CITY OF FORT SCOTT
CITY COMMISSION MEETING
Minutes of November 15, 2022 Regular Meeting
1
CITY OF FORT SCOTT
CITY COMMISSION MEETING
Minutes of November 15th, 2022 Regular Meeting
The regular meeting of the Fort Scott City Commission was held November 15th,
2022 at 6:00 p.m. in the City Commission Meeting Room at City Hall, 123 S.
Main Street, Fort Scott, Kansas.
ROLL CALL:
Commissioners J. Jones, T. Van Hoecke, and M. Wells were present with Mayor
K. Harrington.
INVOCATION: M. Wells, said a prayer asking God for guidance for the City, our
Government and City officials.
AUDIENCE IN ATTENDANCE: Jeff Hancock, Interim City Manager, Brad
Matkin, Assistant City Manager, Emily Diebolt, Ben Hart, Robert Farmer, Robert
Uhler, Nick McCormick, Travis Shelton, Cindy Bartlesmeyer, Dave Bruner, Edwin
Woellhof, Jason Dickman, Bill Michaud, Ryan Irsik, Jon Garrison, Anne Dare,
Heather Magruder, Steve Mason, Sheri Laws, Bailey Lyons, Nate Lyons and 3
children.
J. Jones motioned appointing Brad Matkin as Deputy City Clerk for this meeting
for the purpose of swearing in the new City Commissioner. T. VanHoecke
seconded. All voted aye.
APPROVED TO APPOINT BRAD MATKIN AS DEPUTY CITY CLERK FOR THIS
MEETING FOR THE PURPOSE OF SWEARING IN THE NEW CITY
COMMISSIONER.
APPOINTMENT OF NEW CITY COMMISSIONER: The City Commissioner
candidates were called in the order of the agenda: Robert Uhler, Bill Michaud,
Cindy Bartelsmeyer, and Edwin Woellhof. Each introduced themselves and
answered questions from Brad Matkin, Assistant City Manager, and City
Commissioners J. Jones, M. Wells, T. VanHoecke and Mayor K. Harrington.
T. VanHoecke motioned to nominate Robert Uhler for the vacant position of City
Commissioner. No second. Motion died.
M. Wells motioned to nominate Edwin Woellhof for the vacant position of City
Commissioner. No second. Motion died.
J. Jones motioned nominating Bill Michaud for the vacant position of City
Commissioner. No second. Motion died.
K. Harrington motioned to nominate Cindy Bartlesmeyer for the vacant position
of City Commissioner. No second. Motion died.
Discussion was held amongst the Commissioners regarding the candidates.

CITY OF FORT SCOTT
CITY COMMISSION MEETING
Minutes of November 15, 2022 Regular Meeting
2
It was decided that each Commissioner would state their second choice.
J. Jones stated that Edwin Woellhof was his second choice. T. VanHoecke
stated that Cindy Bartelsmeyer was his second choice. M. Wells stated that Bill
Michaud was his second choice. K. Harrington stated that Edwin Woellhof was
her second choice.
M. Wells motioned to appoint Edwin Woellhof as the new City Commissioner.
Further discussion was held amongst the Commissioners regarding the
candidates. J. Jones seconded the motion. M. Wells and J. Jones voted aye.
T. VanHoecke and K. Harrington voted nay. Motion fails to pass.
J. Jones motioned to appoint Bill Michaud as the new City Commissioner. M.
Wells seconded. M. Wells and J. Jones voted aye. T. VanHoecke and K.
Harrington voted nay. Motion failed to pass.
K. Harrington motioned to appoint Cindy Bartelsmeyer as the new City
Commissioner. No second. Motion died.
T. VanHoecke motioned to appoint Robert Uhler as the new City Commissioner.
No second. Motion died.
T. VanHoecke motioned to appoint Cindy Bartelsmeyer as the new City
Commissioner. K. Harrington seconded. T. VanHoecke and K. Harrington
voted aye. M. Wells and J. Jones voted nay. Motion failed to pass.
