Keaton Brown and his wife moved to Fort Scott to be closer to family when their twins arrived.
” We decided to start our own company, Dynamic Contracting, dedicated to hard work and quality, in hopes of having something to hand down to our three boys someday,” Brown said.
“I really love giving the customers exactly what they want. I believe that the customer should be put first—no run-arounds, total transparency, and fair pricing. Communication is key. We show up and do what we say we’re going to do the first time.”
His extended family includes his dad, Destry Brown, and grandparents, Donnie and Georgia Brown, of Fort Scott.
His business offers a variety of services.
“Custom homes, shops/bardos, remodeling, concrete, dirt work, foundation repair, and fencing,” he said. “I have 17 years of experience in various areas of construction, specializing in concrete, but not limited to just that skill, as in the last ten years I worked for a large commercial concrete company, working my way from carpenter/finisher to general superintendent overseeing up to 5 or 6 crews at a time.”
“I spent most of my college days working for a very skilled home builder while I studied construction management at Pittsburg State University,” he said.
In his spare time, he loves ” hunting and fishing, especially when I get to take Hudson, our five-year-old, and spending time with my family.”
For more information:
Facebook page: Dynamic Contracting or
phone number: 620. 687. 7342.
Lindsay Madison is the executive director of the Fort Scott Area Chamber of Commerce. Submitted photo.
The Fort Scott Area Chamber of Commerce staff have been working to provide educational, financial, and marketing opportunities for businesses.
Kansas Main Street
At the Feb. 20 Quarterly Downtown Meet and Greet at the Courtland Hotel, President and CEO Lindsay Madison said that the City of Fort Scott passed a resolution to apply for Kansas Main Street. The Kansas Main Street Program is a self-help, technical assistance program that targets revitalization and preservation of downtown districts. Currently, Fort Scott is listed as an affiliate. She is waiting for the new Kansas Department of Commerce/Kansas Main Street training. This training is provided to equip participants with knowledge, skills, and strategies to effectively engage with decision-makers and drive meaningful change, according to information she passed out.
Legislators In Town at Chamber Coffee on Saturday
This Saturday, February 28, the Chamber is having a Capitol Update over coffee with Kansas legislators, which will be held at the Kansas Renewal Institute, at 401 Woodland Hills. It will be in the McAuley Center from 9 a.m. to 10 a.m. The public is invited.
Guests should enter through the main east doors; the meeting room is located down the hallway on the right. KRI will sponsor coffee and light refreshments provided by Common Ground Coffee Co. Tours of the KRI facility will be offered immediately following the event. according to a press release.
Kansas Senator Tim Shallenburger and State Representative Rick James are confirmed to attend. The legislators will provide an update on the current legislative session, share information about the committees on which they serve, and address questions and issues presented by attendees. Bryan Holt will serve as moderator for the event, according to the release.
Other items from the meet and greet meeting:
A Destination Creation course will be offered from 9 a.m. to 2 p.m. on Monday, April 13. This one-day course will help towns to work towards becoming a tourist destination. The cost is $50, including lunch. Contact the Chamber at 620.223.3566.
There are two upcoming business builder workshops: March 10 at 1.30 p.m. for creating a smarter social media strategy for small businesses, and March 31 at 1.30 p.m. for Google Business 101.
There is a Benevolent and Protective Order of Elks state-wide leadership training on March 7 at the River Room, with approximately 100-150 people attending.
The Fort Scott Community College Rodeo is March 13-15.
The 2026 Schedule of Events, a community guide, is almost complete. There will be 10,000 copies available for distribution.
The Fort Scott Downtown Clean-up will be in April or May, with Craig Campbell leading. The Elks have provided a grant for clean-up supplies for the event. Businesses are requested to send notices of clean-up needs to the Chamber.
Grants Available
An E-Community Grant is available at .networkkansas.com Grants are for $5,000 to $50,000 at 6% for 10 years.
Grow KS maximum grant for $100,000 at 4% for five years and 6% for 10 years.
