Lynne Oharah’s concern about the county declaring Unique Road open was the first item of business the commission handled after opening its meeting with regular county business.

Oharah wants the portion of Unique Road that adjoins his land to be declared open by the commission. He says that the procedures for closing a road, per KSA68102 or 102a are “very specific on how roads are closed,” and that the road portion he is concerned about has not been officially closed by the county.

He wanted to address an issue he said should be uniform throughout the county. He mentioned three roads (Quail and two sections of Unity) that the county stopped maintaining during his tenure as commissioner. He says they were arbitrarily closed and had their signage removed.

“You can’t do that. That’s not in the KSAs,” he said.

He referred to a certified survey from 1973, which he provided to the county commissioners, saying that the pins on the survey denote there is a 40 foot right of way between the two fences, which is the county road Unique.

“I don’t care what GIS shows. The pins don’t lie,” said Oharah.

He wants the county to direct the clerk to update its records, as the county is responsible for providing an accurate map of the county to the state. He said the title company would not accept the survey without the county also declaring the road to be open.

He says there is a discrepancy between the 2011 map and the 2012 map, which is what the public works director at that time “ran with.”

Beerbower said that because Oharah’s neighbor had his lawyer contact the county’s counselor, they couldn’t discuss the matter in an open meeting.

“Part of that land is mine, so I am requesting — I am not represented by legal counsel — I’m requesting that my portion of this road be opened,” said Oharah.

“Time is of the essence. Because I’m down to the wire,” said Oharah, referring to his efforts to sell some of his land.

He said that the commission didn’t need legal counsel to make a decision.

“We’re going to seek advice before we proceed any further,” said Beerbower, referring to the fact that they were dealing with the actions of past commissioners.

Oharah asked the commission to consider holding a special meeting if something were to happen that would jeopardize the sale of his land.

Tri-Valley – Bill Fiscus

Fiscus thanked the county for its support of Tri-Valley over the years. At the last meeting they spoke of a missed payment for Tri-Valley from 2024 for $13,750. The current agreement is for $55,000. They have also requested $55,000 in 2026.

He asked if they would receive that missed payment and how will it affect the 2025 and 2026 allocations.

County Clerk Susan Walker said the carryover from the missed payment was taken out of the budget in the last county commissioner meeting. She said a normal levy for Tri-County is 0.3 and the county is now levying 0.26.

The commission opted to discuss it during budget discussions later in the meeting.

Derek Raines

Raines spoke of the problems his family is having with EvoTech, a bitcoin company, which put in natural gas generators 172 yards from his house about 18 months ago. They run the generators continuously, 24/7. Inside the house, it’s 59-61 decibels, 54 dB in the back porch, and 73-74 on the front deck. He said the hum is constant in the house and they cannot open the windows.

The Raines had lived in their home for five years before EvoTech moved in and started running their generators.

Raines said he contacted the undersheriff who guided him to McCloud, in Jefferson County, KS. He then spoke to Doug Walbridge, who offered his assistance to the Bourbon County Commission to get this issue regulated.

“It’s just overbearing. We moved to the country from town for the peace and quiet,” he said. It’s bringing their property value down.

He said his parents can hear it 2 miles away.

He offered to get a petition signed or whatever else might help.

“It’s messing up our little piece of heaven,” he said.

He said he spoke to his state representative today as well, and plans to speak to KDHE also.

He mentioned that he pays more taxes to the county than EvoTech.

Tran asked what would need to happen to make it work for the neighborhood. Raines said it needs to be made so they can’t hear it.

Beerbower said the commission was looking into all the options and would keep working on the problem.

Sheriff Bill Martin & Ben Hart

Enterprise Fleet Management – Kenneth Olsen

Olsen represents Enterprise Fleet Management, which is working on an allocation for Chevy Tahoe police vehicles to replace vehicles in the sheriff’s current fleet.

Commissioner Mika Milburn asked how it would affect the 2026 budget. Olsen said they have a five-year plan to replace all the sheriff’s department vehicles for an average of $163,000 per year.

The funding for the new vehicles would come from the jail sales tax. Walker handed out a budget spreadsheet showing how the sheriff’s department budget would work.

