Category Archives: Bourbon County
Simmons Retires From Care to Share
After 16 years in an organization she helped found, Lavetta Simmons is retiring.
The genesis of the organization was a Relay for Life of Bourbon County event in 2007, at that time Teresa Davenport was going through her cancer fight, Joy O’Neal was a cancer survivor and Lavetta Simmons had been a caregiver to both her parents who had died of cancer.
“Teresa Davenport said, ‘When I get cancer-free, I would like to start a cancer support group,'”Simmons said. Joy O’Neal and Lavetta Simmons volunteered to help.
That cancer support group started in 2007, with a Fort Scott family’s four-year-old daughter who had been diagnosed.
Through the efforts of Davenport and her classmates, along with O’Neal and Simmons, a fundraiser was formed and close to $7,000 was raised for the family. Today, that girl has moved into her future.
“We each had our things to do to make it happen and we made it happen!” Simmons said.
In 2008, during the group’s first meeting at Mercy’s McAuley Center, the name Care to Share was chosen and a decision was made to meet quarterly.
“Our first year, we cared and we shared, through calls, visits, and prayer,” Simmons said. “During this time we were able to see the financial suffering that our fighters were going through as we gave them emotional support.”
In 2009, Lavetta announced at a meeting that she would like to help the cancer fighters financially
“That’s when The Sharing Bucket was added to the Care to Share Cancer Support Group, with the idea of fundraising with our group and our bucket never going empty,” she said. “The three of us came together, met with a lawyer to form a non-profit 501c3 organization…and chose a board of directors.”
The group introduced itself to the community at the 2009 Home and Garden Show.
“The year 2009 was a financial struggle for all of us with some very God-given moments and stories to pass on”, she said. “During this time, we added that Care To Share is ‘God Given, God Driven.'”
“In 2010, Fort Scott lost a very caring lady to cancer. She had struggled for many years,” Simmons said. “She left her memorials to us. We had never thought about receiving memorials. She was the first, and her memorials were $7,840. She blessed us with an
amount that was way beyond our dreams. The family asked that we invest a portion of it with the idea that Care To Share Cancer Support/The Sharing Bucket would go on forever. So we did, and we have grown it to a very nice amount today.”
“Our community has joined us and blessed us over and over again,” she said. “Each meeting we grew, each fundraiser we grew, each visit we grew. It has been the most amazing heart-touching God Driven; God Given thing, and has driven us all closer and closer
to God.”
“Last year we cared and shared financially 1,274 times with a total amount of $97,137.89!” she said. “That was only financial assistance, not counting the calls, texts, messages, emails, meals, rides, Ensure supplements, etc.”
“We never know where God is directing us next,” she said. ” We have followed and believe if God brings you to it, God will bring
you through It.”
The caring and sharing community made it possible, she said.
“But, I also want to mention that this could never happen without my family, and my extended family… My family has lived the journey. We were there when my parents took their last breaths. We have been there for so many cancer fighters and their families in our communities and we have been there for every fundraiser that has been put together for The Sharing Bucket.”
Her immediate family has all grown up, she said.
“They now have families of their own,” she said. “…So there comes a time when maybe we have to let go?? How do we do that? We don’t know?”
“Well, we figured it out. God, Family, Care to Share has always been our motto,” she said. Now she is caring and sharing with her family.
” I now care for two of my great-grandbabies,” she said. Daily her time is given to Lillian, 3, and Austyn, 1 month,
“Care to Share Cancer Support Group/The Sharing Bucket has blessed me over and over, through our caring and sharing with every cancer fighter and their families, and through caring and
sharing through our wonderful giving community. I will always have a place close to my heart for it.
THANK YOU FOR CARING AND SHARING,” Simmons said.
The group shares this scripture with the cancer fighters, “as we believe in it and want to give them faith as well, Matthew 17:20
IF YOU HAVE FAITH AS SMALL AS A MUSTARD SEED, NOTHING SHALL BE IMPOSSIBLE FOR YOU,” she said.
Cory Bryars, Vice President of the Care to Share Board wrote this about Simmons:
“They say charity can come in the form of time, talent, and treasure. For most of us, we have to choose which one or maybe two of those to give as we take care of the rest of our lives. Lavetta gave all three, zealously,” he said.
