CITY OF FORT SCOTT

CITY COMMISSION MEETING

 

 

Minutes of July 2, 2024                                                                         Regular Meeting

 

The regular meeting of the Fort Scott City Commission was held July 2, 2024, at 6:00PM in the City Commission Meeting Room at City Hall, 123 S. Main Street, Fort Scott, Kansas. (Time stamps according to YouTube recording of meeting on the City of Fort Scott Channel).

 

ROLL CALL

Meeting called to order at 6:00PM. Commissioners Matthew Wells, Tim VanHoecke, Dyllon Olson and Kathryn Salsbury were present with Mayor Tracy Dancer.

 

Audience in Attendance – Brad Matkin/City Manager, Bob Farmer/City Attorney, Jason Dickman/City Engineer-Earles Engineering, Scott Flater/Public Utility Director, Jason Pickert/Chief of Police, Lisa Lewis/City Clerk, Jessica Oliphant/BakerTilly, Jason Silvers/Fort Scott Tribune, Cory Bryars, Teresa Davenport, Leah Lewis, Kathy Clark, Greg Scott, Rubin Long and Michael Hoyt.

 

PLEDGE OF ALLEGIANCE AND INVOCATION

1. Dancer led the Pledge of Allegiance and T. VanHoecke said a prayer asking God for guidance for the City, our Government and City officials.

 

APPROVAL OF AGENDA (Time stamp 0:17)

MOTION:  T. VanHoecke moved to approve the agenda with the change made prior to the meeting regarding 110 W. Oak Street.  D. Olson seconded the motion. All voted yes.

MOTION PASSED BY 5-0 VOTE.

 

CONSENT AGENDA (Time stamp 0:50)

–  Approval of Appropriation Ordinance 1363-A – Expense Approval Report – Payment Dates June 12, 2024 – June 25, 2024 – $1,907,395.59

–  Approval of Minutes for June 18, 2024

–  Request to Pay – Hofer, Hofer & Associates, Inc. – Application No. 4 – Gunn Park Restroom & Shower House – $2,250.00

–  Request to Pay – Earles Engineering & Inspection, Inc. – Invoice #17366 – Project No. 22-656 PS – (6) Additional Lake Lots – Lake Fort Scott Boundary Survey – $5,760.00

MOTION:  D. Olson moved to approve the Consent Agenda and resolve some of the line item concerns at the next meeting.  T. VanHoecke seconded the motion.   D. Olson, T. VanHoecke, K. Salsbury and T. Dancer voted yes.  M. Wells voted no.

MOTION PASSED BY 4-1 VOTE.

 

PUBLIC COMMENT

Teresa Davenport and Cory Bryars/Care to Share (Time stamp 6:03) – addressed the Commission regarding thank everyone for the success of the Mardi Gras event where they raised $3,000.00. They also announced that they were awarded a Capital Grant in the amount of $70,000.00 from Timken of Canton for the use of purchasing a portable stage to be used by the community.

 

APPEARANCES

Travis Sawyer – Temporary Street Closure – Heylman between 6^th & 7^th – July 4, 2024 – 3:30PM – 11:00PM – (Time stamp 13:17) – Applicant did not appear.

MOTION:  M. Wells moved to approve the request for temporary street closure as stated on the application. K. Salsbury seconded the motion.

MOTION PASSED BY 5-0 VOTE.

 

Jason Marbery – RHID – (Time stamp 14:20)

MOTION:  T. VanHoecke moved to table the appearance until July 16, 2024.

1. Wells seconded the motion. All voted yes. MOTION PASSED BY 5-0 VOTE.

 

OLD BUSINESS

Consideration of Resolution No. 12-2024 –RESOLUTION DIRECTING THE REPAIR OR REMOVAL OF AN ALLEGED UNSAFE AND DANGEROUS STRUCTURE AND ACCESSORY STRUCTURE KNOWN AS [110 W. OAK], FORT SCOTT, KS 66701 – Tabled from April 2, 2024. Owner to return with requested information for the Commission – Removed from April 16, 2024, agenda. May 7, 2024 Owner appeared and motion approved to extend time to July 2, 2024, with conditions.  Item was removed from the July 2, 2024, agenda prior to the meeting with notification to Leroy Kruger/Codes Inspector that the owner decided to have the structures removed with his own contractor. The owner appeared before the Commission and confirmed and thanked them for the extended time to try to salvage the structures. – (Time stamp 15:40)

 

NEW BUSINESS

Consideration of Change Order Request for Electrical Requirements – Grit Removal System at WWTP – Estimate #1019 by KTK Electric LLC – $17,681.30 (Time stamp 16:27)

1. Flater appeared to explain the purpose of the change order in order to complete the project. The Commission wishes to confirm that this work was not included in the original proposal when the bid was awarded. J. Dickman asked for time to review.