Beerbower was in favor of adopting the leasing plan from Enterprise.

Tran expressed concern about the issue of balancing budget creep with the need to provide the sheriff’s department with reliable equipment.

Olsen said his company wants to create a partnership with the county. The county isn’t locked into the five-year plan Enterprise has proposed, but a flexible relationship bringing good data to the county to help them make wise decisions about vehicles going forward.

“This is a hard pill to swallow, but this is a pill we are going to have to swallow,” said Tran. He also asked that Ben and County Counselor Bob Johnson look over any contract before the county signs it to be sure there’s no fine print that will cause the county problems going forward.

Olsen also asked about getting a contract to work with the Public Works department, as his team prefers to have two departments involved. He said their vehicles’ average age is 2008.

Public Comments for Items Not on The Agenda

Susan Walker, County Clerk, corrected a statement she made at the previous meeting that commissioners must make $5,000. That’s not by statute, but a necessity to qualify for KPRS.

She also wanted to respond to comments Milburn made that Walker felt were directed at her. She was getting $6,500 to administer the county’s payroll, but that job is being transferred to an outside company, PayEntry.

Walker also said that the clerk’s office never handled HR issues, just activities and job descriptions. Bourbon County was lacking an HR department to handle disciplinary issues. She welcomes having someone from outside the county handle those issues. In the past, those issues were handled by the commission and the county counselor as the de facto administrators. “That was not something that was handled in the clerk’s office,” she stated.

“To say that I was the one directing the budget and the budget decisions is a misstatement,” she said, referring to Milburn’s commissioner comments in the last regular meeting.

The county had been paying her $3,500 to enter the budget numbers given her by department heads into the county’s budget document. The auditor offered to do it for $6,500.

Walker also expressed concern about PayEntry. There are several factors she was hesitant about in the process, and wasn’t consulted or allowed to ask questions during the meeting when it was discussed.

The kickoff meeting to transfer payroll to PayEntry was last week. One county employee took a whole day taking screen shots to give them data that could not be pulled from the system. PayEntry will charge $40 per pay period for those employees that are asking for paper checks. The county can require them to take pay cards or direct deposits instead.

PayEntry will only support child support garnishments, but there are other garnishments that the county will have process.

There are several exceptions to the rules that must be set up including grants that are used to make some parts of payroll.

Oct. 3rd is not a reasonable timeframe to be able to start up.

“What I have essentially come down to is: What we are doing, is we are paying a company to cut payroll checks and file federal and state taxes for us and that’s probably the easiest process for us to do,” she concluded. Her office will still have to do the benefit reconciliations, which is the most challenging part of the county’s payroll process. If she had been involved in this process from the beginning, the county might not be in this situation.

Milburn replied by saying that her comments were “a complication of a lot of things that needed addressed.”

The Bourbon County commission meeting opened to a full house for the budget hearing. The hearing began at 5:35p.m. with public comments.

JD Handly began the public comment section by acknowledging that the county is not in good financial condition. He asked that the commissioners consider their positions as public service and be willing to forego their salaries completely, noting they are not immune to the financial problems that the county currently has.

Joe Smith also spoke. He was a member of the budget advisory committee. He said the budget they presented to the commission was feasible and seemed good to them at the time. He then said that the commission had added things to the budget that caused it to exceed what the committee recommended.

“There seems to be an attitude by the commission that excessive overspending is correct,” he said. Citing the commission’s decision to remove the IT personnel and replace them with a service based in Missouri, which cost the county “nearly a mill” in tax dollars, he said the commission had created an unacceptable state for the people of Bourbon County. He also said they had added a financial advisor who is cutting the county clerk out of her job as the financial advisor to the commission.

“You have overspent by about $345,000,” according to his understanding of the budget. That did not include the money spent on Stronghold (IT Department).

Diane Brillhart spoke on behalf of the Bourbon County Fair Association, asking them not to cut the fair’s budget by half. She said that the county’s allocation is appreciated and needed and has been unchanged for the last 10 years. She emphasized the fair’s service to the youth of Bourbon County and the statute that requires the county to pay for judges and premium amounts, which “well-exceed $10,000.” The utilities alone run $17,000 per year, and insurance is $6,000. They work hard and try to host lots of events for the area. She asked them to reconsider the fair’s allocation.

