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Category Archives: Government
Bo Co Commission Agenda for Feb. 12
Bourbon County Courthouse
210 S. National Ave Fort Scott, KS 66701 Phone: 620-223-3800
Fax: 620-223-5832
Attachments:
Bourbon County, Kansas
Nelson Blythe
1st District Commissioner
Jim Harris, Chairman
2nd District Commissioner
Clifton Beth
3rd District Commissioner
Bourbon County Commission Agenda 210 S. National Ave.
Fort Scott, KS 66701
February 12, 2024 5:30 p.m.
- Call Meeting to Order
- Flag Salute
- Approval of Consent Agenda
- Approval of Minutes from 2/5/2024
- Approval of Payroll Totaling $297,154.89
- Approval of Accounts Payable Totaling $810,179.43
- Public Comments
- Department Updates
- Public Works
- Jennifer Hawkins-Resolution
- Sheriff Bill Martin
- Equitable Sharing Agreement Certification
- Vehicle Loan-KCAMP
- Justin Meeks-Healthcare Sales Tax
- Jim Harris- Executive Session KSA 75-4319(b)(2)
- Commission Comments
- Adjourn Meeting
Executive Session Justifications:
KSA 75-4319 (b)(1) to discuss personnel matters of individual nonelected personnel to protect their privacy.
KSA 75-4319 (b)(2) for consultation with an attorney for the public body or agency which would be deemed privileged in the
attorney-client relationship.
KSA 75-4319 (b)(3) to discuss matters relating to employer/employee negotiations whether or not in consultation with the
representative(s) of the body or agency.
KSA 75-4319 (b)(4) to discuss data relating to financial affairs or trade secrets of corporations, partnerships, trust and individual proprietorships
KSA 75-4319 (b)(6) for the preliminary discussion of the acquisition of real property.
KSA 75-4319 (b)(12) to discuss matters relating to the security measures, if the discussion of such matters at an open meeting
would jeopardize such security measures.
Agenda for USD 234 Board of Education Meeting on February 12
Unified School District 234
424 South Main
Fort Scott, KS 66701-2697
620-223-0800 Fax 620-223-2760
DESTRY BROWN
Superintendent
BOARD OF EDUCATION REGULAR MEETING
February 12, 2024 – 5:30 P.M.
PUBLIC AGENDA
1.0 Call Meeting to Order David Stewart, President
2.0 Flag Salute
3.0 Approval of the Official Agenda (Action Item)
4.0 Reorganization of Board (Action Item)
4.1 Appoint Board Member
5.0 Approval of the Consent Agenda (Action Item)
5.1 Board Minutes
- 01/08/24 Board Minutes
5.2 Financials-Cash Flow Report
5.3 Check Register
5.4 Payroll – January 19, 2024 – $1,662,919.06
5.5 Activity Fund accounts
5.6 USD 234 Gifts
5.7 Resolution 23-15 KMIP Signers
6.0 Recognitions (Information/Discussion Item)
6.1 Employee Recognition
7.0 Leadership Reports (Information/Discussion Item)
7.1 Superintendent’s Report
7.2 Assistant Superintendent’s Report
7.3 Special Education Director’s Report
7.4 Finance Director’s Report
7.5 Food Service Report
8.0 Old Business
8.1 Preschool Update & Plan (Discussion Item)
9.0 New Business
9.1 Hight Jackson Fort Scott Preschool Contract (Action Item)
9.2 District cell phone policy (Discussion Item
10.0 Public Forum
11.0 Other Business – Personnel Matters
11.1 Enter Executive Session – Personnel Matters (Action Item)
11.2 Exit Executive Session
11.3 Approval of Personnel Report (Action Item)
12.0 Adjourn Meeting David Stewart, President
The Agenda for the USD 235 Board of Education Meeting on Feb. 12
Attraction Development Grants Spring Applications Open
Kansas Tourism Announces Attraction Development Grants Spring Applications Open
TOPEKA – Kansas Tourism has announced the spring round of applications are open for the Tourism Attraction Development Grant Program. Attraction Development Grants are designed to assist in the development of sustainable travel experiences by developing new tourism attractions or enhancing existing attractions that will spur new visitation and increase visitor spending. A total of $500,000 will be granted during this round. Applications are due by April 1, 2024.
“Tourism is a key element to invigorating local economies,” Lieutenant Governor and Secretary of Commerce David Toland said. “Through strategic investments in developing new tourism opportunities, we create jobs and increase a community’s appeal as a place to live and do business.”
The goals of the Attraction Development Grants are to spur economic growth, increase visitation to the state, enhance the visitor experience and improve quality of life.
“The development of new attractions offers fresh avenues for exploration and discovery,” Kansas Tourism Director Bridgette Jobe said. “This is one way we can encourage visitors to come back over and over to continually uncover more about Kansas each time they visit.”
For more information about the Attraction Development Grants, click here, or contact Kansas Tourism Grant Program Manager Carrie Doud here.
