|
|
|
Category Archives: Government
Bo Co Commission Minutes of April 19
April 19, 2024 Friday, 10:00 a.m.
The Bourbon County Commission met in open session for a special meeting with Commissioners Jim Harris and Clifton Beth and the County Clerk present.
Brandon Whisenhunt, Clint Walker, Anne Dare, and Jason Silvers were present for some or all of the meeting.
Jim Harris opened the meeting with the flag salute.
Clifton made a motion to go into executive session under KSA 75-4319 (b)(1) to discuss personnel matters of individual nonelected personnel to protect their privacy and KSA 75-4319 (b)(2) for consultation with an attorney for the public body or agency which would be deemed privileged in the attorney-client relationship. The executive session will be for one hour and be held at 401 Woodland Hills Blvd and include Jim Harris, Clifton Beth, and Justin Meeks and will return back in this room at 11:00. Jim seconded the motion and all approved. Clifton made a motion to resume normal session with no action at 11:00 am in the Commission room at the courthouse. Jim seconded the motion and all approved.
Clifton made a motion to adjourn the meeting at 11:00 am. Jim seconded the motion and all approved.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
___________________, Chairman
___________________,Commissioner
ATTEST: ___________________, Commissioner
Jennifer Hawkins, Bourbon County Clerk
4-22-2024 Approved Date
Bo Co Commission Minutes of April 15
April 15, 2024 Monday, 5:30 p.m.
The Bourbon County Commission met in open session with Commissioners Jim Harris and Clifton Beth and the County Clerk present.
Cherri Walrod, Michael Hoyt, Jason E. Silvers, Jon Lowery, Charles Gentry, Debra Martin, Larry Martin, Clint Walker, Patty Ropp, David Beerbower, and Rachel Walker were present for some or all of the meeting.
Jim opened the meeting with the flag salute.
Clifton made a motion to approve the consent agenda which includes approval of minutes from 4-8-2024 and approval of accounts payable totaling $13,848.18. Jim seconded the motion and all approved.
Katie Casper met with Commissioners to discuss her concerns regarding solar farms. Katie stated her farm has been in her family since 1948 and she and her husband built their dream home on the property in 2011. Katie talked about enjoying the view and same sunrises and sunsets her grandparents did and stated there will now be a solar panel farm installed on the 470 acres across the road from her home, with the owner of the property not even residing in the area. Katie talked about neighbors who have constructed four other homes in the area in the last ten years and stated they are all contributing to taxes. Last week a citizen came in and discussed the benefits of solar and how it could lower taxes and Katie said she would like taxes to go down because she pays $5,000 a year in taxes as well. Katie stated she has a business degree in Agribusiness and has spent her entire career in economic development in rural Kansas. Katie said she isn’t against solar, but questioned what happens if 640 acres of solar panels catch on fire. Katie stated the Commissioners have the power to help and asked them to help maintain what they built and establish setbacks.
Nick Graham talked about property rights and the Hinton Creek project where only landowners were affected. Nick discussed Crawford County who is meeting to discuss zoning areas of their county that is currently not zoned and suggested Commissioners reach out to them. Nick stated he isn’t against solar and stated there must be a way to have balance for property owners to earn money while still accommodating their neighbors.
Mary Pemberton asked Clifton about a statement that was made regarding consulting four attorneys who said we don’t have a right to negotiate contracts. Clifton stated he said the attorneys informed them they could put zoning terminology in but as he said at last week’s meeting that landowners and the parent companies of the solar farms could sue the county. Jim said they signed four agreements with Hinton Creek after property owners signed with them. Mary said that the Commissioners could establish reasonable setbacks.
Clint Walker discussed how in 2006 the legislatures voted not to tax pipelines running through Kansas and we lost 6-8 million dollars and how they now want to go back to collect but are unable to. Clint talked about the opening of a bridge in his area and how he was thankful to have gravel on his road and stated that the workers were very professional and are doing a good job.
