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These minutes are unapproved, until the meeting.
CITY OF FORT SCOTT
CITY COMMISSION MEETING
The regular meeting of the Fort Scott City Commission was held April 18, 2023 at 6:00 p.m. in the City Commission Meeting Room at City Hall, 123 S. Main Street, Fort Scott, Kansas.
ROLL CALL:
Commissioners T. Van Hoecke (via Microsoft Teams), K. Harrington, E. Woellhof were present with Mayor M. Wells.
FLAG SALUTE AND INVOCATION: M. Wells, said a prayer asking God for guidance for the City, our Government and City officials.
AUDIENCE IN ATTENDANCE: Brad Matkin/City Manager, Bob Farmer/City Attorney, Ben Hart/BakerTilly, Lisa Lewis/City Clerk, Police Chief Jason Pickert, Scott Flater/Director of Water Utilities, Jason Dickman/Earles Engineering, Rob Harrington/REDI, Jesse Hazen, Rachel Carpenter/Healthy Bourbon County Action Team (HBCAT), Jody Hoener/HBCAT, Bill Michaud, Mark McCoy/REDI, Peyton Coyne/REDI, Jared Keylon/FSCC Director of Facilities and Operations
APPROVAL OF AGENDA:
APPROVED AGENDA AS SUBMITTED FOR APRIL 18, 2023.
CONSENT AGENDA:
$4,187.50
$145.50 Miles – $74.75
$1,380.00
Redfern – $194.00
APPROVED THE CONSENT AGENDA.
PUBLIC COMMENTS: None
OLD BUSINESS:
Discussion was had about the funding for this update. This will not be a one-time purchase. There will be an annual fee for services. M. Wells requested that the money from the seizure of the land sale be added to one of the funds to help pay for the recurring annual services. B. Hart agreed.
APPROVED CHIEF J. PICKERT’S RECOMMENDATION TO PURCHASE THE BODY CAMERAS FROM MOTOROLA SOLUTIONS FOR AN INITIAL PURCHASE AMOUNT OF $38,733.34 AND THE AMOUNT OF $25,452.00 FOR YEARS (2) THROUGH (5) FOR BODY WORN CAMERAS, DASH CAMERAS AND EVIDENCE SOFTWARE NEEDS AS STATED IN THE SUBMITTED PROPOSAL.
Discussion was had about the funding and acceptable timing of completion for the Pavilion.
APPROVED THE FORT SCOTT PAVILION BID FOR THE 70’ X 150’ METAL STRUCTURE FOR THE AMOUNT OF $191,357.00 FROM SPROULS CONSTRUCTION. SPROULS AGREED TO PURCHASE THE MATERIALS AT THE CURRENT PRICE OF $119,412.00 WITH FUNDS TO BE BRIDGED FROM THE GENERAL FUND.
Further discussion was had on the full site map and presenting the Pavilion Committee’s color choice to the Design Review Board for consideration.
Further discussion was had on the City’s Purchasing Policy.
APPROVED TO ACCEPT THE PROPOSAL FROM HAYNES EQUIPMENT FOR THE GRUNDFOS PUMPS FOR THE AMOUNT OF $27,800.00 FOR THE REUSE WATER BOOSTER PUMP SYSTEM FOR THE WASTEWATER TREATMENT PLANT.
APPEARANCES:
1 & 2. Jesse Hazen – Request for Temporary Park Closure – Riverfront Park – Riverfront Car & Bike Show – June 3, 2023 – 9:00AM – 5:00PM and Request for Temporary Street Closure – N. National Ave. between Linker St. and Maple St. – June 3, 2023 – 8:00AM – 3:00PM: M. Wells had concerns about the road closure being the truck route used for the Sale Barn at the requested time. An alternate plan was agreed upon.
Jesse Hazen will keep B. Matkin posted on his needs for City assistance.
All voted aye.
APPROVED TO TEMPORARILY CLOSE DOWN RIVERFRONT PARK ON JUNE 3, 2023, FROM 9:00AM – 5:00PM AND NORTH RIVERFRONT ROAD AND SOUTH RIVERFRONT ROAD FOR JUNE 3, 2023, FROM 8:00AM-3:00PM.
APPROVED THE CITY’S IN-KIND DONATION OF THE USE OF APPROPRIATE EQUIPMENT, AN OPERATOR AND THE POSSIBILITY OF FUEL IF NEEDED, AT THE DISCRETION OF THE CITY MANAGER, AT A TIME TO BE DETERMINED LATER.