“As a co-founder of Care to Share and as a leader of day-to-day activities as well as the Board of Directors, Lavetta has helped generate over $1.2 million in support of our local cancer communities,” he said.“She has given her time taking countless calls at all hours of the day and night from families desperate for support during the difficulties of their cancer journeys. Lavetta has visited cancer survivors and their families in times of dire need with open arms, an open heart, and an open Care to Share wallet to help them get over whatever hurdle they were facing that day,” he said.“Lavetta’s commitment and passion brought generous giving from her family and friends, and our entire community is immeasurably better off through her efforts,” he said. “She is warm, caring, compassionate, organized and efficient and she gave those talents to SEK cancer fighters through Care to Share.”“We thank and honor Lavetta for her vision, her passion, and her dedication and support as she passes the torch to the next round of Care to Share leadership.”
Care to Share continues with Teresa Davenport as the president, Joy O’Neal died in 2022.
There will be an open house at the Care to Share new office located at 401 Woodland Hills on January 22.
To learn morehttps://fortscott.biz/?s=care+to+share+expanding
Strategies to Prevent Sex Trafficking Presented to the Community This Month
January is Sex Trafficking Awareness Month.
A special presentation on strategies to prevent sex trafficking will be happening on Wednesday, January 31 at 6 p.m. at Fort Scott Community College Ellis Arts Center, 2108 S. Horton.
Children under 18 years of age are not allowed to this presentation “due to some of the explicit videos and information that will be shared that evening,” said Shanda Stewart.
“I just retired in November after 29 years with the State of Kansas, 6th Judicial District as a Probation Office,” Stewart said. “I got to hear Russ Tuttle’s presentation at a conference I attended in October and was so blown away with the information; I thought we have got to get him to Bourbon County. I was able to network with the right people to make it happen!”
“Your perception of sex trafficking and what it is, will be completely changed,” she said.
Youth will get a version for themselves the next day and faculty and staff will have a presentation at an in-service day in USD 234.
“On Thursday, February 1st the presenter, Russ Tuttle will be doing age-appropriate assemblies at all four of the USD 234 schools,” Stewart said. “On Friday, February 2nd he will do a presentation for all faculty and staff during their teacher in-service day.”
BeAlert® is the awareness and prevention strategy of The Stop Trafficking Project® to end domestic minor sex trafficking (DMST)before it starts by disrupting the exploitation of vulnerability.
This adults-only community presentation focuses on the role of life online (the internet) for students, to educate and empower caring adults in our community to prevent sex trafficking, according to a press release.
Caring adults in the community who are invited to attend:
- Law enforcement
- Firefighters and EMT’s
- Medical professionals
- Counselors
- Faith community leaders
- School personnel
- Parents, guardians, and all other adult family members
Students are enamored with social media and “life online,” according to the press release from Stewart.
The event will provide practical advice to caring adults to guide and make them aware of vulnerabilities that can be exploited such loneliness, isolation, depression, suicide, sexting, sextortion, pornography, cyberbullying, exploitation, sexual exploitation, and domestic minor sex trafficking (DMST)
The presentation will be a fast-moving PowerPoint.
The presenter, Russ Tuttle, is an active abolitionist who has command of the topic and speaks with energy that grabs and keeps the attention of attendees, according to the press release.
The presentation will have images and videos to provide insight into the role of technology in exploiting vulnerabilities, identify the demand in this high-demand business of sexual exploitation, provide the option to engage with the BeAlert® Strategy, the Stop Trafficking App, and the ‘top ten practical steps’ for adults to keep students safer.
No children, please at the January 31 presentation.
For more information, contact Stewart at 620.215.2681.
Valu Merchandisers Company (VMC) Fort Scott Closing Operations
January 8, 2024
Due to the completion of the state-of-the-art All-In-One (AIO) Distribution Hub in Hernando, Miss., we will be closing operations at our Valu Merchandisers Company (VMC) facility located in Fort Scott, Kan.
We will transition the majority of VMC Fort Scott’s inventory and shipments to the AIO and expect the transition to be
completed by the end of March 2024.
