Bourbon County Commission Special Meeting

Date: Thursday, December 18, 2025 Time: 3:00 PM Location: Bourbon County Commission Chambers, 210 S National Ave.

---

Meeting Agenda (Page 1)

Agenda 12.18.25

• Call Meeting to Order

• Roll Call

• Opening Ceremony

  • Pledge of Allegiance

  • Prayer

• Executive Sessions

  • Non-Elected Personnel Interview (Item I)

  • Non-Elected Personnel Interview (Item II)

• Resolutions for Signing

  • Resolution 48-25: County Owned Building Signing

  • Resolution 50-25: Noise Resolution Signing

  • Resolution 49-25: Vacation/Sick Leave Policy Signing

• Minutes Approval

  • Approval of Minutes from the December 8, 2025 meeting

• New Business & Updates

  • Elevator Modernization

  • Executive Session: Non-Elected Personnel (Milburn-Kee)

• Adjournment

Note: The Commission will not meet on December 22nd or December 29th, 2025.

---

Detailed Packet Summary

Executive Session Guidelines (Page 2)

The packet includes the standard legal forms for entering executive sessions according to KSA 75-4319. It outlines justifications such as personnel matters, attorney-client privilege, and financial affairs of corporations.

Resolution 48-25: County Building & Office Space (Pages 3–6)

This resolution establishes formal office and storage assignments within the Courthouse and Courthouse Annex.

• Courthouse 3rd Floor: Dedicated to District Court operations.

• Courthouse 2nd Floor: Primary space for the County Attorney.

• Courthouse 1st Floor: Houses the Kansas Driver’s License Office (Suite 10), Appraiser (Suite 11), Extension/4-H (Suite 13), and Recorder of Deeds (Suite 14).

• Courthouse Annex: Contains the County Clerk, Commission Room, Treasurer, and Public Works.

• Restricted Areas: Specific “Cell Pods” and suites (like Suite 12) are designated for secure IT storage, Emergency Management, and specific department overflow.

Resolution 49-25: Vacation & Sick Leave Policy (Pages 7–8)

This resolution amends the County Policy and Procedure Manual effective January 1, 2026.

• 2026 Transition: Due to end-of-year constraints, 2026 will serve as a transition year. Half of the annual vacation leave will be front-loaded in January, with the remaining half released monthly from July to December.

• Standard Accrual (2027): Starting January 1, 2027, all leave will be accrued monthly at 1/12th of the annual amount.

• Rehire Policy: Employees returning to the county will use their most recent hire date for benefits; “bridging” of prior service time is no longer permitted.

Resolution 50-25: Noise Limitations (Pages 9–10)

This resolution establishes regulations for excessive noise in unincorporated areas of the county.

• Standards: Uses EPA guidelines to define violations (e.g., noise greater than 55 dB outdoors near residences during daytime).

• Evidence: Measurements recorded within 75 feet of a source serve as evidence of a violation.

• Penalties: Violations can result in a fine of up to $500 per day.

Minutes of Previous Meeting: Dec 8, 2025 (Pages 11–14)

A summary of the actions taken during the previous special meeting:

• Solar Projects: Approved resolutions and agreements for the Tennyson Creek and Hinton Creek solar projects, exempting them from the commercial solar moratorium.

• Property Relief: Approved real property relief for a local resident following a house fire.

• Public Comments: Included discussions on the 3-minute speaking limit and requests regarding equipment storage and department moves.

• Administrative: Rescinded a previous motion to transfer $200,000 from inmate housing fees to the general fund.

Elevator Modernization Proposal (Pages 15–32)

The packet contains a detailed “Turnkey Modernization Proposal” from Otis Elevator Company for the Courthouse elevator.

• Cost: The base contract amount is $199,700.

• Payment Terms: 50% initial payment ($99,850) is required to start engineering and ordering; 25% upon material delivery; and 25% upon completion.

• Timeline: Approximately 14 weeks for manufacturing and 5 weeks for installation.

• Scope: Includes a new microprocessor control system, new door operators, infrared protection devices, and aesthetic/safety upgrades to hall fixtures.