Lynne OHarah, said it was hard to make a budget, as he remembered from his time as commissioner. He disagreed with the idea of commissioners working without pay, saying it would lead to the need for a county manager to cover what they would no longer have time to do if strictly volunteers.

He then spoke on behalf of seniors and those in lower income brackets, saying they want to stay in Bourbon County, but their income stays the same as the taxes go up. He asked the commission not to raise their taxes.

Clint Walker agreed with chairman Beerbower that the county needs a maintenance program for all their vehicles and they “have missed the boat” in that regard thus far. He said it would save the county a great deal of money to do that.

Anne Dare offered appreciation to the commission for serving. She then asked for confirmation of her understanding of the current mill levy situation. Currently it is 59.9. To stay revenue neutral, they would have to reduce it to 57.55. She confirmed that liability insurance and health care benefits costs for the county have increased.

She asked if the 59.936 mill rate covers the increased insurance costs? A commissioner answered that it does not, and will cause the reserves to be even more depleted. Dare said it doesn’t seem to be possible to go revenue neutral in light of that increase.

She asked that they be very deliberate in how they carry out the numbers and remember the people that live in Bourbon County and want to stay here and how it affects them.

Susan Walker, County Clerk, made the comment that the commissioners are required by statute to be paid a minimum of $5,000. She also, confirmed that the insurance increases are accounted for in the current 2026 budget document.

She wasn’t as involved in the budget process as in the past and has real concerns about cash reserves. “Because if revenues don’t meet their targets then you don’t meet those cash reserves,” she said.

The commissioners closed the hearing at 5:52.

Mapleton City Council – Redfield Road

Ron Burton, mayor of Mapleton, spoke to the commission about the road, saying it is becoming impassible and that the county has historically maintained it. The city cannot afford to fix it. He is concerned about the safety of the road and may have to close it or give it back to the county.

Mike Houston, city council member for Mapleton, also asked for the county’s help. Historically, it has been considered a county road linking the south and north ends of the county.  He pointed out that the county maintains the portion of Yale Road that is in Mapleton city limits. He also mentioned that the road needs maintenance as a mail and school bus route.

Houston said that if the city must fix it, it will no longer be a truck route as a city street. This will remove it as an option for county trucks coming through to maintain Yale Road, as well as for all other truck traffic.

“It would pretty well shut off the north end of the county if we make it a city street,” said Houston.

Beerbower asked how long it had been since the county had worked on it. Houston said it has been years, aside from salting it during an ice storm.

Melissa Bazone, representing Timber Hills Lake Ranch and Mapleton Cafe, which just reopened, said, “The road really is becoming impassible.”

“It would be a huge loss to us to not have that,” she said, referring to the loss of business if the road is not repaired.

Houston asked if the county would just make it drivable, not necessarily re-asphalt it at this time.

Jennifer Williams, Mapleton City Clerk, said that several county trucks have come through and bottomed out.

“It’s just cost-effective” to fix those holes, she said.

Mr. Handly said the road is classified as a rural secondary road,  giving it priority over other county roads. “That road needs immediate attention, like this week,” he said.

Sheriff Bill Martin also chimed in and said it needs work to be safe.

Commissioner Samuel Tran concurred after driving it himself recently. He also mentioned the recently approved interconnecting link for Uniontown, which connects Maple Road to Hwy 3 through Uniontown.

He said the KDOT map classifies State Road 125, going from Highway 54 to Highway 31, as a major collector.

It will cost the county about $32,000 in materials and $2,200 in labor to fix it.

“I think we should fix it, and I think we should memorialize this so that this does not come up again,” said Tran. He said it is hard to find information on what has been done historically.

“I feel very strongly that we need to put this back in our fold,” he said. But he doesn’t think they have the manpower to take care of it this year. However, they can patch it now to reduce the safety issue and add it to the asphalting plan for next year.

Beerbower agreed that the county should take care of it going forward.

Tran made a motion to accept responsibility for the 2226 feet of the road in Mapleton, that the county will maintain it going forward, and that public works make a plan to add it to their asphalt plan in the future.

They also decided to create a resolution to make it a matter of record.