David Beerbower talked about how nothing can be done after contracts are signed and asked if companies must have a right of way agreement with the county. Clifton stated that is for anything over 80,000 pounds. David discussed the basic rights of landowners and stated the active use of one individual’s land shouldn’t violate anybody else’s use of quiet land. David implored the Commissioners to come together to figure this out.
Michael Hoyt stated he was out of town during the April 1st meeting and said a handout was distributed and his name was mentioned during the meeting. Mr. Hoyt said he has been scolded for mentioning names in the past and is here to scold the Commissioners for allowing his name to be mentioned.
Cherri Walrod came tonight to present a CORE Communities update. CORE Communities began in November of last year in Bourbon County to address the poverty issues in our county. Cherri stated the first class will graduate on April 22, 2024 at 6:30 pm and encouraged community leaders to attend. CORE Communities is a 501-C3 nonprofit chapter affiliate of YouthCORE Ministries. Cherri stated in CORE Communities they focus on resources and relationships to help get families in a better place because poverty makes children vulnerable. Cherri stated that she has seen some great transformations of the individuals involved in the program and that they are providing hope, help, and healing. Jim thanked Cherri and her committee for what they are doing. Clifton said he wanted people to know that CORE Communited is privately funded and they do not charge their participants a fee.
Charles Gentry stated he is here on behalf of Citizens for an ER. Mr. Gentry stated in the long run they are hoping for the development of a rural hospital and that the sales tax revenue, if passed, will help entice a successful ER operator. Mr. Gentry said they are asking that special attention be spent on the ER sales tax money fund and that reports will be generated periodically and given to a committee appointed if or when the sales tax is passed. Clifton said he doesn’t have a problem with that and the fund will be audited by many. Clifton addressed concerns he has heard of some that think the Commissioners can steal the money, and said they cannot the fund will be audited and that he would be more concerned about the ER giving correct numbers. Jim said he would encourage a committee to monitor the money and receipts. Clifton made a motion to create a committee consisting of Craig Campbell, Dr. Nichols, and Charles Gentry and that he would want them to look at the company that is there to make sure they are not cheating the county. Charles stated they would do that to the extent that the data could be obtained. Jim seconded the motion and all approved.
Jim reminded everybody of a meeting regarding the sales tax on April 24th at Uniontown City Hall.
Jim made a motion to issue a moratorium effective immediately regarding solar panel farms. This will apply to any solar panel farm that does not have a signed contract by both parties and notarized at this time and date of 5:30 pm on April 15, 2024. The intent of the Commission is to begin the process of reviewing setback requirements of the solar panel farms from adjoining properties and establish guidelines. We do support property owner’s rights to use their properties as desired. This moratorium will remain in place until revoked by the Commission or January 1, 2025. Jim said if Clifton would allow it, he would go to the state and talk to other counties who have solar farms. Clifton seconded the motion and all approved.
Pete Owenby questioned if this would impact the Hinton Creek project and Jim said if contracts aren’t signed and notarized, they can’t move forward. Mary Pemberton said the motion mentioned setbacks but there were many other issues that need to be addressed and asked if the Commissioners are going to limit it to setbacks only. Jim said going forward they will share information to those involved on both sides of the fence and wants to visit with other counties. David Beerbower discussed Senate Bill 481 and said that would be a good template as it covers more than just setbacks.
Eric Bailey, Public Works Director, said he received a call from the Fort Scott Community College truck driving program who wants to make a promotional video and asked to have Public Work’s trucks in the background. The Commissioners decided this would be okay to allow the trucks to be used as they would be parked and not in use during the video.
