Bourbon County Commission Meeting Agenda – July 6, 2026, 5:30 PM

Agenda_07.06.26.pdf (full PDF)

• I. Call Meeting to Order (Page 1)
• II. Pledge of Allegiance (Page 1)
• III. Prayer (Page 1)
• IV. Introductions (Page 1)
• V. Approval of Agenda (Page 1)
• VI. Approval of Accounts Payable (Page 1)
  • a. Accounts Payable 07.02.26 — $144,022.62 (Pages 2–17)
  • b. Postage tabled on 06.29.26 – requesting approval to pay (Page 1)
  • c. Murphy Tractor training dispute update (Page 1)
• VII. Special Appearances (Page 1)
  • a. Redemption House Roof Replacement – Tucker & Simhiser (Page 18)
• VIII. Public Comments (Page 1)
• IX. Old Business (Page 1)
  • a. Discussion of Minutes version to use (Short, Medium, or Long) (Page 1)
  • b. Resolution 25-26 Cancellation of Warrant Checks – Walker (Page 19)
  • c. Confluence Contract Approval – Use of Solar Funds – Beerbower (Pages 20–27)
  • d. Jarred Gilmore Phillips 2026 Audit Engagement (Pages 28–33)
• X. New Business (Page 1)
  • a. Budget Discussion – Milburn-Kee (Page 1)
    • i. EMS
    • ii. County Attorney
  • b. Statement & Discussion – Allen (Page 1)
  • c. CIC Renewal – Approval to pay from IT Budget $55,465 (Pages 34–36)
• XI. Future Agenda Topics (Page 1)
• XII. Commission Comments (Page 1)
• XIII. Adjournment (Page 1)

Detailed Information Packet Summary

1. Accounts Payable Bills & Invoices (Pages 2–17)

The packet includes a complete Open Invoices By Department Summary for Bourbon County with a due date of 7/2/2026, covering 77 invoices across all county departments and funds.

Batch Due 7/2/2026 — Grand Total: $144,022.62 (Pages 2–17)

