October 30, 2023                                                                                                                 Monday, 5:30 p.m.

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Dale Bollinger, Ron Brown, Jason Silvers, Michael Hoyt, Patrick Wood, Clint Walker, Jared Pollock, Floyd Feezel, Patty Ropp, Gary Herrin, and Rachel Walker were present for some or all of the meeting.

Jim Harris opened the meeting with the flag salute followed by a prayer led by Nelson Blythe.

Clifton Beth made a motion to approve the consent agenda which includes approval of minutes from 10/23/23. Nelson seconded the motion and all approved.

Dale Bollinger spoke about comments that were in the newspaper regarding the cost of adding additional ambulances to our fleet to accommodate an EMS barn in the western part of Bourbon County. Mr. Bollinger said he felt the totals listed were excessive and doesn’t like the idea of giving a $1,500,000 subsidy to someone without being able to track where and how it is spent and suggested putting the issue on the ballot. Mr. Bollinger also suggested looking at purchasing the dialysis center as he feels the current medical facility building is not feasible for us, talking to Wal-Mart about location for a helipad, and possibly building something smaller with a partnership with Amberwell for their Medicare and Medicaid billing. Clifton said they had looked at the dialysis center and it is currently still under rent and have spoken to Wal-Mart regarding a helipad. Troy Felt spoke about Medicaid expansion and how he feels about subsidizing a healthcare company. Mr. Felt suggested the Commissioners say who the representatives at the state that residents need to contact are and list their phone numbers on our website.  Clint Walker suggested the Commissioners do what he calls public promotion and allay fears by laying our what our plan is. Michael Hoyt encouraged everybody to vote.

Ronnie Brown and Jared Pollock with the Bourbon County Conservation District came to get an update on the status of funding for 2024. Currently, $40,000 has been set aside in a contingency fund for the Soil Conservation District. Mr. Pollock said they are state funded as well as county funded and have to list the amount they will receive from the county on paperwork that must be submitted to the state. Mr. Pollock also stated the Conservation District is okay with moving forward with adding a representative from Bourbon County and that the Commissioners can decide whomever they choose. Jim made a motion to move $40,000 from the contingency fund to appropriation for the Soil Conservation District and to allow the County Clerk to sign any documentation needed for 2024. Clifton seconded the motion. Nelson opposed. The motion passed 2-1.

Eric Bailey, Public Works Director, said that Eagle Road west of the railroad tracks is now complete. A culvert was replaced at 230^th Street and Eagle Road and said the road will have to be closed to try to get prep work done for asphalt and that they will post when it will be closed. Jim thanked Eric and the crew for working hard through breakdowns and mother nature to get the work done on Eagle Road. Eric said the two new graders are in at Humbolt and should be here next week. Eric said he will be out of town Wednesday thru Friday this week so to reach out to Dustin Hall if there are any issues. There was discussion held over lowering the speed limit on gravel roads from the current 55 mph. Clifton asked if they changed the speed limit if they would then have to post signs and Justin said yes, signs would have to be placed throughout the county. Eric said he was concerned over the cost of placing signs as it would be approximately $50.00 per sign for the post and the sign not including labor. It was decided to table the discussion of lowering speed limits on gravel roads.

Jennifer Hawkins, County Clerk, presented a letter received from the Southeast Kansas Mental Health Center requesting a letter of support for a KDOT grant they are applying for. Rebecca Bilderback, Executive Assistant at SEKMHC, stated that transportation services include appointments (psychiatric, therapy, case management, primary care physician, dental) grocery shopping, personal needs shopping, out-of-town specialist appointments, hospitalization admissions and discharges, education group attendance, children’s field trips, and exercise groups. Services that utilize transportation are outpatient mental health, psychiatry, case management for adults and children, chemical abuse services, and crisis services. Clifton made a motion that all three Commissioners sign the letter of support for Southeast Kansas Mental Health Center for their application for a KDOT grant. Jim seconded the motion and all approved. Jennifer asked for the Commissioner’s decision on voting delegates for the Kansas Workers Risk Cooperative for Counties meeting that will be held during the Kansas Association of Counties meeting in December. It was decided Jim will be the voting delegate and Clifton will be listed as an alternative. Jennifer said 149 voters have taken advantage of early voting at the Courthouse and asked Commissioners to not hold a meeting next Monday as the Clerk’s office will be busy preparing for the General Election the next day. Clifton made a motion to cancel the November 6^th Commission meeting. Nelson seconded the motion and all approved.

Clifton made a motion to go into a 10-minute executive session under KSA 75-4319 (b)(1) to discuss personnel matters of individual nonelected personnel to protect their privacy to include all three Commissioners and Justin Meeks and will return at 6:41. Nelson seconded the motion and all approved. Clifton made a motion to resume normal session at 6:41 with no action. Nelson seconded the motion and all approved.