Eric and Dustin Hall, Assistant Public Works Director, presented the 2024 asphalt plan at a previous meeting to the Commissioners and asked tonight what their thoughts were. Eric said they are concerned with sales tax coming in low this year. Jim said he is happy with he plan as is. Clifton said he has no problem with the plan and asked how the base is on Yale Road. Eric said they will bring in more rock to Yale Road and compact it. Jim said he has a wish list of chip and seal for Locust Road from the city limits going east and Limestone Road from the city limits to 255th Street. Jim also discussed the low area on 240th Street south of Limestone Road and said he knows this will be a 2-4 year project for extra pipes but stated the road is narrow. Clifton discussed how chip and seal won’t work on some roads in his district and asked if Eric has checked into a polymer and what his thoughts were on the product. Dustin stated the Onyx that was used on 235th Street is holding up well. Clifton said he doesn’t want to dismiss the product but also doesn’t want to throw good money at a bad road.
Clifton made a motion to go into executive session under KSA 75-4319 (b)(1) to discuss personnel matters of individual nonelected personnel to protect their privacy for 7 minutes to include both Commissioners and Justin Meeks and will return at 6:42. Jim seconded the motion and all approved. Clifton made a motion to resume normal session with no action at 6:42. Jim seconded the motion and all approved.
A short break was taken with the Commissioners returning at 6:46.Clifton announced that he had a family issue and needed to leave. Clifton told Jennifer to talk to Justin with her issues. Clifton made a motion to adjourn the meeting at 6:46. Jim seconded the motion and all approved.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
___________________, Chairman
___________________,Commissioner
ATTEST: ___________________, Commissioner
Jennifer Hawkins, Bourbon County Clerk
4-22-2024 Approved Date
Legislative Update by State Senator Caryn Tyson
April 19, 2024
Regular Session Ends with many pieces of legislation being sent to the Governor’s desk – too many to cover in this update. All legislation can be found at www.kslegislature.org. Here are some highlights of changes in law that have passed both chambers and signed by the Governor:
- SB 336 removes the requirement that underground storage tank operating permits are renewed annually. It passed the Senate unanimously.
- SB 399 changes the deadline for vehicle sales reports from the 20th to the 25th of each month for vehicle dealers and for salvage dealers. It passed the Senate unanimously.
- SB 424 establishes the Kansas Plan Coordinate System by adopting the National Oceanic and Atmospheric Administration’s National Geodetic Survey. It passed unanimously.
- SB 430 substantially increases workers compensation and provides coverage for members of the Kansas National Guard. It passed unanimously.
- HB 2453 puts Kansas in an interstate Dentist and Dental Hygienist Compact so they could practice in other states that are in the program. It is our state allowing another group to decide the parameters for Kansas. I do not support these efforts, as Kansas is a sovereign state and we should govern as such. The bill passed the Senate 38 to 2.
- HB 2536 establishes SOUL as a permanency legal option for children who are 16 or older. It passed the Senate unanimously.
- HB 2604 increases the Small Claims court maximum from $4,000 to $10,000. It hadn’t been changed since 2004. It passed unanimously in the Senate.
- HB 2783 prohibits any state agency, city, or county from restricting the use or sale of motor vehicles based on the energy source of the vehicle. It passed the Senate 25 to 15. I voted Yes.
Veto Session begins with 12 bills vetoed. That number could increase as the Governor hasn’t responded to the mega tax relief bill or other legislation. The legislature could start voting on veto overrides April 26th. You would think it would be fairly easy to override the vetoes, but there are 165 legislators, and some are not always able to make it to the Capitol. In my years of service, I have not missed a day of session. It is not always easy because life happens, but I am committed to representing you. Thank you for your support and the opportunity to serve.
It is an honor and a privilege to serve as your 12th District State Senator.
Caryn
Amended Agenda for the Bo Co Commission Meeting Today, April 22
Bourbon County Courthouse
210 S. National Ave Fort Scott, KS 66701 Phone: 620-223-3800
Fax: 620-223-5832
Bourbon County, Kansas
1st District Commissioner
Jim Harris, Chairman
2nd District Commissioner
Clifton Beth
3rd District Commissioner
Bourbon County Commission Agenda 210 S. National Ave.
Fort Scott, KS 66701
April 22, 2024 5:30 p.m.
