The Design Review Board will meet on Monday, June 12th, 4:00PM at City Hall.
The meeting was requested to discuss (2) items: The Downtown Arch Project and The Fort Scott Pavilion.
The meeting will be open to the public and available on the City of Fort Scott YouTube channel.
TOPEKA – The Kansas Department of Commerce and the Patterson Family Foundation are pleased to announce the Engaging Placemaking for Innovative Communities (EPIC) pilot program. With a focus on arts-driven community development projects that enhance rural communities and enable additional partnership and connection, EPIC is launching in south-central Kansas under the leadership of the Kansas Creative Arts Industries Commission (KCAIC).
“The arts enrich communities and enhance the quality of life all across Kansas,” Lieutenant Governor and Secretary of Commerce David Toland said. “Support from the Patterson Family Foundation is helping us elevate Kansas communities by developing innovative spaces and high-quality, creative destinations that will drive new growth, particularly in rural areas and small towns.”
Groups from Hutchinson, Kingman, Lindsborg, Little River, Lyons, St. John, Stafford and Sterling will participate in the initial EPIC pilot. The program will help connect rural communities to one another, as well as facilitate partnerships with urban and micropolitan communities. The goal is to create a two-way street, where rural communities are uplifted through new, innovative collaborations.
EPIC is designed to strengthen regional connections between community leaders, artists and arts organizations for unexpected and innovative projects that address community challenges. By strategically harnessing resources and increasing partnerships, communities can hone their unique identities to become more competitive as families choose where to put down their roots and do business.
The pilot group was identified through a competitive application process. The EPIC team will work with them through a discovery and project planning phase, then provide technical assistance and support as the project is implemented.
“Artists are experienced creative problem-solvers and critical thinkers,” KCAIC Interim Director Kate Van Steenhuyse said. “EPIC will give communities the opportunity to work through artistic processes to meaningfully engage their communities and explore new possibilities. EPIC positions arts and culture as the backbone for vibrant and welcoming communities in Kansas.”
“We’ve seen before that the arts can help make rural places into destinations,” Patterson Family Foundation President Lindsey Patterson Smith said. “This program has the potential to fuel arts-based, community-driven development, adding to the distinctive character that makes people feel connected to places. We are proud to work with the Kansas Department of Commerce to bring the EPIC program to life in south-central Kansas.”
The south-central pilot communities are participating in engagement sessions this spring to build community development project plans. Projects, co-designed with community members and area artists, will launch in the fall.
To learn more about EPIC, arts-driven community development and creative placemaking strategies, click here.
About the Kansas Department of Commerce:
As the state’s lead economic development agency, the Kansas Department of Commerce strives to empower individuals, businesses and communities to achieve prosperity in Kansas. Commerce accomplishes its mission by developing relationships with corporations, site location consultants and stakeholders in Kansas, the nation and world. Our strong partnerships allow us to help create an environment for existing Kansas businesses to grow and foster an innovative, competitive landscape for new businesses. Through Commerce’s project successes, Kansas was awarded Area Development Magazine’s prestigious Gold Shovel award in 2021, 2022 and 2023, and was awarded the 2021 and 2022 Governor’s Cup by Site Selection Magazine.
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ORDINANCE NO. 202 – REPEAL ORDINANCE NO. 148
ORDINANCE NO. 201 – REPEAL ORDINANCE NO. 146
ORDINANCE NO. 148 AMENDS ORDINANCE NO. 138 – Dangerous and Unfit Structures
ORDINANCE NO. 146 AMENDS ORDINANCE NO. 130 – MINIMUM HOUSING CODEORDINANCE NO. 138 – Dangerous and Unfit Structures
___ Jess Ervin ___ Danea Esslinger ___ Josh Hartman ___ Amber Kelly ___ Bradley Stewart
Community Conversation regarding placemaking project
CITIZENS REQUESTS
FINANCIAL REPORT
Charlene Bolinger – Financial reports
APPROVE CONSENT AGENDA
Superintendent: Bobby Rich
Codes Enforcement: Doug Coyan
404 Washington St
Clerk Report: Sally Johnson
Budget worksession
2022 Audit
KMGA Gas Supply Alternatives
Councilman Ervin –
Councilwoman Esslinger –
Councilman Hartman –
Councilwoman Kelly –
Councilman Stewart–
Mayor Jurgensen –
Mural Grant –
Street repairs/resurfacing –
ADJOURN Time ____________ Moved by ______________, 2nd ___________________, Approved ___________
The Regular Council Meeting on May 9, 2023 at Uniontown City Hall, was called to order at 7:00PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Josh Hartman, and Amber Kelly. Also in attendance for all or part of the meeting were Codes Enforcement Officer Doug Coyan, City Superintendent Bobby Rich, City Treasurer Charlene Bolinger, and City Clerk Sally Johnson.