For a full list of grants offered by the Kansas Department of Commerce, click here.
About Kansas Tourism:
The mission of Kansas Tourism is to inspire travel to and throughout Kansas to maximize the positive impacts that tourism has on our state and local communities. Kansas Tourism works hand in hand with other Commerce community programs to elevate and promote Kansas as a tourist destination. Kansas Tourism oversees all tourism marketing and PR for the state, produces travel publications and advertising, manages state Travel Information Centers, manages both the Kansas By-ways program and the Kansas Agritourism program, approves tourist signage applications, produces the KANSAS! Magazine, and provides financial and educational support to the tourism industry in Kansas through grants, education, and support.
About the Kansas Department of Commerce:
As the state’s lead economic development agency, the Kansas Department of Commerce strives to empower individuals, businesses and communities to achieve prosperity in Kansas. Commerce accomplishes its mission by developing relationships with corporations, site location consultants and stakeholders in Kansas, the nation and world. Our strong partnerships allow us to help create an environment for existing Kansas businesses to grow and foster an innovative, competitive landscape for new businesses. Through Commerce’s project successes, Kansas was awarded Area Development Magazine’s prestigious Gold Shovel award in 2021, 2022 and 2023, and was awarded the 2021 and 2022 Governor’s Cup by Site Selection Magazine.
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Uniontown City Council Agenda for Feb. 13
Agenda for the Uniontown City Council for Feb. 13, 2024
Attachments:
2024 Financials – Jan Monthly Transaction Report
CALL TO ORDER AT ________ by _____________________________
ROLL CALL:
___ Jess Ervin ___ Danea Esslinger ___ Amber Kelly ___ Mary Pemberton ___ Bradley Stewart
SPECIAL CONSIDERATIONS/PROJECTS
CITIZENS REQUESTS
Shane Kober – speed bumps
FINANCIAL REPORT
Charlene Bolinger – Financial reports
APPROVE CONSENT AGENDA
- Minutes of January 8, 2024 Regular Council Meeting
- Treasurers Report, Monthly Transaction Report & Accounts Payables
DEPARTMENT REPORTS
Superintendent: Bobby Rich
Codes Enforcement:
Clerk Report: Sally Johnson
Insurance renewal conditional provisions
Website hosting price increase
Update on software progress
Court Clerks Conference, March 1, Wichita
CCMFOA Conference, March 20-22, Manhattan
COUNCIL & COMMITTEE REPORTS
Councilman Ervin –
Councilwoman Esslinger –
Councilman Kelly –
Councilwoman Pemberton –
Councilman Stewart–
Mayor Jurgensen –
OLD BUSINESS
Rabies Clinic –
NEW BUSINESS
Motion by ____________, Second by _____________, Approved ________ to enter into executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1), in order to discuss job duties and benefits of non-elected personnel, the open meeting to resume at _______.
ADJOURN Time ____________ Moved by ______________, 2nd ___________________, Approved ___________
Uniontown City Council Minutes of January 8
The Regular Council Meeting on January 8, 2024 at Uniontown City Hall, was called to order at 7:00PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Amber Kelly, Mary Pemberton, and Bradley Stewart. Also in attendance for all or part of the meeting were City Treasurer Charlene Bolinger, City Superintendent Bobby Rich and City Clerk Sally Johnson.
SPECIAL CONSIDERATIONS/PROJECTS
Oath of Office was administered to newly elected councilmembers by Clerk Johnson.
CITIZENS REQUEST
None
FINANCIAL REPORT
Treasurer Bolinger present the December 2023 Treasurer’s Report. Beginning Checking Account Balance for all funds was $243,781.59, Receipts $73,292.55, Transfers Out $19,054.68, Expenditures $62,540.26, Checking Account Closing Balance $235,479.20. Bank Statement Balance $244,368.14, including Checking Account Interest of $53.92, Outstanding Deposits $0, Outstanding Checks $8,888.94, Reconciled Balance $235,479.20. Water Utilities Certificates of Deposit $37,083.20, Sewer Utilities Certificate of Deposit $21,153.58, Gas Utilities Certificates of Deposit $38,862.06, Total All Funds, including Certificates of Deposit $332,578.04. Year-to-Date Interest in Checking Acct is $923.79, and Utility CDs $1,091.36 for a Total Year-to-Date Interest of $2,015.15. Also included the status of the Projects Checking Account for the month of December 2023, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0. December Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00 to General Fund $2,000, to Capital Improvement-Not Specified $1,000; from Water Utility Fund to GO Water Bond & Interest $1,624.00, to General Fund $3,000, to Capital Improvement-Not Specified $1,000, to Security Meter Deposit $9.56; from Gas Utility Fund to General Fund $3,000, to Capital Improvement-Not Specified $3,000, to Security meter Deposit $19.12; from General Fund to Capital Improvement-Not Specified $3,000 for Total Transfers of $19,054.68. Net Loss for the month of December $8,302.39, Year-to-Date Net Loss $108,072.77. Budget vs Actual Water Fund YTD Revenue $124,626.63 (102.0%), Expenditures $119,097.15 (74.3%); Sewer Fund YTD Revenue $36,864.03 (100%), Expenditures $34,036.23 (82.7%); Gas Fund YTD Revenue $137,399.07 (87.7%), Expenditures $163,108.78 (72.5%); General Fund YTD Revenue $207,072.57 (138.3%), Expenditures $156,498.76 (84.5%); and Special Highway YTD Revenue $8,152.71 (109.3%), Expenditures $9,525.56 (75.6%). The January 2024 estimated payables to date in the amount of $28,498.47 were presented.