Cindy Bartlesmeyer addressed the Commission and withdrew her name as a
candidate for City Commissioner.
M. Wells motioned to appoint Edwin Woellhof as the new City Commissioner.
J. Jones seconded. J. Jones, M. Wells and K. Harrington voted aye.
T. VanHoecke voted nay.
APPROVED TO APPOINT EDWIN WOELLHOF AS THE NEW CITY
COMMISSIONER.
Brad Matkin was called forward by Mayor Harrington to swear in Edwin
Woellhof with an Oath of Office.
J. Jones addressed the Mayor to consider a change in the agenda. He asked
that Bailey Lyons be moved forward. Mayor Harrington agreed.
Bailey Lyons addressed the City Commission regarding the Splash Pad. She
thanked all the volunteers involved to make the Splash Pad a reality for the
community. B. Lyons also gave an update of the funds raised, to date a total of
75% of what is needed to complete the project. She also recognized the sizeable
grants awarded; $75,000.00 from the Timken Foundation and $40,000.00 from
the Walmart Foundation. She said the plan is to break ground in the Spring of
2023 and open it to the public in the Summer. (Complete address to the City
Commissioners is attached).

CITY OF FORT SCOTT
CITY COMMISSION MEETING
Minutes of November 15, 2022 Regular Meeting
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Steve Mason, Timken Foundation and Ryan Irsik, Walmart Public Affairs and
Good Relations addressed the Commission and presented their checks. M.
Wells expressed his gratitude on behalf of the Commission for their investment
in the community of Fort Scott.
Bailey Lyons asked that the Commission allow the project to move forward and
allow the Splash Pad to be located on the west end of Skubitz Plaza.
T. VanHoecke stated that he would like to have time to review the packets that
Bailey Lyons provided and asked if she would be able to return to the next
Commission meeting if there were any questions.
Bailey Lyons stated that she was asking the City Commission to allow the
project to move forward due to timelines they are required to meet for the
grants and orders for materials that need to be placed to break ground by
Spring of 2023 and open to the public by Summer 2023.
T. VanHoecke stated that he would first like to review the information provided.
J. Hancock suggested that Bailey Lyons and their company meet with Assistant
City Manager Brad Matkin and staff and go over details and ask questions with
the input of City staff.
J. Jones stated that the project was designed for minimal City man hours and
was vetted out by the Fort which was the main concern due to the proposed
location. He also stated that the area had a strategic plan for a water feature.
J. Hancock stated that he would direct the City staff to review the information,
prepare a report for the next City Commission meeting and will proceed from
there.
Bailey Lyons stated that any further contributions can be made by contacting
her, Josh Jones, or Kelly Barr. She then outlined the present and future plans
to secure the remaining funds and talked about the benefits of bringing this to
the community.
J. Jones and M. Wells thanked and complimented Bailey Lyons and the project
group for all that they have done to make this project happen, especially ahead
of the previously discussed timeline of 2024 or 2025.
CONSENT AGENDA:
A. Approval of minutes of the regular meeting of November 1 st , 2022 and
minutes of the special meeting of November 7th, 2022.
B. Approval of Appropriation Ordinance 1324-A totaling $603,259.05.
C. Request to Pay – J. Richardson Construction – $54,210.27 – 17th and Eddy
Stormwater Improvements

CITY OF FORT SCOTT
CITY COMMISSION MEETING
Minutes of November 15, 2022 Regular Meeting
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D. Request to Pay – HDR Engineering, Inc. – $14,294.96 – Phase II Dam
Improvements – Engineering
E. Request to Pay – Earle’s Engineering & Inspection, Inc. – $37,622.15 – work
performed during October
M. Wells moved to approve the Consent Agenda. J. Jones seconded. All voted
aye.
APPROVED CONSENT AGENDA.
Old Business:
1. Change Order #1 – L.G. Barcus and Sons, Inc. – $19,466.03 – Review
itemized bill.