There are technical assistance grants available for up to $1,000 to current loan participants.
The next Meet and Greet is Tuesday, May 5 from 8-9 a.m. at City State Bank.
This is a fantastic opportunity to showcase your business to the community, network with other local entrepreneurs, and enjoy a day dedicated to empowerment and connection.
Commission Chair Samuel Tran asked that the clerk’s office include invoices with the checks he’s required to sign. Susan Walker, County Clerk, agreed to change her office’s procedures to fulfill his request.
Citizens Comments
Kevin Allen about the landfill
Allen thanked the commission for taking his calls. He said his company hauls a lot of garbage to the county transfer station. He asked that the commission consider keeping the it open on minor holidays.
His business used to haul trash out of county, but about 10 years ago, they switched back to Bourbon County, “to help support the community,” even though it cost more than hauling it out of county.
“We’re just trying to get in and give you more money,” he concluded.
Clayton Miller about the landfill
Miller said that the county transfer station has only recently started closing on minor holidays such as President’s Day. It makes it hard for trash haulers to do their jobs.
Commissioner Joe Allen said that in his past he worked hauling trash and he agrees that it is difficult to haul trash when the transfer station is closed.
Old Business
CIC — Tran
Tran asked to add Laura Crom to the CIC (the county’s accounting software) to give her access so she can do her job. Currently, two elected officials have access.
“Even if it’s read-only she needs access to there because she’s generating reports for people,” he said.
Commissioner Mika Milburn-Kee said that in the past Sheriff Bill Martin has asked for access as well.
Tran said he’s been getting push-back on granting access to Crom.
There was a heated discussion about the reports that Tran said Crom had asked for. Tran saying she asked for them on Feb. 9, and County Clerk Susan Walker denying that she ever received the request.
Crom had asked Walker to do the payroll audit.
“Regardless, I’m going to ask you to give Laura Crom access to CIC,” said Tran.
“She will not have the information that she needs to create the work comp report because you have payroll in both systems,” said Walker. She created the report with the Payentry group by tweaking the report to include all wages.
“The work comp report is actually in the system,” said Walker. She went on to point out the problems with communication that are continuing between the commission’s administrative assistant and her office.
“There’s been a bottleneck of information since I’ve been here,” said Tran. “Either you work with us or you don’t work with us.”
The commission voted unanimously to give read-only access to Crom.
Auction
Allen and Commissioner David Beerbower talked about the process for getting rid of unneeded items in the county’s inventory. They plan to contact all the departments and have them mark the items in the courthouse basement they still want, contact an auctioneer, and proceed to get rid of the unneeded items.
Noise Resolution
Milburn-Kee said that she has concerns about the resolution, particularly the complaint form. She wants to go over it with the county attorney and lay out the process from start to finish.
“To make sure that it’s going to work,” said Milburn.
She is concerned about enforceability. “We’ve learned that we can’t complete the process on our own,” she said, referring to sanitation codes the county has.
Beerbower agreed with her efforts. The resolution was tabled until the next meeting.
New Business
Payentry — Joe Allen
Allen said he has taken some calls about issues that county employees are having with Payentry.
Undersheriff Davidson was invited to speak. He went into detail about the problems the new system is causing his department.
Sheriff Bill Martin asked if he and his department heads could have a conversation with Payentry to learn about how to make the system work for them and how other public safety departments use the system.
Martin said they are also having problems with vacation time not showing up. Other department heads agreed.
Milburn said she would send the contact information to him.
Tran thanked the department heads for being willing to work with the commission on this issue. The county is going through growing pains as they adjust to the Payentry system.
He suggested developing a different procedure for the sheriff’s office and the EMS department than the rest of the county employees.
Beerbower offered to facilitate the meeting with Payentry that the sheriff had requested.
Cemetery & Township Financial Reports
Commissioner Gregg Motley pointed out that some of the cemeteries are running on razor thin budgets.
Milburn said that the reports have been signed by people in various offices. Walker said there are no legal ramifications if the signatures are improper.
