bids may include multiple projects that have been bundled based on proximity and type of work.

District One — Northeast

Jefferson ‑ 24‑44 KA‑5105‑01 ‑ U.S. 24, from approximately 1,056 feet east of the K‑237/U.S. 24 junction east to approximately 211 feet west of Elm Street in the city of Perry, includes the replacement of bridge #009 over the Delaware River located 4.26 miles east of K‑237, grading, bridge and surfacing, 5.0 miles, Bettis Asphalt & Construction Inc., Topeka, Kansas, $12,613,929.42.

Leavenworth ‑ 24‑52 KA‑6564‑01 ‑ U.S. 24/4th Street and U.S. 24/Star Drive in Tonganoxie, ADA curb, ramps and signals, Gunter Construction Company, Kansas City, Kansas, $215,155.00.

District Four — Southeast

Bourbon ‑ 39‑6 KA‑3908‑01 ‑ K‑39, bridge #044 over Owl Creek located 2.14 miles east of the east K‑3 junction, bridge replacement, Bridges Inc., Newton, Kansas, $1,992,442.43.

Bourbon ‑ 3‑6 KA‑3909‑01 ‑ K‑3, bridge #024 over Paint Creek located 1.58 miles north of the Crawford County line, bridge replacement, Bridges Inc., Newton, Kansas, $1,824,955.40.

Cherokee ‑ 69‑11 KA‑6708‑01 ‑ U.S. 69, from the Oklahoma/Kansas state line north to the south city limits of Columbus, and from the north city limits of Columbus north to the K‑7/U.S. 160/U.S. 69 junction, milling and overlay, 12.0 miles, Emery Sapp & Sons Inc. And Subsidiaries, Columbia, Missouri, $3,282,750.10.

Crawford ‑ 47‑19 KA‑6624‑01 ‑ K‑47, from the Neosho/Crawford county line east to the west city limits of Girard, recycle and overlay, 12.5 miles, Bettis Asphalt & Construction Inc., Topeka, Kansas, $3,520,005.77.

Franklin ‑ 59‑30 KA‑6579‑01 ‑ U.S. 59, from the north I‑35/U.S. 59 junction north to the Franklin/Douglas county line, overlay, 7.8 miles, Bettis Asphalt & Construction Inc., Topeka, Kansas, $15,177,572.95.

Greenwood ‑ 400‑37 KA‑6594‑01 ‑ U.S. 400, from the east K‑99/U.S. 400 junction east to the Greenwood/Wilson county line, overlay, 15.2 miles, APAC-Kansas Inc. Shears Division, Hutchinson, Kansas, $12,927,592.19.

Neosho ‑ 47‑67 KA‑6623‑01 ‑ K‑47, from the west city limits of St. Paul east to the Neosho/Crawford county line, recycle and overlay, 5.5 miles, Bettis Asphalt & Construction Inc., Topeka, Kansas, $1,765,476.74.

Neosho ‑ 47‑67 KA‑6707‑01 ‑ K‑47, beginning at the U.S. 169/K‑47 junction east to the north U.S. 59/K‑47 junction, overlay, 11.1 miles, Bettis Asphalt & Construction Inc., Topeka, Kansas, $2,863,827.07.

District Five — South Central

Harper ‑ 39 C‑5005‑01 – Bridge over Rush Creek, located 3.8 miles west and 3.0 miles north of Anthony, bridge replacement, 0.2 mile, L & M Contractors Inc., Great Bend, Kansas, $929,127.75.

Harvey ‑ 40 C‑5136‑01 ‑ 28 intersections located throughout the county, signing, 2.0 miles, Cooper Construction LLC, Emporia, Kansas, $29,144.20.

Harvey ‑ 50‑40 KA‑1827‑05 ‑ U.S. 50, from 5 miles east of the U.S. 50/RS‑305 junction (at the east end of existing passing lanes) east 0.8 mile, grading and surfacing, 0.8 mile, Pearson Construction LLC, Wichita, Kansas, $1,954,995.79.

Reno ‑ 50‑78 KA‑6719‑01 ‑ U.S. 50, bridge #007 located 6.7 miles west of K‑14, bridge repair, Wildcat Construction Co. Inc. & Subsidiaries, Wichita, Kansas, $123,305.40.

