The Fort Scott Board of Trustees Agenda for May 16

May 16, 2022
Board of Trustees

Fort Scott Community College

2108 S. Horton

Fort Scott, KS 66701

The Board of Trustees of Fort Scott Community College will meet in regular session on Monday, May
16, 2022. The meeting will be held in Cleaver-Burris-Boileau Hall at Fort Scott Community
College.

5:00 p.m. Dinner in Cleaver-Burris-Boileau Hall at 5:00 followed by regular board meeting at

5:30 p.m.

THE AGENDA

5:00 DINNER

5:30 ROLL CALL, 3

PLEDGE OF ALLEGIANCE

CALL TO ORDER, 4

A. Comments from the Chair, 4

B. Comments from the Public, 4

C. Financial Aid Report, 4

D. Student Housing Tour, 4

CONSENT AGENDA, 11

A. Approval of Agenda, 11
B. Approval of Minutes of previous Regular Board Meeting conducted on April 18, 2022, 12
C. Approval of Treasurer’s Report, Bills, and Claims, 15
D. Approval of Personnel Actions, 11

ACTION/DISCUSSION ITEMS, 72
A. Consideration of Chemistry Fee Revision, 72
ITEMS FOR REVIEW, 73
REPORTS, 77
A. Administrative Updates, 77
EXECUTIVE SESSION, 100
ADJOURNMENT, 101
1

May 5, 2022
FINANCIAL AID OFFICE

In the month of April 2022, the following were accomplished:

Presented at the Senior Day “Welcome” to students and parents.

Assisted students and parents at the John Deere orientation/enrollment.

Kansas Association of Student Financial Aid Administrators (KASFAA) Spring conference was
attended by the Assistant Director, Elijah Root.

Assisted with Endowment Dinner check-in table.

Volleyball recruits came to FA for information on their Fall ’22 FAFSA applications and checked
status. Informed them if any documents were missing for packaging aid.

Attended the TRiO scholarship recognition luncheon.

Helped with Ladies Luncheon decorating

Set up in POISE new Pell grid and Cost of Attendance/Budgets for the 2022-23 academic year.

Tested and packaged first Pell and Loan awards for 2022-23.

Continue to download 2021-2022 FAFSA information and award for Summer

Weekly download and document tracking of 2022-2023 FAFSAs.

Weekly disbursement of any new Pell, Loan, or scholarship awards for Spring 2022.

Worked on data required for the annual Cares Act/HEERF report.

Contacted any students with pending non-accepted awards for the Spring ’22 semester.

Cosmetology second half loans were disbursed.

Current data for 2021-2022:

Total count of downloaded Student Aid Reports (SARs): 3,240

Total unduplicated applicants: 2,041

Direct Loan Disbursements: $1,130,850.00 (279 students)

Pell Disbursements: $2,136,613.00 (499 students)

Bourbon County Waivers $ 139,764.00 (250 includes HS and Post-
secondary)

Included with this report is an explanation of our contract with our third-party servicer,
Ascendium Education Solutions and the part they play in keeping the Cohort Default Rate (CDR)
for FSCC within the federal limits to be an eligible institution to distribute federal financial aid.

The following is an excerpt from the
2021-2022 Federal Student Aid Handbook:
A school’s annual CDR is based on a “cohort” of students who received FFEL or Direct Loans at
the school and entered repayment in a single fiscal year—the federal fiscal year, October 1–
September 30.
5

Consequences of high cohort default rates
Schools face sanctions under the following conditions:

For a cohort default rate of greater than 40 percent for any year, schools
lose eligibility to participate in the Direct Loan Program.

For a default rate of 30 percent or more for any year, schools must create
a default prevention taskforce that will develop and implement a plan to
address the high default rate. That plan must be submitted to the
Department for review.

For a default rate of 30 percent or more for a second consecutive year,
schools must submit to the Department a revised default prevention plan
and may be placed on provisional certification.

For a cohort default rate of 30 percent or more for three consecutive years,
schools lose eligibility to participate in both the Direct Loan Program and
the Federal Pell Grant Program.

Ascendium Education Services/Cohort Catalyst provides both personal and electronic outreach
to student loan borrowers in two different ways:

Phone calls to borrowers while in their 6-month grace period to provide
important information about who their individual Loan Servicer is, how to
contact them, and when the payment period will begin.

Phone calls and emails to inform borrowers that they are delinquent on
payments and how they can assist to get them back in good standing by
qualifying for either a deferment or forbearance.

Included with this report are two documents:

1) FSCC Cohort Catalyst Activities and Outcomes

2) National Student Loan Data System (NSLDS) Cohort Default Rate History List. This list
shows past years that had low rates and then the steady increase that was
concerning to the FA office and brought about a switch to Ascendium’s services.

If you have any questions, I will be present at the May 16
th board meeting.
Submitted by,

Lillie Grubb

Financial Aid Director

CONSENT AGENDA
A. APPROVAL OF AGENDA

B. APPROVAL OF MINUTES OF PREVIOUS MEETINGS

1) Attached are the minutes of the Board Training and Regular Board Meeting
conducted on April 18, 2022.

C. APPROVAL OF TREASURER’S REPORT, BILLS and CLAIMS

Attached are the Treasurer’s Report and the Bills and Claims Report.

D. APPROVAL OF PERSONNEL ACTIONS

1) Additions

a) Jordan Andrews, Men’s Basketball Assistant Coach, effective May 9, 2022

b) Kaylena Andersen, Women’s Basketball Head Coach, effective May 4, 2022

c) Luke Demko, Athletic Director, effective May 16, 2022

d) Alyssa Martin, Athletic Training Technician, effective May 16, 2022

e) Jaelen Milus, Women’s Basketball Assistant Coach, effective May 16, 2022

f) Jay Allen, Director of S.T.A.R.S., effective June 1, 2022


2) Separations

a) Dee Yount, Cheer Assistant Coach, effective April 18, 2022

b) Tonya Umphenour, Cosmetology Instructor, effective May 1, 2022

c) Hunter Reed, Rodeo Assistant Coach, effective May 9, 2022

d) Kim Boyer, English Instructor, effective May 14, 2022

e) Jordyn Alexander, Women’s Basketball Head Coach, effective May 16, 2022

f) Cara Folsom, Athletic Training Technician, effective May 16, 2022

g) JoDee Smith, TRIO Database Manager, effective May 20, 2022

RECOMMENDATION: It is recommended that the Consent Agenda items be approved as
presented.

BOARD ACTION: MOTION _____ SECOND _____ VOTE _____

DISCUSSION:

VOTE: Bartelsmeyer Elliott Fewins

Hart Holt Nelson

To view the entire 101 page packet:

5.16.22 Consent Agenda

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