Bourbon County Commission Meeting Agenda
April 27, 2026 at 5:30 PM Bourbon County Commission
Approval of Minutes 04.13.26 and 04.20.26
Commissioner Samuel Tran had a problem with the minutes for 4/20/26, asking for a paragraph to be removed as the event happened in recess and should not be in open records.
Commissioner Mika Milburn-Kee said the minutes are becoming “subjective again,” particularly on the topic of payroll, and asked to hold the April 20th minutes until they include her own comments in a more extensive manner. County Clerk Susan Walker asked Milburn-Kee for a written copy of her comments to include in the record. Motion carried.
Tran moved that the changes they asked for be made to the minutes of the April 13 meeting. Motion carried.
Approval of Accounts Payable 04.24.26 $103,573.61
Milburn-Kee said that Baker Tilly should be charged to the finance budget, not the commission, and the TEC invoice that was charged to the IT budget should be charged to the clerk’s office tech fund.
County Clerk Susan Walker asked to speak and was ignored.
Approval of March 2026 Financials
Milburn-Kee asked what they are approving. Walker explained that the financials show the balances the county has and they are required to to publish the first quarter’s amounts.
Commissioner Gregg Motley said he doesn’t know why anyone would oppose publishing financials as that is part of a commissioner’s duties.
Motley said he had read the whole item. Commissioner Joe Allen said he looked it over and it was extensive. Milburn-Kee said she needed more time to look it over.
Walker said that the financials would be published without Tran’s signature if necessary.
“Jennifer [County Treasurer] and I will not be in violation…we will do our duty,” she said.
Tran said they had 4 days to go over the 1566 pages.
Motley pointed out that all the details don’t have to be published, just the summary of simple fund accounting and the commission had already approved the expenditures. “I’m failing to see what the problem is,” he said.
“Can we just dispense with the hostility and do our duties, please?” he asked.
Immediately, Tran asked him who was being hostile.
“Everything that the clerk has done has been opposed,” Motley responded.
Beerbower moved to approve and publish the financials. Motion passed with Tran and Milburn-Kee opposing.
Public Comments
Michael Hoyt: Executive Sessions
Hoyt pointed out that KSA 7519(b)1 (the regulation that permits executive session) pertains to individual non-elected personnel, not departmental policies and practices for those personnel, as he said the commission had been using it.
He said he would bring a script for them to go by for making proper executive session motions.
Anne Dare: PayEntry
Dare is concerned that only one admin handling CIC and PayEntry does not provide the checks and balances needed. She asked the commissioners to regularly review the processes required to use CIC and PayEntry.
Planning Commission – Milburn-Kee
Wants an all-encompassing and growth-focused package from the firm hired by the planning commission.
Tran said he read over each of the proposals of the companies under consideration by the planning commission and agreed with Milburn-Kee’s position.
Meeting Resolution – Milburn-Kee
The resolution includes keeping every other meeting minimal to allow for work sessions.
Beerbower and Motley both expressed that the workload the commission handles is too great to finish it by only holding full meetings every other week. Allen agreed.
This resolution repeals resolution 36-25 and defining meeting times, work sessions, and payroll and AP approvals.
Motion passed with Motley voting against.
City of Fulton – Milburn-Kee
Fulton had joined with Bourbon County to file with FEMA for the most recent large flood. Former public works director Eric Bailey said that FEMA is supposed to send near $1 million for the flood, but someone has to keep after it.
Fulton is asking Bourbon County to come repair some of the flood damage to their roads.
Tran asked Kenny Allen, public works director, if his team can take on the project. Allen said he can take care of it.
Dustin told Allen that Fulton would have had to do their own paperwork to obtain a FEMA reimbursement. The $1.5 million that Bailey mentioned was an estimate and the $600,000 the county received is all they are going to get. Some of what they filed for was turned down as maintenance.
Department Updates
County Clerk, Susan Walker
Walker asked that a security camera for the election equipment and postage machine be replaced as it’s a security issue and required by the Secretary of State. She said the courthouse maintenance was denied a replacement. She has a camera but it needs to be installed.
Milburn-Kee and Tran said that several cameras in the county are in need of replacement.
“We do not have a lot of money in our equipment funds,” said Walker. “If we are expected to have to start paying for telephones and internet, then we will have to come and ask for more money during this budget season.”
Walker said that previously the phones have been part of the building proper.
Milburn-Kee said they had a discussion about the cameras in the past. She also said that Stronghold’s report claims the county’s cameras are illegal.
Tran said there’s no county-wide camera protocol and it’s time for them to make a audio-visual policy. He expressed concern about a hodge-podge of electronic equipment.
Beerbower suggested consulting with Stronghold or another security agency to determine what’s needed.
Allen suggested doing a quick fix for the clerk’s need for now and create a policy going forward.