Sedgwick ‑ 235‑87 KA‑3232‑02 ‑ I‑235, I‑135, K‑254 and K‑96 interchange (Gold Project) in northeast Wichita, grading, bridge and surfacing, 6.1 miles, Bergkamp King, A Joint Venture, LLC, Wichita, Kansas, $140,775,519.17.

 

 

The following bids were approved from the Oct. 19, 2022, letting.

Douglas ‑ 23 TE‑0472‑02 – From Elm Street to the historic Santa Fe Depot on High Street, within the Midland Railway right of way in Baldwin City, pedestrian and bicycle paths, 0.5 mile, Bettis Asphalt & Construction Inc., Topeka, Kansas, $699,036.25.

Chase ‑ 9 U‑2403‑01 – Strong City Safe Routes to Schools Priority 1 Improvements, primarily on 5th Street and near Chase County Elementary School, pedestrian and bicycle paths, 0.8 mile, Prado Construction LLC, Valley Center, Kansas, $790,626.08.

Butler ‑ 8 N‑0692‑01 ‑ 159th Street, from U.S. 54/400 east to Central Avenue in Andover, grading and surfacing, 1.0 mile, Pearson Construction LLC, Wichita, Kansas, $5,511,222.11.

Morton ‑ 65 C‑5124‑01 ‑ Intersections of RS-1000 with RS-1488 and with RS-482, intersection improvement, 1.0 mile, Cooper Construction LLC, Emporia, Kansas, $61,154.00.

Wabaunsee ‑ 99 C‑5112‑01 ‑ Bridge over Maple Hill, located 1.0 mile east and 0.2 mile north of Maple Hill, bridge replacement, 0.2 mile, A M Cohron & Son Inc., Atlantic, Iowa, $1,807,094.15.

Marion ‑ 57 C‑5069‑01 – 190th Street and Nighthawk Road intersection, intersection improvement, 1.0 mile, Bruce Davis Construction LLC, Emporia, Kansas, $333,977.10.

Allen ‑ 1 C‑5001‑01 ‑ Bridge over stream, located 1.0 mile south and 2.0 miles east of Carlyle, bridge replacement, 0.1 mile, J & J Contractors Inc., Iola, Kansas, $235,798.30.

Montgomery ‑ 63 C‑5082‑01 ‑ Bridge over Illinois Creek, located 2.0 miles north and 0.1 mile west of Havana, bridge replacement, 0.1 mile, B & B Bridge Company LLC, St. Paul, Kansas, $988,276.50.

Anderson ‑ 59‑2 KA‑5422‑01 ‑ U.S. 59, from W 4th Avenue to K‑31/W Park Road in Garnett, pavement reconstruction, 0.5 mile, Bettis Asphalt & Construction Inc., Topeka, Kansas, $1,554,874.55

Reno ‑ 78 C‑5116‑01 ‑ Bridge over Cow Creek, located 0.5 mile west and 2.0 miles north of Willow Brook, bridge replacement, 0.1 mile, King Construction Company Inc. & Subsidiaries, Hesston, Kansas, $970,188.30.

###

This information can be made available in alternative accessible formats upon request. For information about obtaining an alternative format, contact the KDOT Division of Communications, 700 SW Harrison St., 2nd Fl West, Topeka, KS 66603-3745 or phone 785-296-3585 (Voice)/Hearing Impaired – 711.

U.S. Senator Jerry Moran Weekly Newsletter

Celebrating This Season of Giving Thanks
Wishing You a Happy Thanksgiving
Robba and I hope everyone had a happy Thanksgiving and that the holiday was a blessed one spent with your friends, family and loved ones.

We also want to express our gratitude for the servicemembers, law enforcement, first responders and many others who are serving their country and community this holiday season. We are grateful for their sacrifices and are praying for their safety.

Serving Thanksgiving Meals to Fort Riley Soldiers
This week, I had the honor of serving Thanksgiving meals to Fort Riley soldiers and their families. I am thankful for the men and women at Fort Riley and throughout our armed forces who are serving and sacrificing to protect our nation at home and abroad.

Image

Special thanks to First Infantry Division Deputy Commanding General Niave Knell for inviting me to join her for this special occasion and thanks to chef leader SSG Rodrigo Espana who helped coordinate the Thanksgiving meal for 1,000 soldiers, families and community members.