The commission approved the reports.
Unclaimed Property — Allen
Allen brought to the commission’s attention a list by the Kansas State Treasurer’s office of unclaimed property belonging to Bourbon County. Walker said she would ask the County Treasurer to look into it.
Commission Comments
Allen: “I just want to say that it seems like some of these meetings get a little tense…We all have the same goal…to make our community better.”
“I think we’re on the right road, for the most part,” he said.
Tran: Agreed with Allen’s statement. He said he wants to help the county government members do their jobs.
Accounts Payable and Financial Reports (Pages 2–67) The majority of the packet consists of a detailed “Open Invoices By Department Summary.” This report lists all pending payments and payroll expenditures for various county departments as of February 20, 2026. Key financial highlights include:
General Fund (Page 2): Lists standard payroll deductions and benefits such as life insurance, health savings accounts, and federal taxes.
Employee Benefits (Page 4): Detailed breakdown of medical and dental premiums for March 2026, totaling over $111,000, along with social security and retirement contributions.
Departmental Expenditures:
Landfill (Pages 4–5): Includes membership dues, fuel (452 gallons of diesel), and equipment repairs.
Sheriff & Correctional (Pages 5–6): Covers vehicle maintenance (oil changes and tire repairs), facility service contracts, and utility bills for the Southeast Kansas Regional Correctional Center (SEKRCC).
Road and Bridge (Pages 7–10): Lists extensive commodities purchases, including fuel, vehicle parts, and culvert tubes.
Ambulance Service (Pages 10, 27): Covers medical supplies, medications, and contractual charges from the City of Fort Scott.
Departmental Payroll (Pages 22–27): Specific wage totals are provided for the County Commission, Clerk, Treasurer, Attorney, Register of Deeds, Courthouse Maintenance, and District Court.
Cemetery and Township Reports (Pages 68–107) The final section of the packet contains the annual financial reports for local cemeteries and townships, which are required by state law (K.S.A. 17-1372) to be filed by January 15.
Reporting Requirements (Page 68): Instructions specify that reports must show all money held as of December 31, including investments like CDs or savings accounts.
Individual Reports (Pages 90–107): These handwritten forms detail the “Composition of Cash” for various funds. For example, the reports show balances for general funds and permanent maintenance funds, listing receipts from county taxes and expenditures for services like mowing and stone maintenance.
The north wing, east side of the Bourbon County Courthouse.
The county commission received an update from Public Works Director, Kenny Allen
Public works status update – Kenny Allen
Allen said his department needs to lease a new grader for $54,000 per year, 4.99% interest rate, warranted. The lease will be for a Foley Equipment CAT. All preventative maintenance will be done by the leasing company. Public Works has the budget for it. The commission approved the lease.
The City of Fort Scott is asking for a city-wide cleanup discount. Allen suggested they use a half-price voucher system for dumping at the county transfer station. Commissioner Mika Milburn asked if it could be a county-wide program. The commission agreed to continue the discussion.
The commissions signed the second phase paperwork for the bridge on Jayhawk.
Asphalt plant update: Greg Dishman from Wright Asphalt came to look at the damaged tank. and called in Adam from Blevens, who will come meet up with Allen to evaluate it. Adam suspects that the asphalt tank is out of date by a couple of decades. One option is purchasing a used tank.
The old tank contains more than $31,000 in oil right now.
They talked about fixing the tank this year, focusing on gravel and chip and seal roads rather than laying asphalt, then start laying asphalt next year.
Executive session with commissioners to discuss non-elected personnel issues 40 minutes.
Returned to regular session with no action.
Citizens Comments
Derek Ranes on Bitcoin: Checked to see if the county was getting his emailed noise complaints. They are. He said the noise is getting louder. He suspects they are acquiring more gas wells, and it looks like they’re expanding the facility across the road from his house.
“It’s getting kinda tough to get some sleep,” Ranes said.
The commission discussed the moratorium.