• Non-Departmental / Funds Summary — $104,129.53: The largest block of expenditures spanning multiple funds. (Pages 2–5)
  • Fund 016 – Appraisers ($64.38): Verizon Wireless – Acct #00010 Environmental Wireless Service. (Page 2)
  • Fund 062 – Election ($108.24): Amazon Capital Services – Security Seals/Keyboard & Mouse. (Page 2)
  • Fund 064 – Employee Benefit ($875.00): Lucet – Quarterly Payment 7/26–9/26. (Page 2)
  • Fund 108 – Landfill ($24,628.53): 9 invoices including Foley Equipment Co. – Bearings/Alternator/Condenser Fan #15 (commodities $4,673.88 + contractual $10,450.39); Allen County Public Works – MSW 6/18–6/24/26 ($7,526.36); Foley Equipment Co. – 30″ Bucket #21 ($1,595.00); Skitch’s Hauling & Excavation – Porta Potty Rentals ($140.00); O’Reilly Auto Parts – Bungee Cords #154 ($15.87); Evergy – 2286 Noble Rd Landfill ($127.05). (Page 2)
  • Fund 120 – County Sheriff/Correctional ($2,173.35): 9 invoices including Advantage Computer Enterprises – Microsoft Office ($598.00) + Install ($85.00); Key Industries, Inc. – Uniform Shirts SEKRCC ($518.92); City of Ft Scott Utilities Dpt – 293 E 20th St SEKRCC ($279.61); Great America Financial Svcs – Kyocera Copiers ($218.44); Henry Kraft, Inc. – Cleaning Supplies ($218.38); Pest-X Solutions – Pest Control ($150.00); Pearson Sr., Arthur D – Tow/Hook Fee ($85.00); Fort Scott Rides LLC – Flat Repair ($20.00). (Page 3)
  • Fund 200 – Noxious Weed ($1,550.00): NC Foam LLC – Spray Foam Weed Barn. (Page 3)
  • Fund 220 – Road and Bridge ($2,536.00): 12 invoices including Foley Equipment Co. – Power by the Hour 5/26–6/29/26 #52 ($647.00) and 5/28–6/29/26 #35 ($464.88); Hutchinson Community College – New Miner Training ($750.00); Skitch’s Hauling & Excavation – Porta Potty Rentals Elm Creek ($280.00) + R&B ($140.00); Foley Equipment Co. – Element Assembly #35 ($91.89); Amazon Capital Services – Grease Gun/Magic Eraser/Cleaner ($23.25), 3 Ring Binders ($26.44), Coffee ($28.58); Lockwood Motor Supply – Ties ($17.89); Mayco Ace Hardware – Syringe/Hex Nuts/Carriage Screws ($27.24); Evergy – 1429 215th Shop ($38.83). (Pages 3–4)
  • Fund 222 – Road & Bridge Sales Tax Fund ($16,054.59): 9 invoices including Wright Asphalt Products Company – AC-20 24.18 Tons @ $609.00 ($14,725.62); Hutchinson Community College – New Miner Training ($750.00); Bofs, Inc – Diagnostic Test #142 ($138.75); Lockwood Motor Supply – Air Filter #192 ($106.41); Lockwood Motor Supply – Brake Chamber/Clevis Assembly #152 ($78.40); O’Reilly Auto Parts – Fuel Filters #151 ($66.84) + Fuel/Water Separator #59 ($21.34); Mayco Ace Hardware – Syringe/Hex Nuts/Carriage Screws ($27.23); Skitch’s Hauling & Excavation – Porta Potty Rentals ($140.00). (Page 4)
  • Fund 399 – Emergency Services Sales Tax ($56,139.44): Freeman Fort Scott Hospital Inc – June 2026 Emergency Services Sales Tax Allocation. (Page 4)
• County Department Operations: (Pages 5–17)
  • Dept. 02 – County Clerk ($44.47): Amazon Capital Services – Planner/Expandable File Pockets (General Fund). (Page 6)
  • Dept. 04 – County Attorney ($9,500.00): 3 invoices – Clifford Wayne Lee, Assistant County Attorney Monthly Rate ($3,500.00); Matthew Bonner, Assistant County Attorney Monthly Rate ($3,500.00); Meeks, Justin, Assistant County Attorney Monthly Rate ($2,500.00). All July 2026. (Page 7)
  • Dept. 08 – County Coroner ($300.00): Cheney Witt Memorial Chapel, Inc. – Removal & Hold Body for Coroner (06/23/26). (Page 8)
  • Dept. 10 – District Court ($10,875.00): 5 invoices – Gilbert Ernest Gregory – July CINC/C/DM/Misd TR/JV Contract ($4,600.00); Domoney & Domoney – July CINC Contract ($2,000.00); Terra Baseley Law Office LLC – Terra, July Misd/TR/JV Contract ($2,100.00); Josh Baseley Law Office LLC – Josh, July CINC Contract ($1,900.00); Smart Sales LLC dba Smartox – Drug Test Supplies ($275.00). (Page 9)
  • Dept. 11 – Emergency Preparedness ($1,645.57): Stronghold Data LLC – Replacement PC ($1,205.46); Craw-Kan Telephone Co. – Emergency Management Cable Service ($165.11); KEMA Riley County Emergency Mgmt. – KEMA Conference ($275.00). (Page 10)
  • Dept. 15 – IT ($849.00): KANREN, Inc. – Membership/Admin Fee 7.1.25–6.30.26. (Page 11)
  • Dept. 24 – Ambulance Service ($2,424.35): 9 invoices – Craw-Kan Telephone Co. – EMS Cable/Fax Service ($394.47); Galen C Bigelow, Jr. – Toner EMS ($509.50 + $75.50); Morris & Dickson Co. LLC – Medication ($711.94); Evergy – 405 Woodland Hills Blvd ($472.56); Verizon Wireless – Acct #00007 EMS Wireless Service ($144.40); Kirkland Welding Supplies – Oxygen ($43.00); Durossette’s Tire Service – Tire Repair ($25.00); O’Reilly Auto Parts – Wiper Blades ($47.98). (Page 12)
  • Dept. 32 – Soil Conservation District ($6,250.00): Bourbon County Conservation – 3rd Quarter Appropriation. (Page 13)
  • Dept. 33 – Services for Elderly ($4,050.00): SEK Area Agency on Aging, Inc. – Monthly Appropriation ($1,900.00); Meals on Wheels – Monthly Appropriation ($2,150.00). Both July 2026. (Page 14)
  • Dept. 43 – Courthouse General ($3,954.70): 7 invoices – Craw-Kan Telephone Co. – Courthouse Phone/Internet/Fax ($2,710.80); Cintas Corporation Loc. 459 – Cleaning Products ($210.25) + Cleaning Services ($123.12); Fort Scott Chamber of Commerce – Chamber Membership ($570.00); City of Ft Scott Utilities Dpt – 210 S National Ave ($245.53); City of Ft Scott Utilities Dpt – 108 W 2nd ($64.43); Evergy – Street Lights ($30.57). (Pages 15–16)

2. Redemption House Roof Replacement – Financial Summary (Page 18)

A financial worksheet summarizing Redemption House expenditures from the Addiction Settlement Fund (Fund 387) was included as a special appearance supporting document for Tucker & Simhiser’s presentation.