Read more in the Manhattan Mercury here.

Image

Helping Process Food Donations at Hays Community Center
On Wednesday, I had the opportunity to help process food donations at the Hays Community Assistance Center. I appreciate Kansans who generously give groceries to food banks and community centers around the state to help make certain families had a meal on Thanksgiving Day. Thank you to all the volunteers, donors and Director Theresa Hill for giving back to the Hays community.

Image

 

Thanking Volunteers Packaging Food at Northern Rice County Food Bank
On Tuesday, I had the opportunity to thank volunteers helping package food at the Northern Rice County Food Bank in Lyons. The days before Thanksgiving are the busiest time of year for this food bank as they work hard to provide groceries and meals to families across the region.

I was encouraged and humbled by the people who gave their time and donated food to help feed their neighbors. Thank you to Director Robert Johnson for the work he does to organize the food bank and feed Kansas families.

Image

 

Visiting Horse Solider Monument and 9/11 Memorial
Earlier this week, I visited the Mark Nutsch Horse Soldier Monument and 9/11 Memorial in downtown Washington to honor those who courageously risked their lives serving our country as a part of the Special Forces team known as the “Horse Soldiers” that fought alongside Afghanistan’s Northern Alliance. The newly-added monument recognizes the heroism of Washington native Mark Nutsch. Captain Nutsch was chosen to lead the first unit to go into Afghanistan in response to 9/11 – known as the Task Force Dagger mission.

Image

 

Growing up on a cattle ranch in Kansas, Captain Mark Nutsch may have never expected he would use the skill of horseback riding during his time serving as a Green Beret in the United States military. However, on October 19, 2001, as part of a mission following the September 11 terrorist attacks, Nutsch and his team of 11 with the 5th Special Forces Group’s Operational Detachment Alpha 595 were ordered into Afghanistan to liberate the region from the Taliban. In this mission, they did not have tanks or trucks – only horses. Each of these soldiers embodied true courage, service and selflessness, playing a critical role in the fight against terrorism.

I want to thank everyone from the Washington area who joined me for this visit. Special thanks to organizer Ron Nutz for his work to coordinate this moving tribute to one of Washington’s finest and the team who rode with him.

Image

Giving Keynote Address at Washington Rotary Club
While in Washington, I also visited the Rotary Club to give the keynote address for their meeting. I appreciated the opportunity to discuss a number of issues and to hear from local residents and community leaders. Civic organizations like the Washington Rotary Club play a vital role in maintaining thriving local communities, and I always enjoy the chance to visit these groups.

I want to thank Club President Ron Nutz for inviting me and for his leadership in these important efforts for the Washington Rotary Club. Thanks as well to all of the local residents from Washington who joined during the holiday week.

Image

Visiting Linn High School
This week, I visited Linn High School to hear from students and faculty members about the opportunities this school provides and the resources offered to make certain young Kansans have a bright future.

The students I met with impressed me with their knowledge, talent and plans after graduation. Thank you to Principal Jeff Edwards for arranging this visit and to each of these students for an excellent tour.

Image

 

Touring Textron eAviation in Wichita
On Tuesday, I was in Wichita to visit Textron’s recently created eAviation division which focuses on sustainable aircraft for urban air mobility, general aviation, cargo and special mission roles. I appreciated the opportunity to learn how Textron is utilizing assets across its aerospace and defense businesses to develop new opportunities and take advantage of its fixed-wing and rotorcraft expertise in emerging technologies.

Image

 

As co-chair of the Senate Aerospace Caucus and a member of the Commerce Committee which oversees civil aviation, I will work to make certain that Wichita and Kansas remain leaders in sustainable air mobility. Thanks to Textron eAviation Chief Executive Officer Rob Scholl and his team for an informative tour and conversation. Special thanks to Textron Chairman Scott Donnelly for bringing this important company mission to Wichita.

Image

 

Honored to Serve You in Washington
It is an honor to serve you in Washington, D.C. Thank you to the many Kansans who have been calling and writing in to share their thoughts and opinions on the issues our state and country face. I appreciate the words of Kansans, whether in the form of a form of letter, a Facebook comment or a phone call, who wish to make their voice heard.

Please let me know how I can be of assistance. You can contact me by email by clicking here. You can also click here to contact me through one of my Kansas offices or my Washington, D.C., office.