Clifton went over the holidays during the next few months and discussion was held as to which days to hold meetings. Clifton made a motion to cancel the commission meetings on November 20^th, December 25^th, January 1^st, and January 15^th. Jim seconded the motion and all approved. If something comes up a special meeting will be called. Clifton addressed comments made during the meeting and said there are multiple people working on the healthcare issue and have been for several years but NDAs are signed so a lot cannot be discussed in public. Clifton also stated CHC has been spoken to in the past, the cost to build a new facility would be 10-20 million dollars, and the dialysis center is still be rented. Nelson said he received a phone call from a citizen expressing their frustration on a bridge we are receiving KDOT funds to repair as he does not feel it needs repaired. Jim stated in general if KDOT feels it is time to replace a bridge then it is time and they are willing to give us a grant to replace the bridge. Clifton said he received a lot of phone calls and emails about an incident that happened in the northeast part of Fort Scott concerning helicopters, machine gun fire, and an explosion. Clifton said he takes it very seriously that citizens, constituents in his district, were interrupted in the middle of the night and he is absolutely looking into it.

Clifton made a motion to adjourn the meeting at 6:50. Nelson seconded the motion and all approved.

THE BOARD OF COMMISSIONERS

OF BOURBON COUNTY, KANSAS

___________________, Chairman

___________________, Commissioner

ATTEST:                                                                                                    ___________________, Commissioner

Jennifer Hawkins, Bourbon County Clerk

                                           Approved Date

Bourbon County Courthouse

210 S. National Ave Fort Scott, KS 66701 Phone: 620-223-3800

Fax: 620-223-5832

Bourbon County, Kansas

Nelson Blythe

1st District Commissioner

Jim Harris, Chairman

2nd District Commissioner

Clifton Beth

3rd District Commissioner

Bourbon County Commission Agenda 210 S. National Ave.

Fort Scott, KS 66701

November 13, 2023 5:30 p.m.

1. Call Meeting to Order
2. Flag Salute Followed by Prayer

• Approval of Consent Agenda
  950. Approval of Payroll Totaling $214,950.58
  951. Approval of Accounts Payable Totaling $248,178.11
  952. Approval of Minutes from 10/30/2023

1. Public Comments
2. Department Updates
   1. Public Works
3. Lora Holdridge-Holiday Dinner

• Susan Walker, CFO
  1. Executive Session KSA 75-4319(b)(1)
  2. Financials
  3. Elected Official’s Longevity
• Teri Hulsey, EMS Director

1. Justin Meeks
   1. Tax Sale
   2. Contracts
   3. MOU
2. Commission Comments
3. Adjourn Meeting

Executive Session Justifications:

KSA 75-4319 (b)(1) to discuss personnel matters of individual nonelected personnel to protect their privacy.

KSA 75-4319 (b)(2) for consultation with an attorney for the public body or agency which would be deemed privileged in theattorney-client relationship.

KSA 75-4319 (b)(3) to discuss matters relating to employer/employee negotiations whether or not in consultation with the representative(s) of the body or agency.

KSA 75-4319 (b)(4) to discuss data relating to financial affairs or trade secrets of corporations, partnerships, trust and individual     proprietorships

KSA 75-4319 (b)(6) for the preliminary discussion of the acquisition of real property.

KSA 75-4319 (b)(12) to discuss matters relating to the security measures, if the discussion of such matters at an open meeting would jeopardize such security measures.

The Uniontown City Council will meet at 7 p.m. on November 14 at city hall.

Attachments:

11-23 Informational items

2023 Financials-October

___ Jess Ervin ___ Danea Esslinger ___ Josh Hartman ___ Amber Kelly ___ Bradley Stewart

SPECIAL CONSIDERATIONS/PROJECTS

CITIZENS REQUESTS

FINANCIAL REPORT

Charlene Bolinger – Financial reports

APPROVE CONSENT AGENDA

1. Minutes of October 10, 2023 Regular Council Meeting
2. Treasurers Report, Monthly Transaction Report & Accounts Payables

Motion by ____________, Second by ___________, Approved _______ to enter into executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1), in order to discuss performance and job duties of non-elected personnel, the open meeting to resume at ______.

Superintendent:  Bobby Rich

Codes Enforcement:  Doug Coyan

Clerk Report:  Sally Johnson  

COUNCIL & COMMITTEE REPORTS

Councilman Ervin –

Councilwoman Esslinger –

Councilman Hartman –

Councilwoman Kelly –

Councilman Stewart–

Mayor Jurgensen –

OLD BUSINESS

Street project –

Mural Grant –

Placemaking Project –

Pond Project –

NEW BUSINESS

Council Pay Ordinance –

Procurement Policy –

ADJOURN Time ____________ Moved by ______________, 2^nd ___________________, Approved ___________

10, 2023 at Uniontown City Hall, was called to order at 7:00PM by Mayor Jurgensen.  Council members present were Jess Ervin, Danea Esslinger, Josh Hartman, Amber Kelly, and Bradley Stewart.  Also in attendance for all or part of the meeting were Danny Taylor, Codes Enforcement Officer Doug Coyan, City Treasurer Charlene Bolinger, and City Clerk Sally Johnson.