SPECIAL CONSIDERATIONS/PROJECTS
Loren Korte, Personal Service Insurance planned to be here to present the City with a dividend check from EMC, but was unable to make it due to the weather.
Don George, Kansas Department of Wildlife, Parks and Tourism planned to be here to pick up grant application but wasn’t able to come. Clerk Johnson asked council what percentage of match for this application, 56% was used for phase I.
Motion by Hartman, Second by Kelly, Approved 4-0 to submit CFAP Grant Application with a 56% match.
Clerk Johnson will email application to Don George tomorrow.
CITIZENS REQUEST
None
FINANCIAL REPORT
Treasurer Bolinger present the April 2023 Treasurer’s Report. Beginning Checking Account Balance for all funds was $345,407.78, Receipts $33,990.09, Transfers Out $3,026.00, Expenditures $20,937.77, Checking Account Closing Balance $355,428.10. Bank Statement Balance $357,610.00, including Checking Account Interest of $74.34, Outstanding Deposits $0, Outstanding Checks $2,181.90, Reconciled Balance $355,428.10. Water Utilities Certificates of Deposit $33,223.90, Sewer Utilities Certificate of Deposit $19,841.76, Gas Utilities Certificates of Deposit $33,499.83, Total All Funds, including Certificates of Deposit $441,993.59. Year-to-Date Interest in Checking Acct is $302.32, and Utility CDs $164.51 for a Total Year-to-Date Interest of $466.83. Also included the status of the Projects Checking Account for the month of April 2023, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0. April Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00; from Water Utility Fund to GO Water Bond & Interest $1,624.00; for Total Transfers of $3,026.00. Net Income for the month of April $10,026.32, Year-to-Date Net Income $11,876.13. Budget vs Actual Water Fund YTD Revenue $38,134.93 (31.2%), Expenditures $38,690.75 (24.2%); Sewer Fund YTD Revenue $11,987.81 (32.5%), Expenditures $10,443.41 (25.4%); Gas Fund YTD Revenue $74,395.57 (47.5%), Expenditures $42,133.87 (18.7%); General Fund YTD Revenue $58,008.36 (38.7%), Expenditures $60,617.60 (32.7%); and Special Highway YTD Revenue $3,937.49 (52.8%), Expenditures $0 (0%). The May 2023 estimated payables in the amount of $37,906.04 were presented.
CONSENT AGENDA
Motion by Ervin, Second by Hartman, Approved 4-0, to approve Consent Agenda:
DEPARTMENT REPORTS
City Superintendent Rich had nothing to report.
Codes Enforcement Officer Coyan reported that nuisance/debris letters were sent. Mayor Jurgensen requested that he be notified when and to whom letters are sent. There was an apparent breakdown in communications which caused an issue with a letter recipient. Clerk Johnson will send a letter to that recipient apologizing for the communication breakdown. Coyan will next target unmowed properties.
404 Washington St was discussed. Coyan and Johnson will review the dangerous structure ordinance(s) and discuss with the council again next month.
Animal Control Officer Binford has issued 14 citations for failure to register dogs/cats. As of today, five have been resolved. Court is scheduled for May 15, 2023 for the remainder.
Clerk Johnson informed the council a letter of financial commitment was received from Bandera Stone for the Mural Grant as part of the grant application. Grant application was submitted 4/17/2023.
