The Regular Council Meeting on November 14, 2023 at Uniontown City Hall, was called to order at 7:00PM by Mayor Jurgensen. Council members present were Danea Esslinger, Josh Hartman, and Bradley Stewart. Also in attendance for all or part of the meeting were Zach Snyder and Stevie Amos (Thomas Construction), Codes Enforcement Officer Doug Coyan, City Treasurer Charlene Bolinger, City Superintendent Bobby Rich and City Clerk Sally Johnson.
SPECIAL CONSIDERATIONS/PROJECTS
Placemaking Project – bid opening – this is for 34’ X 65’ X 6” pickleball court, 2 bids received, Rogers & Sons Concrete, $18,430 and Marbery Excavation & Hauling, $20,650. Bid tabulation attached.
Motion by Hartman, Second by Esslinger, Approved 3-0 to accept bid from Rogers & Sons Concrete in the amount of $18,430
Clerk Johnson stated that acknowledgement for the BCBS Pathways Grant of $10,000 was received, needs signed, and returned.
Motion by Hartman, Second by Esslinger, Approved 3-0 to authorize Sally Johnson to sign the BCBS Pathways Grant acknowledgement and return
Pond Project – bid opening – this for Phase II of riprapping bank, 3 bids received, Rogers & Sons Concrete, $13,500; Marbery Excavation & Hauling, $6,680; and Thomas Construction Inc, $28,024. Bid tabulation attached.
Motion by Stewart, Second by Esslinger, Approved 3-0 to accept bid from Marbery Excavation & Hauling in the amount of $6,680
Clerk Johnson has ordered/received weed barrier. She ordered one designed to go under driveways this time.
CITIZENS REQUEST
None
FINANCIAL REPORT
Treasurer Bolinger present the October 2023 Treasurer’s Report. Beginning Checking Account Balance for all funds was $395,312.22, Receipts $37,931.52, Transfers Out $12,776.00, Expenditures $27,043.25, Checking Account Closing Balance $393,424.49. Bank Statement Balance $399,580.44, including Checking Account Interest of $84.55, Outstanding Deposits $0, Outstanding Checks $6,155.95, Reconciled Balance $393,424.49. Water Utilities Certificates of Deposit $33,433.01, Sewer Utilities Certificate of Deposit $19,939.88, Gas Utilities Certificates of Deposit $33,710.66, Total All Funds, including Certificates of Deposit $480,508.04. Year-to-Date Interest in Checking Acct is $798.19, and Utility CDs $682.57 for a Total Year-to-Date Interest of $1,480.76. Also included the status of the Projects Checking Account for the month of October 2023, Beginning Balance $0, Receipts $562.50, Expenditures $562.50, Ending Balance $0. October Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00, to Capital Improvement-Streets $250.00; from Water Utility Fund to GO Water Bond & Interest $1,624.00, to Capital Improvement-Streets $750.00; from Gas Utility Fund to Capital Improvement-Streets $6,250.00; from General Fund to Capital Improvement-Streets $2,500.00; for Total Transfers of $12,776.00. Net Loss for the month of October $1,887.73, Year-to-Date Net Income $49,872.52. Budget vs Actual Water Fund YTD Revenue $100,111.61 (81.9%), Expenditures $94,509.42 (59.0%); Sewer Fund YTD Revenue $31,115.85 (84.4%), Expenditures $25,225.57 (61.3%); Gas Fund YTD Revenue $112,721.15 (72.0%), Expenditures $111,228.80 (49.4%); General Fund YTD Revenue $156,439.58 (104.5%), Expenditures $133,070.97 (71.8%); and Special Highway YTD Revenue $8,152.71 (109.3%), Expenditures $6,183.82 (52.9%). The November 2023 estimated payables in the amount of $185,122.07 were presented which includes invoice for street resurfacing.
CONSENT AGENDA
Motion by Hartman, Second by Esslinger, Approved 3-0, to approve Consent Agenda as amended:
- Minutes of October 10, 2023 Regular Council Meeting
- Treasurer’s Report, Monthly Transaction Report & Accounts Payables
Motion by Hartman, Second by Stewart, Approved 3-0 to enter into executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1), in order to discuss performance and job duties of non-elected personnel, the open meeting to resume at 7:55.
Motion by Stewart, Second by Hartman, Approved 3-0 to extend executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1), in order to discuss performance and job duties of non-elected personnel, the open meeting to resume at 8:20.
Clerk Johnson called in at 8:00, out at 8:15.
Motion by Stewart, Second by Hartman, Approved 3-0 to extend executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1), in order to discuss performance and job duties of non-elected personnel, the open meeting to resume at 8:52.
Johnson called in at 8:25, out at 8:52. Open meeting resumed at 8:52. Council asked if schedule a special meeting for executive session for non-elected personnel could they also include discussion of the council pay ordinance. Yes, they can. They would like to have meal provided for special meeting.
Motion by Hartman, Second by Esslinger, Approved 3-0 to schedule a special meeting for November 27, 6PM, to dicuss ordinance regulating council pay and executive session for non-elected personnel exception.
DEPARTMENT REPORTS
City Superintendent Rich reported that the incoming water valve is not closing completely. He is currently shutting off the master meter when the pump is not running. He has replaced the solenoid which was also leaking. Can’t find anyone to work on the leaking valve. We can order a new one like we currently have or we can order a different valve but would possibly not be the same size and would cost more to replace. Either valve would probably have a 4-6 week delivery.
Motion ;by Hartman, Second by Esslinger, Approved 3-0 to order new valve like existing valve from Mid America Valve
Codes Enforcement Officer Coyan reported that 404 Washington has started construction. 102 Franklin received letter on 10/31 and have started piling up dead tree/brush. 201 Fulton letter was sent to attorney handling the foreclosure. The attorney was to notify the lender and/or owner to address the issue. After discussion, due to the time of year and other properties in town with ditches not mowed, City will not pursue this until spring.
Clerk Johnson reported on information received from KDHE on the Lead Service Line Inventory and a scheduled public hearing on the Lead and Copper Rule Revision Rule Implementation in Chanute on December 5, 7PM.
KMGA May 1, 2024 through April 20, 2025 Projected Gas Volumes were received.
Motion by Hartman, Second by Stewart, Approved 3-0 to accept KMGA proposed Projected Gas Schedule for May 1, 2024 through April 30, 2025
Johnson also reported on the KMU Regional Meeting and the KSGFOA Fall conference.
KMU is hosting a virtual 2024 Legislative & Regulatory Outlook on December 1, 10AM. She has registered to attend.
COUNCIL REPORT
Councilman Ervin – absent
Councilwoman Esslinger – nothing
Councilman Hartman – conveyed his appreciation for the City and staff during his time on the council. He will be unable to attend the December meeting, so said goodbye tonight.
Councilwoman Kelly – absent
Councilman Stewart – nothing
Mayor Jurgensen – has been receiving reports of dogs at large in the 300 block of Washington St. He will ask Animal Control to followup.
OLD BUSINESS
Street project – work is completed. Mayor Jurgensen and City Superintendent Rich met with contractor to discuss some areas of concern. Work is warranted until October 27, 2024. Contractor will come in to repair areas of concern next summer while working in the area.
Mural Grant – we have received the third and final payment from grant.
NEW BUSINESS
Council Pay Ordinance – tabled until special meeting on November 27, 2023.
Procurement Policy –
Motion by Hartman, Second by Esslinger, Approved 3-0 to table discussion of current procurement policy to the December 12, 2023 meeting.
Moved by Hartman, Second by Stewart, Approved 3-0, to adjourn at 9:57PM
