Bourbon County Courthouse

210 S. National Ave Fort Scott, KS 66701 Phone: 620-223-3800

Fax: 620-223-5832

Bourbon County, Kansas

Nelson Blythe

1st District Commissioner

Jim Harris, Chairman

2nd District Commissioner

Clifton Beth

3rd District Commissioner

Bourbon County Commission Agenda 210 S. National Ave.

Fort Scott, KS 66701

November 13, 2023 5:30 p.m.

1. Call Meeting to Order
2. Flag Salute Followed by Prayer

• Approval of Consent Agenda
  950. Approval of Payroll Totaling $214,950.58
  951. Approval of Accounts Payable Totaling $248,178.11
  952. Approval of Minutes from 10/30/2023

1. Public Comments
2. Department Updates
   1. Public Works
3. Lora Holdridge-Holiday Dinner

• Susan Walker, CFO
  1. Executive Session KSA 75-4319(b)(1)
  2. Financials
  3. Elected Official’s Longevity
• Teri Hulsey, EMS Director

1. Justin Meeks
   1. Tax Sale
   2. Contracts
   3. MOU
2. Commission Comments
3. Adjourn Meeting

Executive Session Justifications:

KSA 75-4319 (b)(1) to discuss personnel matters of individual nonelected personnel to protect their privacy.

KSA 75-4319 (b)(2) for consultation with an attorney for the public body or agency which would be deemed privileged in theattorney-client relationship.

KSA 75-4319 (b)(3) to discuss matters relating to employer/employee negotiations whether or not in consultation with the representative(s) of the body or agency.

KSA 75-4319 (b)(4) to discuss data relating to financial affairs or trade secrets of corporations, partnerships, trust and individual     proprietorships

KSA 75-4319 (b)(6) for the preliminary discussion of the acquisition of real property.

KSA 75-4319 (b)(12) to discuss matters relating to the security measures, if the discussion of such matters at an open meeting would jeopardize such security measures.

The Uniontown City Council will meet at 7 p.m. on November 14 at city hall.

Attachments:

11-23 Informational items

2023 Financials-October

___ Jess Ervin ___ Danea Esslinger ___ Josh Hartman ___ Amber Kelly ___ Bradley Stewart

SPECIAL CONSIDERATIONS/PROJECTS

CITIZENS REQUESTS

FINANCIAL REPORT

Charlene Bolinger – Financial reports

APPROVE CONSENT AGENDA

1. Minutes of October 10, 2023 Regular Council Meeting
2. Treasurers Report, Monthly Transaction Report & Accounts Payables

Motion by ____________, Second by ___________, Approved _______ to enter into executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1), in order to discuss performance and job duties of non-elected personnel, the open meeting to resume at ______.

Superintendent:  Bobby Rich

Codes Enforcement:  Doug Coyan

Clerk Report:  Sally Johnson  

COUNCIL & COMMITTEE REPORTS

Councilman Ervin –

Councilwoman Esslinger –

Councilman Hartman –

Councilwoman Kelly –

Councilman Stewart–

Mayor Jurgensen –

OLD BUSINESS

Street project –

Mural Grant –

Placemaking Project –

Pond Project –

NEW BUSINESS

Council Pay Ordinance –

Procurement Policy –

ADJOURN Time ____________ Moved by ______________, 2^nd ___________________, Approved ___________

10, 2023 at Uniontown City Hall, was called to order at 7:00PM by Mayor Jurgensen.  Council members present were Jess Ervin, Danea Esslinger, Josh Hartman, Amber Kelly, and Bradley Stewart.  Also in attendance for all or part of the meeting were Danny Taylor, Codes Enforcement Officer Doug Coyan, City Treasurer Charlene Bolinger, and City Clerk Sally Johnson.

SPECIAL CONSIDERATIONS/PROJECTS

Region H Multi-Hazard, Multi-Jurisdictional Mitigation Plan – Clerk Johnson communicated with Bourbon County Emergency Management that we adopted resolution to continue in June, 2022, and sent updates to the city’s portion of the plan.  There has been no acknowledgement of the communication.  She will followup.

Motion by Hartman, Second by Ervin, Approved 5-0 to enter into executive session pursuant to data relating to financial affairs or trade secrets of second parties matters exception, KSA 4319-(b)(4), in order to discuss economic development that pertains to private financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships, the open meeting to resume at 7:20, include Sally Johnson.

