CITY OF FORT SCOTT

CITY COMMISSION MEETING

Minutes of November 20, 2018 Regular Meeting #22

The regular meeting of the Fort Scott City Commission was held November 20^th, 2018 at 6:00 p.m. in the City Commission Room, 123 S. Main, Fort Scott, Kansas.

ROLL CALL:

Commissioners Adamson, Bartelsmeyer, Nichols, and Parker were present with Mayor Mitchell presiding.

INVOCATION: Pastor Jared Witt, First Presbyterian Church, said a prayer asking God for guidance for the City and all Government and City officials.

AUDIENCE IN ATTENDANCE: Janet Braun, Travis Shelton, Rhonda Dunn, Darrell Parker, Larry Gazaway, Paul Ballou, Deb Needleman, Michael Mix, Billy Keith, Frank Durossette, Mary Durossette, Diana Mitchell, Rachel Pruitt, Carl Jowers, Myra Jowers, Bill Hall, Jared Witt, Stephanie Witt, Barbara Ritter, Bryan Ritter, Dave Bruner, Dusty Drake, Lindsey Watts, Chrystal Cowan, Frank Adamson, and Clayton Miller, and representing the press, Jason Silvers, Fort Scott Tribune.

PROCLAMATIONS/RECOGNITIONS: Recognition of Veteran’s Day Weekend – Peerless Products, Boiler Room Brewhaus, VFW Post #1165, Live Local BB, American Legion Post #25, Fort Scott Area Community Foundation, Community Christian Church, Bill Hall, Carl and Myra Jowers, and Wayne, Dee, & Barrett Young. – Larry Gazaway and Mayor Mitchell recognized the above individuals and groups with a Certificate of Recognition for their assistance in the 1^st Annual Veteran’s Day Weekend celebration event.

APPROVAL OF MINUTES AND APPROPRIATIONS/CONSENT AGENDA:

1. Approval of minutes of the regular meeting of November 6^th, 2018.

2. Approval of Appropriation Ordinance 1227-A totaling $277,010.59.

3. Christmas Parade Permit Form- December 4^th, 2018.

Bartelsmeyer moved the Consent Agenda. Adamson seconded. All voted aye.

APPROVED CONSENT AGENDA.

APPEARANCE/COMMENTS/PUBLIC HEARING:

1. APPEARANCE: Diana Mitchell, Closure of Gunn Park – Christmas in the Park – December 1^st, 2018 – 5:00 p.m. to 8:00 p.m. – Diana Mitchell appeared before the Commission to request that Gunn Park be closed to the public on Friday, November 30^th, and Saturday December 1^st, 2018 to allow the Christmas in the Park event. People will be bused in from various parking lots and taken through the park. Shelter #5 will have chili and Santa will be present also for the children. Their group will provide security on Friday night and Saturday for this event.

Parker moved to approve the Christmas in the Park event and close Gunn Park to the public on Friday, November 30^th and Saturday, December 1^st, 2018. Nichols seconded. All voted aye.

APPROVED TO CLOSE GUNN PARK TO THE PUBLIC ON FRIDAY, NOVEMBER 30^TH, AND SATURDAY, DECEMBER 1^ST TO HOLD THE CHRISTMAS IN THE PARK EVENT.

B. CITIZEN COMMENTS (Concerning Items Not on Agenda – 3 minute

limit per citizen) – None

3. PUBLIC HEARINGS:

Mitchell moved to open the Public Hearing at 6:19 p.m. Bartelsmeyer seconded. All voted aye.

OPENED PUBLIC HEARING AT 6:19 P.M.

6:15 p.m. Resolution directing the repair or removal of an unsafe and dangerous structure located at 14 S. Margrave Street – Rhonda Dunn, Finance/Codes Director, informed the Commission that this structure has been on the Codes list since 2009. There has been no response from the property owner. She shared photos with the Commission of this dilapidated structure. There have been no utilities to this structure since 2015 and it is unoccupied. She recommended a time frame of ten days to either repair or remove this structure.