• 2025 Allocation: $50,000.00. Expenditures to date include Vehicle/Tag/Insurance ($32,356.33) and nine mileage reimbursements totaling $2,401.29. As of 05/31/26, remaining from 2025 allocation: $15,242.38. (Page 18)
• Current Cash Balance (Fund 387 – Addiction Settlement Fund): $71,073.28. After deducting the 2025 allocation remaining ($15,242.38) and the Roof Repair Remaining ($25,000.00), the projected balance is $30,830.90. (Page 18)
• Fund 387 Totals: Beginning balance $69,322.60; receipts $3,171.27; expenditures ($1,420.59); current balance $71,073.28. (Page 18)

3. Resolution 25-26 – Cancellation of Warrant Checks (Page 19)

Resolution 25-26 authorizes the County Clerk to cancel unclaimed warrants/checks older than three years, per K.S.A. 19-320, totaling $8,216.36 across 20 items.

• Legal Basis: K.S.A. 19-320 — county warrants unclaimed for three years from date of issue must be returned and canceled by the Board of County Commissioners. (Page 19)
• Resolution Date: June 22, 2026. (Page 19)
• Total to be Canceled: $8,216.36. (Page 19)
• Check List: (Page 19)
  • 517682 – 07/15/22 – Ashcraft Pest Control – $50.00
  • 518007 – 08/12/22 – Meaghan Russel – $182.32
  • 518196 – 09/09/22 – Hartmetz, Vicki – $225.00
  • 518311 – 09/23/22 – Indeed – $168.00
  • 518367 – 09/23/22 – Ziprecruiter, Inc – $1,120.00
  • 518681 – 11/04/22 – Sound Physican – $90.35
  • 519054 – 12/30/22 – Community Health Center of SEK – $17.48
  • 519208 – 01/13/23 – Director of Accounts & Reports – $175.00
  • 519313 – 02/10/23 – Bluemark Energy – $2,528.99
  • 519371 – 02/10/23 – Mid-State Organized Crime – $150.00
  • 519398 – 02/17/23 – Bryce Sandstone – $13.00
  • 519403 – 02/17/23 – Craw-Kan – $1,340.91
  • 519600 – 03/17/23 – Kansas District Magistrate Judges Assoc. – $200.00
  • 519666 – 03/24/23 – Kansas Alcoholic Beverage Control – $50.00
  • 519680 – 03/24/23 – Legacy Healthcare – $1,579.19
  • 519875 – 04/21/23 – Community Health Center of SEK – $144.37
  • 520271 – 06/16/23 – Community Health Center of SEK – $43.61
  • 520304 – 06/16/23 – Kansas Association of Counties – $32.59
  • Payroll Wire – 05/20/22 – Aubrey Hawpe – $0.70
  • Payroll Wire – 10/07/22 – Shelton, Ashley – $104.85

4. Confluence Planning Services Agreement – Comprehensive Plan & Zoning Code (Pages 20–27)

A Planning Services Agreement between Bourbon County, Kansas and Confluence, Inc. (Des Moines, IA) for the creation of a new Comprehensive Plan and Zoning Code Regulations, dated June 25, 2026, funded with Solar Funds.

• Consultant: Confluence, Inc., 525 17th Street, Des Moines, IA 50309. Principal: Christopher Shires, AICP. (Page 20)
• Scope of Services – Four Phases: (Pages 20–24)
  • Phase 1: Project Research + Analysis (approx. 2 months) — Kick-off meeting, existing conditions review & analysis, analysis review meeting with Planning Commission.
  • Phase 2: Vision, Input and Direction (approx. 2 months) — Online engagement/survey, stakeholder interviews (2 days virtual), public input workshop (1 in-person), input review with Planning Commission (1 in-person).
  • Phase 3: Draft Plan + Zoning Code (approx. 6 months) — Draft Comprehensive Plan and Zoning Code, three Planning Commission review sessions (in-person), one Draft Plan Open House (in-person), joint workshop with County Commission and Planning Commission (in-person). Zoning Code will focus on wind/solar energy, battery storage, datacenters, and other areas. Zoning Map in ArcGIS format.
  • Phase 4: Final Draft Plan and Code + Adoption (approx. 2 months) — Final draft plan, Planning Commission public hearing (in-person), County Commission public hearing (in-person).
• Total Fee Proposal: $116,500 (Page 24)
  • Phase 1: $10,250
  • Phase 2: $19,250
  • Phase 3: $68,000
  • Phase 4: $14,000
  • Reimbursable Expenses (not to exceed): $5,000
• Schedule: Approximately 12 months to complete upon County’s notice to proceed. (Page 24)
• Payment Terms: Monthly billing based on percentage completion of each phase; payment due within 30 days of invoice date. (Page 24)
• Key Contract Provisions: Governing law – State of Kansas; Professional Liability Insurance minimum $1,000,000 annual aggregate; deliverables in PDF, Word, and ESRI ArcGIS formats; Exhibit A standard hourly rates attached (effective 1/1/2026, Senior Principal $175–$275/hr through Clerical/System Staff $75–$135/hr). (Pages 25–27)

