Bourbon County Commission Meeting Agenda

May 11, 2026 | 7:00 PM

Commission Agenda 05.11.26

1. Call Meeting to Order

2. Pledge of Allegiance

3. Prayer

4. Approval of Tax Corrections

5. Approval of 05.08.26 Accounts Payable: $457,015.06

6. Approval of Minutes: 05.04.26

7. Public Comments

8. Payroll & Accounts Payable – Motley

9. Resolution 22-26 – Beerbower

10. Commission Comments

11. Adjournment (Source: PDF Page 1)

Detailed Packet Summary

Financial Reports & Accounts Payable

The packet includes a comprehensive “Open Invoices By Department Summary” dated May 8, 2026. The Grand Total for accounts payable is $457,015.06, covering 242 total invoices across various county funds.

• General Fund (001): Includes standard payroll clearing entries and department-specific costs. Notable entries include $5,153.48 for Commission wages and $10,452.52 for County Attorney wages. (Pages 2, 12, 15)

• Public Safety & Sheriff (120): Totaling $90,895.30. Major expenses include $15,708.65 to Benchmark Government Solutions for April food services and $8,635.70 for April fuel charges through WEX Bank. (Page 6, 7)

• Road and Bridge (220/222): Combined expenses exceed $160,000. Significant costs include engine repairs for unit #35 totaling over $47,000 in labor and parts, and payments to Murphy Tractor & Equipment for unit #207. (Pages 9, 10)

• Employee Benefits (064): Totaling $35,483.66, primarily consisting of KPERS retirement contributions ($19,567.79) and social security taxes. (Page 4, 5)

• Ambulance Service (375): Totaling $36,675.71, with the vast majority ($34,254.70) dedicated to service wages. (Page 21)

• Special Projects: Includes $40,700 to Schwab-Eaton PA for engineering design services under the Road & Bridge Special Improvement fund. (Page 10)

Review of Previous Minutes (May 4, 2026)

The minutes from the prior week provide context for several ongoing items:

• 2025 Audit Presentation: Emily Franks of Jared Gilmore and Phillips presented the FY2025 audit. The county received a “clean” (unmodified) opinion on its regulatory basis of accounting. However, a statute violation was noted in the Ambulance Fund, which ended the year with a negative cash balance of $(4,318.54). (Pages 30, 31)

• Audit Concerns: The auditor highlighted three recurring issues: lack of itemized receipts for credit card/restaurant charges, unsigned checks that cleared the bank, and outstanding duplicate deposits from a prior administration. (Page 32)

• Juvenile Detention: Commissioner Allen reported a projected decrease in detention fees for 2027, despite the withdrawal of Montgomery County from the Southeast Kansas Juvenile Detention facility. (Page 33)

• Surplus Auction: The Commission authorized moving surplus county items to a vacant Public Works building on May 15 to prepare for a public auction. (Page 33)

• Contamination Testing: Following a discussion on bacterial contamination at a residential property, the Commission authorized Commissioner Tran to coordinate up to five test sites to identify the source of the issue. (Page 34)

• Landfill “Free Dump Day”: A motion to hold a free countywide dump day on May 22 failed due to lack of a second, following concerns from the Landfill Manager regarding costs, staffing, and aging equipment. (Page 35)

• Equipment Contracts: The Board authorized the signing of a contract for a 2019 Caterpillar hydraulic excavator for $102,842. (Page 36)

• Payroll Access Issues: The County Clerk reported being locked out of the “Pay Entry” system and requested restoration of her credentials to complete necessary general ledger accounting entries. (Page 37)

Upcoming Work Session Notice

Prior to the regular 7:00 PM meeting, a work session was scheduled for 5:30 PM on May 11 to discuss proposed changes to the county’s vacation and sick leave policies. The Commission voted 3-2 to hold a formal meeting immediately following the work session so that a resolution could be voted on the same night if consensus is reached. (Pages 38, 39)