- Call Meeting to Order
- Flag Salute
- Approval of Consent Agenda
- Approval of Minutes from 4/15/2024 and 4/19/2024
- Approval of Accounts Payable Totaling $263,782.98
- Approval of Payroll Totaling $294,618.53
- Approval of March Financials
- Public Comments
- Vance Eden-USD 235
- Jennifer Hawkins, County Clerk
- Executive Session KSA 75-4319 (b)(2)
- KDHE Public Notice
- KDOT District Meeting
- KCAMP Documents
- Sales Tax Election Information
- Commission Comments
- Adjourn Meeting
Executive Session Justifications:
KSA 75-4319 (b)(1) to discuss personnel matters of individual nonelected personnel to protect their privacy.
KSA 75-4319 (b)(2) for consultation with an attorney for the public body or agency which would be deemed privileged in the
attorney-client relationship.
KSA 75-4319 (b)(3) to discuss matters relating to employer/employee negotiations whether or not in consultation with the
representative(s) of the body or agency.
KSA 75-4319 (b)(4) to discuss data relating to financial affairs or trade secrets of corporations, partnerships, trust and individual proprietorships
KSA 75-4319 (b)(6) for the preliminary discussion of the acquisition of real property.
KSA 75-4319 (b)(12) to discuss matters relating to the security measures, if the discussion of such matters at an open meeting
would jeopardize such security measures.
Bo Co Commission Agenda For April 22
Bourbon County Courthouse
210 S. National Ave Fort Scott, KS 66701 Phone: 620-223-3800
Fax: 620-223-5832
Attachments:
Bourbon County, Kansas
1st District Commissioner
Jim Harris, Chairman
2nd District Commissioner
Clifton Beth
3rd District Commissioner
Bourbon County Commission Agenda 210 S. National Ave.
Fort Scott, KS 66701
April 22, 2024 5:30 p.m.
- Call Meeting to Order
- Flag Salute
- Approval of Consent Agenda
- Approval of Minutes from 4/15/2024 and 4/19/2024
- Approval of Accounts Payable Totaling $263,782.98
- Approval of Payroll Totaling $294,618.53
- Approval of March Financials
- Public Comments
- Jennifer Hawkins, County Clerk
- Executive Session KSA 75-4319 (b)(2)
- KDHE Public Notice
- KDOT District Meeting
- KCAMP Documents
- Susan Walker-Executive Session KSA 75-4319 (b)(1)
- Commission Comments
- Adjourn Meeting
Executive Session Justifications:
KSA 75-4319 (b)(1) to discuss personnel matters of individual nonelected personnel to protect their privacy.
KSA 75-4319 (b)(2) for consultation with an attorney for the public body or agency which would be deemed privileged in the
attorney-client relationship.
KSA 75-4319 (b)(3) to discuss matters relating to employer/employee negotiations whether or not in consultation with the
representative(s) of the body or agency.
KSA 75-4319 (b)(4) to discuss data relating to financial affairs or trade secrets of corporations, partnerships, trust and individual proprietorships
KSA 75-4319 (b)(6) for the preliminary discussion of the acquisition of real property.
KSA 75-4319 (b)(12) to discuss matters relating to the security measures, if the discussion of such matters at an open meeting
would jeopardize such security measures.
Cavalry Road Closed April 22
Cavalry Rd will be closed on Monday, April 22nd between 3 Hwy and 60th for culvert replacement.
Sections of 215th will be closed from Grand to Hackberry and Hackberry to Indian beginning Monday, April 22nd until further notice for road repairs.
Submitted by:
Becky Robertson
Bourbon County Public Works
Uniontown City Council Special Meeting Minutes of April 17
The Special Council Meeting on April 17, 2024 at Uniontown City Hall, was called to order at 5:51PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, and Mary Pemberton. Also in attendance for all or part of the meeting was Stacy Moore, William “Shawn” Vincent, and City Clerk Sally Johnson.