CONSENT AGENDA
Motion by Ervin, Second by Kelly, Approved 5-0, to approve Consent Agenda as amended:
- Minutes of December 12, 2023 Regular Council Meeting
- Treasurer’s Report, Monthly Transaction Report & Accounts Payables
- Destruction of records for 2013 and prior
- Resolution 2024-0108-1 – 2024 GAAP Waiver
DEPARTMENT REPORTS
City Superintendent Rich requested to shut off water and close public restroom for the winter. After water is shut off, the doors will be locked and signs will be placed on the doors.
He gave an update on the sewer issue at 100 Second St – the issue is on the property owner’s side of the sewer service. It is recommended that when new line is tapped into main it includes a trace wire (all utilities).
The sewer main in the alley between Hill St and Clay St was backing up. A screen was used when cleaned out to see what was blocking the flow. Screen was full of feminine hygiene products. A request to not flush certain items was put in the January newsletter.
The quote from CAS Constructors, LLC for labor to replace the butterfly water valve at the master meter is $4,720. Valve, actuator, and solenoid have been ordered and still several weeks from delivery.
Motion by Ervin, Second by Esslinger, Approved 5-0 to accept quote in the amount of $4,720 from CAS Constructors, LLC to remove existing butterfly valve and replace with new actuated butterfly valve
Mayor Jurgensen asked for a followup on the standing water in the drainage ditch from midway between Third St and Second St to the railroad right-of-way box culvert. Source of water is still undetermined.
Mayor Jurgensen reported that he spoke to owner of 201 Second St about the fallen fence and yard. Tenants have picked up and stacked fallen fence and cleaned up yard. It was also reported that improvements at 404 Washington are continuing.
Clerk Johnson reported the Kansas Health and Environment Labs schedule of fees are projected to increase 35% effective May, 2024.
She gave an update on the finance and utility billing software implementation.
Johnson received information regarding National Flood Insurance Plan training. As Uniontown has not significant flood risk, she will not attend but will pass on information to her replacement.
Also received a notice regarding Information Technology/Operational Technology Essentials Workshop. Council did not feel anyone should attend, but Superintendent Rich could attend if he wanted to.
She received notice of a rate increase from C2 today that will be effective with the January reading. Service fee will increase from $20 to $25/month, usage rate will increase $.23/1000 gallons, a 5.22% overall increase. Johnson presented options for city customer rate increase to be effective with the January readings to reflect the increase from C2.
Motion by Ervin, Second by Kelly, Approved 5-0 to approve Ordinance No. 204 repealing Ordinance No. 195, relating to water rates and amending any previous ordinances for resolutions setting forth water rates for the City of Uniontown, Kansas with inside city limits minimum charge of $27.16 for the first 1,000 gallons or part thereof and $12.74/1,000 gallons over the first 1,000; for customers outside city limits minimum charge of $28.40 for the first 1,000 gallons or part thereof and $13.31/1,000 gallons over the first 1,000 to take effect on the January 26, 2024 billing
COUNCIL REPORT
Councilman Ervin – nothing
Councilwoman Esslinger – nothing
Councilwoman Kelly – nothing
Councilwoman Pemberton – nothing
Councilman Stewart – nothing
Mayor Jurgensen – severe weather is forecasted for the weekend. A member update had not been received from KMGA as of meeting, Clerk Johnson will reach out for an update. He also reminded council that dog/cat registrations period is now until March 31. It was asked if we would host a rabies clinic again this year. Clerk Johnson with reach out to Dr Holeman for a late March date.
OLD BUSINESS
Placemaking project – Grant check has been received and work will begin when weather permits.
Pond Project – contractor is still waiting on county for rock.
NEW BUSINESS
Water Meter Replacement Plan – after discussion, we will start with a few this year and budget in the following years for more to have on hand and replace when needed. Superintendent Rich stated he would need help to remove/replace some of the meters as some of the meters are pretty deep in the well.
Clerk Johnson asked when and where to advertise for the City Clerk position. Mayor Jurgensen asked her to send the clerk’s job description to the council in next month’s packet and put a non-elected personnel executive session for on the agenda to discuss duties and benefits.
Moved by Ervin, Second by Kelly, Approved 5-0, to adjourn at 8:33PM
Agenda for Feb. 6 Fort Scott City Commission Meeting
NOTICE OF AND AGENDA FOR REGULAR
MEETING OF FORT SCOTT CITY COMMISSION
CITY HALL COMMISSION ROOM – 123 SOUTH MAIN ST.