MOTION:  T. VanHoecke moved to table the payment until July 16, 2024, when the City Engineer has a chance to review the RFQ as he requested.   M. Wells seconded the motion.  All voted yes. MOTION PASSED BY 5-0 VOTE.

 

MOTION:  D. Olson moved to amend the agenda to allow the appearance of Jason Marbury for his RHID presentation. M. Wells seconded the motion.  All voted yes.  MOTION PASSED BY 5-0 VOTE.

 

Jason Marbery – RHID (Time stamp 25:07) – appeared before the Commission to present his plan for enrolling his property in the RHID program.

MOTION:  M. Wells moved to include this in the RHID.  T. VanHoecke seconded the motion.  All voted yes.  MOTION PASSED BY 5-0 VOTE.

 

Lake Lot Discussion Continued – Requested by D. Olson – (Time stamp 27:56) – Discussion was had about moving a work session to address encroachments on City property regarding the (6) lots that have been surveyed by the City Engineer and consideration of the current infrastructure issues.

 

ACTION:  B. Matkin was directed to organize a work session on July 29, 2024, for the City Commission to travel to Fort Scott Lake and look at the (6) surveyed lots and possibly return to City Hall for discussion.

 

Public Safety Communication Discussion – B. Matkin – (Time stamp 50:15) – Discussion was had regarding raising the amount the City asks the County to pay for Public Safety Communication services.  B. Matkin asked that it be put on the next agenda for a decision in time for budget planning.

ACTION:  B. Matkin was directed to have a conversation with the County on this topic.

 

Consideration of Approval of License to Sell Retail Cereal Malt Beverages For Consumption on the Premises (New License) – OUTPOST 13 WEST – 13 W. Oak, Fort Scott, Bourbon County, KS 66701 – (Time stamp 57:40)

MOTION:  T. VanHoecke moved to approve the license as presented.  D. Olson seconded the motion.  All voted yes.  MOTION APPROVED BY 5-0 VOTE.

 

Revenue Neutral Notice – (Time stamp 59:45) – J. Oliphant presented for consideration the option to approve the intent to exceed the revenue neutral rate.

MOTION:  T. VanHoecke moved to accept the intent to exceed the revenue neutral rate for 2025.  K. Salsbury seconded the motion.  T. VanHoecke, K. Salsbury and T. Dancer voted yes.  M. Wells and D. Olson voted no.  MOTION PASSED BY 3-2 VOTE.

 

REPORTS AND COMMENTS

City Manager B. Matkin (Time stamp 1:07:00)

City Engineer J. Dickman (Time stamp 1:19:37)

Commissioner D. Olson (Time Stamp 1:21:40)

Commissioner K. Salsbury (Time Stamp 1:21:51)

Commissioner M. Wells (Time Stamp 1:22:06)

Commissioner T. VanHoecke (Time Stamp 1:33:26)

Commissioner T. Dancer (Time Stamp 1:35:00)

 

Recognition given by Mayor Dancer for SRO Michael Trim – Retiring after 20 years of service with the Fort Scott Police Department.

 

ACTION:  B. Matkin will bring regulations for shipping containers and Codes update on other municipalities who use them.

 

City Attorney B. Farmer (Time Stamp 1:39:02)

 

 

 

 

 

 

ADJOURN

MOTION:  T. VanHoecke moved to adjourn the meeting at 7:39PM.  D. Olson seconded the motion.  All voted yes.

 

JULY 2, 2024, MEETING ADJOURNED AT 7:39PM.

 

UPCOMING

–  2025 Budget Work Session – July 23, 2024 – 6:00PM – City Hall

–  City Commission Work Session – Lake Lots – July 29, 2024 – Lake Fort Scott

–  2025 Budget Hearing – September 3, 2024 – 6:00PM – City Hall

 

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Submitted by:

Lisa A. Lewis, City Clerk