Old Business
Budget Strategy – Beerbower
Commissioner David Beerbower asked Commissioner Gregg Motley how the recent work session is leading the county to a budget strategy for 2026.
Motley said that the purpose of the questions used in the budget work session was to clarify values of the commission, which gives the budget makers information to make the budget.
Milburn asked Sheriff Bill Martin how Baker Tilly has helped his department create goals and budget accordingly. Martin responded that Baker Tilly should have been at the table to answer the questions at the meeting where the commission decided not to hire them to help build the county’s budget.
Samuel Tran asked him if Baker Tilly had been helpful to his department. Martin said his professional opinion is that they are. This is the second year the sheriff’s department has used Baker Tilly to advise on their finances.
Tran said he asked Ben Hart of Baker Tilly if his firm is allowed to audit the county and was told they are allowed.
Tran, Motley, and Martin discussed various types of audits and whether or not Baker Tilly can audit the county.
Motley reiterated his objection to hiring Baker Tilly on the basis of sending money outside of Bourbon County needlessly.
“That’s the opposite of economic development,” he said.
Motley then made a motion to hire Baker Tilly to do the budget process for Bourbon County as a fractional CFO, adopting the resolution that was voted down last meeting.
Beerbower asked several clarifying questions, including whether or not the process Motley started at the work session would include improving the efficiency of the Public Works department. Motley said that it would not, because one would need budget and public works expertise to accomplish that goal.
Joe Allen said he was in favor of having a conversation with Baker Tilly, but he wants to keep resources in the county, which is why he voted against the resolution in the last meeting. He was not comfortable adopting the resolution without hearing from Baker Tilly to hear what they have to offer that’s better than using the resources the county already has.
Tran pointed out that Baker Tilly is impartial and already working with the county in the Sheriff’s department.
Allen said that outsourcing sends a message of distrust to the employees of the county. He pointed out that training existing employees may be a good option.
Tran called for a vote and it passed. Beerbower, Tran, and Milburn voting for, Allen and Motley voting against.
County Technology & Network – Beerbower
Referring the the clerk, treasurer, and deeds offices setting up their own servers and emails, Beerbower expressed concerns about security and asked about wiring use.
Milburn said the handbook says all IT is under the county commission’s authority.
Tran said that going outside of the current construct of the county’s infrastructure prior to the completion of a long project is ill-advised. He sympathized with the desire to have their own server but expressed concern about budget creep.
He likened the network to a hotel, where each department has its own key for its room, but the county’s IT department, whomever it may be, has the master key for the whole hotel.
Standardizing programs and systems increases the security and minimizes the risks.
Tran said they cannot piggyback on the county’s system, in order to protect the county’s system from liability.
Beerbower said that in his several conversations with Stronghold he learned that cyber insurance could be affected by the change. There are also potential problems with the cabling and the .gov email addresses.
Beerbower said he would like the county clerk, treasurer, and register of deeds, as well as the two new county commissioners to receive the report on the health of the county’s IT system generated by Stronghold so they are aware of the situation and the work being done to improve the system.
Tran moved that any improvement or additions to the IT of the courthouse cease and desist until the commission can have a conversation including other elected officials and decide on the path forward. He excluded the current project with Stronghold.
Motion passed.
Tran said that he has information for the whole county. The county is only at 6% compliance with Microsoft 365. Stronghold plans to “slow roll” the change.
“If you have a glitch in your system, PLEASE call Stronghold,” Tran asked. The change started Friday, February 20.
Noise Resolution – Beerbower
The new resolution names the sanitation inspector as the new noise ordinance inspector. It also lists some equipment and training that will cost the county about $1000.
Milburn expressed concern about the department not having authority to enforce sanitation codes or noise ordinances.
He asked the commission to read it over to prepare for discussion at the meeting on Feb. 23.
Longevity Completion Announcement- Milburn
In January when the commission passed the handbook, it voted to remove longevity from it, but keep the longevity already in existence, by adding it to the hourly wages. Milburn said that process will be completed by the next cycle.