Our employees at this facility have worked hard and done an excellent job providing retailers with the best variety of quality Health & Beauty Care (HBC), General Merchandise (GM) and Specialty Foods (SF) at the lowest cost to drive sales since the facility was built in 1995.
This was not an easy decision, and we sincerely appreciate
the dedication the employees here have shown.
We are committed to helping all impacted employees through their transition to other opportunities, including potential opportunities within AWG.
Emile Breaux, Senior Vice President, Chief Sales & Support Officer, AWG
ABOUT ASSOCIATED WHOLESALE GROCERS, INC.:
Associated Wholesale Grocers, Inc. (AWG) is the nation’s largest cooperative food wholesaler to independently owned
supermarkets, serving 1,100 member companies and more than 3,400 locations throughout 31 states from 9 wholesale
Divisions.
Wreaths Across America Wreath Retirement Day is January 20
January 20, 2024 has been designated as wreath retirement day at Fort Scott National Cemetery, beginning at 8AM, according to Diann Tucker, location coordinator for Wreaths Across America. Volunteers to pick up wreaths, small flatbed trailers, pickups and other vehicles for hauling wreaths up to the provided dumpsters are needed.
The response to lay wreaths back in December was overwhelming, but now it is time to remove them. Your help is still needed to complete this year’s event.
A last reminder that the Matching Funds Campaign ends January 16. For each wreath we get purchased until January 16 we will get a free wreath donated to the cemetery for 2024 to be placed for a soldier who has not otherwise been sponsored. This allows your donations to double in value. Donations should be payable to Wreaths Across America and can be mailed to or left at Stewart Realty Co., 1707 S. National, Fort Scott, KS 66701.
Barnstormers 4-H Club Minutes of December 13
On December 13 the Barnstormers 4-H club called the meeting and annual Christmas party to order at 6:06 p.m.
The roll call was , “What is your favorite Christmas tradition?” which 18 members answered and 11 parents were also in attendance. The secretary minutes and treasures report were given and stood as read.
All members were informed of the upcoming 4-H days and the club received $210.00 from Producers Cooperative of Girard as a donation.
Emroy Ellis gave his demonstration project talk how to make slime and allowed everyone to feel it.
The Barnstormers ended the meeting at 6:32 p.m. with Gracyn Pitts making a motion and Olive Ellis seconding.
Following the adjournment everyone gathered for some Christmas games with snacks and desserts to eat brought from families. This year’s club shirts were collected prior to leaving.
Jewel Endicott
Barnstormers 4-H club secretary
Jack Endicott
Barnstormers 4-H club reporter
Minutes of the December 18 Bo Co Commission
December 18, 2023 Monday, 5:30 p.m.
The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.
Jason Silvers, Patty Ropp, Lora Holdridge, and Michael Hoyt were present for some or all of the meeting.
Jim Harris opened the meeting with the flag salute.
Jim made a motion to open the 2023 budget amendment hearing. Clifton seconded the motion and all approved. Jennifer explained the funds of Road and Bridge, Road and Bridge Sales Tax, and EMS were going to be amended to give budget authority to spend the additional funds that have came in this year. Jim opened the public comments section of the hearing. There were no public comments. Clifton made a motion to close the 2023 budget amendment hearing. Nelson seconded the motion and all approved. Clifton made a motion to approve the 2023 budget amendment. Nelson seconded the motion and all approved.
Jennifer Hawkins, County Clerk, presented an application of membership with Heartland Rural Electric Cooperative. The county has been a part of the cooperative for many years, however; Heartland REC requested the county complete the application that they did not have on file. Clifton made a motion to allow Chairman Harris to sign the application of membership for Heartland Rural Electric Cooperative. Nelson seconded the motion and all approved. The county received an invitation to the Bourbon County REDI Gala that will be held on December 30. Jennifer asked if there would be more than one Commissioner in attendance that evening and after discussion the Commissioners decided they would not be attending. Jennifer stated that due to the upcoming holidays falling on Monday this would be the last regularly scheduled meeting until January 8th. Jennifer and Patty Love, Treasurer, discussed a KORA request that was made for information regarding their non-elected employees and questioned how the individual who submitted the KORA request received the information about bonuses in their departments when some employees did not even know they were receiving a bonus yet.