She asked City’s insurance agent if Old Settlers Committee was required to have event insurance or would the City’s policy cover the event. He said the Old Settlers Committee needs to have their own event policy. This was passed on to the committee. Johnson will inquire about cost of a policy for the committee.
COUNCIL REPORT
Councilman Ervin – wanted to know if the ball association is allowed to use the lights for practices. After discussion Johnson will send message to President and Vice-President of association the lights can be used for organization practices, only when needed and last coach of the day is responsible for making sure they are shut off.
Councilwoman Esslinger – nothing
Councilman Hartman – nothing
Councilwoman Kelly – wanted to make sure we have enough chemical for mosquitos. Yes, we do.
Councilman Stewart – absent
Mayor Jurgensen – hired Cindy Mumbower as the new custodian/water sampler. She started last week.
OLD BUSINESS
Placemaking Project – Committee met on May 3 and doesn’t recommend outdoor exercise equipment. Doesn’t feel it is cost effective. They said yes to the pickleball court, possibly a community garden was discussed. Healthy Bourbon County Action Team will be here for the June meeting to discuss the key findings from the community perception survey and have a “Community Conversation” for the project.
Motion by Danea, Second by Hartman , Approved 4-0, to solicit quotes for a 30’X60’X6” concrete slab with fiberglass rebar and light broom finish for the pickleball court
American Rescue Plan Act update –Annual Project and Expenditure report was submitted on 4/17/2023. Mayor Jurgensen suggested capping the scales instead of removing and building ramp over cap on south side of warehouse before skinning and installing new rollup doors.
KMGA/MMGA Prepay project – have not received anything yet from KMGA.
Street repairs/resurfacing – Three bids were received for the project and opened (bid tabulation attached).
Motion by Ervin, Second by Esslinger, Approved 4-0 to award base bid plus alternate bid to Bettis Asphalt for the total amount of $175,597.19
NEW BUSINESS
None
Moved by Ervin, Second by Hartman, Approved 4-0, to adjourn at 9:15PM
CITY OF FORT SCOTT
CITY COMMISSION MEETING
The regular meeting of the Fort Scott City Commission was held May 16, 2023 at 6:00PM in the City Commission Meeting Room at City Hall, 123 S. Main Street, Fort Scott, Kansas.
ROLL CALL:
Commissioners T. Van Hoecke, K. Harrington, E. Woellhof were present with Mayor M. Wells.
FLAG SALUTE AND INVOCATION: M. Wells, said a prayer asking God for guidance for the City, our Government and City officials.
PROCLAMATIONS: M. Wells made a Proclamation from the City of Fort Scott for National Nursing Home Week (May 14-20, 2023). He stated that he also appeared at Medicalodges and presented the same Proclamation and a blessing over the residents on May 15, 2023.
AUDIENCE IN ATTENDANCE: Brad Matkin/City Manager, Bob Farmer/City Attorney, Lisa Lewis/City Clerk, Police Chief Jason Pickert, Jason Dickman/Earles Engineering, Jackson Tough/Director of Public Relations and Tourism, Scott Flater/Director of Water Utilities, Justin Pregont, Dean Striler, Michael Clancy/RenoDry, Mark McCoy/REDI Chairman, Rob Harrington/REDI Director, Tayton Majors/REDI, Emily Diebolt/REDI, Carolyn Sinn, Kendall Schoenrock
APPROVAL OF AGENDA:
APPROVED AGENDA AS SUBMITTED FOR May 16, 2023.
CONSENT AGENDA:
APPROVED THE CONSENT AGENDA.
PUBLIC COMMENTS:
Dean Striler: Addressed the Commission regarding the progress of campground and renovation projects approved on February 28, 2022. He stated that the Commission approved the following: Shelter House, ADA-Compliant Bathroom, Water, Sewer, Fishing Docks, Electricity, Lighting, Primitive Camping and RV Campsites. He would like to know the status of each of the items because as of date, nothing has been done.
Further details about the plans were discussed.