Tran said they are working on cost of living allowances and pay raises.
New Business
Executive Session Discussion – Allen
He said that executive sessions should be moved to the bottom of the agenda unless they involve visitors so that those in attendance at commission meetings aren’t waiting through all of the executive sessions for the rest of the meeting.
Allen also pointed out that the agenda is constantly being changed, but resolution 3425 says it should be locked in by noon on Friday to allow time for the commission to prepara.
Motley said he agrees and that it’s important that resolutions should not be brought in expecting a vote without giving the commission time to read them in advance.
Addition to Policy Manual – Milburn
She brought KCamps recommended additions, including ADA and lactation accommodations, FMLA policy, and the give the board the ability to change the policy manual.
The board approved the additions.
Beerbower said they should print the handbooks, one per employee and have them sign the receipt form. He also suggested training for the employees for each department to make them aware of the changes.
Tran said they should have HR come and train the commission and other leadership in the county, to enable them to train the county employees.
Motley suggested allowing electronic copies to be distributed.
Milburn said it is published on the county’s website.
Beerbower said that the training is the most important part, but he wants to offer printed copies to those who prefer that.
The organization has grown to offer about $2 million in loans and grants.
Motley said he is excited about the possibilities the program offers to Bourbon County and plans to work on it throughout the year.
Emergency Manager Accounts and Access -Milburn
New Bourbon County Emergency Manager, Louella Howard
The commission passed a resolution giving her the position and also moved to get her a county email address and the other equipment she needs to do her job.
Commissioner Comments
Samuel Tran: There’s a lot of supervisors in the county right now that are agitated because Pay Entry has shut their people out. People have been putting their time and attendance in incorrectly. The executive assistant and Pay Entry locked it down. Supervisors are asked to go and look at each time card prior to it going in to PayEntry. The executive assistant will contact department heads to let them know what the situation.
Milburn said that recommendations were not to leave them unlocked for individual employees to change.
Sheriff Martin said that the issue should be laid at the feet of the department responsible for the error, rather than making all employees pay for the mistake of one.
Beerbower asked if PayEntry could come and offer training in how to use the program. Milburn said she would ask.
Gregg Motley: Exhorted the commission to look for ways to build bridges and improve moral.
Mika Milburn: Is excited about having drivers license moved to suite 10.
Work will begin the week of Feb. 16 to replace the Little Osage River bridge on K-3 about two miles south of the Linn County line, according to the Kansas Department of Transportation.
The 36-mile official detour (see map) will be in place later that week, conditions permitting. KDOT uses state highways for official detour routes for safety, weight and maintenance concerns.
Southbound K-3 traffic should follow the signed detour west on K-31 to U.S. 59, south on U.S. 59 to U.S. 54 and east on U.S. 54. Northbound traffic should follow the detour route in the opposite direction.
The project is expected to be completed by December, conditions permitting.
The new bridge will be 313 feet long and 32 feet wide with 12-foot driving lanes and 4-foot shoulders.
KDOT awarded the $4.19 million construction contract to Bridges Inc., of Newton. The project is funded through KDOT’s 10-year, nearly $10 billion Eisenhower Legacy Transportation Program (IKE), which is focusing on preserving, modernizing and expanding Kansas’ transportation system.
Check KDOT’s www.kandrive.gov for updated highway conditions and construction details. Persons with questions may contact KDOT Public Information Officer Ray Nolting at (620) 902-6433.
A screening clinic for 2026-2027 kindergarten students has been scheduled for Monday, March 23 at West Bourbon Elementary. To be eligible for kindergarten, your child must be 5 years old on or before August 31, 2026.
Students who will be new to WBE will sign up for a 30 minute slot to be assessed on March 23. Please bring in your child’s birth certificate and immunization record. The agenda for the child will include kindergarten skills assessment, vision, hearing, speech, and checking health records.
Kindergarten children are required to have a physical exam within 12 months of beginning school and have all current immunizations. The Girard Medical Center is available for immunizations and physicals; if you would like to contact them for a coinciding appointment call 620-756-4111.