Open meeting resumed at 7:20PM.  No action taken.

CITIZENS REQUEST

None

FINANCIAL REPORT

Treasurer Bolinger present the September 2023 Treasurer’s Report.  Beginning Checking Account Balance for all funds was $385,053.49, Receipts $46,930.23, Transfers Out $3,026.00, Expenditures $33,645.50, Checking Account Closing Balance $395,312.22. Bank Statement Balance $404,186.79, including Checking Account Interest of $82.69, Outstanding Deposits $0, Outstanding Checks $8,874.57, Reconciled Balance $395,312.22.  Water Utilities Certificates of Deposit $33,433.01, Sewer Utilities Certificate of Deposit $19,939.88, Gas Utilities Certificates of Deposit $33,710.66, Total All Funds, including Certificates of Deposit $482,395.77. Year-to-Date Interest in Checking Acct is $713.64, and Utility CDs $682.57 for a Total Year-to-Date Interest of $1,396.21.  Also included the status of the Projects Checking Account for the month of September 2023, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0.  September Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00; from Water Utility Fund to GO Water Bond & Interest $1,624.00; for Total Transfers of $3,026.00.  Net Income for the month of September $10,258.73, Year-to-Date Net Income $51,760.25.  Budget vs Actual Water Fund YTD Revenue $90,189.41 (73.8%), Expenditures $84,841.97 (53.0%); Sewer Fund YTD Revenue $28,217.64 (76.5%), Expenditures $23,385.57 (56.8%); Gas Fund YTD Revenue $109,050.40 (69.6%), Expenditures $98,075.55 (43.6%); General Fund YTD Revenue $150,127.90 (100.2%), Expenditures $120,383.02 (65.0%); and Special Highway YTD Revenue $6,100.03 (81.8%), Expenditures $3,713.22 (31.8%).  The October 2023 estimated payables in the amount of $35,838.69 were presented.

CONSENT AGENDA

Motion by Ervin, Second by Hartman, Approved 5-0, to approve Consent Agenda as amended:

• Minutes of September 12, 2023 Regular Council Meeting
• Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS

City Superintendent Rich on vacation.

Codes Enforcement Officer Coyan reported that he hasn’t seen any progress yet on 404 Washington, they have until December 1 to complete exterior.  The dead tree at 505 Wall has been removed.  201 Fulton, 303 Third, 401 Sherman, 201 Franklin, 307 Washington, and 306 Washington grass/weeds were discussed.  Coyan will talk to or send letters as needed.  Clerk Johnson will get contact information for 201 Fulton and 201 Franklin for him.  There are broken limbs hanging in a tree on the easement between 406 and 408 Fulton.

Clerk Johnson reported on the KRWA webinar she attended regarding Lead Service Line Inventory and workshop on Alcohol Beverage Control.  She also handed out information on PFAS class action suit and Cybersecurity.

COUNCIL REPORT

Councilman Ervin – nothing

Councilwoman Esslinger – nothing

Councilman Hartman – nothing

Councilwoman Kelly – would like council salary put on agenda next month.  Clerk Johnson is to present a draft ordinance on amount and regulations for council pay.

Councilman Stewart – nothing

Mayor Jurgensen – nothing

OLD BUSINESS

Electrical in Park – 30AMP outlets have been requested for use for food trucks not during an event.

Motion by Ervin, Second by Kelly, Approved 5-0 to set the fee for use of 30AMP outlets at $15

Street project – contractor will be in town October 12 to visit with Rich about the project and plan to begin on October 13.  Council asked to have procurement policy on next month’s agenda to review and amended, if needed.

Mural Grant – we have received the second payment from grant.

Placemaking Project – Blue Cross Blue Shield will be sending us the grant application that has to be filled out online.  Multi-use of the court was discussed.  Specs for the project for bid request was discussed.  Johnson will draw up bid invitation, have reviewed,

and then sent out to area contractors.

Pond Project – signed contract has been received.  We can request bids.  They do not have to be sealed bids.  Johnson will order the weed barrier needed.  Weeds coming through current weed barrier was discussed.  Johnson will ask Don George, KDWPT, what herbicide is acceptable.

NEW BUSINESS

Messaging System – council reviewed the information on several different systems and will not pursue at this time.

Moved by Ervin, Second by Hartman, Approved 5-0, to adjourn at 8:39PM