Bourbon County Commission Meeting Agenda – June 15, 2026, 5:30 PM

agenda-packet (37)

• I. Commission Comments (Page 1)

• II. Call Meeting to Order (Page 1)

• III. Pledge of Allegiance (Page 1)

• IV. Prayer – Led by J. Allen (Page 1)

• V. Introductions (Page 1)

• VI. Accounts Payable Batches (Page 1)

  • Batch dated 06.05.26: $184,461.59

  • Batch dated 06.12.26: $833,269.76

• VII. Minutes – Approval of 06.01.26 meeting minutes (Page 1)

• VIII. Special Appearances (Page 1)

  • Planning Commission Presentation – Presented by Commissioner Tran

• IX. Department Updates (Page 1)

  • a. MOU Grant – Melissa Trim / Commissioner Tran

  • b. Website Access – Walker

  • c. Election Request – Walker

• X. Old Business (Page 1)

  • a. Real-estate Extension – Commissioner Tran

  • b. Budget Discussion – Commissioner Milburn-Kee

  • c. Moratorium – Commissioner Milburn

• XI. Public Comments (Page 1)

• XII. New Business (Page 2)

  • a. Fund Resolution – Commissioner Milburn

  • b. Comprehensive Plan – Commissioner Milburn

  • c. Sugar Valley Road Lake Maintenance – Commissioner Milburn

  • d. Appoint Representatives to SEK Area Agency on Aging

  • e. CIC Remote Access for Baker Tilly – Commissioner Milburn-Kee

• XIII. Future Agenda Topics (Page 2)

  • a. 06.22.26: Jarred Gilmore Phillips 2026 Audit Engagement

  • b. 06.22.26: SEK Regional Juvenile Detention Center Discussion

  • c. 06.22.26: Resolution for Cancellation of Warrant/Checks KSA 19-320 – Walker

• XIV. Commission Comments (Page 2)

• XV. Adjournment (Page 2)

Detailed Information Packet Summary

1. Accounts Payable Bills & Invoices (Pages 3–50)

The packet includes two separate open invoice department summaries containing all line-item claims against county funds.

Batch Due 6/5/2026 — Grand Total: $184,461.59 (Pages 3–23)

• Non-Departmental / Funds Summary: Payouts totaled $135,316.63 distributed across several key funds, including Employee Benefit ($1,128.19), Landfill ($5,230.07), County Sheriff/Correctional ($38,948.88), Road and Bridge ($35,868.95), and Road & Bridge Sales Tax ($26,712.61). Notable individual line items include a $16,271.22 bill from Benchmark Government Solutions for May inmate meals and a $14,611.80 charge from Wright Asphalt Products for 24.85 tons of AC-20. (Pages 3–8)

• County Department Operations: Invoices billed to specific departmental operational lines include:

  • County Commission: $116.27 (Page 9)

  • County Clerk: $255.16 (Page 10)

  • County Treasurer: $48.83 (Page 11)

  • County Attorney: $3,728.17 — heavily driven by legal publication fees in the Fort Scott Tribune (Page 12)

  • District Court: $1,049.19 (Page 15)

  • IT Department: $39,647.55 — consisting of regular monthly support and a $17,900.00 county project separation fee from Stronghold Data LLC (Page 17)

  • Ambulance Service (EMS): $1,562.26 (Page 18)

  • Courthouse General: $941.77 — covering public utilities and facilities upkeep (Page 20)

Batch Due 6/12/2026 — Grand Total: $833,269.76 (Pages 24–50)

• Non-Departmental / Payroll Clearing Account Summary: Payouts totaled $750,221.62. This larger batch includes substantial seasonal and quarterly commitments. The Employee Benefit fund accounted for $473,730.74, which includes multi-month healthcare premium payouts to Blue Cross/Blue Shield of Kansas spanning March through June 2026 ($98,990.48 for June; roughly $114,000 per month for March, April, and May). (Page 26)

• Department Payroll & Operations Bills:

  • County Commission: $5,181.52 (Page 36)

  • County Clerk: $4,608.30 (Page 37)

  • County Treasurer: $4,874.10 (Page 38)

  • County Attorney: $11,339.58 (Page 39)

  • County Sheriff / Corrections: $80,724.10 (Page 30)

  • Road and Bridge Operations: $62,673.26 (Page 33)

  • Road & Bridge Sales Tax Fund: $100,793.06 — includes major infrastructure purchases like liquid asphalt emulsion from Wright Asphalt Products totaling over $57,000 across multiple invoices (Pages 33–35)