APPROVED TO CONTRIBUTE $10,000.00 FROM THE PARK FUND TO THE HBCAT 3RD STREET PARK PROJECT TO BE USED FOR ROUTINE MAINTENANCE AS OUTLINED IN THEIR PROPOSAL TO THE COMMISSION AND RECOMMENDED BY THE PARKS ADVISORY BOARD.
PUBLIC HEARING: None
NEW BUSINESS:
APPROVED RESOLUTION NO. 2-2023 THAT DESIGNATES THE CITY STATE BANK, UMB BANK, LANDMARK NATIONAL BANK, THE LIBERTY SAVINGS ASSOCIATION AND THE UNION STATE BANK, ALL OF FORT SCOTT, KANSAS, AND THE KANSAS MUNICIPAL INVESTMENT POOL OF TOPEKA, KANSAS AS THE OFFICIAL DEPOSITORIES OF THE PUBLIC FUNDS.
Discussion was had on the current system’s condition and urgency of replacement.
APPROVED TO ACCEPT EPEC’S PROPOSAL FOR THE AQUIONICS UV UNITS FOR THE PRICE OF $360,698.00.
One (1) bid was received from Hofer & Hofer & Associates, Inc. for $295,689.00. The breakdown is as follows: bathroom only $115,075.00, shower house only $157,014.00 and removal of existing structures $23,600.00. J. Dickman spoke to the difference between the engineer’s estimate and the bid price.
Discussion was had on options to bring the cost more in line with the estimate.
APPROVED TO REJECT THE BID FROM HOFER & HOFER & ASSOCIATES, INC. BASED ON THE PRICE.
APPROVED TO BEGIN THE PROCESS TO GO OUT FOR BIDS FOR CERTIFICATES OF DEPOSIT IN THE AMOUNT OF $(2) MILLION.
Discussion was had regarding a donation from the City to the Core Community.
APPROVED TO ALLOCATE $15,000.00 TO THE CORE COMMUNITY PROGRAM WITHIN (30) DAYS IN ADVANCE OF ITS START TIME.
Discussion was had about what can be brought out publicly and what REDI has been accomplished the current staff and contract of REDI, and grants that have been written by REDI. Comments were also shared regarding the future of REDI and further discussion.
Discussion was had about the special circumstance in timing of the vacancy and the existing ordinance.
Further discussion was had regarding options for filling the vacancy.
MOTION FAILED
REPORTS AND COMMENTS:
City Manager: B. Matkin
Engineering: J. Dickman
COMMISSIONERS’ COMMENTS:
very excited to see event participation returning to pre-COVID involvement.
addressed through the Codes Department.
is still under investigation.
interested in attending in Lawrence, KS. Registration deadline is May 5th.
City Attorney Comments:
.
Executive Session: None
Adjournment:
ADJOURNED MEETING AT 8:46P.M.
Respectfully submitted for approval,
Lisa A. Lewis, City Clerk
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NOTICE OF AND AGENDA FOR REGULAR
MEETING OF FORT SCOTT CITY COMMISSION
CITY HALL COMMISSION ROOM – 123 SOUTH MAIN ST.
May 2, 2023 – 6:00 P.M.
III. Invocation: T. VanHoecke
City Liability Insurance Renewal $333,818.00
Obligation Temporary Notes, Series 2022-1 – $58,318.75
VII. Public Comment:
Sign up required. Comments on any topic not on agenda and limited to five (5) minutes per person, at Commission discretion.
VIII. Old Business:
XII. Reports and Comments:
XIII. Executive Session – If requested, (please follow script in all motions for Executive Sessions)
XIV. Adjournment:
Factor stated she started in 1998 in Greensburg, doing ministry for youth, according to the commission minutes. During the process she had kids she worked with for years walk into adulthood and follow in the cycle of poverty.
Factor said that her goal was to help the kids grow into healthy, thriving adults who can give back in their community and not be under the constant burden and struggle of poverty, according to the commission minutes.
In 2015, after modeling a program that had been successful elsewhere, she launched the poverty program, Core Community.
They have 13 programs in Kansas and one in Illinois currently.
The program consists of weekly meetings, 48-50 weeks per year, and will continue to meet with the individuals for two to five years. The program tries to educate the community on what poverty really is, according to the county commission minutes.
Factor told the commission the program identifies barriers and helps people push through them, with 70 % increasing their income.
Core Community is tracking those that are out of poverty for ten years to gather data to see if they are maintaining the upward trajectory.
The first step in bringing the program to the community is fundraising. Then a community coordinator would be hired and reside in the county with CORE Community being their employer, and an advisory board formed.