Clifton made amotion to reconvene the meeting at 401 Woodland Hills Blvd at 6:00. Nelson seconded the motion and all approved.
Jim reconvened the meeting a 6:00.
Clifton made a motion to go into a 60-mnute executive session under KSA 75-4319 (b)(4) to discuss data relating to financial affairs or trade secrets of corporations, partnerships, trust and individual proprietorships to include all three Commissioners, the County Counselor, REDI Board President and three board members, all five members of the Fort Scott Board of City Commissioners, City Attorney, and City Manager. Garth Herman and Greg Cotton will also be present via Zoom. The executive session will remain in the conference room until 7:03 with the members of the public exiting to the lobby. Nelson seconded the motion and all approved. Clifton made a motion to resume normal session at 7:03 with no action. Nelson seconded the motion and all approved.
Clifton made a motion to amend the agenda to add an executive session. Nelson seconded the motion and all approved.
Clifton made a motion to go into a 10-mnute executive session under KSA 75-4319 (b)(4) to discuss data relating to financial affairs or trade secrets of corporations, partnerships, trust and individual proprietorships to include all three Commissioners, the County Counselor, REDI Board President and three board members, all five members of the Fort Scott Board of City Commissioners, City Attorney, and City Manager. Garth Herman and Greg Cotton will also be present via Zoom. The executive session will remain in the conference room until 7:15 with the members of the public exiting to the lobby. Nelson seconded the motion and all approved. Clifton made a motion to resume normal session at 7:15 with no action. Nelson seconded the motion and all approved.
Clifton made a motion to approve the consent agenda which includes approval of minutes from 12-11-23, approval of payroll totaling $290,776.36, and approval of accounts payable totaling $448,457.08. Nelson seconded the motion and all approved.
Eric Bailey, Public Works Director, notified the Commissioners that the #140 Mack truck would be back from the shop tomorrow. Eric said there was an issue with the sight triangle at 245th & Soldier Road. They have removed trees so now traffic can see from the intersection. Eric presented an agreement for bridge 26.0-Y-1.0, which is located south of Garland, that outlines bridge inspections with Vernon County, MO. The county line goes down the middle of the bridge and currently both counties are having bridge inspections preformed, but the State and Federal government are requiring an agreement outlining how inspections will be handled. Clifton made a motion to allow all three Commissioners to sign the agreement with Vernon County on bridge 26.0-Y-1.0. Nelson seconded the motion and all approved. Eric updated the Commissioners on a software issued that happened last Thursday which now has them locked out of CIC PublicWorks. Eric said billings will be delayed until the company can get them back in. Dustin Hall, Assistant Public Works Director, spoke about a 2008 Bomag landfill compactor they have found on Purple Wave with a current bid of $20,500. Dustin said a new machine would be around $600,000. Dustin went to view the machine in El Dorado and drove it. The company that owns it purchased it new and the engine has been replaced and has approximately 2006 hours on it. Dustin said machine will help extend the life of our landfill by potentially 40% and will hold up better that the dozer we currently use for the construction and demolition material. Dustin said they are asking permission to spend up to $100,000 on the machine. Jim said the dozer is not equipped for using it at the landfill and will save dozer repairs and add years of life to the landfill. Clifton asked how they plan on paying for it. Dustin said they have some funds in the landfill account that they were going to use to pay the building off early in March but they feel this will help our landfill out. Clifton made a motion to allow Public Works to bid up to $100,000 for a Bomag landfill compactor on Purple Wave. Nelson seconded the motion and all approved. Nelson said he was informed by a resident that west of Highway 3 on Grand Road is very muddy.
Clifton thanked the City of Fort Scott Commissioners for coming. Clifton asked Sheriff Martin and Undersheriff Davidson if they use CIC. Sheriff Martin said they use it for payroll and accounts payable. Jim stated that as Chairman he is to run the meeting and stated the agenda is a guideline that can be amended at any time and any Commissioner can ask to amend the agenda. Nelson stated they have been praying at every meeting and he has been advised today they could be sued for it. Justin said anyone can pray, but when a government entity prays, they have to give everyone the chance to pray because my beliefs may be different than your beliefs. There was discussion held regarding if prayer would be added back to the agenda. Nelson stated during his Commission comment time he would pray to Jesus and anyone who wished to join him could do so. Jim and Clifton thanked Nelson after he held a prayer.