Mitchell moved to approve Resolution 45-2018 directing the repair or removal of this structure by December 3^rd, 2018. Parker seconded. All voted aye.

APPROVED RESOLUTION NO. 45-2018 DIRECTING THE REPAIR OR REMOVAL OF AN UNSAFE AND DANGEROUS STRUCTURE LOCATED AT 14 S. MARGRAVE STREET. STRUCTURE MUST BE BROUGHT UP TO 2012 INTERNATIONAL BUILDING CODE BY DECEMBER 3^rd, 2018 OR DEMOLITION PROCEEDINGS WILL BEGIN.

Mitchell moved to close the Public Hearing at 6:21 p.m. Bartlesmeyer seconded. All voted aye.

CLOSED PUBLIC HEARING AT 6:21 P.M.

CONSIDERATION:

1. Update on 523 S. Main Street – Rhonda Dunn, Finance/Codes Director, informed the Commission that she drove by this property today and no progress has been made since the last time this was on the Commission agenda. She will issue a citation to the McKenney family to appear in Municipal Court and keep issuing citations until progress begins. She does not want to condemn or tear this structure down.

2. Consideration of change of zoning from M-U (Mixed Use) to CBD (Central Business District) for the property at 19 S. Hill Street – Approval of Ordinance No. 3541 – Rhonda Dunn, Finance/Codes Director, informed the Commission that the Planning Commission met on October 29^th, 2018 to hear this case. Mr. Durossette plans to put in a four-bay auto mechanic shop. It will be a 30’ X 60’ metal building with four doors and an office area and would face Wall Street. The zoning needs to be changed from Mixed Use to Central Business District to allow this business.

Bartelsmeyer moved to approve the zoning change from Mixed Use to Central Business District for the property at 19 S. Hill Street and approve Ordinance No. 3541. Mitchell seconded. All voted aye.

APPROVED ORDINANCE NO. 3541 CHANGING THE ZONING CLASSIFICATIONS OR DISTRICTS OF CERTAIN LANDS LOCATED IN THE CITY OF FORT SCOTT, KANSAS, UNDER THE AUTHORITY GRANTED BY K.S.A. 1973, SUPP. 12-708 – CHANGE OF ZONING FROM MIXED USE (M-U) TO CENTRAL BUSINESS DISTRICT (CBD) FOR THE PROPERTY AT 19 S. HILL STREET.

3. Consideration of a Conditional Use Permit to operate an automotive mechanic shop at Lots 1, 3, 5, 7, & 9, Block 82, Fort Scott Addition, more commonly known as 19 S. Hill – Rhonda Dunn, Finance/Codes Director, informed the Commission that the Planning Commission also approved at their October 29^th, 2018 meeting that a Conditional Use Permit be given to allow the operation of an automotive shop at 19 S. Hill. Under the Central Business District, it is not an allowable use.

Parker moved to approve the Conditional Use Permit for the property at 19 S. Hill Street to operate an automotive shop. Nichols seconded. All voted aye.

APPROVED CONDITIONAL USE PERMIT FOR THE PROPERTY AT 19 S. HILL STREET TO OPERATE AN AUTOMOTIVE SHOP.

4. Consideration of adoption of 2018 Comprehensive Plan Ordinance No. 3542 – Rhonda Dunn, Finance/Codes Director, informed the Commission that the Planning Commission held a public hearing on October 29^th, 2018 to recommend the approval of the 2018 Comprehensive Plan. Commissioner Parker and Commissioner Nichols both assisted in reviewing this plan. The Planning Commission approved the recommendations made by the City Commission.

There were no comments from the audience.

Commissioners thanked the Planning Commission for all their hard work on this plan.

Nichols moved to approve Ordinance No. 3542 approving the 2018 Comprehensive Plan. Bartelsmeyer seconded. All voted aye.