Due to the screenings, there will be no Kindergarten class on March 23rd.
For the best testing environment for your child, we ask that you not bring brothers or sisters.
Thaddeus and Kelly Perry’s business, Perry’s Country Store in Bronson, is changing focus.
“Our physical location in Bronson will no longer operate as it has. We are shifting the space to what it was originally designed for — production and distribution,” Kelly Perry said. “This is not a light decision, but for the first time in a long time, I 100% believe this is God opening and closing doors and bringing partnerships and networks full circle, and I’ve never felt peace like I have this last week and here is why.”
Monday through Friday we will be growing and expanding Perry’s Pork Rinds nationally.
“The physical storefront will still offer pork rinds, Perry’s Produce Boxes, bulk produce buying through online pre-orders, and our seasonal fruit like Colorado peaches, Florida strawberries, Oregon blueberries, Washington cherries, and the spring flower baskets and mums in the fall and similar offerings. That piece isn’t going away — it’s simply becoming more structured so it works long term and will likely occur on the second Saturday of each month. I’ll be inviting food trucks on those days, and others to set up in the parking lot and make it a monthly community event.”
“Monday through Friday we will be growing and expanding Perry’s Pork Rinds nationally.”
“Because of this shift, we’ll be liquidating all items not directly related to the pork rind business,” she said. “The red retro tables will stay; they have been an item that was here in the original fuel station. Food, small and large equipment, decor, and shelving. All of it will be for sale. I’m posting smaller items on my personal Facebook page now, and I’ll likely have my big list of large equipment posted online today on our new Facebook page that is dedicated to JUST the Perry’s Country Store https://www.facebook.com/perryscountrystore/ .”
“I truly believe this transition is part of a bigger path we have prayed and worked so hard for since starting in 2017,” she said. “The goal hasn’t changed: support rural communities while building something sustainable for our family and future job growth.”
Her husband and co-owner, Thaddeus, is having a catfish fry this weekend, which will start the markdown pricing of food items in the store.
“Pre-orders are now open for the Sweet T’s Fried Catfish event this Saturday, February 21,” she said. “The pre-orders will close at noon on Feb 19! www.PerrysPorkRinds.com During this event, we will start our in-store markdowns of candy, canned goods, jar items, jams, frozen pies, meats, etc. ”
“All things Perry’s Pork Rinds will be posted on our normal Perry’s Pork Rind Facebook Page https://www.facebook.com/PerrysPorkRinds. We encourage our locals to PLEASE add the new Perry’s Country Store page to learn of fruits, veggies, and event day info. I will not bog down the Pork Rinds Page with these posts.”
Granddads Groceries Coming
Discounted bulk groceries will soon be offered through Perry’s Country Store.
“About a year ago, I met with a company that distributes deeply discounted bulk groceries. At the time, logistics didn’t work out. I reached back out just on faith and asked if they would reconsider a community drop location here so both Bourbon and Allen County residents could benefit since the closing of the Marmaton Market in Moran and now our Micro Grocery Store in Bronson — and they said yes.”
Perry’s Country Store will be a new pick-up location for Grandad’s Groceries, a discounted bulk grocer that delivers to locations in our area.
“It allows continued food access locally without pulling focus, time, or capital away from growing Perry’s Pork Rinds. Here is a video link for what will be coming https://youtu.be/DnWRnA1ctrE and Perry’s parking lot will be the pick up location for Grandad’s Groceries. https://www.granddadsgroceries.com/ ”
In the February 2nd County Commissioner meeting, it was stated that the county clerk had seven and a half weeks to prepare for the transition to the Pay Entry software. Susan Walker, Bourbon County Clerk, disputed the timeline for the cutover. She said, “Commissioner Milburn had made a statement that the clerk had 7 & 1/2 weeks to learn Pay Entry, which is false.” She went on to explain that they spent 7 & 1/2 weeks sending Pay Entry information and explaining the county processes to them, but that time wasn’t spent training on the software.
