CITY OF FORT SCOTT

CITY COMMISSION MEETING

 

 

Minutes of March 26, 2024                                                                Special Meeting

 

The special meeting of the Fort Scott City Commission was held March 26, 2024, at 6:00PM in the City Commission Meeting Room at City Hall, 123 S. Main Street, Fort Scott, Kansas. (Time stamps according to YouTube recording of meeting).

 

Roll Call

Commissioners Tim VanHoecke, and Dyllon Olson were present with Mayor Tracy Dancer at Roll Call. Quorum = 3 therefore, the meeting proceeded.

 

Pledge of Allegiance and Invocation – T. Dancer led the Pledge of Allegiance and T. VanHoecke said a prayer asking God for guidance for the City, our Government and City officials.

 

Audience in Attendance – Brad Matkin/City Manager, Bob Farmer/City Attorney, Lisa Lewis/City Clerk, Frank Halsey and Michael Hoyt. Others were in attendance who did not sign in.

 

Approval of Agenda

 

MOTION:  T. VanHoecke moved to approve the agenda as presented. D. Olson seconded the motion.  All present voted yes.

 

APPROVED AGENDA AS PRESENTED.

 

Public Comment   No Public Comments.

 

New Business

 

Consideration of Change Order No. 2 – Gunn Park Shower House and Restroom Project – Hofer-Hofer & Associates – 1) Furnish and install new TruLog siding and fascia to the exterior walls of the house – 2) Work will add six (6) weeks additional time to the completion date from approval of the change order – $13,500.00.

 

1. Wells joined the meeting (Time stamp: 2:19)

 

60. Matkin asked Frank Halsey to address the Commission regarding the changes. (Time stamp: 3:38:36) – F. Halsey gave a history of the project to date (financial history handout provided). He also stated that he found an error that the contract was $60.00 short of their proposal that was accepted by the Commission.

 

 

 

1. Guns joined the meeting (Time stamp 9:06)

 

1. Halsey explained the needs behind Change Order No. 1 and Change Order No. 2 and that these are common with doing work on existing structures. He also stated that there could potentially be another Change Order when the proposed sewer work is done.

 

MOTION:  T. VanHoecke moved to accept Change Order No. 2 for the Gunn Park Shower House and Restroom Project for $13,500.00 for the addition of TruLog siding and fascia to the exterior walls of the house.

 

60. Dancer asked T. VanHoecke if he would consider amending his motion to include the $60.00 shortage mentioned by F. Halsey.

 

60. VanHoecke agreed to amend his motion to include the $60.00 shortage to Hofer-Hofer & Associates. D. Olson seconded the motion. All voted yes.

 

APPROVED TO ACCEPT CHANGE ORDER NO. 2 FOR THE GUNN PARK SHOWER HOUSE AND RESTROOM PROJECT FOR $13,500.00 FOR THE ADDITION OF TRULOG SIDING AND FASCIA TO THE EXTERIOR WALLS OF THE HOUSE AND TO ADD THE $60.00 DIFFERENCE BETWEEN THE PROPOSAL AND THE CONTRACT TO BE PAID TO HOFER-HOFER & ASSOCIATES.

 

1. Wells verified with B. Matkin that this money would come from the Parks Sales Tax Fund.

 

Adjourn

 

MOTION:  T. VanHoecke moved to adjourn the special meeting (Time stamp 12:39).  D. Olson seconded the motion.  All voted yes.

 

MARCH 26, 2024, SPECIAL MEETING ADJOURNED AT 6:12PM. (Time stamp 12:39)

 

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Respectfully submitted by:

Lisa A. Lewis, City Clerk