APPROVED ORDINANCE NO. 3542 ADOPTING THE 2018 COMPREHENSIVE PLAN FOR THE CITY OF FORT SCOTT, KANSAS; INCORPORATING SUCH PLAN BY REFERENCE PURSUANT TO K.S.A. 12-741 ET SEQ,. K.S.A. 12-3009:3012 AND K.S.A. 12-3301:3302.

5. Consideration of appointment of Edna Erie as resident commissioner to replace Vickie Morgan – Fort Scott Housing Authority Board – Diane Clay, City Clerk, informed the Commission that she was notified by Patty Simpson, Executive Director of the Fort Scott Housing Authority, that Vickie Morgan, the resident commissioner on the board of commissioners has resigned. The Housing Authority requested the approval of Edna Erie to fill her vacancy which would expire on May 3, 2020.

Parker moved to approve the appointment of Edna Erie as the Resident Commissioner on the Fort Scott Housing Authority. Adamson seconded. All voted aye.

APPROVED THE APPOINTMENT OF EDNA ERIE AS THE RESIDENT COMMISSIONER ON THE FORT SCOTT HOUSING AUTHORITY BOARD OF COMMISSIONERS WITH THE TERM EXPIRING ON MAY 3, 2020.

6. Consideration of purchase of two additional VFD’s in the high service pump station – Water Production – Michael Mix, Public Utility Director, informed the Commission that he wishes to install VFD’s for each of his three pumps. This will increase reliability and redundancy for this critical station. He received a quote from Brock Electric in the amount of $9,354.50. Approval was recommended.

Bartelsmeyer moved to approve the quote from Brock Electric in the amount of $9,354.50 for the installation of the VFD’s. Parker seconded. All voted aye.

APPROVED QUOTE FROM BROCK ELECTRIC IN THE AMOUNT OF $9,354.50 FOR THE INSTALLATION OF THE VFD’S FOR THE WATER TREATMENT PLANT.

COMMISSION/STAFF:

1. Director Updates:

Ambulance Update – Dave Bruner – Dave gave the Commission an update on the new Bourbon County Emergency Medical Service ambulance. There was a meeting held this morning with the Bourbon County Commissioners. The contract is done and the budget is completed. This will go before the Bourbon County Commission for approval on December 4^th, 2018 and the City Commission on the same date. He thanked Rhonda Dunn, Robert Uhler, Kristi Keating, Jody Hoener, and Deb Needleman for their assistance with the contract and the budget.

Health Care Update – Rachel Pruitt – Rachel updated the Commission on progress on health care in our community. She reminded the Commission of the three primary principals the City is looking at: Primary Care; EMS/Ambulance, and ER. She said that the City is welcoming CHC/SEK into our community to cover the primary care services. In regards to ER, discussions continue with Via Christi. She said that they have not committed, but have not declined. She stated that it has been 50 days since the announcement for Mercy which allocates to 34 working days. There are 40 days left until the hospital closes. The City has left no stone unturned. The City needs to look at the future of the hospital facility itself also. During the first week of November, a very good meeting was held with Mercy officials from Springfield, St. Louis, and Joplin to discuss the fate of the hospital and the facility. The City received positive feedback from Mercy and was told they would work with the City and any other interested providers. There was also another recent meeting held with a firm that offers health care consultations. There are more meetings scheduled next week and the City is very focused on the next 40 days and continuing health care in this community.

B. City Commission:

Adamson – Nothing to report.

Nichols – Commented that Rachel’s comments are spot on. He has been included in several meetings and the City is working for this community. He feels good about it.

Parker – Thanked the whole team working on health care for our community. There has been lots of time, effort, and listening for the best needs of our community.

Bartelsmeyer – Echoed Commissioner Parker’s comments.

Mitchell – Thanked the whole team and said she appreciates all they have done.