Nelson made a motion to adjourn the meeting at 7:47. Clifton seconded the motion and all approved.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
___________________, Chairman
___________________, Commissioner
ATTEST: ___________________, Commissioner
Jennifer Hawkins, Bourbon County Clerk
1-8-2024 Approved Date
How to Avoid Scams and Fraud this Thursday
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Ownership Change at Bourbon County Cars
David Shepherd has turned ownership of Bourbon County Cars over to Josh Jones.
Shepherd started Boubon County Cars, Inc. in 2013 after he sold Shepherd Team Auto Plaza to Briggs Auto Group in 2016. He sold his used car business to Josh Jones, the company’s General Manager for the last seven and a half years on January 3.
Shepherd said “Josh and I have been discussing and working toward this sale for the last 12 months or so. He has done a great job running our company, takes excellent care of customers, and has a very good business mind. I’m confident that he will successfully own and operate Bourbon County Cars and continue to serve the transportation needs of our community.”
In 2008 Josh Jones and his father purchased Fort Scott Sanitation, and in 2010 he bought out his father in the business, then sold the business in 2014 to a national company.
“Then I got into property rentals and started with Bourbon County Cars in 2016,” Jones said. “I sold most of my rentals in 2022.”
“Everything will be run the same,” Jones said. “Since I started David has let me have full control.”
“I knew at a young age I wanted to be a business owner, I had a hard time working a regular job,” he said. “Then I started working for David, he’s the best.”
Shepherd has been in the automobile business in Fort Scott for 52 years. After 44 years, he sold Shepherd Team Auto Plaza to the Briggs Auto Group in 2016. Both Shepherd and Jones are lifelong residents of Fort Scott and graduates of Fort Scott High School.
“I will pop into the store for a bit almost daily; mostly staying out of the way,, to see if I can help in any way,” Shepherd said. ” I will continue to be a part of several organizations like the Fort Scott Area Community Foundation, Community Health Center Board, and CORE Community. I’ll stay busy.”
Bourbon County Cars has three other employees: Josh Binford, Dale Gauthier, and Bud Hall and it is located at the intersection of South National and 69 Highway bypass across from Briggs of Fort Scott.
The business phone number is 620-223-1435 and hours of operation are 9 a.m. to 5 p.m. Monday through Saturday.
Stay Strong Stay Healthy Starts February 20th
Starting February 20th, improve your health and independence through strength-building exercises at Buck Run Community Center, 735 Scott Avenue, Fort Scott. Stay Strong Stay Healthy class will meet twice weekly on Tuesdays and Thursdays, from 9:00-10:00am, for 8 weeks. Pre-registration is required, call Tara at 620-244-3826 to register and learn more.
This evidence-based program is built on simple, strength-building exercises that will improve balance, health and state of mind. No, it’s not strenuous weight-lifting. You’ll start at a level that’s right for you! No one is too inactive to participate. Take this opportunity to take better care of your health and join others for this fun program!
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Kansas State University Agricultural Experiment Station and Cooperative Extension Service
K-State Research and Extension is an equal opportunity provider and employer. Issued in furtherance of Cooperative Extension work, acts of May 8 and June 30, 1914, in cooperation with the U.S. Department of Agriculture, Director of K-State Research and Extension, Kansas State University, County Extension Councils, Extension Districts.
Bo Co Commission Agenda for January 8
Bourbon County Courthouse
210 S. National Ave Fort Scott, KS 66701 Phone: 620-223-3800
Fax: 620-223-5832
Bourbon County, Kansas
Nelson Blythe
1st District Commissioner
Jim Harris, Chairman
2nd District Commissioner
Clifton Beth
3rd District Commissioner
Bourbon County Commission Agenda 210 S. National Ave.
Fort Scott, KS 66701
January 8, 2024 5:30 p.m.