Former commissioner Brandon Whisenhunt spoke up, saying maybe they should create a list of all the heavy traffic roads throughout the county that run from highway to highway and do the same with them. The commission agreed with his suggestion.

Lynne OHara said there was a major lawsuit about who owns the roads in the county, which affects what roads the county is permitted to maintain. Tran said he understood that inter-connectors must be done by the county. Beerbower said they would refer it to counsel and get it in line with the law

Misty Adams – Fulton City Council

Adams, mayor of Fulton City, spoke to the commission about recent repairs Public Works had done to Old 69 Highway (206th St) from the flood damage. She said they didn’t resurface it fully as they have in the past, and she was told it was because of budget constraints. She asked the commission to remedy the situation.

She also said that the county’s culvert across from the RR crossing on 215th needs to be cleaned out for proper water drainage. The RR mowing tractor got stuck in the water there. They also have a major mosquito problem because of all the water.

She also said the ditches on 215 are overgrown causing visibility issues for drivers.

Tran will follow up with public works regarding mowing and the culvert clearing.

Road Concern –Lynne O’Harah

O’Harah spoke with the commission about the road, which was called 352. It runs from 95th St. passed 75th St. Terrace. The land it crosses has been in their family since the late 1800s. It has been abandoned but not legally closed. There are procedures that must be followed to close a road and there’s no record of those procedures ever taking place, per his research.

From 1936 to 2012 a short portion of that road still showed as an open road. He wants it recognized as open by the county for 1056 feet so he can sell a portion of the land and have access to it.

Laura Holdridge, Register of Deeds, said this has been brought up several times. The 1989 map shows it as a driveway.

O’Harah is opposed to getting a permanent easement because it has never been legally closed.

Tran said he drove out and researched the subject and spoke to the family. The county recently graded 1056 feet of the road, there’s a culvert there for property access that O’Harah paid the county to have installed, and a recently installed a 911 sign.

“You don’t put culverts on private property,” said O’Harah.

Milburn said GIS said it doesn’t appear to be a road. The last map it existed on pre-dates GIS. The county still maintains the road, which is listed as a road on the 2011 map.

Beerbower said he would like to visit with counsel about the legal situation.

O’Harah said the situation has been drug out for 4 years, and he’s in danger of losing his contract to sell the property.

Beerbower made a motion to add to the agenda an executive session with county counsel to discuss the matter. Motion carried.

The executive session failed because they couldn’t reach the county counselor on the phone to discuss the matter. It has been added to a later county commissioner meeting.

They then closed the subject.

Department Updates

Sheriff – Bill Martin
TUSA – Radios

The Sheriff’s department has decided to hire TUSA to do a study to determine what kind of radio system Bourbon County first responders should change to. They are required to change to an encrypted system. This will also apply to Fort Scott Police, EMS, Rural Fire, Fort Scott Fire, and all other first responders in the county.

Martin showed a video taken during the Jan. 2024 ice storm that shut the county down for a few days. He encouraged viewers to use their phone’s stopwatch functions and played the video of a Bourbon County officer who slipped and fell, hitting his head. He was unable to grab his radio because of his injury and lay on the ground for nearly one and a half minutes before his partner realized he was down and came to help him.

Martin asked the commission to consider what would happen if an officer were down for that long due to being shot when approaching a car in rural Bourbon County. He then went on to say that the new generation of radios is able to tell when a radio is horizontal and in less than a minute, will open the channel and turn on his mic so dispatch can check on him and he can get help.

Martin asked how the commission would like him to pay for the first phase of the study with TUSA to start the process of upgrading the radio system. Phase one will cost $32,600. He said their price is most reasonable for the product they will receive. Others they checked with don’t offer services that are as complete. The contract was reviewed by the sheriff’s office attorney and okayed.

Representatives of the various first responder departments in Bourbon County agreed that TUSA is the best choice for doing the study.

The second phase, at a cost of $47,000, is the vendor sifting and selecting phase, conducted by TUSA.

Milburn wants to take it out of the jail sales tax fund.

Susan Walker, county clerk, said they need to look at the long-term and their increasing debt service.

“If I were to make any recommendation, it would be out of the sales tax fund,” she said. She projects there will be $2 million in that fund, which she says is a conservative estimate.