Very truly yours,
Jerry

To unsubscribe from this newsletter, please click here.

Hays
1200 Main St.,
Suite 402
P.O. Box 249
Hays, KS 67601
Phone: (785) 628-6401
Manhattan
1800 Kimball Avenue,
Suite 270
Manhattan, KS 66052
Phone: (785) 539-8973
Fax: (785) 587-0789
Olathe
23600 College Blvd.,
Suite 201
P.O. Box 1154
Olathe, KS 66061
Phone: (913) 393-0711
Fax: (913) 768-1366
Washington, D.C.
Dirksen Senate Office Building
Room 521
Washington, D.C. 20510
Phone: (202) 224-6521
Fax: (202) 228-6966
Wichita
100 North Broadway,
Suite 210
Wichita, KS 67202
Phone: (316) 269-9257
Fax: (316) 269-9259

Garden City
1511 East Fulton Terrace, Suite 1511-2
Garden City, KS 67846
Phone: (620) 260-3025

Pittsburg
306 N. Broadway, Suite 125 (rear entrance of bank)
P.O. Box 1372
Pittsburg, KS 66762
Phone: (620) 232-2286
Fax: (620) 232-2284

image

image

Amended Agenda For Bourbon County Commission Meeting Today

The county clerk’s office released an amended agenda for Nov. 29, along with several attachments, which can be seen below.

Agenda
Bourbon County Commission Room

1st Floor, County Courthouse

210 S. National Avenue

Fort Scott, KS 66701

Date: November 29, 2022

1st DistrictNelson Blythe Minutes: Approved: _______________

2nd DistrictJim Harris Corrected: _______________________

3rd DistrictClifton Beth Adjourned at: _______________

County ClerkAshley Shelton

MEETING HELD IN THE COMMISSION ROOM BEGINNING at 9:00AM.

Call to Order

Flag Salute

Approval of Minutes from previous meeting

Eric Bailey Road & Bridge Report

Ashley Shelton Executive Session KSA 754319(b)(1) to discuss personnel matters of
individual nonelected personnel to protect their privacy

Terry Sercer 2021 Audit

Approval of Accounts Payable

Ashley Shelton Emergency Management Position

Susan Bancroft Chief Financial Officer

Justin Meeks County Counselor Comment

Shane Walker Chief Information Officer Comment

Public Comment

Commission Comment

Attachments:2021 Communications with Management Letter

2021 Draft Audited Financial statements

2021 Audit Journal Entries

2021 Statement 1 and supporting schedules

 

 

From the auditor, an attachment:

BOURBON COUNTY, KANSAS

FORT SCOTT, KANSAS

 

November 14, 2022

 

Diehl, Banwart, Bolton, CPAs PA

PO Box 469

Fort Scott, Kansas  66701

 

This representation letter is provided in in connection with your audit of the financial statement of  Bourbon County, Kansas as of December 31, 2021 and for the year then ended, and the related notes to the financial statement, for the purpose of expressing an opinion as to whether the financial statement is presented fairly, in all material respects, in accordance with the regulatory basis of accounting as prescribed by the KMAAG (Kansas Municipal Audit and Accounting Guide).

 

Certain representations in this letter are described as being limited to matters that are material.  Items are considered material, regardless of size, if they involve an omission or misstatement of accounting information that, in light of surrounding circumstances, makes it probable that the judgment of a reasonable person relying on the information would be changed or influenced by the omission or misstatement.  An omission or misstatement that is monetarily small in amount could be considered material as a result of qualitative factors.

 

We confirm, to the best of our knowledge and belief, the following representations made to you during your audit.

 

Financial Statement

 

  1. We have fulfilled our responsibilities, as set out in the terms of the audit engagement letter dated May 5, 2022, including our responsibility for the preparation and fair presentation of the financial statement and for preparation of the supplementary information in accordance with the applicable criteria.

 

  1. The financial statement referred to above is fairly presented in conformity with the regulatory basis of accounting and includes all properly classified funds and other financial information of the government and all related municipal entities required by the regulatory basis of accounting to be included in the financial reporting entity.

 

  1. We acknowledge our responsibility for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of a financial statement that is free from material misstatement, whether due to fraud or error.

 

  1. We acknowledge our responsibility for the design, implementation, and maintenance of internal control to prevent and detect fraud.