C. City Attorney: Not present.

3. City Manager:

1. Health Care – Dave said that a citizen stopped him at the store and asked how he ran the City while trying to find health care for the community. He thanked the other directors who have stepped up and helped other departments. It is a team effort and he feels confident we will have health care here.

2. Employee Christmas Dinner – Dave informed the Commission that the City Employee Christmas dinner will be held on Tuesday, December 11^th, 2018, at 6:00 p.m. at Buck Run Community Center. He invited all to attend.

3. City Crews – Dave thanked the City crews who worked to treat icy streets after the recent winter storm. He also thanked Bill Lemke and the Water Distribution crews who worked a large water main break in the Industrial Park and worked all night. The next day another break occurred and some of the same employees were called out to work that break also. He thanked them for their hard work.

4. Wished all a Happy Thanksgiving!

ADJOURNMENT:

Parker moved to adjourn the meeting at 6:41 p.m. Adamson seconded. All voted aye.

ADJOURNED MEETING AT 6:41 P.M.

The next regularly scheduled meeting is to be held on December 4^th, 2018 at 4:00 p.m.

RECORDED BY:

____________________

DIANE K. CLAY

CITY CLERK

                                                                   AGENDA

FORT SCOTT CITY COMMISSION

FORT SCOTT CITY HALL

COMMISSION ROOM

123 SOUTH MAIN

DECEMBER 4, 2018

4:00 P.M.

I. ROLL CALL:

ADAMSON BARTELSMEYER NICHOLS PARKER MITCHELL

II. FLAG SALUTE

III. INVOCATION: Associate Pastor Brian Rhoades, Grace Baptist Tabernacle

IV. PROCLAMATIONS/RECOGNITIONS:

V. CONSENT AGENDA:

1. Approval of minutes of the regular meeting of November 20^th, 2018.

2. Approval of Appropriation Ordinance 1228-A totaling $420,838.57.

VII. APPEARANCE/COMMENTS/PUBLIC HEARING:

1. APPEARANCE: None

B. CITIZEN COMMENTS (Concerning Items Not on Agenda – 3 minute limit per citizen)

C. PUBLIC HEARINGS/COMMENTS: None

VIII. CONSIDERATION:

1. Consideration of Resolution No. 46-2018 authorizing the financing for the City’s water intake project

2. Consideration of Resolution No. 47-2018 authorizing the Redemption and Payment of the Taxable Industrial Revenue Bonds for Price Chopper and the sale of the property to Super Market Developers, Inc.

3. Consideration to set Budget Amendment Hearing date for December 18^th, 2018 at 6:00 p.m.

4. Consideration of Kansas Gas Service Franchise Ordinance No. 3543

5. Consideration of consolidation of natural gas billing to Constellation Energy Resources to include Memorial Hall and the Public Works building in addition to the Airport

6. Consideration to waive the bid process for the repair/restoration of the rock retaining wall north of 206 N. National and approve the low quote from Midland Restoration Company

7. Approval of Bourbon County Emergency Medical Service Agreement between the City of Fort Scott and Bourbon County

8. Approval of Christmas bonus for City employees

9. Approval of Salary Ordinance No. 3544

10. Consideration to approve Work Order #7 – Revision of Airport Layout Plan – Olsson Associates

IX. COMMENTS:

1. Director Updates: Rachel Pruitt – Airport Update

Ambulance Update:

Health Care Update:

2. Commission:

3. City Attorney:

4. City Manager:

EXECUTIVE SESSION:

I MOVE THAT THE CITY COMMISSION RECESS INTO EXECUTIVE

SESSION FOR ________________________________ IN ORDER TO

(see below justification)

DISCUSS ______________________________________. THE

EXECUTIVE SESSION WILL BE ___________ MINUTES AND THE OPEN

MEETING TO RESUME AT ________________.