Further discussion was had about the preliminary plans versus what is financially possible. J. Jones directed B. Matkin to find out what items could be taken care of in the very near future minus electricity and water.
Further ideas were discussed on improvements that could happen to the primitive camp site and other items that need immediate attention.
OLD BUSINESS:
Discussion was had about the Commissioners speaking with references regarding the system to be installed and how it can benefit Memorial Hall in its present and future condition.
APPROVED THE CONTRACT FOR SERVICES FROM RENODRY FROM MEMORIAL HALL IN THE AMOUNT OF $35,000.00.
APPROVED TO TABLE THE CONSIDERATION OF THE LAGOON AERATION PROPOSAL FOR PHASE II UNTIL THE JUNE 6, 2023, MEETING.
APPROVED TO ALLOW THE Y.A.T. TO PROCEED WITH SELLING THE HOUSE AT 1311 S. NATIONAL.
Discussion was had about the current Ordinance and the potential change. Commissioners voiced concerns as to how this would be better than the Ordinance currently in effect.
APPROVED TO PASS AND APPROVE ORDINANCE NO. 3746 ON MAY 16, 2023.
APPEARANCES:
APPROVED HAT THE CITY COMMISSION RECESS INTO EXECUTIVE SESSION PURSUANT TO THE FINANCIAL AFFAIRS OR TRADE SECRETS OF CORPORATIONS, PARTNERSHIPS, TRUSTS, AND INDIVIDUAL PROPRIETORSHIPS EXCEPTION IN K.S.A. 75-4319(B)(4). IN THE SESSION WILL BE THE (5) CITY COMMISSIONERS, THE CITY MANAGER, THE CITY ATTORNEY, ROB HARRINGTON, MARK MCCOY, AND KENDALL SCHOENROCK. THE OPEN MEETING WILL RESUME IN THE COMMISSION ROOM AT 7:18PM.
APPROVED TO COME OUT OF EXECUTIVE SESSION AT 7:18PM.
APPROVED THAT THE CITY COMMISSION RECESS INTO EXECUTIVE SESSION PURSUANT TO THE FINANCIAL AFFAIRS OR TRADE SECRETS OF CORPORATIONS, PARTNERSHIPS, TRUSTS, AND INDIVIDUAL PROPRIETORSHIPS EXCEPTION IN K.S.A. 75-4319(B)(4). IN THE SESSION WILL BE THE (5) CITY COMMISSIONERS, THE CITY MANAGER, THE CITY ATTORNEY, ROB HARRINGTON, MARK MCCOY, AND KENDALL SCHOENROCK. THE OPEN MEETING WILL RESUME IN THE COMMISSION ROOM AT 7:30PM.
APPROVED TO COME OUT OF EXECUTIVE SESSION AT 7:30PM.
APPROVED TO MOVE FORWARD WITH THE ESTABLISHMENT OF THE TIF AND STAR BOND DISTRICTS.
APPROVED RESOLUTION 9-2023.
APPROVED THE APPLICATION FOR THE GOOD OL’ DAYS FESTIVAL ANNUAL PARADE AS SUBMITTED ON THE APPLICATION BY LINDSAY MADISON FOR JUNE 2, 2023, BEGINNING AT 6:00PM.
PUBLIC HEARING: None
NEW BUSINESS:
APPROVED TO PURCHASE THE SPLIT CASE PUMP FROM ALLIANCE PUMP AND MECHANICAL SERVICE, INC. FOR THE WATER TREATEMENT PLANT IN THE AMOUNT OF $12,671.92.
APPROVED THE RECOMMENDATION OF THE PARK ADVISORY BOARD TO FILL THE VACANT SEAT WITH APPLICANT KIMBERLY YOUNG.
MOTION DIES FOR LACK OF A SECOND.
REPORTS AND COMMENTS:
City Manager: B. Matkin
City Engineer: J. Dickman/Earles Engineering & Inspection
1, Bennet Construction has begun mobilizing for the CDBG Sanitary Sewer Project and their sign is up.
COMMISSIONERS’ COMMENTS:
City Attorney Comments: No comments
Adjournment:
APPROVED TO ADJOURN THE MEETING AT 8:40PM.