  • Ambulance Service: $38,279.92 (Page 44)

  • Human Resources: $4,300.00 for the monthly custom support package from HR Solutions on Call, LLC (Page 46)

2. Official Meeting Minutes Approval – June 1, 2026 (Pages 51–52)

• Attendance & Logistics: The meeting was called to order at 5:30 PM by Commissioner Mika Milburn-Kee. Commissioners Sam Tran (via telephone) and Joe Allen (via Zoom) participated remotely. Commissioner David Beerbower and County Clerk Susan Walker were absent. (Page 51)

• Agenda Modifications: Bill Martin requested the removal of his TUSA presentation due to low attendance. The agenda was approved 4-0 as amended. (Page 51)

• Minutes Corrections: Minutes for May 11 and May 18 were approved 4-0 with an amendment by Commissioner Milburn-Kee to remove certain statements that had been mistakenly attributed to her in the May 11 record. (Page 51)

• Financial & Payables Approvals: April 2026 financials and standard tax corrections passed 4-0. The accounts payable batches from May 22 ($139,611.15) and May 29 ($456,069.98) were approved 3-0, with Commissioner Tran abstaining because he was unable to review the text of the vouchers. (Page 52)

• Administrative Actions: The Commission voted 4-0 to officially authorize Commissioner Gregg Motley to execute accounts payable checks for the evening in the physical absence of Commissioner Allen. The meeting was adjourned after four minutes at 5:34 PM. (Page 52)

3. County Clerk Election Request Memo (Page 53)

• Location & Workspace Request: County Clerk Susan Walker submitted an official request to utilize courthouse spaces for early voting and poll worker operations to eliminate external rental costs for the county.

• Lobby & Commission Room Allocation: The memo requests custodial setup for voting booths in the lobby area across from the clerk’s office on July 17, 2026 (Primary) and October 16, 2026 (General). It also requests use of the main Commission room table for processing ballots, staging worker workspaces, and housing the required ADA voting machines.

• Operational Schedules:

  • Primary Early Voting Window: Weekdays from July 20 to August 3, 2026 (8:30 AM – 4:30 PM), Saturdays on July 25 and August 1 (8:00 AM – 12:00 PM), and final standard voting on Election Day, August 4, 2026.

  • General Early Voting Window: Weekdays from October 19 to November 2, 2026 (8:30 AM – 4:30 PM), Saturdays on October 24 and October 31 (8:00 AM – 12:00 PM), and final voting on Election Day, November 3, 2026.

  • Poll Worker Training: Election Schools are scheduled in the Commission room on Saturday, July 18, 2026, and Saturday, October 17, 2026, from 8:00 AM to 10:00 AM.

4. Real Estate Extension & Property Documentation (Pages 54–58)

• Listing Agreement Revision: Documentation from the Kansas City Regional Association of Realtors outlines a formal “Change Form” modification for the county-owned office property located at 108 W. 2nd St., Fort Scott, KS (MLS #259246). Broker Diann Tucker (Stewart Realty Company) and Bourbon County signed the revision on June 4, 2026. (Page 54)

• Contractual Terms: The revision leaves the current asking price at $170,000.00 but officially extends the original listing agreement period (which began on November 17, 2025) from its original expiration date of June 17, 2026, out through December 17, 2026. (Page 54)

• Property Specifications (108 W. 2nd St.): The site features a 3,552-square-foot single-level brick office building built in 1963. It contains a full utility setup, a partial basement with a small kitchen area, an on-site parking lot, and holds tax-exempt status under county ownership. The property is actively marketed for commercial use, highlighting potential sub-division layouts for up to four distinct business areas. (Page 57)

• Comparable Local Real Estate Data: The packet includes regional real estate tracking sheets detailing recent closed commercial sales in Bourbon County to guide valuation strategies:

  • 1621 S. Main St. (Business Opportunity): Built in 1964; sold on April 28, 2026, for $180,000.00 after 7 days on the market. (Page 55)

  • 102 S. Judson St. (Office Space): Built in 1961; sold on April 3, 2026, for $180,000.00 after 4 days on the market. (Page 55)

  • 322-324 S. State St. (Commercial Other): Built in 1983; sold on March 19, 2026, for $225,000.00 after 7 days on the market. (Page 55)

  • 1502 Scott Ave. (Industrial Facility): Built in 2001; a 5,000+ square foot metal facility sitting on over half an acre that sold on August 21, 2025, for $237,000.00 after 38 days on the market. (Page 56)