Justifications for Executive Sessions:

• Personnel matters of non-elected personnel

• Consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship

• Matters relating to employer-employee negotiations whether or not in consultation with the representative or representatives of the body or agency

• Confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships

• Preliminary discussions relating to the acquisition of real property

X. MOTION FOR ADJOURNMENT: ROLL CALL

The City of Fort Scott offices will be closed on Thursday, November 22^nd and Friday, November 23^rd, 2018 in observance of the Thanksgiving Day Holiday. The regular offices will reopen on Monday, November 26^th, 2018.

The City’s tree and brush dump site located on North Hill will also be closed on Saturday, November 24^th, 2018 for the Thanksgiving Day holiday. It will be open again on Tuesday, November 27^th, 2018 from 4:00 p.m. to 6:00 p.m.

CITY OF FORT SCOTT

CITY COMMISSION MEETING

Minutes of November 6, 2018 Regular Meeting #21

The regular meeting of the Fort Scott City Commission was held November 6^th, 2018 at 6:00 p.m. in the City Commission Room, 123 S. Main, Fort Scott, Kansas.

ROLL CALL:

Commissioners Adamson, Bartelsmeyer, Nichols, and Parker were present with Mayor Mitchell presiding.

INVOCATION: Pastor Matthew Hunt, Faith Christian Center, said a prayer asking God for guidance for the City and all Government and City officials.

AUDIENCE IN ATTENDANCE: Janet Braun, Travis Shelton, Rhonda Dunn, Robert Uhler, Darrell Parker, Larry Gazaway, Dave Bruner, Paul Ballou, Deb Needleman, Christy Humerickhouse, Curtis Wondra, Elaine Buerge, Michael Mix, Matthew Hunt, Lori Smith, Kenny Howard, Ally Turvey, Jean Tucker, Don Tucker, Mark McKenney, and Clayton Miller, and representing the press, Jason Silvers, Fort Scott Tribune.

PROCLAMATIONS/RECOGNITIONS:

APPROVAL OF MINUTES AND APPROPRIATIONS/CONSENT AGENDA:

1. Approval of minutes of the regular meeting of October 16^th, 2018.

2. Approval of Appropriation Ordinance 1226-A totaling $467,651.58.

3. Parade Permit – Veteran’s Day Parade – November 10^th, 2018

Bartelsmeyer moved the Consent Agenda. Parker seconded. All voted aye.

APPROVED CONSENT AGENDA.

APPEARANCE/COMMENTS/PUBLIC HEARING:

1. APPEARANCE: None

B. CITIZEN COMMENTS (Concerning Items Not on Agenda – 3 minute

limit per citizen) – None

3. PUBLIC HEARINGS:

Mitchell moved to open the Public Hearing at 6:14 p.m. Bartelsmeyer seconded. All voted aye.

OPENED PUBLIC HEARING AT 6:14 P.M.

6:00 p.m. Vacation of alley – Michael & Megan Rogers, 3RK LLC, and Robert & Patricia Love, and Stuart & Haley Troutman – Alley between Lots 7, 9, 11, 13 & 15, Block 4 and Lots 8, 10, 12, 14, 16, Block 4, McDonald’s Addition – Approval of Ordinance No. 3540 – Rhonda Dunn, Finance/Codes Director, showed the Commission a map of the proposed vacation of alley which is by Shepherd and Mosher Streets. The three property owners all signed a voluntary petition to vacate this property.

There were no comments from the audience.

Nichols moved to approve Ordinance No. 3540 vacating the alley by Shepherd and Mosher Streets. Parker seconded. All voted aye.

APPROVED ORDINANCE NO. 3540 VACATING THE 18’ PLATTED ALLEY WHICH RUNS NORTH AND SOUTH BETWEEN LOTS 7, 9, 11, 13 & 15, BLOCK 4, MCDONALD’S ADDITION TO THE CITY OF FORT SCOTT, KANSAS AND LOTS 8, 10, 12, 14, 16, BLOCK 4, MCDONALD’S ADDITION TO THE CITY OF FORT SCOTT AND THE PLATTED ALLEY WHICH RUNS EAST AND WEST LYING DIRECTING NORTH OF LOT 7, BLOCK 4, MCDONALD’S ADDITION TO THE CITY OF FORT SCOTT.