 

  1. Significant assumptions we used in making accounting estimates are reasonable.

 

  1. Related party relationships and transactions, including revenues, expenditures/expenses, loans, transfers, leasing arrangements, and guarantees, and amounts from or payable to related parties have been appropriately accounted for and disclosed in accordance with the requirements of the regulatory basis of accounting.

 

Diehl, Banwart, Bolton, CPAs PA                                                       Page 2

Fort Scott, Kansas

 

 

  1. Adjustments or disclosures have been made for all events, including instances of noncompliance, subsequent to the date of the financial statements that would require adjustment to or disclosure in the financial statements or in the schedule of findings and questioned costs.

 

  1. All events subsequent to the date of the financial statement and for which the regulatory basis of accounting requires adjustment or disclosure have been adjusted or disclosed. No events, including instances of noncompliance, have occurred subsequent to the financial statement date and through the date of this letter that would require adjustment to or disclosure in the aforementioned financial statement or in the schedule of findings and questioned costs.

 

  1. The effects of all known actual or possible litigation, claims, and assessments have been accounted for and disclosed in accordance with the regulatory basis of accounting.

 

  1. Guarantees, whether written or oral, under which the County is contingently liable, if any, have been properly recorded or disclosed.

 

Information Provided

 

  1. We have provided you with:

 

  1. Access to all information, of which we are aware, that is relevant to the preparation and fair presentation of the financial statement, such as records, documentation, and other matters and all audit or relevant monitoring reports, if any, received from funding sources.

 

  1. Additional information that you have requested from us for the purpose of the audit.

 

  1. Unrestricted access to persons within the entity from whom you determined it necessary to obtain audit evidence.

 

  1. Minutes of the meetings of the County Commission or summaries of actions or recent meetings for which minutes have not yet been prepared.

 

  1. All material transactions have been recorded in the accounting records and are reflected in the financial statement and the schedule of expenditures of federal awards.

 

  1. We have disclosed to you the results of our assessment of the risk that the financial statement may be materially misstated as a result of fraud.

 

  1. We have no knowledge of any fraud or suspected fraud that affects the entity and involves:

 

  • Management,

 

  • Employees who have significant roles in internal control, or

 

  • Others where the fraud could have a material effect on the financial statement.

 

  1. We have no knowledge of any allegations of fraud or suspected fraud affecting the entity’s financial statement communicated by employees, former employees, regulators, or others.

 

 

Diehl, Banwart, Bolton, CPAs PA                                                       Page 3

Fort Scott, Kansas

 

 

  1. We have no knowledge of instances of noncompliance or suspected noncompliance with provisions of laws, regulations, contracts, or grant agreements, or abuse, whose effects should be considered when preparing financial statements.

 

  1. We have disclosed to you all known actual or possible litigation, claims, and assessments whose effects should be considered when preparing the financial statement.

 

  1. We have disclosed to you the identity of the entity’s related parties and all the related party relationships and transactions of which we are aware.

 

Government—specific

 

  1. There have been no communications from regulatory agencies concerning noncompliance with, or deficiencies in, financial reporting practices.

 

  1. We have taken timely and appropriate steps to remedy fraud, noncompliance with provisions of laws, regulations, contracts, and grant agreements, or abuse that you have reported to us.

 

  1. We have a process to track the status of audit findings and recommendations.

 

  1. We have identified to you any previous audits, attestation engagements, and other studies related to the audit objectives and whether related recommendations have been implemented.

 

  1. We have provided our views on reported findings, conclusions, and recommendations, as well as our planned corrective actions, for the report.

 

  1. The County has no plans or intentions that may materially affect the carrying value or classification of the financial statement.

 

  1. We are responsible for compliance with the laws, regulations, and provisions of contracts and grant agreements applicable to us, including tax or debt limits and debt contracts; and we have identified and disclosed to you all laws, regulations and provisions of contracts and grant agreements that we believe have a direct and material effect on the determination of financial statement amounts or other financial data significant to the audit objectives, including legal and contractual provisions for reporting specific activities in separate funds.

 

  1. We have identified and disclosed to you all instances that have occurred or are likely to have occurred, of fraud and noncompliance with provisions of laws and regulations that we believe have a material effect on the financial statements or other financial data significant to the audit objectives, and any other instances that warrant the attention of those charged with governance.