Motion by Ervin, Second by Pemberton, Approved 3-0 to enter in to executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1), in order to interview applicants for non-elected personnel, the open meeting to resume at 7:25PM
Stacy Moore in at 6:00PM, out at 6:21 PM.
William Vincent in at 6:27PM, out at 7:01PM
Third interviewee thought interviews were the 18th. This applicant was not interviewed.
Vincent called back in at 7:17PM, out at 7:24PM. Open meeting resumed at 7:25PM.
Motion by Pemberton, Second by Ervin, Approved 3-0 to hire William “Shawn” Vincent for City Clerk positon, a full-time position eligible for all full-time benefits at a starting wage of $17.50/hour and to start on April 29, 2024
Moved by Ervin, Second by Esslinger, Approved 3-0, to adjourn at 7:27PM
New Clerk Coming to City of Uniontown
Shawn Vincent will start as the new City of Uniontown Clerk on April 29.
Vincent, 50, lives near Uniontown and operates a small cow/calf farm.
He graduated from high school in Manhattan, KS, and is currently working on a bachelor’s degree.
Vincent said he has 23 years of military experience (retired) with over 10 years in human resources. and over three years as a liaison with the Federal Emergency Management Agency.
He was a motor grader operator for Bourbon County for over two years, before that.
He has three children Joshua, Allison (“A.J.”) and Arwin (who passed away in 2018), and has lived in Bourbon County for seven years.
“I am retired military and have enjoyed the peace of living in the country, I moved here from Austin, TX,” he said.
The transition to a new clerk.
Sally Johnson, who has been the clerk for 11 years will be training Vincent full-time until the week of May 20, then will continue training part-time “and do other things that have been put on the back burner until the end of the year,” she said.
The city clerk position is complex, she said.
“Per the League of Kansas Municipalities City Officials Manual: The city clerk’s list of responsibilities can also vary dramatically from city to city. In most cities, city clerks are expected to administer records management, assist the governing body in complying with the Kansas Open Meetings Act, assist the city’s records custodian with complying with the Kansa Open Records Act, provide the official correspondence for the city, provide an accurate and complete account of the city’s financial position, and act as a public relations officer on behalf of the City.”
Johnson said there are more duties: “K.S.A. 13-518 established the following as the duties of the city clerk in cities of the first class: attend all meetings of the council; keep a record of the proceedings; record all official acts of the clerk and attest them when necessary; keep and preserve the official records of the city; keep and preserve the corporate seal of the city; keep and preserve all public records, papers, and documents not belonging to any other office; administer oaths; and keep a correct account of the financial affairs of the city treasurer.”
“We are a city of the third class, so as city clerk here you do all of the above and utility clerk, court clerk, human resources, public information officer, oversee animal control and custodial employees, and anything else that is deemed necessary,” she said.
Johnson was hired May 14, 2013 and this will be her retirement as city clerk, she said.
“I am not retiring completely,” she said. ” I will continue working part-time somewhere. I plan on getting my substitute teacher certificate and work when I want and enjoy time off when I don’t want to work.”
FSCC Agenda for April 22
To view the entire packet: 4.22.24 Consent Agenda
Board of Trustees
Fort Scott Community College
2108 S. Horton
Fort Scott, KS 66701
The Board of Trustees of Fort Scott Community College will meet in regular session on Monday, April 22, 2024. The meeting will be held in the meeting rooms of the Ellis Fine Arts Center at Fort Scott
Community College.