- Call Meeting to Order
- Flag Salute
- Approval of Consent Agenda
- Approval of Minutes from 12/18/2023
- Approval of Payroll Totaling $225,101.85
- Approval of Accounts Payable Totaling $229,207.57
- Public Comments
- Department Updates
- Public Works
- Matt Quick, County Appraiser- Property Values and Personal Property Information
- Susan Walker, CFO-Audit Firms 2024
- Teri Hulsey, EMS Director-EMS Updates and KRAF Grant
- Jennifer Hawkins, County Clerk- 2024 Resolutions
- Sheriff Bill Martin-Retirement of K-9/Patrol Vehicle Totaled by Insurance
- Commission Comments
- Adjourn Meeting
Executive Session Justifications:
KSA 75-4319 (b)(1) to discuss personnel matters of individual nonelected personnel to protect their privacy.
KSA 75-4319 (b)(2) for consultation with an attorney for the public body or agency which would be deemed privileged in the attorney-client relationship.
KSA 75-4319 (b)(3) to discuss matters relating to employer/employee negotiations whether or not in consultation with the representative(s) of the body or agency.
KSA 75-4319 (b)(4) to discuss data relating to financial affairs or trade secrets of corporations, partnerships, trust and individual proprietorships
KSA 75-4319 (b)(6) for the preliminary discussion of the acquisition of real property.
KSA 75-4319 (b)(12) to discuss matters relating to the security measures, if the discussion of such matters at an open meeting would jeopardize such security measures.
Uniontown City Council Minutes of December 12
The Regular Uniontown Council Meeting on December 12, 2023 at Uniontown City Hall, was called to order at 8:00PM, due to schedule conflict with school activity, by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger (8:01), Josh Hartman, Amber Kelly, and Bradley Stewart. Also in attendance for all or part of the meeting were City Treasurer Charlene Bolinger, City Superintendent Bobby Rich and City Clerk Sally Johnson.
SPECIAL CONSIDERATIONS/PROJECTS
Mayor Jurgensen presented a plaque of appreciation to outgoing councilmember Josh Hartman
404 Washington repair followup – Mr O’Dell did not appear. Exterior of structure is not completed but has been made safe and secure. Exterior and interior work is continuing.
USD 235, Vance Eden – Mr Eden forgot after the music program. He wanted to address the council about support for a proposed grant project to construct preschool/daycare classrooms, office spaces, and community space for fitness center and computer lab.
CITIZENS REQUEST
None
Motion by Ervin, Second by Hartman, Approved 5-0 to enter into executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1), in order to discuss performance and job duties of non-elected personnel, the open meeting to resume at 8:12PM
Meeting resumed at 8:12PM, no action taken.
FINANCIAL REPORT
Treasurer Bolinger present the November 2023 Treasurer’s Report. Beginning Checking Account Balance for all funds was $393,424.49, Receipts $38,253.45, Transfers Out $3,026.00, Expenditures $184,870.35, Checking Account Closing Balance $243,781.59. Bank Statement Balance $252,410.86, including Checking Account Interest of $71.68, Outstanding Deposits $0, Outstanding Checks $8,629.27, Reconciled Balance $243,781.59. Water Utilities Certificates of Deposit $33,562.47, Sewer Utilities Certificate of Deposit $20,047.08, Gas Utilities Certificates of Deposit $33,841.33, Total All Funds, including Certificates of Deposit $331,232.47. Year-to-Date Interest in Checking Acct is $869.87, and Utility CDs $1,049.90 for a Total Year-to-Date Interest of $1,919.77. Also included the status of the Projects Checking Account for the month of November 2023, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0. November Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00; from Water Utility Fund to GO Water Bond & Interest $1,624.00; for Total Transfers of $3,026.00. Net Loss for the month of November $149,642.90, Year-to-Date Net Loss $99,770.38. Budget vs Actual Water Fund YTD Revenue $109,948.84 (90.0%), Expenditures $103,590.71 (64.7%); Sewer Fund YTD Revenue $33,931.68 (92.0%), Expenditures $27,021.56 (65.6%); Gas Fund YTD Revenue $120,906.83 (77.2%), Expenditures $120,058.49 (53.3%); General Fund YTD Revenue $170,695.62 (114.0%), Expenditures $142,559.66 (77.0%); and Special Highway YTD Revenue $8,152.71 (109.3%), Expenditures $8,841.12 (75.6%). The December 2023 estimated payables to date in the amount of $69,435.50 were presented.
