Agenda for the Bourbon County Commission Meeting, September 15, 2025

9.15.25 Agenda

Location: Bourbon County Commission Chambers, 210 S National Ave.

• Call Meeting to Order
• Roll Call
• Pledge of Allegiance
• Prayer
• Approval of Agenda
• Approval of Minutes 09/08/25
• Consent Agenda
  • Approval of 09.12.25 Accounts Payable Totaling $380,626.82
  • Approval of Culverts as of 08.31.25
  • Tax corrections
• Budget Hearing 5:35 PM
• Mapleton City Council – Redfield Road
• Misty Adams – Fulton City Council
• Lynne Oharah – Road Concern
• Executive Session: To discuss personnel matters of individual nonelected personnel to protect their privacy with Lora Holdridge & Witness.
• Public Comments for Items Not on The Agenda
• Old Business
  • Budget Discussion & Approval of Final Budget – Tran
  • Liaison Procedures & Assignments – Beerbower & Milburn
  • Planning Commission Selection – Beerbower
  • Resolution Review – Beerbower
    • Commission Meetings & Commissioner Conduct
  • 108 W 2nd Street – Beerbower
  • Mid-Year Valuation with Appraiser – Milburn
  • Credit Card Discussion – Milburn
• New Business
  • Application for Road Closure 140th between Cavalry Road & Birch Rd
  • Network Real Estate, LLC – Approval of Letter
  • Claim for Windshield Damage $381.57
• Department Updates
  • Sheriff
    • TUSA- Radios
    • Crawkan – Phone & Internet
    • Vehicles
  • County Clerk
    • CIC Payroll Conversion & Pay Entry
    • Road Records
• Build Agenda for following meeting
• Commission Comments
• Adjournment

Detailed Summary of Information Packet

• Executive Session Information: The document provides a form for motions to enter into an executive session, detailing the Kansas statutes (KSA 75-4319) that allow for discussions on personnel matters, attorney consultations, employer/employee negotiations, financial affairs, real estate acquisition, and security measures. The form includes spaces to specify the subject, attendees, and time of resumption of open session (page 2).
• Open Invoices by Department Summary: The packet includes a detailed breakdown of invoices paid by various departments, with a total of $304,970.17 for non-departmental invoices (page 3-9).
  • Appraisers: Total invoices of $2,464.94, including items like an appraiser laptop, mechanical pencils, and blinds (page 3).
  • County Treasurer Motor Fund: Total invoices of $387.87, including computer supplies and a ‘for deposit only’ stamp (page 3).
  • Diversion Application Fee Fund: Total invoices of $306.74 for an office luncheon and snacks for witnesses (page 3).
  • Election: Total invoices of $286.09 for postage (page 4).
  • Landfill: Total invoices of $4,901.04, including charges for waste, drug and alcohol tests, and equipment maintenance (page 4).
  • County Sheriff/Correctional: Total invoices of $9,765.24, covering various expenses like vehicle repairs, fuel, uniforms, and security services (pages 4-6).
  • Road and Bridge: Total invoices of $10,724.58 for a variety of items and services, including auto parts, equipment repairs, and septic tank cleaning (pages 6-8).
  • Road & Bridge Sales Tax Fund: Total invoices of $54,672.71, with a large portion going towards asphalt products and equipment repairs (pages 8-9).
  • Addiction Settlement Fund: Total invoices of $279.75 for mileage reimbursement (page 9).
  • Offender Registration: Total invoices of $245.02 for waffle shirts, zip pullover, and a jacket (page 9).
  • Emergency Services Sales Tax: A single invoice of $120,936.19 for the August 2025 allocation to Freeman Fort Scott Hospital Inc. (page 9).
  • County Commission: Total invoices of $827.07 for publications and copies (page 10).
  • County Clerk: Total invoices of $1,755.75, including a phone recording retrieval and tax document corrections (page 11).
  • County Treasurer: Total invoices of $16.26 for copies (page 12).
  • County Attorney: Total invoices of $1,483.78 for services like computer/printer labor, information retrieval, and a transcript (page 13).
  • County Register of Deeds: Total invoices of $745.06 for death cards, tape, and pen refills (page 13).
  • Courthouse Maintenance: Total invoices of $404.71 for cleaning supplies (page 13).
  • District Court: Total invoices of $33.86 for Adobe subscriptions and additional storage on a judge’s iPad (page 14).
  • Emergency Preparedness: Total invoices of $108.21 for a receptacle, and a meal (page 15).
  • IT: Total invoices of $84.88 for replacement batteries (page 15).
  • Dispatch: A single invoice of $50,000 for dispatching services for 2025 (page 17).
• TUSA Presentation/Proposal: The packet includes a presentation and proposal from TUSA, a company that designs radio systems.
  • Experience: TUSA has been in the industry for over 30 years and has worked on projects in various locations, including Kansas City and Georgia. They claim their systems are designed to withstand major weather events like hurricanes and tornados (page 4, 5, 14, 15).
  • Core Principles: TUSA emphasizes coverage, cost, and reliability as the most important aspects of a new radio system (page 5).
  • Scope of Work: Their proposed scope of work includes investigating neighboring radio systems, conducting interviews with project staff and departments, inspecting current infrastructure, and delivering a comprehensive needs assessment report (pages 7-8). The report would include an analysis of current needs, coverage, and system condition, as well as proposed solutions and cost estimates (page 8).
  • Procurement Support: TUSA also offers to assist with the procurement process by developing technical specifications and statements of work (page 9).
  • Timeline and Pricing: The needs assessment would be completed within 90 days of a notice to proceed. Their hourly rate is $165, and they invoice all expenses at cost with no markup (page 9, 16).