Respectfully submitted for approval,
Lisa A. Lewis, City Clerk
Department of Commerce Makes $2 Million Available for COVID Resiliency Program
TOPEKA – The Department of Commerce will award $2 million through the Community Development Block Grant – COVID Resiliency (CDBG-CVR) program to enable cities and counties to address issues caused by the COVID-19 pandemic when no other funds are available. This is a competitive CDBG grant with an application window that closes July 31, 2023.
Funding for the program was made available through the Coronavirus Aid, Relief, and Economic Security (CARES) Act.
According to the U.S. Department of Housing and Urban Development, the State of Kansas should utilize CDBG-CV funds to modernize facilities owned and operated by small businesses that provide vital services and goods. Funds will be prioritized for for-profit businesses that have a majority ownership by a socially or economically disadvantaged person or persons as defined in 15 CFR 1400.0.
“Small businesses are the backbone of our economy, and they were hit hard by the pandemic,” Lieutenant Governor and Secretary of Commerce David Toland said. “We are pleased to receive this funding that will help support more Kansas businesses and enable them to continue serving their communities.”
Eligible activities for the CDBG-CVR program include COVID resiliency improvements for businesses such as:
Upgrades to remain open and prevent future closures due to community illnesses and public health emergencies
Technology, hardware, and software upgrades
E-commerce updates
Professional development and training
Other updates that can be directly related to resiliency improvements
Eligible businesses must have at least 51% of their employees meet the low- to moderate-income (LMI) standards. Like other CDBG grants, cities and counties will apply for the funds on behalf of eligible businesses and then make the funds available, administering the program locally. Non-LMI communities can still qualify for this funding if not an entitlement community. The LMI requirement is determined by the business and not the city.
The Kansas Department of Commerce provides CDBG funds to non-entitlement communities across the state, while entitlement communities receive CDBG funding directly from the federal government. Entitlement communities in Kansas include Kansas City, Lawrence, Leavenworth, Manhattan, Overland Park, Topeka, Wichita, and all of Johnson County. Cities and counties are also ineligible if they have a current balance in in their CDBG Local Revolving Loan Funds account.
For more information on the CDBG-CVR program and to access the application, click here.
About the Kansas Department of Commerce:
As the state’s lead economic development agency, the Kansas Department of Commerce strives to empower individuals, businesses and communities to achieve prosperity in Kansas. Commerce accomplishes its mission by developing relationships with corporations, site location consultants and stakeholders in Kansas, the nation and world. Our strong partnerships allow us to help create an environment for existing Kansas businesses to grow and foster an innovative, competitive landscape for new businesses. Through Commerce’s project successes, Kansas was awarded Area Development Magazine’s prestigious Gold Shovel award in 2021, 2022 and 2023, and was awarded the 2021 and 2022 Governor’s Cup by Site Selection Magazine.
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A historic mural project commemorating the African-American troops that fought in the Civil War is moving forward in Fort Scott.
The Fort Scott Area Chamber of Commerce’s Downtown Division applied for and received a Kansas Office of Rural Prosperity grant for $5,250 to have a mural painted on the building that faces the Fort Scott National Historic Site on Skubitz Plaza.
“The 1st Kansas Colored Infantry mural will be facing the Fort Scott National Historic Site,” Chamber Executive Director Lindsay Madison said. ” It commemorates the infantry that was stationed at the fort.”
The grant application was made through a new Fort Scott Area Chamber of Commerce Foundation, which is a 501c3 entity, she said.
Rachel French, who is on the FS Chamber Downtown Division committee, served as the project coordinator, assisted by Taton Majors, with Bourbon County Regional Economic Development Inc. Other members of the downtown Chamber committee are Cathy Bishop, John Crain, Bailey Lyons and Angela Simon.
Deadline for proposals from artists interested in designing and painting the mural was May 31.
Selected artists proposals will be sent to Kansas University Professor of African American Studies, Randal Jelks, to ensure that all drawings are culturally sensitive, French said.