CONSENT AGENDA
Motion by Ervin, Second by Hartman, Approved 5-0, to approve Consent Agenda as amended:
- Minutes of November 14, 2023 Regular Council Meeting and November 27, 2023 Special Meeting
- Treasurer’s Report, Monthly Transaction Report & Accounts Payables
DEPARTMENT REPORTS
City Superintendent Rich reported a sewer issue at 100 Second St. It is unsure whether the leaking line is the city’s or the property owners. Council directed him to determine the ownership of the line and fix if it is the city’s line.
He reported that the labor for the water valve replacement is estimated at $4,720 and estimated to be 12 weeks out.
Motion by Hartman, Second by Ervin, Approved 4-0 to table labor for valve replacement until January meeting
Rich asked about a water meter replacement plan. This will be put on the January agenda under new business.
Codes Enforcement Officer Coyan was not in attendance. Johnson reported that Animal Control Officer is monitoring the dogs at large on Washington Street and taking appropriate action.
Clerk Johnson received a request for donation for SOS (Send Off Seniors) party. Historically the city donates $100.
Motion by Kelly, Second by Ervin, Approved 5-0 to donate $100 to 2024 SOS Party
Johnson asked to not renew Zoom subscription. It has been used twice in the last three years. Council agreed to non-renew as we can always reactivate if needed. She did receive a late notice for renewal of smoothwall and did get it paid and renewed.
She also gave an update from the December 5 KDHE public meeting on the Lead Service Line Inventory being required by EPA and KDHE. KDHE does have grants available for assistance in getting accurate information for the inventory. Midwest Assistance Program (MAP) also has technical assistance available. She will be attending a MAP webinar in January. Some of the testing processes are changing and the acceptable level will be reduced from 15ppb to 10ppb
She provided governing body with a resource pamphlet from League of Kansas Municipalities and asked to not comply with request for Economic Development Survey as city has not expended anything for economic development. Clerk was directed to order a 2024 Governing Body Handbook for new councilmember.
Animal Control Officer Binford wanted to express her appreciation for the gift and council support.
Johnson also thanked the council for allowing her to be City Clerk.
COUNCIL REPORT
Councilman Ervin – nothing
Councilwoman Esslinger – nothing
Councilman Hartman – again conveyed his appreciation to other governing body members and city staff as his term is ending.
Councilwoman Kelly – nothing
Councilman Stewart – nothing
Mayor Jurgensen – nothing
OLD BUSINESS
Placemaking project – Blue Cross Blue Shield will present $10,000 grant check on December 18. Contractor is planning to begin as soon as weather permits.
Pond Project – contractor has contoured bank and is waiting on County to deliver rock. County rock crusher is broken down at this time. Mayor Jurgensen has given KDWPT biologist Don George an update on progress and discussed with him the weeds growing in the riprap on the west side. It is recommended to not spray with roundup or glyphosate. Mr George would like to view the areas of weeds and make herbicide recommendation.
NEW BUSINESS
2024 CMB off premises renewal-Union Station –
Motion by Ervin, Second by Kelly, Approved 5-0 to renew Union Station’s CMB off premises license for 2024
Procurement Policy – after discussion, policy does not need changed. The wording on the invitation for bid needs to state that bid opening will be (up to 10 days) before council meeting and will be awarded at council meeting.
Financial/Utility Software – Clerk Johnson contacted four companies for quotes – Tyler Technologies, one time fees $60,570, annual fees $20,645; MuniBilling, one time fees $2,390, annual fees $5,208; gWorks, one time fees $1,500, annual fee $2,030; and Edmunds, one time fees $10,000-12,000, annual fees $7,000. She recommended gWorks as they have the lowest quote plus we already use gWorks desktop Utility Billing module. There will be no onboarding/implementation cost for utility billing. All quotes are for cloud-based software.
Motion by Ervin, Second by Hartman, Approved 5-0 to purchase gWorks Finance Hub and Utility Billing Hub cloud-based software
Employee Benefits-Health Insurance – Clerk Johnson presented the three options she found. None can be used until we have an employee to insure. Once an employee is hired, she recommends KMIT as the best option for long term health benefits.
Moved by Kelly, Second by Hartman, Approved 5-0, to adjourn at 9:59PM