Tran asked how much of the cost would be covered by other entities that will be involved. Martin said he was expecting the city to chip in, but he needs to do the upgrade whether they contribute or not.

Tran said that in this instance, he wants to support his sheriff. He also suggested the county might have to pay for the service over time, rather than up front.

Tran asked for suggestions from the sheriff’s finance advisor. The advisor said there are a number of ways to make it work and that having debt service over time is probably the best way.

Beerbower moved to take $80,540 from the jail sales tax to fund the contract with TUSA to upgrade the radios system for Bourbon County First Responders.

Tran said he had no issues with the project, but he had reservations about funding it completely. “I would feel much more comfortable about funding phase 1,” he said.

Beerbower said the phases are connected. The motion died.

Tran made a motion to fund the sheriff’s department completely for phase one from the jail sales tax. Beerbower seconded, and motion carried.

Crawkan – Phone & Internet

Martin said the former county IT department has historically taken care of the phones, but now the Sheriff’s department needs direction from the commission on how to fund it.

Martin also said the server that services their phones needs to be replaced, as it isn’t allowing them to make calls consistently. Crawkan wants $10,000 to update the entire phone system.

Sheriff asked where to pull the funding from. He suggested using the jail sales tax to fund it.

Beerbower made the motion to allow the sheriff $10,884 from the jail sales tax to upgrade his phone system. Motion carried.

Vehicles

The Sheriff revisited the plan of leasing his department’s vehicles from Enterprise. Eleven vehicles for $132,000 is the current plan. It will not start until January 2026, however, the portal to order cars is available for a limited time frame.

The department has 15 cars, and they are planning to lease 11 and get rid of 11, keeping the fleet number the same.

The current budget does not allow for any new vehicles.

Martin said his department operates under statutes, and the county is required by statute to provide vehicles for the sheriff’s department.

Tran asked how much it will be in the future.

Susan Walker said she will have more information on the debt service cost at the next meeting.

Public Comments for Items Not on The Agenda

Michael Hoyt

Hoyt asked what the justification was for the $8,000 paid to a law firm at the beginning of the meeting when the commission approved the payment of budget items. Beerbower said it was paid to progress a civil case between the county and a plaintiff. Hoyt said that the amount was not mentioned in the motion, which makes the payment illegal.

“We’ll take that up with our counsel,” said Beerbower.

Old Business
Budget Discussion & Approval of Final Budget

Milburn suggested tabling this item until the Sept. 22 meeting. Tran asked to meet in a special meeting and keep cutting the budget and not push it off another week.

They decided to hold a special meeting Tues. Sept. 16 at 5 p.m.

Liaison Procedures & Assignments

Beerbower read a statement apologizing to the public and to his fellow commissioners. He also said the authority of the commission is collective, and they are stronger when they are together than when they fight.

Mid-Year Valuation with Appraiser

Commissioner Milburn read a portion of a letter from the county appraiser explaining the valuation situation in Bourbon County.

Every year the state of Kansas does an evaluation of each county to see if it is in statistical compliance and following the guidelines the state laid out. The evaluation is based on property sales. Ideally, the valuation should be within 10% of the value the property sells for. Last year, Bourbon County appraised values were at 72.8% of the amount the properties sold for. Halfway through 2025 they were at 81.74%. They are still appraising for less than the market value.

“90 to 100 (percent) is where we want to be,” said the appraiser’s statement.

Courthouse Elevator

The county needs to either fix the elevator or apply for a variance per the Department of Labor, or risk a fine from the Fire Marshall.

Tran advised modernizing the whole elevator system. “Replace the whole thing,” he said.

Milburn moved that they give the clerk the authority to apply for the variance to continue current operations and report back to the commission if there’s a variance fee.

Network Real Estate, LLC – Approval of Letter

For AT&T,  a letter stating that the county currently has no codes or zoning.

It was approved.

The sheriff said that some counties have agreements with tower builders allowing the county to add its first responder equipment to a portion of the tower.

Claim for Windshield Damage

A county truck threw a rock and broke a citizen’s windshield. The cost of the damage is $381.57. Rather than submit it to the county’s insurance with its $500 deductible, the commission voted to pay the repair costs.