Michaud said this is a fundraising-based organization and would not ask the county for money to sustain the program.
Bourbon County Commissioner Clifton Beth said he worked in home health and hospice in southeast Kansas and saw first-hand the poverty that residents are facing and would like to see the school district, college and city government come together to make this program happen, according to the commission minutes.
Michaud stated about five churches in Fort Scott have been asked to become involved.
The Bourbon County Commission in a vote of 2-1 voted to give Core Community program $50,000 to get it started in this community.
Nelson Blythe voted against it, stating that “he doesn’t believe charity is the role of government, and there is nothing stopping others in the community from writing a check.” Nelson stated “This is taxpayer’s money that should go toward making the courthouse run and roads better”, according to the commission minutes.
The county’s Chief Financial Officer Susan Bancroft, stated the money would come from PILOT funds received from the windmill money to the county for economic development, according to the commission minutes.
The Fort Scott Planning Commission will meet on Monday, May 22nd, 2023, at 4:00PM at City Hall, 123 S. Main Street, Fort Scott, Kansas. This meeting will be held to consider the following:
A change of zoning from unknown to C-4 (Central Business). Evergy is proposing to construct and electrical substation on a tract of land located southeast of N. National Ave. and Maple Ridge Park Street in Fort Scott, Bourbon County, Kansas. It will be known as Case No. 1140.
This meeting is open to the public and will be available on the City of Fort Scott YouTube Channel.
There will be a Work Session prior to the Tuesday, May 2, 2023, City Commission meeting. The Work Session will begin at 5:00PM with Gilmore and Bell to speak to the Commission about STAR Bonds and TIFs. The regular City Commission meeting will follow at 6:00PM. Both meetings will be held in the City Commission Room at City Hall, 123 S. Main St. and will be available on the City of Fort Scott YouTube channel.
The Fort Scott Presbyterian Village Fundraising Public Auction will be held this year at the Bourbon County 4-H building, located on 2109 S. Horton street, about 3 blocks north of the Presbyterian Village.
The auction will start at 10 a.m. Saturday, April 29th.
“Bring a truck and a friend we have lots of great items too numerous to list and picture,” PV Executive Director Ginger Nance,said . “Lots of surprises on auction day, as we have been gathering items for about 2 years and much is still in storage!”
“All proceeds are kept local in Fort Scott to benefit the Presbyterian Village Good Samaritan program, designed to assist seniors who outlive their resources through no fault of their own, as well as other Life Enriching Programs that directly benefits our local seniors,” Nance said.
” We have been doing the auction annually for many years,” she said. “COVID got us off course for a couple of years, but we hope to build this back to return this to an annual event and this year promises to offer great items for people to bid on.”
“There is truly something here for everyone!” she said.
“We have everything from great, clean, household items, furniture (antique, vintage and new—some like new or never used), we have décor (some specialty artwork from local, K.C. and other artists), we have really nice washing machines, costume and other jewelry (some gold), handicap equipment (some new), we even have collectible coins this year that were donated from an estate!”
Feel free to contact Ginger Nance at (620) 224-6173 or Joe Redden (620) 644-8417 with questions or to make an appt. to preview.
Fort Scott Presbyterian Village is a faith-based, not-for-profit senior living community dedicated to serving residents with a culture inspired by our Christian values and heritage, according to its website: https://www.fortscottpresbyterianvillage.org/
“We are currently seeking sponsors for the 2023 season.” Holt said. “There is a list of sponsors from last year here (just scroll down): https://www.gomotionapp.com/
PEO Chapter CA will celebrate its 100th Anniversary May 3 at Liberty Theater.
The group is a philanthropic education organization whose legacy is empowering woman’s educational dreams. The PEO Sisterhood owns and supports Cottey College in Nevada, a four year bacculauerate-granting program open to women.
Chapter CA was organized on May 1, 1923, by the following Fort Scott women: Rose B. Miller, Henrietta Price, Fay A. Sample, Pearl C. Bamberger, Ethelyn W. Pritchard, Nina M. Trask, Lulu McGowan Mead, Rena Hunter, Ferne M. Duboc and Jessie G. Russell.
Today’s membership is comprised of business and professional women, educators, artists and those wishing to see women have the tools necessary to achieve their educational goals.
Throughout the years the Sisterhood has provided scholarships for women, young and old, who desire to pursue their education as well as providing other charitable work in our community.
For more detailed information, please contact President Pat Harry, 620-215-3913.
Submitted by Peggy Cummings 620-223-6159