5:30 p.m. Regular monthly Board meeting
THE AGENDA
5:30 ROLL CALL, 3
PLEDGE OF ALLEGIANCE
CALL TO ORDER, 4
A. Comments from the Chair, 4
B. Comments from the Public, 4
C. 2022-23 Audit Report, 4
D. Review of Programs – Student Life, 4
CONSENT AGENDA, 5
A. Approval of Agenda, 5
B. Approval of Minutes of previous Regular Board Meeting conducted on March 18, 2024,
and Special Board Meeting conducted on April 12, 2024, 6
C. Approval of Treasurer’s Report and Bills and Claims, 10
D. Ratification of Contracts, 48
1. Education Affiliation Agreement with Heartland Behavioral Health Services, 48
2. Memorandum of Understanding with Kansas Section American Water Works Association, 59
E. Approval of Personnel Actions, 5
F. Approval of Gordon Parks Museum Board Personnel Actions, 5
DISCUSSION ITEMS, 60
A. Representative for Negotiations with FSCAPE, 60
ACTION ITEMS, 61
A. Resolution 2024 – 11: Consideration of Purchasing Policy, 61
B. Resolution 2024 – 12: Consideration of Travel Expenses Policy, 63
C. Resolution 2024 – 13: Consideration of College Vehicle Use Policy, 64
D. Resolution 2024 – 14: Consideration of Guidelines for Use of FSCC Facilities Policy, 66
E. Resolution 2024 – 15: Consideration of CDL Bids, 71
F. Resolution 2024 – 16: Consideration of Great Western Dining Contract, 72
G. Resolution 2024 – 17: Consideration of Vice President Contracts, 78
REPORTS, 79
A. Higher Learning Commission1
B. Foundation
C. Administration
EXECUTIVE SESSION, 86
ADJOURNMENT, 87
UPCOMING CALENDAR DATES:
• April 15, 2024 Board Meeting
• May 11, 2024 Graduation
• May 20, 2024 Board Meeting
• May 27, 2024 Memorial Day, Campus Closed
• June 17, 2024 Board Meeting
Sincerely,
Bryan Holt, Chair
Jason Kegler, President
FSCC’s vision for the future is to support “Students First, Community Always” through a central focus on teaching and learning; advancing strong, innovative programs and
departments; maximizing and leveraging opportunities; initiating efficient and effective
processes; and developing the region’s workforce.2
ROLL CALL
_____ Ronda Bailey
_____ John Bartelsmeyer
_____ Jim Fewins
_____ Bryan Holt
_____ Chad McKinnis
_____ Doug Ropp3
CALL TO ORDER
A. COMMENTS FROM THE CHAIR
B. COMMENTS FROM THE PUBLIC
C. 2022-23 AUDIT REPORT
D. REVIEW OF PROGRAMS – STUDENT LIFE4
CONSENT AGENDA
A. APPROVAL OF AGENDA
B. APPROVAL OF MINUTES OF PREVIOUS MEETINGS
Attached are the minutes of the Regular Board Meeting conducted on March 18, 2024 and Special Board Meeting conducted on April 12, 2024.
C. APPROVAL OF BILLS and CLAIMS
Attached are the reconciled Treasurer’s Report through 11/30/23 and Bills and Claims Report.
D. RATIFICATION OF CONTRACTS
Attached are contracts for amounts less than the threshold required for Board approval.
E. APPROVAL OF PERSONNEL ACTIONS
1) Additions
a) Michael Page, Custodian (part time), effective April 11, 2024
b) Hannah Dunn, Director of Business Operations, effective April 16, 2024
2) Separations
a) William Pitts, General Maintenance Technician, effective March 29, 2024
b) Brenda Pettit, Facilities and Operations Secretary, effective April 5, 2024
c) Sandy Tirri, Accounting Clerk, effective April 5, 2024
d) Blanca Campos, Iowa MEP, effective April 18, 2024
e) Lindsey Torrens, Assistant Volleyball Coach, effective April 29, 2024
f) Marlene Braker, Accounting Clerk, effective May 3, 2024
g) Sara Holder, Nursing Instructor, effective May 28, 2024
h) Gina Shelton, Director of Business Operations, effective June 14, 2024
i) Marcus Page, Director of Admissions, effective July 31, 2024
F. APPROVAL OF GORDON PARKS MUSEUM BOARD PERSONNEL ACTIONS
1) Additions
a) Kim Young, effective April 3, 2024
2) Separations
a) Angel Wilson, effective April 3, 2024
RECOMMENDATION: It is recommended that the Consent Agenda items be approved as presented.