“Then he can make recommendations for possible revisions for design, after that, a local panel here will judge,” French said.
Names will not be attached to the art proposals for judging, to ensure fairness.
The local judges panel includes Trent and Kate Freeman, owners of a local art shop; Whitney Beth, a local art teacher; Katie Hueston, who has been involved in the coordinating of murals in the last two years in the historic downtown area; Kirk Sharp, executive director of the Gordon Parks Museum; Carl Brenner, Chief of Interpretation and Resource Management at Fort Scott National Historic Site; and Jerry Witt, owner of the building on which the mural will be painted.
“After they select a winner, we will reach out to the winner personally,” French said. “We will then make the announcement on Facebook and do a press release on June 19. After that, the artist can start and has to be done by September 1.”
To keep up to date on the mural creation:
https://www.facebook.com/muralsoffortscott
The mural will be dedicated during the Gordon Parks Celebration on the first Friday in October, French said.
The $5,250 grant is a matching grant.
“We are fundraising for the match,” French said. “We need to do signage and there will be recognition of donors.”
To donate:
https://muralsoffortscott.wixsite.com/home
According to French, other community stakeholders in this mural project are Rob Harrington with Bourbon County Regional Economic Development Inc.; Fort Scott City Manager Brad Matkin; Fort Scott City Commissioners Matthew Wells and Josh Jones; Gordon Parks Museum Director Kirk Sharp; Fort Scott National Historic Site Superintendent Jill Jaworski, and Brenner, also with the fort.
The following is from the press release announcing the grant awards from the Kansas Department of Commerce:
“Awardees are in communities across the state with less than 15,000 population. The murals will highlight community gathering spaces and tourist attractions – and provide a welcome message for visitors and residents alike. Each of the projects requires a 1:1 match from the community, with the smallest of communities allowed to match the grant with in-kind donations. Seventy-five percent of the grant funding will be gifted upfront as several of the city projects plan to start in the next few weeks.”
To view a prior story:
Historic Mural Soon Coming to Downtown Fort Scott: Artist Proposals Needed by May 29
Effective June 6, 2023, Josh Jones resigned his position as City Commissioner on the Fort Scott City Commission. Persons interested in applying to fill the position vacated by Commissioner Josh Jones are asked to submit a Letter of Interest to: City Clerk, Lisa Lewis at 123 S. Main, Fort Scott, Kansas 66701 or by email at [email protected] . Letters of Interest must be received by the City Clerk by 12:00 p.m. on Friday, June 16, 2023. Only individuals who reside in the City limits of Fort Scott are eligible to apply. Once the appointment has been made, it will become effective at the next scheduled City Commission meeting, June 20th, 2023, and the term will expire in December of 2025.
Any additional information or questions may be obtained by contacting Lisa Lewis, City Clerk OR Brad Matkin, City Manager at 620-223-0550.
May 22, 2023 Monday, 5:30 p.m.
The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present at the Garland Community Center.
David Klein, Raymond Kalm, Lester Waring, Ruth Waring, Shirley Colvin, Tammie Underwood, Rob Gray, Jeremiah Hill, Richard Cullison Jr., Kathy Crisp, Clint Walker, and Rachel Walker were present for some or all of the meeting.
Jim Harris opened the meeting with the flag salute followed by a prayer led by Nelson Blythe.
Clifton made a motion to approve the consent agenda which includes the approval of minutes from last week’s meeting, approval of payroll totaling $327,284.67, and the approval of accounts payable totaling $780,170.75. Nelson seconded the motion and all approved.
Matthew Wells, Mayor of the City of Fort Scott, asked the commission for a donation for the fireworks show that Fort Scott provides. Mr. Wells asked for the same amount that Bourbon County gives to Uniontown or any other town. Jim stated the Uniontown show is not paid for by the city, but by a private company. Jim said he appreciates the city stepping up to provide a fireworks display for our residents. Nelson stated he doesn’t believe that government funds should be involved and does not want to use taxpayer dollars in that manner. Clifton said to his knowledge Bourbon County hasn’t donated to a fireworks display before. Jim made a motion to donate $2500 to the City of Fort Scott for a fireworks display. The motion failed due to a lack of a second. Clifton made a motion to donate $500 to the City of Fort Scott and the City of Uniontown for a fireworks show from the PILOT funds. It was explained that the PILOT funds are revenues generated from the Jayhawk Wind project and are not taxpayer dollars. Jim seconded the motion, but Nelson opposed stating no county funds should go to fireworks. The motion passed 2-1. Jim said we are responsible for a better quality of life for our residents.