February 6, 2024 – 6:00 P.M.
- Call to Order
- Roll Call – Quorum = 3
III. Pledge of Allegiance
- Invocation
- Approval of Agenda
- Consent Agenda:
- Approval of Minutes of the Regular Meeting of January 23, 2024.
- Approval of Appropriation Ordinance 1353-A – $753,134.24
- Request to Pay – Nowak Construction Co., Inc. – Project No. 22-305 – South Industrial Park Waterline Extension – Contractor’s Application for Payment No. 3 – $97,929.00.
- Approval 2024 City Occupation License Renewals – 1) Hulbert’s Jewelry LLC & Bartelsmeyer Jewelry, 22 N. Main Street, Fort Scott – 2) Fort Scott Gun & Pawn Shop, 1402 E. Wall Street.
- Approval of 2024 Public Dance City License Renewal – Memorial Hall, 1 E. 3rd Street, Fort Scott.
VII. Public Comment: Sign up required. Comments on any topic not on agenda
and limited to five (5) minutes per person, at the Commission’s discretion.
VIII. Appearances:
- HBCAT – Proposal for economic development services – J. Love
- Old Business:
- Consideration of REDI Contract Proposal – R. Harrington
- Discussion of Lake Fort Scott Advisory Board – M. Wells
- Discussion of Streets Advisory Ordinances – tabled from January 23, 2024
- New Business:
- Action Items:
- Golf Cart Rental Policy – Steve Carter
- Discussion of Ordinance No. 3402 and No. 3586 – Operation of Golf Carts
- Discussion of Ordinance No. 3486 – Operation of Any Utility Terrain Vehicles (UTV)
- Discussion of Famer’s Market/Fort Scott Pavilion Rental Rates
- Discussion of Annexation of Gunn Park
- Discussion of Annexation of Woodland Hills Golf Course
- Discussion of Work Session – Memorial Hall
- Reports and Comments:
- City Manager Comments:
- Engineering Comments:
- Commissioners Comments:
– T. VanHoecke
– M. Wells
– M. Guns
– D. Olson
– T. Dancer
- City Attorney Comments:
- Executive Session:
XII. Adjourn:
Unapproved Fort Scott City Commission Minutes of January 23
CITY OF FORT SCOTT
SPECIAL CITY COMMISSION MEETING
Unapproved minutes
Minutes of January 23, 2024 Regular Meeting
A regular meeting of the Fort Scott City Commission was held January 23, 2024, at 6:00PM in the City Commission Meeting Room at City Hall, 123 S. Main Street, Fort Scott, Kansas.
ROLL CALL
Commissioners T. Van Hoecke, M. Wells, M. Guns, and D. Olson were present with Mayor T. Dancer.
PLEDGE OF ALLEGIANCE AND INVOCATION T. Dancer led the Pledge of Allegiance and B. Matkin provided the invocation.
AUDIENCE IN ATTENDANCE Brad Matkin/City Manager, Jason Dickman/Earles Engineering, Jason Pickert/Chief of Police, Ben Hart/BakerTilly-Finance, Dave Bruner/Fire Chief, Mark McCoy/REDI, Robert Harrington/REDI, Marvin A. Lewis, Josh Jones, Travis Sawyer, Michael J. Hoyt, Jody Lore, Darnell Pullian, Barry Queen, Dean Striler and Cory Bryars.
APPROVAL OF AGENDA
- VanHoecke moved to approve the agenda as submitted. M. Wells seconded. All voted aye.
AGENDA APPROVED AS SUBMITTED.
CONSENT AGENDA
- Approval of Minutes of the Regular Meeting of December 19, 2023, and January 9, 2024
- Approval of Appropriation Ordinance 1352-A – $1,136,092.65
- Request to Pay – Bennett, Inc. –Project No. 23-005B – Infantry Substation Sanitary Sewer Relocation – Payment Application No. 3 — $104,165.51.
- Request to Pay – Bennett, Inc. – Project No. 23-005B – Infantry Substation Sanitary Sewer Relocation – Payment Application No. 4 (Final) – $40,964.70 – with Substantial Completion
- Request to Pay – Sprouls Construction, Inc. – Project No. 22-031B – Fort Scott Pavilion – Application for Payment No. 4 – $29,468.65.
- Request to Pay – Environmental Process Equipment Company (EPEC) – Invoice #01162401 – UV Upgrade at WWTP – Final Payment – (remaining 10% of $318,378.00) – $31,837.80.
- December Financials
- Wells moved to approve the Consent Agenda. T. VanHoecke seconded. All voted aye.
CONSENT AGENDA APPROVED.
PUBLIC COMMENT
Josh Jones: J. Jones addressed the Commission requesting that they delay approving the Bourbon County REDI Contract for 2024 that is on the night’s agenda until the next meeting to hear a proposal from the Healthy Bourbon County Action Team (HBCAT) to complement REDI.