Nick McCormick from L.G. Barcus and Sons, Inc. addressed the Commission
regarding the itemized bill. He stated that it was an Engineer directed Change
Order for the Fort Scott Dam Project. He stated he was not sure where the
breakdown in communication was, but he was there to provide answers.
M. Wells stated that the biggest issue was that the project was done and a
month later it was brought back to the Commission to approve as a Change
Order. He also stated that anything over $10,000.00 must come before the
Commission before the work is done. He stated that the original information
was vague and did not provide any of the information they see here today,
which is what he wanted to see.
Discussion was had about the extra 15% fee added to the bill. M. Wells stated
that within the construction industry the overhead and profit is a line that
the majority add independent of the profit as a second profit.
Mr. McCormick stated that the company did not do the work without any
direction. He stated that the pricing was submitted to HDR, the engineer of
record, prior to L.G. Barcus doing the work and HDR gave the permission to
do the work. He stated that possibly there was a disconnect between HDR
and the City.
J. Jones requested that Mr. McCormick turn over the correspondence he
brought to J. Hancock or Brad Matkin for review.
M. Wells motioned to approve the request to pay L.G. Barcus and Sons, Inc.
$19,466.03. K. Harrington seconded. All voted aye.
APPROVED THE REQUEST TO PAY L.G. BARCUS AND SONS, INC. THE
AMOUNT OF $19,466.03.

CITY OF FORT SCOTT
CITY COMMISSION MEETING
Minutes of November 15, 2022 Regular Meeting
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Aappearances: Ben Hart of BakerTilly addressed the Commission providing
October Financial Statements and Status of Engagement. He brought two (2)
reports. He stated the first report is the standard report that they typically
receive, and the second report contains charts and graphs. It gives an idea of
where the cash balance will sit in each one of the funds. Mr. Hart continued
through the report and explained to the Commissioners what they can expect to
receive from BakerTilly as a standard report. He discussed what he has observed
in the reports with revenue. Mr. Hart stated that the next thing he will be working
through is the budget and providing more detail at the next City Commission
meeting regarding budget amendments for 2022.
Discussion was had on cash flow, policies and the Capital plan which will be addressed
in future. The Commission gave their feedback on what would be helpful to them.
M. Wells asked Mr. Hart about the cash balance carried over at the end of the year. Mr.
Hart stated that he would be surprised if it was not positive in the six figure numbers in
the general fund.
Further discussion was had on the existing funds and their possible amendments due to
price increases from inflation, which Mr. Hart stated is not surprising.
Public Hearings: M. Wells made a motion to open the Public Hearing at 7:35
p.m. J. Jones seconded. All voted aye.
APPROVED TO OPEN PUBLIC HEARINGS AT 7:35 P.M.
Financial Assistance and Pre-Application with U.S. Department of Agriculture
and Rural Development to Repair and/or Replace Two (2) Storm Sirens –
Presented by Fire Chief Dave Bruner and Emily Diebolt.
Chief Bruner stated that they have gone through the pre-application process of
the grant and are moving to the application process regarding the storm sirens
that were discussed on July 19 th. The grant will be used to replace two (2) storm
sirens that are not operable, one in Walnut Hill and the other at 6 th and Steen.
The only change is that the cost to the City was roughly $23,000.00 and is now
$27,000.00. Chief Bruner stated that the reason for the change was due to
choosing a solar option that would take the current electric metered/battery
backup out of the equation and the system would be solar operated with a battery
backup. He stated that the biggest maintenance cost to the sirens are batteries.
Chief Bruner highlighted the benefits of the solar option for the Commissioners.
T. VanHoecke asked if both sirens were being replaced or if one was to be repaired
and the other replaced.
D. Bruner stated he was told that the siren on Steen Street was not repairable by
one company. Another company stated that it could be repaired temporarily but
there are many components that are damaged, so it was a better plan to replace
that siren. Therefore, both sirens would be completely replaced now.