 

  1. We have identified and disclosed to you all instances, which have occurred or are likely to have occurred, of noncompliance with provisions of contracts and grant agreements that we believe have a material effect on the determination of financial statement amounts or other financial data significant to the audit objectives.

 

 

 

 

Diehl, Banwart, Bolton, CPAs PA                                                     Page 4

Fort Scott, Kansas

 

 

  1. We have identified and disclosed to you all instances that have occurred or are likely to have occurred, of abuse that could be quantitatively or qualitatively material to the financial statements or other financial data significant to the audit objectives.

 

  1. There are no violations or possible violations of budget ordinances, laws and regulations (including those pertaining to adopting, approving, and amending budgets), provisions of contracts and grant agreements, tax or debt limits, and any related debt covenants whose effects should be considered for disclosure in the financial statements, or as a basis for recording a loss contingency, or for reporting on noncompliance.

 

  1. As part of your audit, you assisted with preparation of the financial statement and related notes and schedule of expenditures of federal awards. We have designated an individual with suitable skill, knowledge, or experience to oversee your services and have assumed all management responsibilities.  We have reviewed, approved, and accepted responsibility for the financial statement and related notes and schedule of expenditures of federal awards.

 

  1. The County has satisfactory title to all owned assets, and there are no liens or encumbrances on such assets nor has any asset been pledged as collateral except as disclosed in the financial statements.

 

  1. The County has complied with all aspects of contractual agreements that would have a material effect on the financial statement in the event of noncompliance.

 

  1. We have followed all applicable laws and regulations in adopting, approving, and amending budgets.

 

  1. The financial statement includes all related municipal entities, and properly disclose other related organizations.

 

  1. The financial statement properly classifies all funds and activities.

 

  1. Investments are properly valued.

 

  1. Expenses have been appropriately classified in the financial statement.

 

  1. Revenues are appropriately classified in the financial statement.

 

  1. Interfund, internal, and intra-entity activity and balances have been classified and reported.

 

  1. Deposits and investment securities are properly classified as to risk and are properly disclosed.

 

  1. We acknowledge our responsibility for the regulatory-required supplementary information (RRSI). The RRSI is measured and presented within prescribed guidelines and the methods of measurement and presentation have not changed from those used in the prior period.  We have disclosed to you any significant assumptions and interpretations underlying the measurement and presentation of the RRSI.

 

 

 

 

Diehl, Banwart, Bolton, CPAs PA                                                     Page 5

Fort Scott, Kansas

 

 

  1. With respect to the Summary of Expenditures – Actual and Budget, Regulatory Basis, the Schedules of Receipts and Expenditures – Actual and Budget, Regulatory Basis, and the Schedule of Receipts and Disbursements, Agency Funds, Regulatory Basis (RRSI) and the Schedule of Expenditures of Federal Awards:

 

  1. We acknowledge our responsibility for presenting the supplementary information in accordance with the regulatory basis of accounting, and we believe the Schedules are fairly presented in accordance with the regulatory basis of accounting. The methods of measurement and presentation of the Schedules have not changed from those used in the prior period, and we have disclosed to you any significant assumptions or interpretations underlying the measurement and presentation of the supplementary information.
  2. If the Regulatory-Required Supplemental Schedules are not presented with the audited financial statement, we will make the audited financial statement readily available to the intended users of the supplementary information no later than the date we issue the supplementary information and the auditor’s report thereon.

 

  1. With respect to federal award programs:
    1. We are responsible for understanding and complying with and have complied with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for federal Awards (Uniform Guidance), including requirements relating to preparation of the schedule of expenditures of federal awards.
    2. We acknowledge our responsibility for presenting the schedule of expenditures of federal awards (SEFA) and related notes in accordance with the requirements of Uniform Guidance, and we believe the SEFA, including its form and content, is fairly presented in accordance with Uniform Guidance.  The methods of measurement or presentation of the SEFA have not changed from those used in the prior period and we have disclosed to you any significant assumptions and interpretations underlying the measurement or presentation of the SEFA.
    3. If the SEFA is not presented with the audited financial statement, we will make the audited financial statement readily available to the intended users of the SEFA no later than the date we issue the SEFA and the auditor’s report thereon.
    4. We have identified and disclosed to you all of our government programs and related activities subject to Uniform Guidance compliance audit, and have included in the SEFA, expenditures made during the audit period for all awards provided by federal agencies in the form of federal awards, , federal cost-reimbursement contracts, loans, loan guarantees, property (including donated surplus property), cooperative agreements, interest subsidies, insurance, food commodities, direct appropriations, and other direct assistance.
    5. We are responsible for understanding and complying with, and have complied with, the requirements of laws, regulations, and the provisions of contracts and grant agreements related to each of our federal programs and have identified and disclosed to you the requirements of laws, regulations, and the provisions of contracts and grant agreements that are considered to have a direct and material effect on each major program.