Dean Striler: D. Striler addressed the Commission regarding his disapproval of the decision to disband the Lake Fort Scott Advisory Board and requested an explanation.
Barry Queen: B. Queen addressed the Commission regarding his disapproval and concerns of the decision to disband the Lake Fort Scott Advisory Board. He would like clear communication.
Michael J. Hoyt: M. Hoyt addressed the Commission regarding who will be the City contact for the STAR Bond. B. Matkin stated that he is the City contact and Garth Hermann/GillmoreBell who B. Matkin would contact for responses to STAR Bond questions.
OLD BUSINESS
Combine Planning Commission and Zoning Board of Appeals – tabled from January 9, 2024, for legal counsel
- Farmer stated that the Planning Commission and Zoning Board of Appeals must remain (2) separate boards. They each serve separate purposes whose duties cannot be completed by a single board, and each has distinct functions.
NO ACTION TAKEN. THE BOARDS REMAIN SEPARATE.
Resolution No. 3-2024 – EXEMPTION FROM GENERALLY ACCEPTED ACCOUNTING PRINCIPLES UNDER K.S.A. 1120A – tabled from January 9, 2024
- Hart explained the differences between General Accepted Accounting Principles (GAAP) and accounting by Cash Basis which is designed for smaller cities in the state of Kansas which is done by waiver under this resolution.
- VanHoecke moved to approve Resolution No. 3-2024 – EXEMPTION FROM GENERALLY ACCEPTED ACCOUNTING PRINCIPLES UNDER K.S.A. 1120A. M. Wells seconded.
- Hoyt was recognized by the Chair to comment on waiving GAAP.
All voted aye.
APPROVED RESOLUTION NO. 3-2024 – EXEMPTION FROM GENERALLY ACCEPTED ACCOUNTING PRINCIPLES UNDER K.S.A. 1120A.
City Commission Representative to the Fort Scott Public Library M. Wells explained that there was concern from the Fort Scott Public Library that the newly elected Mayor was not to sit on the Library Board. M. Wells was chosen by Commission vote to remain the representative. This is against the board’s standard practice. B. Farmer/City Attorney researched the topic and found no Kansas statutes that prohibited M. Wells from remaining on the Library Board without the title of Mayor for 2024. The direction come from the Southeastern Kansas Library Association’s accepted standards. B. Farmer will write a letter to the Fort Scott Public Library explaining the Commission’s decision to retain M. Wells as the City Commission Representative for the Fort Scott Public Library for 2024. If there continues to be an issue, the remedy would be to write a Charter Ordinance.
NO NEW ACTION TAKEN. THE VOTE TO RETAIN M. WELLS AS THE CITY COMMISSION REPRESENTATIVE TO THE FORT SCOTT PUBLIC LIBRARY, JANUARY 9, 2024, STANDS AS RECORDED.
APPREARANCES
Michael J. Hoyt regarding Charter Ordinance No. 31: M. Hoyt addressed the Commission by request of an Appearance and provided supplemental materials. In summary, on August 18, 2020, a Charter Ordinance exempting the City of Fort Scott from the provisions of K.S.A. 12631P relating to the disposition of sewer and storm water reserve funds was passed by the City Commission. After the ordinance passed, a protest
petition was found to be sufficient by the County Attorney. The petition was circulated, enough signatures were obtained to put this issue on a ballot. A special election was held on January 5, 2021, and the decision was that Charter Ordinance No. 31 would NOT be invoked. M. Hoyt stated that he has an issue with this because Charter Ordinance No. 31 is not recorded in the City’s ordinances; like it never existed. M. Hoyt stated that it should be in the City’s records as passed by the City Commission and revoked by protest petition. He is asking that it be put on the record. B. Farmer stated that it is called a “distinction without a difference”. M. Hoyt would like to make sure that there are no further mistakes. He stated that there have been similar issues in the past.
- VanHoecke requested that (1) last look be made for the documents. If they cannot be located, the City Clerk is to request the election results and documentation from the County Clerk to have for this City Commission who will then validate the file the records at the City.
- Hoyt stated it would be beneficial to have the letter that was sent to the City from the County Elections Officer that said that the election did, in fact, take place.
The Commission directed the City Manager, City Attorney and City Clerk to follow up with the stated actions.
NEW BUSINESS
Public Hearings:
- Wells moved to open the Public Hearing for Case No. 1042 at 6:45PM. T. VanHoecke seconded. All voted aye.
APPROVED TO OPEN PUBLIC HEARING FOR CASE NO. 1042 – VACATION OF E. 21ST STREET – MARVIN A. LEWIS AT 6:45PM.
Case No. 1042 – Vacation of E. 21st Street – Marvin A. Lewis – Not recommended by Planning Commission January 10, 2024.