Clifton made a motion to amend the agenda to allow for an executive session with Matthew Wells. Jim seconded the motion and all approved.
Clifton made a motion to go into a 7-minute executive session under KSA 75-4319(b)(4) to discuss data relating to financial affairs or trade secrets of corporations, partnerships, trust and individual proprietorships to include all three Commissioners, Matthew Wells, and Justin Meeks. The executive session will be conducted in another room in the community center and the Commission will return at 5:46. Nelson seconded the motion and all approved. Clifton made a motion to return to normal session at 5:46 with no action. Nelson seconded the motion and all approved.
Dustin Hall, Assistant Public Works Director, gave an update stating they are redoing decking on the bridge at 60th and Arrowhead Road. Dustin said there have been 21 signs vandalized throughout the county. The laydown machine is currently waiting on a part, but they anticipate having the machine back this week. The crusher has been down due a programming issue, but the company will be here Wednesday to fix it. Jim asked if the price of oil was still ok, and Dustin said it is good right now.
Clifton made a motion to amend the agenda to strike Eric’s executive session. Nelson seconded the motion, and all approved.
Tim Spehr submitted an application for a road closure on a portion of 260th Street south of Deer Road. Mr. Spehr stated he came before the Commission a few years ago and was told by the prior board no because re-opening a road could be a hassle. Mr. Spehr said the road is in bad shape and isn’t driveable. Jeremiah Hill voiced his concern and said he disagrees with closing the road. Mr. Hill said there was an agreement with the coal company who was to put the road back in good condition when they were done reclaiming. The Commissioners discussed the condition of the road as they all separately viewed the section of road that Mr. Spehr is wanting to close. Clifton said he takes in all input and if a motion is made today, he will abstain until he talks to all the landowners on 260th Street between Cavalry Road and Deer Road. Jim tabled the application for a few weeks to allow the Commission to speak to the area landowners and do more research. The County Clerk will contact Tim Spehr and Jeremiah Hill when the issue is placed back on the agenda.
Jeremiah Hill questioned the section of Eagle Road that is scheduled to be paved this year and asked why it was starting at the railroad tracks and going to the state line instead starting at the top of the hill. Dustin said they’ve discussed starting at the railroad tracks due to the budget, but if there are funds left, they may be able to tie in and asphalt to the hill.
Jennifer Hawkins, County Clerk, asked the Commission about the schedule for future evening meetings. There are currently meetings scheduled in Uniontown and Mapleton, and Jennifer stated if additional locations are wanted, she needs to reserve buildings and notify the public. The Commissioners decided to have a meeting in Hammond on June 19th.
Jim opened the meeting to public comments and stated if an identifiable individual is going to be discussed it would have to be done in executive session.
Vicki Shead stated the county has previously sprayed poisonous Hemlock and the area around 250th Street and Deer Road needs sprayed again. Mrs. Shead stated the Hemlock is very dangerous and can kill deer and cattle and she is concerned as there are kids who go fishing at the bridge where it is located.
Larry Shead thanked the county for quickly cleaning the graffiti on the metal bridge. Mr. Shead asked if the county would be mowing to the fences as they did last year, and Dustin replied in the fall they will try to make two passes while mowing.
Clifton made a motion to amend the agenda to add an executive session. Nelson seconded the motion and all approved.
Clifton made a motion to go into a 10-minute executive session under KSA 75-4319(b)(1) to discuss personnel matters of individual nonelected personnel to protect their privacy to discuss job performance and will include all three Commissioners, Dustin Hall, and Jeremiah Hill. The executive session will be conducted in another room in the community center and the Commission will return at 6:21. Nelson seconded the motion and all approved. Clifton made a motion to return to normal session at 6:21 with no action. Nelson seconded the motion and all approved.