County Clerk
CIC Payroll Conversion & PayEntry Contract

Walker pointed out some potential problems with the PayEntry contract, which requires the clerk to be the primary contact and take care of all the housekeeping items. There is also an $85 per hour charge, per payroll, depending on how many hours it takes them to process the payroll, per the provider addendum, and a $2 per print for W2s.

Milburn said she would talk to the company representative.

Road Records will now be handled by the clerk, since Laura Holdridge will no longer be doing them.

The commission also moved to take back the culvert approval from the consent agenda and set it aside to be brought back Sept. 22.

Commission Comments

Tran announced they have successfully hired a Director of Public Works, Kenneth Allen, who will start Sept. 22.

Milburn read a statement saying that outsourcing IT services has saved the county money and allowed it to keep up with industry standards. Also, the outsourcing of payroll services did not add new costs to the budget. The commission’s decision to engage an HR firm to help them deal with HR matters was necessary to create consistency. She also asked if the budget should be overseen by a single individual or by a governing body of three.

KEEP MOVING FORWARD

Wreaths Across America adopts a new theme each year as we work to fulfill our commitment to Remember, Honor and Teach, in conjunction with the annual wreath placements at Fort Scott National Cemetery.  This year’s theme is “Keep Moving Forward”.  Something we each need to do, although it is not always easy.  Our lives are often filled with joy, commitment, busy schedules, as well as loss and disappointment.  None the less, as we who remain, we must keep moving forward.

Diann Tucker, location coordinator at our local Fort Scott National Cemetery, wants to remind the community of the need for additional wreath sponsorships to fulfill the goal of providing a wreath for each of the over 7000 honorary stones at the cemetery.  If you know someone, have a friend or loved one buried here, please honor them with a wreath this year.  Perhaps you just want to honor a soldier who didn’t know you but was willing to give his or her life for your freedom.  Wreaths are $17.00 each and a donation can be made by check, cash or credit/debit card.  Checks can be made payable to Wreaths Across America and mailed to “Wreaths Across America”, c/o Diann Tucker, 746 215^th St., Fort Scott, KS 66701 or drop your donation by Stewart Realty Co., 1707 S. National, Fort Scott.  To donate with a debit or credit card please call Diann or Mika at 620-223-6700 or 620-224-7054.  You can also tell us if you have a grave specific site to be dedicated for your wreath purchase.  All donations must be received no later than November 20 and are tax deductible.

We appreciate your past and current support and ask that you share this event with your friends, family, email friends, and Facebook friends.  The annual ceremony and wreath remembrance placement is scheduled for December 13, 2025.  We always need and appreciate volunteers.

Agenda for the Bourbon County Commission Meeting, September 15, 2025

9.15.25 Agenda

Location: Bourbon County Commission Chambers, 210 S National Ave.

• Call Meeting to Order
• Roll Call
• Pledge of Allegiance
• Prayer
• Approval of Agenda
• Approval of Minutes 09/08/25
• Consent Agenda
  • Approval of 09.12.25 Accounts Payable Totaling $380,626.82
  • Approval of Culverts as of 08.31.25
  • Tax corrections
• Budget Hearing 5:35 PM
• Mapleton City Council – Redfield Road
• Misty Adams – Fulton City Council
• Lynne Oharah – Road Concern
• Executive Session: To discuss personnel matters of individual nonelected personnel to protect their privacy with Lora Holdridge & Witness.
• Public Comments for Items Not on The Agenda
• Old Business
  • Budget Discussion & Approval of Final Budget – Tran
  • Liaison Procedures & Assignments – Beerbower & Milburn
  • Planning Commission Selection – Beerbower
  • Resolution Review – Beerbower
    • Commission Meetings & Commissioner Conduct
  • 108 W 2nd Street – Beerbower
  • Mid-Year Valuation with Appraiser – Milburn
  • Credit Card Discussion – Milburn
• New Business
  • Application for Road Closure 140th between Cavalry Road & Birch Rd
  • Network Real Estate, LLC – Approval of Letter
  • Claim for Windshield Damage $381.57
• Department Updates
  • Sheriff
    • TUSA- Radios
    • Crawkan – Phone & Internet
    • Vehicles
  • County Clerk
    • CIC Payroll Conversion & Pay Entry
    • Road Records
• Build Agenda for following meeting
• Commission Comments
• Adjournment