- Lewis was present as well as Josh Jones who has property that would be affected by the vacation of the street. The Planning Commission did not recommend the vacation due to accessibility concerns for potential development in the immediate area. J. Jones proposed an alternative solution at the end of the Planning Commission meeting on January 10, 2024. J. Jones suggested swapping the parcels on each side of E. 21st Street so that M. Lewis’ property would remain together instead of being split by the road and easement. The Planning Commission did not recommend vacating E. 21st Street as requested. They heard the alternative proposal after voting and suggested taking the idea to the City Commission for consideration as a compromise to the access concerns.
Discussion was had about options. B. Farmer stated that the Commission can only vote on whether to vacate E. 21st Street as presented in the case. J. Jones stated that the alternative would be to vote on the vacation and then make a second motion regarding the proposal.
- Guns moved to close the Public Hearing at 6:55PM. M. Wells seconded. All voted aye.
APPROVED TO CLOSE THE PUBLIC HEARING OF CASE NO. 1042 AT 6:55PM.
- Wells motioned to follow the recommendation of the Planning Commission and not approve the action request to vacate E. 21st Street as presented in Case No. 1042. T. VanHoecke seconded. All voted aye.
APPROVED TO FOLLOW THE RECOMMENDATION OF THE PLANNING COMMISSION AND NOT APPROVE THE ACTION REQUEST TO VACATE E. 21ST STREET AS PRESENTED IN CASE NO. 1042.
- Wells moved to have the City Attorney write a proposal to swap Lot 11, owned by Marvin A. Lewis, with the City-owned property on the other side of E. 21st Street. The City of Fort Scott would maintain the ability access to utilities on all land in the transaction. This proposal is to be presented to Marvin A. Lewis for consideration. M. Guns seconded. All voted aye.
APPROVED TO HAVE THE CITY ATTORNEY WRITE A PROPOSAL TO SWAP LOT 11, OWNED BY MARVIN A. LEWIS, WITH THE CITY-OWNED PROPERTY ON THE OTHER SIDE OF E. 21ST STREET. THE CITY OF FORT SCOTT WOULD MAINTAIN THE ABILITY ACCESS TO UTILITIES ON ALL LAND IN THE TRANSACTION. THIS PROPOSAL IS TO BE PRESENTED TO MARVIN A. LEWIS FOR CONSIDERATION.
- Wells moved to open the Public Hearing for Case No. 1044 at 6:57PM. T. VanHoecke seconded. All voted aye.
APPROVED TO OPEN PUBLIC HEARING FOR CASE NO. 1044 – ZONING CHANGE AND SPECIAL USE PERMIT – 1601 E. WALL – TRAVIS SAWYER AT 6:57PM.
Case No. 1044 – Zoning Change and Special Use Permit – 1601 E. Wall – Travis Sawyer – Recommended by Planning Commission January 10, 2024 – Travis Sawyer requested that the City Commission consider a change in his original proposal to the Planning Commission which is to move the proposed building (7) feet closer to Franklin Street than what was represented on the map. He stated he spoke to the Planning Commission about it because he would be building into the easement. The intention is to keep it further from the waterway. The previous building was into the easement as well.
Pete Allen asked that the Commission keep in consideration the proposed Wall Street Historic District that is in process.
The City Engineer stated that he looked at the site and if the paperwork includes a variance to the setback, everything should be fine.
- VanHoecke moved to close the Public Hearing at 7:07PM. D. Olson seconded. All voted aye.
APPROVED TO CLOSE THE PUBLIC HEARING OF CASE NO. 1044 AT 7:07PM.
- VanHoecke moved to follow the recommendation of the Planning Commission and approve the action request of Case No. 1044 to change the zoning and special use permit of 1601 E. Wall Street. D. Olson seconded. All voted aye.
APPROVED TO FOLLOW THE RECOMMENDATION OF THE PLANNING COMMISSION AND APPROVE THE ACTION REQUEST OF CASE NO. 1044 TO CHANGE THE ZONING OF 1601 E. WALL STREET FROM MULTI-USE TO C-3 AND APPROVE THE SPECIAL USE PERMIT.
ACTION ITEMS
Replacement of staff vehicle allocated in 2023 Capital Improvement Plan Fire Chief Dave Bruner addressed the Commission for permission to search for a replacement for the 2009 Trailblazer (purchased in 2010) that is currently assigned to the Deputy Fire Chief as a response vehicle.
Repair of the vehicle has become an issue. D. Bruner stated that he would like the Commission’s approval to search for a used replacement vehicle and waive the approval requirement of the City’s Purchasing
Policy. That would allow him to work with the City Manager and act quicker on the purchase due to the demand for used vehicles. It was determined that the Commission had previously waived the requirements if funds were available. B. Hart confirmed funds are available in the Public Safety Capital Equipment Fund with $30,000.00 allocated in the budget and the amount is amendable if necessary.
- Wells moved to approve the purchase of an unequipped vehicle under $30,000.00 (without required emergency items) and up to $35,000.00 (with required emergency items). D. Olson seconded. All voted aye.