Mitchell moved to close the Public Hearing at 6:17 p.m. Adamson seconded. All voted aye.

CLOSED PUBLIC HEARING AT 6:17 P.M.

Bartelsmeyer moved to open the Public Hearing at 6:18 p.m. Nichols seconded. All voted aye.

OPENED PUBLIC HEARING AT 6:18 P.M.

6:15 p.m. – Resolution 42-2018 – directing the repair or removal of an alleged unsafe and dangerous accessory structure located at 302 S. Lowman Street – Rhonda Dunn, Finance/Codes Director, informed the Commission that the owner is present tonight. She inherited this house but was in a bad car accident and has been unable to make repairs due to her limited means of income. There are four buildings on this property including the main house. Rhonda said that she has contacted the Good Neighbor Action Team to assist this property owner with repairs on the main house. There is one accessory structure on the southeast corner that she recommends demolition on.

Lori Smith said that she inherited this property. Her daughter and family lived there for a while but moved to Lees Summit, Missouri. She is getting ready to have back surgery on Friday at K.U. Medical Center. The water and electric have been updated at the main house and the roof is solid and does not leak. She plans to pay the City back for the demolition costs of the accessory structure.

Rhonda asked approval to repair or remove this structure in 7 days.

Parker moved to approve Resolution 42-2018 directing the repair or removal of this accessory structure by November 19, 2018. Bartelsmeyer seconded. All voted aye.

APPROVED RESOLUTION NO. 42-2018 DIRECTING THE REPAIR OR REMOVAL OF AN UNSAFE AND DANGEROUS ACCESSORY STRUCTURE LOCATED AT 302 S LOWMAN STREET. ACCESSORY STRUCTURE MUST BE BROUGHT UP TO 2012 INTERNATIONAL BUILDING CODE BY NOVEMBER 19^TH, 2018 OR DEMOLITION PROCEEDINGS WILL BEGIN.

6:15 p.m. – Resolution 43-2018 – directing the repair or removal of an alleged unsafe and dangerous structure and accessory structure located at 421 W. 5^th Street – Rhonda Dunn, Finance/Codes Director, informed the Commission that this structure is owned by the McKenney family. Mark McKenney is here representing the family tonight. This structure has had codes issues since 2005. There have been no changes in the last two years. The porch was shored up. There are windows out of the structure and the roof is bad. There are no utilities to the house. She recommended giving him 30 days to either repair or remove the structure.

Mark McKenney said that at one time Tim McKenney had chosen to tear the structure down but changed his mind. Tim recently took bids to have siding put on the house but is waiting on another bid. He said he would talk with the family, and if they want to demolish the structure that their family would do it.

City Attorney reminded the Commission that they just have to declare that the house is dangerous and unsafe and give them a time frame for repairs. If an extension is needed by that time frame, one can be given if approved.

Nichols moved to approve Resolution 43-2018 directing the repair or removal of this structure and accessory structure by December 14^th, 2018. Parker seconded. All voted aye.

APPROVED RESOLUTION NO. 43-2018 DIRECTING THE REPAIR OR REMOVAL OF AN UNSAFE AND DANGEROUS STRUCTURE AND ACCESSORY STRUCTURE LOCATED AT 421 W. 5^TH STREET. STRUCTURE MUST BE BROUGHT UP TO 2012 INTERNATIONAL BUILDING CODE BY DECEMBER 14^TH, 2018 OR DEMOLITION PROCEEDINGS WILL BEGIN.

6:15 p.m. – Resolution 44-2018 – directing the repair or removal of an alleged unsafe and dangerous accessory structure located at the Vacant Lot south of 711 S. Barbee Street – Rhonda Dunn, Finance/Codes Director, informed the Commission that the property owner has removed this accessory structure.