Beerbower moved to bring Stronghold to the county commission meeting next week to find out what’s needed.
Motion carried.
Old Business
Vacation & Sick Leave Resolution – Beerbower
He started the resolution when there was a full-house of employees with problems with the vacation and sick leave hours.
“I believe that our employees need the best that we can offer them,” said Beerbower.
Since the resolution was tabled last week, he has received input from the community.
One question he received just before the meeting dealt with the grandfather clause. Right now, 480 hours is the current cap on sick leave hours, but about 10 employees have more than that saved already.
Milburn-Kee asked Allen his opinion about the handbook policies. Allen said he is comparing the county policy to the one he is familiar with through the school system. The main issue he has is the number of employees who had a problems with hours going missing.
Beerbower went over his resolution.
Milburn-Kee asked about paying out sick leave at full value, suggesting they stay with the policy of paying out sick leave at 25%. Beerbower said he was in agreement with that.
Allen said he wants to hear from department heads about their concerns with the cost of adopting the resolution.
Milburn-Kee asked why they are discussing the resolution if all the problems of accrual and employment start dates have been addressed. She said it will be “a nightmare” for the payroll lady and it is unnecessary to “flip the whole thing on its head.”
Motley made a motion to carry over the leave balances as of 12/31/25 and follow resolution 51-25, which is essential the grandfather clause in Beerbower’s resolution.
Beerbower seconded.
During discussion he said that he proposed his resolution as a work in progress and welcomed input from the commission, but what he got was opposition.
Motley completely agreed with Beerbower and said his motion is a bandaid to start. He encouraged Beerbower to keep working on his resolution.
Allen said he agrees with the idea of restoring employees to the time they had as of Dec. 31, 2025.
Tran said he finds it interesting that the product isn’t finished but there’s a motion on the table. It compared it to Nancy Pelosi saying “vote for the bill and you can read it afterward.”
After reading his detailed objections and potential problem scenarios for 12 minutes, Tran said that while he believes Beerbower’s intentions and integrity are good, the problems need to be corrected correctly to avoid the same problems going forward.
Beerbower said that he had received 9 of the AI-generated pages that Tran went over prior to the meeting. However, some of the problems the document cites refer to non-existent sections of Beerbower’s resolution.
Beerbower said that the employees have been force fed the current system and his resolution fixes that.
Video feed cut out.
When it came back, Motley called for a vote on his motion to restore benefits to the Dec. 31, 2025 levels. Motion carried with Tran voting against and Milburn abstaining.
Beerbower moved to set a work session for the commission, supervisors, and department heads to discuss in more detail his resolution for 5:30, May 11. Motion carried.
2025 Kanren Invoice – County Clerk
Walker said that the bill is generally paid through tech funds. It’s a bill from 2025. The services are for Zoom. Milburn-Kee will find out if the service is still in use in the county.
Discussion on $10,000 for legal action
Motley said there was nothing new to discuss.
Milburn-Kee asked who the county will hire and who their point of contact will be.
Motley said he hasn’t been given the authority to hire anyone, but they have ordered some title work done by Security First Title, yet to be paid, and asked for a legal opinion of it.
Tran said that nobody at the table can act unilaterally.
Beerbower motioned that Motley be the point of contact on the title work. Motion passed with Tran and Milburn-Kee voting against.
New Business
Landfill Hours of Operation – Milburn-Kee
Took a call from a constituent who was turned away from the landfill during open hours.
She moved that the gates of the landfill not be closed until the official stated operating hours end: 8-4, Monday-Friday, 8-12 Saturday.
Kenny Allen, Public Works Director, explained that the SOP (Standard Operating Procedure) says not to take anything on the scale until 8:15 and to close the scale at 3:45. That allows the employees time to warm up their machines and to shut down operations and move money to the courthouse at the close of the day.
Beerbower said that the SOP has already been approved by the commission, and no changes should be made based on one person’s experience.
One landfill employee spoke with the commission and said that the best solution would be to be willing to pay overtime to the landfill employees so they can stay later to unload a truck or trailer that comes in just before closing.
Beerbower suggested posting more precise hours allowing for the times needed to close down operations.
Every load that comes to the transfer station is supposed to be in a bag, secured, or tarped.
Motion carried.
Hay Bid for Native Road – Presented Late
Bid for $100 by Patrick D. Murphy was accepted.
SEK Area Agency on Aging – Tran
Tran asked for another member of the board to take on representing Bourbon County Commission at the SEKAAA as he is unable to attend the meetings.
Commission Comments
Joe Allen: Attended the Fourth Grade Conservation Day at the Extension Office was a great success.
David Beerbower: Read a statement referring to the first amendment, saying it applies to county employees too and that no elected officials have the right to stop them from speaking up. He supported open communication and said he plans to bring future motions to further strengthen open communication at the county.