APPROVED THE PURCHASE OF AN UNEQUIPPED VEHICLE UNDER $30,000.00 (WITHOUT REQUIRED EMERGENCY ITEMS) AND UP TO $35,000.00 (WITH REQUIRED EMERGENCY ITEMS) WITH THE APPROVAL TO BE MADE BY THE CITY MANAGER.
- Matkin left the room (7:20PM)
Streets Advisory Board Ordinance Changes
- VanHoecke moved to table the discussion of ordinance changes until February 6, 2024. M. Guns seconded. All voted aye.
APPROVED TO TABLE THE DISCUSSION OF STREET ADVISORY BOARD ORDINANCE CHANGES UNTIL THE FEBRUARY 6, 2024, CITY COMMISSION MEETING.
Letter of Interest for the vacancy on the Streets Advisory Board submitted by Robert Hassig
- Wells moved to approve Robert Hassig as a member of the Streets Advisory Board. D. Olson seconded. All voted aye.
APPROVED ROBERT HASSIG AS A MEMBER OF THE FORT SCOTT STREETS ADVISORY BOARD.
- Matkin returned to the meeting (7:22PM)
Consideration of 2024 REDI Contract
Mark McCoy/President of Regional Economic Development Incorporated (REDI) addressed the Commission as the City and County’s economic development entity with a proposed contract beginning in 2024.
Discussion was had on the status of the contract and payments related to that contract.
- Harrington/Executive Director of REDI addressed the Commission regarding the future of the proposed contract with REDI and the status of the contract as he understood.
- Jones (former City Commissioner) was recognized by the Chair and made statements regarding the history of the contract with the City and REDI during his seating on the Commission.
Further discussion was had regarding the economic development for the City regarding first point of contact, following procedure, honoring the existing contract and possible changes in language of the proposed contract.
- Guns asked B. Hart for the amount available in the Economic Development Fund. B. Hart confirmed $196,000.00 is in the fund.
- Jones requested that the City hear a proposal from HBCAT to possibly complement the proposed REDI contract and have the (2) possibly work together.
- Guns moved to postpone consideration of the proposed 2024 Contract between REDI and the City of Fort Scott until the regular City Commission meeting of February 20, 2024. D. Olson seconded.
- Guns and D. Olson voted aye. T. VanHoecke, M. Wells and T. Dancer voted nay.
MOTION DEFEATED BY 2-3 VOTE.
- VanHoecke moved to approve the revised 2024 REDI contract which includes the 30-day cancellation notice and allows other entities to present their services to the Commission for consideration. T. Dancer seconded.
- VanHoecke and T. Dancer voted aye. D. Olson, M. Guns and M. Wells voted nay.
MOTION DEFEATED BY 2-3 VOTE.
- Farmer left the meeting (8:21PM)
Cost Plus Net Fee Agreement for (Preliminary) Engineering Services – Project No. 06-KA-6898-01 – KDOT CCLIP-US 54 Project Phase I
The City Engineer presented the official state contract which is a three-party agreement between the engineer, the City and the State. This agreement combines the fees of Phase I design and allows the 90/10 reimbursement to be put into effect. Once completed and returned to the State, a supplement to this agreement with cover Phase II design.
- Farmer returned to the meeting (8:23PM)
- Wells left the meeting (8:24PM)
- Olson moved to approve the Cost Plus Net Fee Agreement for (Preliminary) Engineering Services as presented. M. Guns seconded. D. Olson, M. Guns, T. VanHoecke, T. Dancer voted aye. M. Wells was absent for the vote.
APPROVED THE COST PLUS NET FEE AGREEMENT FOR (PRELIMINARY) ENGINEERING SERVICES FOR PROJECT NO. 06-KA-6898-01 KDOT CCLIP US54 PROJECT PHASE I.
- Wells returned to the meeting (8:25PM)
Work Session – Contractors’ Advisory Board
- Wells moved for continuation of discussions by Work Session regarding a Contractors’ Advisory Board to be held on February 20, 2024, 5:00PM at City Hall. M. Guns seconded.
REPORTS AND COMMENTS
Comments were made by the City Manager, City Engineer, Commissioner VanHoecke, Commissioner Wells, Commissioner Guns, Commissioner Olson, and Commissioner Dancer. Available on the City of Fort Scott YouTube Channel.
EXECUTIVE SESSION
- VanHoecke moved for the City Commission to recess into Executive Session for the purpose of discussing matter pursuant to the attorney/client privilege exception in K.S.A. 75-4319(b)(2). In the meeting will be the (5) City Commissioners, the City Manager, and the City Attorney. The open meeting will resume in the Commission Room at 9:06PM. M. Wells seconded. All voted aye.
APPROVED TO RECESS INTO EXECUTIVE SESSION.
- Wells moved to come out of Executive Session with no action. T. VanHoecke seconded. All voted aye.
APPROVED TO MOVE OUT OF EXECUTIVE SESSION WITH NO ACTION.
- VanHoecke moved to adjourn the meeting at 9:08PM. M. Guns seconded. All voted aye.
