CITY OF FORT SCOTT

SPECIAL CITY COMMISSION MEETING

Unapproved

Minutes of January 2, 2024                                 Special Meeting

 

A Special Meeting of the Fort Scott City Commission was held January 2, 2024, at 6:00PM in the City Commission Meeting Room at City Hall, 123 S. Main Street, Fort Scott, Kansas.

 

ROLL CALL

Commissioners T. Van Hoecke, M. Guns were present with Mayor M. Wells.

 

PLEDGE OF ALLEGIANCE AND INVOCATION  M. Wells led the Pledge of Allegiance and said a prayer asking God for guidance for the City, our Government and City officials.

 

AUDIENCE IN ATTENDANCE  Brad Matkin/City Manager, Bob Farmer/City Attorney, Jason Dickman/Earles Engineering, Jason Pickert/Chief of Police, Tracy Dancer, Dyllon Olson, Michael Hoyt, Jason Silvers

 

NEW BUSINESS

Tracy Dancer and Dyllon Olson recited their Oath of Office for Commissioner and were sworn in by the City Clerk.

 

The City Clerk called roll for the first 2024 Fort Scott City Commission:

Commissioners T. VanHoecke, M. Guns, M. Wells, T. Dancer, and D. Olson were present. A quorum was established, and business was continued according to the agenda.

 

Appointment of Mayor of Fort Scott: 

Nominations opened for Mayor by M. Wells.  T. VanHoecke nominated T. Dancer for Mayor.  M. Guns seconded.

 

There were no further nominations for Mayor. M. Wells closed nominations.

 

1. VanHoecke moved to select T. Dancer as the Mayor of the City of Fort Scott. M. Guns seconded. All voted aye.

 

1. DANCER APPOINTED AS THE MAYOR OF THE CITY OF FORT SCOTT.

 

1. VanHoecke thanked M. Wells for his service as Mayor over the past year.

 

 

 

Mayor T. Dancer took position at the head of the Commission table and presided over the meeting.

 

Appointment of President of the City Commission of Fort Scott:  Nominations for President were opened.  M. Wells nominated M. Guns for President.  T. VanHoecke seconded.

 

There were no further nominations for President. T. Dancer closed nominations.

 

1. VanHoecke moved to appoint M. Guns as President of the City Commission of Fort Scott. M. Wells seconded. All voted aye.

 

1. GUNS APPOINTED AS PRESIDENT OF THE CITY COMMISSION OF FORT SCOTT.

 

Review and Agreement of the Code of Ethics – Ordinance 3563

1. Olson expressed concerns about specific responsibilities of Commissions such as “Represent the City at ceremonial functions at the request of the Mayor” and wishes to strike “at the request of the Mayor.”

 

Discussion was had about D. Olson’s concerns regarding Commissioners ability to directly contact the Chief Financial Officer, City Clerk, Contracted Entities and the City Attorney without prior approval of the City Manager.

 

1. VanHoecke moved to table the Review and Agreement of the Code of Ethics – Ordinance 3563until the January 9, 2024, meeting. M. Wells seconded. All voted aye.

 

APPROVED TO TABLE THE REVIEW AND AGREEMENT OF THE CODE OF ETHICS – ORDINANCE 3563 UNTIL THE JANUARY 9, 2024, MEETING.

 

Review and Agreement of the Code of Procedure for the Commission of the City of Fort Scott, Kansas

 

1. VanHoecke moved to agree to the Code of Procedure for the Commission of the City of Fort Scott, Kansas as it is written. M. Guns seconded. All voted aye.

 

APPROVED TO AGREE TO THE CODE OF PROCEDURE FOR THE COMMISSION OF THE CITY OF FORT SCOTT, KANSAS AS IT IS WRITTEN.

 

 

 

PUBLIC COMMENT

 

Michael Hoyt: addressed the Commission to congratulate the new Commissioners and passed out copies of the Constitution that he does traditionally.

 

31. Hoyt requested to be put on the January 23, 2024, agenda to discuss Charter Ordinance 31. T. VanHoecke requested that M. Hoyt provide support materials to the Commission for their review prior to the meeting if possible.

 

1. Wells moved to have a meeting on January 2^nd to swear in the new Commissioners and officers. The regular City Commission meetings for January will be on the 9^th and the 23^rd. M. Guns seconded. All voted aye.

 

The City Manager reminded the public about the scheduled Town Hall Meeting on Thursday, January 4, 2024, 6:00PM at the Empress Event Center to discuss the Star Bond and TIF Bond issues with the City’s Bond Counsel, Gath Herman, Bourbon County REDI’s Rob Harrington and City Manager, Brad Matkin.

 

         Commissioner VanHoecke, Commissioner Guns, Commissioner Wells, Commissioner Olson, and Commissioner (Mayor) Dancer made comments.

 

The City Attorney commented as well.

 

ADJOURNMENT

1. VanHoecke moved to adjourn the meeting at 6:56PM. D. Olson seconded. All voted aye.

 

MEETING ADJOURNED AT 6:56PM.

 

Next Meeting:

WORK SESSION:  Tuesday, January 9, 2024, at 5:00PM to discuss Advisory Boards

REGULAR CITY COMMISSION MEETING – Tuesday, January 9, 2023, at 6:00PM

 

Submitted by:

Lisa A. Lewis, City Clerk