Detailed Summary of Information Packet

• Executive Session Information: The document provides a form for motions to enter into an executive session, detailing the Kansas statutes (KSA 75-4319) that allow for discussions on personnel matters, attorney consultations, employer/employee negotiations, financial affairs, real estate acquisition, and security measures. The form includes spaces to specify the subject, attendees, and time of resumption of open session (page 2).
• Open Invoices by Department Summary: The packet includes a detailed breakdown of invoices paid by various departments, with a total of $304,970.17 for non-departmental invoices (page 3-9).
  • Appraisers: Total invoices of $2,464.94, including items like an appraiser laptop, mechanical pencils, and blinds (page 3).
  • County Treasurer Motor Fund: Total invoices of $387.87, including computer supplies and a ‘for deposit only’ stamp (page 3).
  • Diversion Application Fee Fund: Total invoices of $306.74 for an office luncheon and snacks for witnesses (page 3).
  • Election: Total invoices of $286.09 for postage (page 4).
  • Landfill: Total invoices of $4,901.04, including charges for waste, drug and alcohol tests, and equipment maintenance (page 4).
  • County Sheriff/Correctional: Total invoices of $9,765.24, covering various expenses like vehicle repairs, fuel, uniforms, and security services (pages 4-6).
  • Road and Bridge: Total invoices of $10,724.58 for a variety of items and services, including auto parts, equipment repairs, and septic tank cleaning (pages 6-8).
  • Road & Bridge Sales Tax Fund: Total invoices of $54,672.71, with a large portion going towards asphalt products and equipment repairs (pages 8-9).
  • Addiction Settlement Fund: Total invoices of $279.75 for mileage reimbursement (page 9).
  • Offender Registration: Total invoices of $245.02 for waffle shirts, zip pullover, and a jacket (page 9).
  • Emergency Services Sales Tax: A single invoice of $120,936.19 for the August 2025 allocation to Freeman Fort Scott Hospital Inc. (page 9).
  • County Commission: Total invoices of $827.07 for publications and copies (page 10).
  • County Clerk: Total invoices of $1,755.75, including a phone recording retrieval and tax document corrections (page 11).
  • County Treasurer: Total invoices of $16.26 for copies (page 12).
  • County Attorney: Total invoices of $1,483.78 for services like computer/printer labor, information retrieval, and a transcript (page 13).
  • County Register of Deeds: Total invoices of $745.06 for death cards, tape, and pen refills (page 13).
  • Courthouse Maintenance: Total invoices of $404.71 for cleaning supplies (page 13).
  • District Court: Total invoices of $33.86 for Adobe subscriptions and additional storage on a judge’s iPad (page 14).
  • Emergency Preparedness: Total invoices of $108.21 for a receptacle, and a meal (page 15).
  • IT: Total invoices of $84.88 for replacement batteries (page 15).
  • Dispatch: A single invoice of $50,000 for dispatching services for 2025 (page 17).
• TUSA Presentation/Proposal: The packet includes a presentation and proposal from TUSA, a company that designs radio systems.
  • Experience: TUSA has been in the industry for over 30 years and has worked on projects in various locations, including Kansas City and Georgia. They claim their systems are designed to withstand major weather events like hurricanes and tornados (page 4, 5, 14, 15).
  • Core Principles: TUSA emphasizes coverage, cost, and reliability as the most important aspects of a new radio system (page 5).
  • Scope of Work: Their proposed scope of work includes investigating neighboring radio systems, conducting interviews with project staff and departments, inspecting current infrastructure, and delivering a comprehensive needs assessment report (pages 7-8). The report would include an analysis of current needs, coverage, and system condition, as well as proposed solutions and cost estimates (page 8).
  • Procurement Support: TUSA also offers to assist with the procurement process by developing technical specifications and statements of work (page 9).
  • Timeline and Pricing: The needs assessment would be completed within 90 days of a notice to proceed. Their hourly rate is $165, and they invoice all expenses at cost with no markup (page 9, 16).