5. Jarred Gilmore Phillips 2026 Audit Engagement Letter (Pages 28–33)

An audit engagement letter dated May 4, 2026 from Jarred, Gilmore & Phillips, PA (Certified Public Accountants) to the Bourbon County Board of County Commissioners for the fiscal year ended December 31, 2026.

• Audit Scope: Financial statement audit of Bourbon County for year ended December 31, 2026, on a regulatory basis of accounting (K.S.A. 75-1120a(c) waiver by resolution). Supplementary information to be audited: (1) Summary of Expenditures – Actual and Budget – Regulatory Basis; (2) Schedule of Receipts and Expenditures – Actual and Budget – Regulatory Basis; (3) Summary of Receipts and Disbursements – Agency Funds – Regulatory Basis. (Page 28)
• Engagement Partner: Neil L. Phillips, CPA. (Page 31)
• Fees: Not to exceed $29,500.00 (includes travel and out-of-pocket costs). If Federal expenditures exceed $1,000,000.00, a Single Audit may be required at an estimated additional fee of $2,900.00. Invoices rendered monthly as work progresses. (Page 32)
• Significant Audit Risks Identified: (1) Management override of controls; (2) Improper revenue recognition. (Page 30)
• Dispute Resolution: Disputes submitted to mediation; no suit or arbitration until at least 60 days after mediator’s first meeting. Venue and jurisdiction: State of Kansas. (Page 32)

6. CIC (Computer Information Concepts) Annual Peopleware Agreement Renewal (Pages 34–36)

A renewal letter and invoice for Bourbon County’s Annual Peopleware Agreement with Computer Information Concepts, Inc. (CIC), Greeley, CO. The Commission is asked to approve payment of $55,465.00 from the IT Budget.

• Renewal Letter Date: June 26, 2026. Signed by Melayna R. Clark-Rael. (Page 34)
• Invoice: PSI42577, Invoice Date 8/1/2026, Due Date 8/1/2026, Agreement Period: August 1, 2026 – July 31, 2027. (Pages 35–36)
• Total Invoice Amount: $55,465.00 (Page 36)
• Key Line Items (Lease/License): (Page 35)
  • CIC Cloud – Remote Backup/Disaster Lease 280GB: $6,860.00
  • CIC Cloud – Web Site Hosting Lease 40GB: $2,770.00
  • Budgetary/Fund Accounting: $7,610.00
  • Tax Administration Solution: $11,700.00
  • Records Management/Imaging: $3,395.00
  • Payroll/Personnel: $3,510.00
  • Indexing/Imaging – Unlimited Seats: $1,905.00
  • Department Portal – Appraiser: $880.00; Department Portal – Treasurer: $880.00
  • E-Recording Acceptance: $660.00
  • INSTANT Sharing – 17 Seats: $930.00
  • KEYWORD Indexing – Unlimited Seats: $1,050.00
  • Time Clock Plus v7 Professional Edition: $1,565.00
  • Public Works System: $690.00; Remote Access/Printing: $590.00
  • Custom Program – Department Portal Appraiser: $235.00; Custom Programming – Real Estate Information: $120.00; Custom Programming – Agricultural Land Inventory: $120.00
• Key Support Line Items: (Page 36)
  • Tax Administration Solution Support: $3,830.00
  • Budgetary/Fund Accounting Support: $1,660.00
  • County File Server(s) Hardware Support (prorated 04/01/2027–07/31/2027): $840.00
  • Payroll/Personnel Support: $895.00; Records Management/Imaging Support: $370.00
  • CIC Cloud – Remote Backup/Disaster Support 280GB: $690.00; CIC Cloud – Web Site Hosting Support 40GB: $280.00