SPECIAL CONSIDERATIONS/PROJECTS

Region H Multi-Hazard, Multi-Jurisdictional Mitigation Plan – Clerk Johnson communicated with Bourbon County Emergency Management that we adopted resolution to continue in June, 2022, and sent updates to the city’s portion of the plan.  There has been no acknowledgement of the communication.  She will followup.

Motion by Hartman, Second by Ervin, Approved 5-0 to enter into executive session pursuant to data relating to financial affairs or trade secrets of second parties matters exception, KSA 4319-(b)(4), in order to discuss economic development that pertains to private financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships, the open meeting to resume at 7:20, include Sally Johnson.

Open meeting resumed at 7:20PM.  No action taken.

CITIZENS REQUEST

None

FINANCIAL REPORT

Treasurer Bolinger present the September 2023 Treasurer’s Report.  Beginning Checking Account Balance for all funds was $385,053.49, Receipts $46,930.23, Transfers Out $3,026.00, Expenditures $33,645.50, Checking Account Closing Balance $395,312.22. Bank Statement Balance $404,186.79, including Checking Account Interest of $82.69, Outstanding Deposits $0, Outstanding Checks $8,874.57, Reconciled Balance $395,312.22.  Water Utilities Certificates of Deposit $33,433.01, Sewer Utilities Certificate of Deposit $19,939.88, Gas Utilities Certificates of Deposit $33,710.66, Total All Funds, including Certificates of Deposit $482,395.77. Year-to-Date Interest in Checking Acct is $713.64, and Utility CDs $682.57 for a Total Year-to-Date Interest of $1,396.21.  Also included the status of the Projects Checking Account for the month of September 2023, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0.  September Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00; from Water Utility Fund to GO Water Bond & Interest $1,624.00; for Total Transfers of $3,026.00.  Net Income for the month of September $10,258.73, Year-to-Date Net Income $51,760.25.  Budget vs Actual Water Fund YTD Revenue $90,189.41 (73.8%), Expenditures $84,841.97 (53.0%); Sewer Fund YTD Revenue $28,217.64 (76.5%), Expenditures $23,385.57 (56.8%); Gas Fund YTD Revenue $109,050.40 (69.6%), Expenditures $98,075.55 (43.6%); General Fund YTD Revenue $150,127.90 (100.2%), Expenditures $120,383.02 (65.0%); and Special Highway YTD Revenue $6,100.03 (81.8%), Expenditures $3,713.22 (31.8%).  The October 2023 estimated payables in the amount of $35,838.69 were presented.

CONSENT AGENDA

Motion by Ervin, Second by Hartman, Approved 5-0, to approve Consent Agenda as amended:

• Minutes of September 12, 2023 Regular Council Meeting
• Treasurer’s Report, Monthly Transaction Report & Accounts Payables

DEPARTMENT REPORTS

City Superintendent Rich on vacation.

Codes Enforcement Officer Coyan reported that he hasn’t seen any progress yet on 404 Washington, they have until December 1 to complete exterior.  The dead tree at 505 Wall has been removed.  201 Fulton, 303 Third, 401 Sherman, 201 Franklin, 307 Washington, and 306 Washington grass/weeds were discussed.  Coyan will talk to or send letters as needed.  Clerk Johnson will get contact information for 201 Fulton and 201 Franklin for him.  There are broken limbs hanging in a tree on the easement between 406 and 408 Fulton.

Clerk Johnson reported on the KRWA webinar she attended regarding Lead Service Line Inventory and workshop on Alcohol Beverage Control.  She also handed out information on PFAS class action suit and Cybersecurity.

COUNCIL REPORT

Councilman Ervin – nothing

Councilwoman Esslinger – nothing

Councilman Hartman – nothing

Councilwoman Kelly – would like council salary put on agenda next month.  Clerk Johnson is to present a draft ordinance on amount and regulations for council pay.

Councilman Stewart – nothing

Mayor Jurgensen – nothing

OLD BUSINESS

Electrical in Park – 30AMP outlets have been requested for use for food trucks not during an event.

Motion by Ervin, Second by Kelly, Approved 5-0 to set the fee for use of 30AMP outlets at $15

Street project – contractor will be in town October 12 to visit with Rich about the project and plan to begin on October 13.  Council asked to have procurement policy on next month’s agenda to review and amended, if needed.

Mural Grant – we have received the second payment from grant.

Placemaking Project – Blue Cross Blue Shield will be sending us the grant application that has to be filled out online.  Multi-use of the court was discussed.  Specs for the project for bid request was discussed.  Johnson will draw up bid invitation, have reviewed,

and then sent out to area contractors.

Pond Project – signed contract has been received.  We can request bids.  They do not have to be sealed bids.  Johnson will order the weed barrier needed.  Weeds coming through current weed barrier was discussed.  Johnson will ask Don George, KDWPT, what herbicide is acceptable.

NEW BUSINESS

Messaging System – council reviewed the information on several different systems and will not pursue at this time.

Moved by Ervin, Second by Hartman, Approved 5-0, to adjourn at 8:39PM