MEETING ADJOURNED AT 9:08PM.
Submitted by:
Lisa A. Lewis, City Clerk
USDA Issues Payments of Disaster Relief to Crop Producers
USDA to Issue $306 Million in Final Payments to Producers Impacted by 2020 and 2021 Natural Disasters
WASHINGTON, Feb. 6, 2024 – The U. S Department of Agriculture (USDA) is issuing final Emergency Relief Program (ERP) payments totaling approximately $306 million to eligible commodity and specialty crop producers who incurred losses due to natural disasters in 2020 and 2021. USDA’s Farm Service Agency (FSA) will begin issuing these additional payments to eligible producers this week.
“In the natural disaster recovery process, every little bit of available assistance helps offset the financial toll that these catastrophic events have taken on agricultural producers, their families, and their operations,” said FSA Administrator Zach Ducheneaux. “With remaining funds after initial factoring, USDA was able to put additional money back in the hands of the producers as we strive for the most fair and equitable distribution of available funds to as many producers as possible.”
Recipients of the additional payment are limited to those producers who received ERP Phase One payments from FSA that were calculated based on crop insurance indemnities. Initially, ERP Phase One payments to producers who were indemnified through Federal crop insurance, were subject to a 75% payment factor. FSA has since determined that adequate funding exists to provide an additional 3.5% ERP Phase One payment to producers who had crop insurance increasing the overall payment factor to 78.5%. These additional ERP Phase One payments are subject to FSA payment limitation provisions as outlined in the ERP Phase One fact sheet.
Because ERP Phase One payments to producers of noninsured crops covered by FSA NAP policies were originally paid at 100%, there will be no additional payments issued to these producers for 2020 and 2021 losses.
The Extending Government Funding and Delivering Emergency Assistance Act, 2021 (P.L. 117-43) provided $10 billion in assistance to agricultural producers impacted by wildfires, droughts, hurricanes, winter storms and other eligible disasters experienced during calendar years 2020 and 2021. In 2022, FSA implemented ERP Phase One, which delivered $7.5 billion in payments to commodity and specialty crop producers. For Phase One, ERP used a streamlined process with pre-filled application forms, leveraging crop insurance indemnities or Noninsured Crop Disaster Assistance Program (NAP) payments on file with USDA.
Separately, through the Disaster Relief Supplemental Appropriations Act, 2023 (P.L. 117-328) Congress allocated approximately $3.2 billion in funding to cover necessary expenses related to losses of revenue, quality or production losses of crops. Enrollment is ongoing for ERP 2022, which covers losses to crops, trees, bushes and vines due to qualifying, calendar year 2022 natural disaster events including wildfires, hurricanes, floods, derechos, excessive heat, tornadoes, winter storms, freeze (including a polar vortex), smoke exposure, excessive moisture, qualifying drought and related conditions.
USDA touches the lives of all Americans each day in so many positive ways. In the Biden-Harris administration, USDA is transforming America’s food system with a greater focus on more resilient local and regional food production, fairer markets for all producers, ensuring access to healthy and nutritious food in all communities, building new markets and streams of income for farmers and producers using climate smart food and forestry practices, making historic investments in infrastructure and clean energy capabilities in rural America, and committing to equity across the Department by removing systemic barriers and building a workforce more representative of America. To learn more, visit usda.gov.
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Kansas Traffic Fatalities Lowest Since 2015
Governor Kelly Announces Kansas Traffic Fatalities Lowest Since 2015
TOPEKA – Governor Laura Kelly today announced that for the first time since 2015, Kansas saw less than 400 traffic fatalities last year. Preliminary data for 2023 indicates 388 people died in traffic crashes in Kansas, compared to 410 fatalities in 2022. The number of fatalities has been trending down for three consecutive years.
Roadway safety has improved, in part, thanks to the Kelly administration’s 10-year, $10 billion Eisenhower Legacy Transportation Program and efforts to close the ‘Bank of KDOT.’
“Safe roads save lives, which is why I have been relentless about repairing our infrastructure across the state,” Governor Laura Kelly said. “I’ll work with the legislature to continue to make those necessary investments, and in the meantime, we must all do our part to reduce traffic fatalities. I encourage all Kansans to buckle up, follow posted speed limits, avoid distractions, and drive sober.”
The simple act of buckling up increases crash survivability by over 45%, according to the Kansas Department of Transportation. The Drive To Zero Coalition credits initiatives included in the Kansas Strategic Highway Safety Plan to helping lower fatalities and serious injuries.
“The state’s Safety Plan has resulted in increased behavioral safety messaging and low-cost engineering improvements, such as the designation of four Safety Corridors, communities building safety coalitions, and law enforcement increasing engagement with the public,” said Secretary of Transportation Calvin Reed.
Click here to learn more about these safety initiatives.
The Kansas Drive To Zero Dashboard can be found here.
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Updates from Local Leaders: Community Connection Panelist Luncheon on February 7
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