Despite statements by Tim Emerson from Emerson & Co in October listing training that had been provided on the PayEntry software, the County Clerk says the first time they saw the software was two business days before they had to run their first payroll.
(Note: Tim Emerson shares the name, but is not the same Tim Emerson who lives near Devin and, with Commissioner Tran, Commissioner Beerbower, and others, sued the Bourbon County Commissioners. Past news reports seem to indicate that Tim Emerson of Emerson & Co. is the son of the Tim Emerson of Bourbon County who filed the lawsuit.)
“We implemented and had training for PayEntry on November the 20th. It was the first time we even saw the product.” Walker explained that PayEntry requires payroll to be run two days before the county wants to pay employees. After training on Thursday, the 20th, the clerk says that they had to run payroll on November 24th so county employees could be paid the day before Thanksgiving on the 26th. The first time she says they actually saw the software was on Thursday, the 20th, and they had to run the first payroll on Monday, the 24th, two business days later.
When asked if Emerson (the accountant who sold the system to the county) provided training to the department heads, she said no, but PayEntry “gave us a piece of paper to hand out that still didn’t help people.”
She went on to explain, “So we had people come in and sit down in our office. We helped them get into the app that had lots of problems. In the app they would try [to] clock in, and they couldn’t tell if they were clocked in or not. If you hit it again, it would clock them out and wouldn’t let them know if they were clocked out.” Walker says those problems are still there along with an issue that allows employees to change the cost center for time entries. “So I might have a deputy[‘s time] show up in the clerk’s office.”
When asked if the PayEntry system provided any capabilities that weren’t available in the previous system, she said that it has an online portal that would let employees download their W2 tax forms at the end of the year. With the previous system, the county printed those forms out and distributed them. However, since the system isn’t integrated with the rest of the county’s accounting, it requires a lot of manual copying of information back and forth between PayEntry and the county’s accounting software. These manual steps are more error-prone and harder to troubleshoot than the integration that the county had previously.
Walker said that the decision to outsource payroll was made after she had asked the commissioners for another employee to help run payroll in her office. The clerk explained, “During budget seasons, I did ask for an additional employee, and they denied me that. That’s part of this process. I go in, and I request what I feel like I need to run my office efficiently. If you deny me, that’s ok.”
But after asking the commissioners for another employee, Walker says, “They came in and said, well, we’re going to outsource now.” She said she was confused by this step and asked, “Why would you do that? Because I’m fully willing to continue doing what we’re doing.”
When asked how much money was being saved by switching to PayEntry, Walker said that the change had lowered the cost from the $6,500 per year that she was getting to run payroll as well as about $5,000 per year for the CIC payroll module. Those two things lowered the cost by $11,500. However, she said PayEntry is costing around $20,000 in the first year with slightly lower cost next year. She provided the following comparison of costs if no additional employees were hired.
Spreadsheet the clerk provided to the commissioners showing cost difference. Click to enlarge.
The clerk said the commissioners have had to hire an additional employee to run the PayEntry payroll for 32 hours a week and says an additional employee will cost around $32,000 per year in salary. According to the clerk, since the new employee is working more than 30 hours a week, she would be eligible for benefits as well in addition to the cost of the salary.
When asked for comment about the clerk’s concerns with changes to payroll, Commissioner Milburn provided the following information over a text exchange. She pointed out that payroll affects all offices and “any one of us may not run again or may not be elected again.” She said, “It is reassuring to me that payroll will not be changed by the coming or going of the elected.”
Commissioner Mika MIlburn-Kee
She went on to say that the cost for the additional employee who is managing PayEntry is “less than what it cost us in the clerk office,” because the new employee has duties outside of payroll and, as a part-time employee, doesn’t cost the county for health insurance. Commissioner Milburn said this was “as opposed to the full-time employee in the clerk’s office plus the additional $10,000 for oversight of payroll duties that we were paying.” In addition to pointing to cost savings, she said, “I am pleased with the separation of duties that we get with this change.”