 

 

 

 

 

 

Diehl, Banwart, Bolton, CPAs PA                                                     Page 6

Fort Scott, Kansas

 

 

  1. We are responsible for establishing and maintaining, and have established and maintained, effective internal control over compliance requirements applicable to federal programs that provides reasonable assurance that we are managing our federal awards in compliance with laws, regulations, and the provisions of contracts and grant agreements that could have a material effect on our federal programs. We believe the internal control system is adequate and is functioning as intended.
  2. We have made available to you all contracts and grant agreements (including amendments, if any) and any other correspondence with federal agencies or pass-through entities relevant to federal programs and related activities.
  3. We have received no requests from a federal agency to audit one or more specific programs as a major program.
  4. We have complied with the direct and material compliance requirements (except for noncompliance disclosed to you), including when applicable, those set forth in the OMB Compliance Supplement, relating to federal awards and have identified and disclosed to you all amounts questioned and all known noncompliance with the direct and material compliance requirements of federal awards or confirm that there were no amounts questions and no known noncompliance with the direct and material compliance requirements of federal awards.
  5. We have disclosed any communications from grantors and pass-through entities concerning possible noncompliance with the direct and material compliance requirements, including communications received from the end of the period covered by the compliance audit to the date of the auditor’s report.
  6. We have disclosed to you the findings received and related corrective actions taken for previous audits, attestation engagements, and internal or external monitoring that directly related to the objectives of the compliance audit, including findings received and corrective actions taken from the end of the period covered by the compliance audit to the date of the auditor’s report.
  7. Amounts claimed or used for matching were determined in accordance with relevant guidelines in OMB’s Uniform Guidance (2 CFR part 200, subpart E) and OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments, if applicable.
  8. We have disclosed to you our interpretation of compliance requirements that may have varying interpretations.
  9. We have made available to you all documentation related to compliance with the direct material compliance requirements, including information related to federal program financial reports and claims for advances and reimbursements.
  10. We have disclosed to you the nature of any subsequent events that provide additional evidence about conditions that existed at the end of the reporting period affecting noncompliance during the reporting period.
  11. There are no such known instances of noncompliance with direct and material compliance requirements that occurred subsequent to the period covered by the auditor’s report.
  12. No changes have been made in internal control over compliance or other factors that might significantly affect internal control, including any corrective action we have taken regarding significant deficiencies in internal control over compliance (including material weaknesses in internal control over compliance), have occurred subsequent to the date as of which compliance was audited.
  13. Federal program financial reports and claims for advances and reimbursements are supported by the books and records from which the financial statements have been prepared.

 

 

Diehl, Banwart, Bolton, CPAs P.A.                                                     Page 7

Fort Scott, Kansas

 

 

  1. The copies of federal program financial reports provided you are true copies of the reports submitted, or electronically transmitted, to the respective federal agency or pass-through entity, as applicable.
  2. We have charged costs to federal awards in accordance with applicable cost principles.
  3. We are responsible for and have accurately prepared the summary schedule of prior audit findings to include all findings required to be included by the Uniform Guidance, and we have provided you with all information on the status of the follow-up on prior audit findings by federal awarding agencies and pass-through entities, including all management decisions.
  4. We are responsible for and have accurately prepared the auditee section of the Data Collection Form as required by the Uniform Guidance.
  5. We are responsible for taking corrective action on each audit finding of the compliance audit and have developed a corrective action plan that meets the requirements of the Uniform Guidance.

 

 

 

Signed:                                                             

County Clerk

 

 

Signed:                                                             

County Treasurer

 

 

Signed:                                                             

Chairman – County Commission