FSCC Trustees Minutes of March 18
FORT SCOTT COMMUNITY COLLEGE
Minutes of the Board of Trustees Meeting
March 18, 2024
PRESENT: Ronda Bailey, John Bartelsmeyer, Jim Fewins, Bryan Holt, Chad McKinnis, and Doug Ropp
ALSO PRESENT: Jason Kegler-President, Juley McDaniel-Board Clerk, faculty, staff, community members
Chairman Holt called the meeting to order at 5:32 pm in the meeting rooms of the Ellis Fine Arts Center.
The meeting was opened with the Pledge of Allegiance.
COMMENTS FROM THE CHAIR: None.
COMMENTS FROM THE PUBLIC: None.
REVIEW OF PROGRAMS – AGRICULTURE: Agriculture instructor and meats judging team coach Sara Sutton presented a review of FSCC’s Agriculture Program. She highlighted funding structure, including receipt of Perkins funding. Agriculture Instructor and livestock judging coach Conner Vernon discussed course offerings and degrees and certificates available in the department. Rodeo coaches Chad Cross and Cali Griffin highlighted opportunities available through the rodeo program. Agriculture Advisory Board members Katie Casper and Scott Sutton also spoke in support of the agriculture programs.
CONSENT AGENDA:
A motion was made by Holt, seconded by Bartelsmeyer, and carried by unanimous vote to add Item J for Consideration of the April Board Meeting Date.
A motion was made by Bartelsmeyer, seconded by Ropp, and carried by unanimous vote to approve the consent agenda.
DISCUSSION ITEMS:
A. First Reading of Policies – As part of a plan to consistently work towards updating Board Policy, the following policy revisions were reviewed for feedback. They will be presented for final approval at the next board meeting.
a. Purchasing Policy – Note the change of Vice President to CFO title in the new structure in the
policy revision.
b. Travel Expenses Policy
c. College Vehicle Use
d. Guidelines for Use of FSCC Facilities – Need to clarify the fee for usage is for an event. Great Western Dining has first right of refusal for all catering on campus. Language will be adjusted to
reflect the changes as required to be compliant with state law. Page 43 references Ag facilities for profit and non profit rental amounts.
B. Honorary Degree Recipient – Dr. Kegler will share honorary degree policy with the Board.
C. Graduation Attendance – Graduation is May 11 at 9 am and 12 pm with a reception in the middle.
Outstanding Alumni is being decided this week, and there will be an outstanding sophomore. Board members are to let Juley know if they are attending the ceremonies by the end of March.
ACTION ITEMS:
A. Resolution 2024 – 2: A motion was made by Fewins seconded by Ropp, and carried by unanimous vote to terminate the current lease with Sycamore Grove Apartments upon completion of the current agreement
term.6
B. Resolution 2024 – 3: A motion was made by Fewins, seconded by Ropp, and carried by unanimous vote to approve the Board Member Conflict of Interest Policy.
C. Resolution 2024 – 4: A motion was made by Bartelsmeyer, seconded by Fewins, and carried by unanimous vote to approve the Rules of Order policy.
D. Resolution 2024 – 5: A motion was made by Bartelsmeyer, seconded by Ropp, and carried by unanimous vote to approve the Employee Tuition Scholarship policy.
E. Resolution 2024 – 6: A motion was made by Bartelsmeyer, seconded by McKinnis, and carried by unanimous vote to approve the Campus Closings Due to Weather policy.
F. Resolution 2024 – 7: A motion was made by Fewins, seconded by Bartelsmeyer, and carried by unanimous vote to approve the tuition and fees for the 2024-25 academic year as presented in the updated list.
G. Resolution 2024 – 8: A motion was made by Fewins, seconded by Ropp, and carried by unanimous vote to approve the FSCC President and College Counsel to meet with IDEA for the purpose of amending the agreement from March 20, 2023, with the understanding that the proposal is brought back to the BOT
before anything is finalized. The Board requested details of information from the meeting before final decisions are made.