Richard Cullison Jr. and Raymond Kalm discussed Tweedy and Custard cemeteries and how they are not being mowed properly. Mr. Kalm said a lot of people come in for Memorial Day and the cemeteries need mowed especially then. Since the county does not mow the cemeteries the County Clerk will research who is on those cemetery boards and notify them of the mowing issues.
Nelson talked about how there are roads in the county that are not maintained, and employees not paid well, and the county has to stop spending money on things like fireworks and extra stuff. The recent $50,000 donation that Bourbon County made to Core Communities was brought up. Jim stated that the Meals on Wheels program and the Southeast Mental Health Clinic makes life better for Bourbon County residents and he will always vote to help the elderly. Jim said the $50,000 donation will help 50 families out of poverty and to think about how that will help the next generation, that we have to reach out and help them. Nelson asked about those who work for Bourbon County who make $13.00 an hour. Jim said the Sheriff’s Department, Jail, and Public Works have given raises and they need to work on the courthouse, but that we can’t abandon other people we need to make the county a better place to live. Clifton said the money given to Meals on Wheels and for the elderly is a good investment. Clifton stated they have lowered the levy 5 mills since he has been Commissioner and not raised taxes. Jim agreed they have lowered taxes and helped people.
Jim said he was contacted by the Fort Scott Tribune about not releasing minutes of the meetings before they are approved. Jim said it is up to the Commissioners, but he is ok as long as it is posted as un-official minutes. Clifton said he has been misquoted in the minutes before and Nelson agreed and said if he sees something wrong, he will want it corrected. Justin explained that the notes the County Clerk takes during the meeting are KORA discoverable. Jason Silvers, with the Fort Scott Tribune, said if they report something from unofficial minutes, they report it as such. A comment from a previous article regarding the meetings outside of the courthouse was discussed. Jim said it was questioned if the Commission wanted to please five people in person or 200 who watch on livestream. The residents in attendance were asked if they liked having meetings come to the smaller communities in the county, and they responded yes. Clifton said that the meetings don’t have to be livestreamed and Jim explained that started during COVID when the courthouse was closed, and residents were unable to attend meetings. Clifton stated a lot of counties are stopping the livestream of their meetings. Justin stated that for the whole time he was county counselor people have been asking for night meetings.
Jim gave an update on the Elm Creek dam project stating Eric Bailey has been in contact with engineers and contractors to set up meetings. Clifton suggested if anybody knows of contractors to have them contact the Commission to go look at the dam. Jim said they want four or five contractors to look at the dam and will need an engineer if it goes to the grant process.
Clifton asked those in attendance if they would like the meetings to come out in the community more often and they responded yes and they would like more notice. Clifton said he would love to have more people come to the meetings.
Clifton made a motion to adjourn the meeting at 6:43. Nelson seconded the motion and all approved.
Approved 6-5-2023
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
___________________, Chairman
___________________, Commissioner
___________________, Commissioner
ATTEST:
___________________,
Jennifer Hawkins, Bourbon County Clerk
_______________, Approved Date
May 16, 2023 Tuesday, 9:30 a.m.
The Bourbon County Commission met in open session for a special meeting with Jim Harris and Clifton Beth attending via phone and the County Clerk and the County Counselor present.
Brian Allen and Matt Quick attended the entire meeting.
Jim Harris called the meeting to order.
Jim made a motion to allow two or more of the Bourbon County Commissioners to attend the City of Fort Scott Commission meeting tonight at 6:00 p.m. for economic development with no action being taken by the county. Clifton seconded the motion and all approved.
Jim made a motion to adjourn the meeting at 9:31. Clifton seconded and all approved.
Approved 6-5-2023
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
___________________, Chairman
___________________, Commissioner
___________________, Commissioner
ATTEST:
___________________,
Jennifer Hawkins, Bourbon County Clerk
_______________, Approved Date