H. Resolution 2024 – 9: A motion was made by Bailey, seconded by McKinnis, and carried by unanimous vote to approve the Culinary Arts Memorandum of Understanding between FSCC and Southeast Kansas Education Service Center as presented.
I. Resolution 2024 – 10: A motion was made by Bartelsmeyer, seconded by Fewins, and carried by unanimous vote to approve the amended lease agreement between FSCC and the City of Frontenac.
J. Resolution 2024 – 11: A motion was made by Bartelsmeyer, seconded by Fewins, and carried by unanimous vote to change the April Board meeting date to Monday, April 22, 2024 due to a conflict with the HLC Conference.
REPORTS:
• HLC – None.
• GORDON PARKS MUSEUM – The Board reviewed a report provided by the Gordon Parks Museum.
• FOUNDATION – Foundation will be meeting this Wednesday.
• ADMINISTRATION – The Board reviewed and heard updates from Miami County, Academic Affairs, Finance and Operations, Student Services, and President.
Holt commended the work on the financials and encouraged continued progress.
EXECUTIVE SESSION: A motion was made by Ropp, seconded by Bartelsmeyer, and carried by unanimous vote to adjourn to executive session for 20 minutes beginning at 8:20 pm for the purpose of discussing non-elected personnel as it relates to discussion of identifiable personnel information of non-elected personnel with no action expected to follow.
OPEN SESSION: A motion was made by Ropp, seconded by Bailey, and carried by unanimous vote to return to
open session.7
EXECUTIVE SESSION: A motion was made by Ropp, seconded by Bartelsmeyer, and carried by unanimous
vote to adjourn to executive session for 15 minutes beginning at 8:43 pm for the purpose of discussing non-elected
personnel as it relates to discussion of identifiable personnel information of non-elected personnel with no action
expected to follow. The Board invited Dr. Kegler to join.
OPEN SESSION: A motion was made at 8:16 pm by Fewins, seconded by Bartelsmeyer, and carried by unanimous vote to return to open session.
ADJOURNMENT: There being no further business to come before the Trustees, a motion to adjourn was made at 8:16 pm by Bartelsmeyer, seconded by Fewins, and carried by unanimous vote.
Bo Co Commission Special Meeting Agenda for April 19
Bourbon County Courthouse
210 S. National Ave Fort Scott, KS 66701 Phone: 620-223-3800
Fax: 620-223-5832
Bourbon County, Kansas
1st District Commissioner
Jim Harris, Chairman
2nd District Commissioner
Clifton Beth
3rd District Commissioner
Bourbon County Commission Agenda 210 S. National Ave.
Fort Scott, KS 66701
April 19, 2024 10:00 a.m.
A special meeting of the Board of Bourbon County Commissioners has been called for Friday, April 19, 2024 beginning at 10:00 a.m.
- Call Meeting to Order
- A One-Hour Executive Session-KSA 75-4319(b)(1) and KSA 75-4319 (b)(2)
The meeting will resume normal session at the courthouse then reconvene at the medical facility building at 401 Woodland Hills Blvd. and then reconvene back at the courthouse.
- Adjourn Meeting
Executive Session Justifications:
KSA 75-4319 (b)(1) to discuss personnel matters of individual nonelected personnel to protect their privacy.
KSA 75-4319 (b)(2) for consultation with an attorney for the public body or agency which would be deemed privileged in the
attorney-client relationship.
KSA 75-4319 (b)(3) to discuss matters relating to employer/employee negotiations whether or not in consultation with the
representative(s) of the body or agency.
KSA 75-4319 (b)(4) to discuss data relating to financial affairs or trade secrets of corporations, partnerships, trust and individual proprietorships
KSA 75-4319 (b)(6) for the preliminary discussion of the acquisition of real property.
KSA 75-4319 (b)(12) to discuss matters relating to the security measures, if the discussion of such matters at an open meeting
would jeopardize such security measures.