6:15 p.m. – Resolution 44-2018 – directing the repair or removal of an alleged unsafe and dangerous structure and accessory structure located at 1110 Scott Avenue – Rhonda Dunn, Finance/Codes Director, informed the Commission that this structure has an issue with the porch. It is owned by Mark McKenney. He has placed some scaffolding by the porch but no repairs have been made yet. This house has a new roof and the inside is in good condition. She recommended giving him 30 days to either repair or remove the structure.

Mark McKenney said he would have the repairs made to the porch in 30 days.

Parker moved to approve Resolution 44-2018 directing the repair or removal of this structure and accessory structure by December 14^th, 2018. Bartelsmeyer seconded. All voted aye.

APPROVED RESOLUTION NO. 44-2018 DIRECTING THE REPAIR OR REMOVAL OF AN UNSAFE AND DANGEROUS STRUCTURE AND ACCESSORY STRUCTURE LOCATED AT 1110 SCOTT AVENUE. STRUCTURE MUST BE BROUGHT UP TO 2012 INTERNATIONAL BUILDING CODE BY DECEMBER 14^TH, 2018 OR DEMOLITION PROCEEDINGS WILL BEGIN.

Mitchell moved to close the Public Hearings at 6:32 p.m. Nichols seconded. All voted aye.

CLOSED PUBLIC HEARING AT 6:32 P.M.

CONSIDERATION:

1. Consideration of Bid – Cutting of Waterway – 23^rd Street to Highway 69 – Rhonda Dunn, Finance/Codes Director, shared photos with the Commission of the removal of the brush at 7^th and National. This company did a great job on that location. She asked for approval for the other part of this bid which is the removal of the brush at the waterway from 23^rd Street to Highway 69. The same company, SMM Holdings, LLC was the low bid at $6,925.00.

Parker moved to approve the bid from SMM Holdings, LLC in the amount of $6,925.00 for the brush removal at 23^rd Street to Highway 69. Adamson seconded. All voted aye.

APPROVED BID FROM SMM HOLDINGS, LLC OF FORT SCOTT, KANSAS IN THE AMOUNT OF $6,925.00 FOR THE REMOVAL OF BRUSH AT 23^RD STREET TO HIGHWAY 69.

Rhonda also gave the Commission a short update on a couple of Codes issues.

She informed them that there is a bedbug infestation at a house on Oak Street. She said that the owner is a hoarder. This property cannot be treated until it has been cleaned up. The debris they are removing cannot go to the local landfill and has to go to Arcadia. There is a dumpster behind the house. It is her hopes that no one is removing anything from the dumpster as that would spread the infestation.

City Attorney recommended putting up No Trespassing signs on the property and the dumpster.

Rhonda also gave an update on the structure at 310 N. Cleveland. This structure is owned by the Peterson’s. The First Steps program has been working with the owners without much progress. The G.N.A.T. was also involved but no progress has been made by the property owners. There have been no utilities to this structure since 2016 and they still live there. She will now work with the City Attorney to start legal proceedings to remove the owners and demolish the structure.

2. Consideration of Fort Scott Public Library appointment – Diane Clay, City Clerk, informed the Commission that Gabrielle Studer and Jared Witt have both resigned from the Library board. Letters of interest were received for these two open positions. There were four letters of interest received: Deborah Hall, Maybelle Mertz, Lissa Gorman, and Bob Eckles. The Library board met on October 17^th, 2018 and recommended that Lissa Gorman and Bob Eckles be appointed to their board.

Bartelsmeyer moved to approve the appointments of Lissa Gorman and Bob Eckles to the Fort Scott Public Library Board. Parker seconded. All voted aye.

APPROVED APPOINTMENTS OF LISSA GORMAN AND BOB ECKLES TO THE FORT SCOTT PUBLIC LIBRARY BOARD.

3. Consideration to waive bid process for purchase of three sets of bunker gear for the Fire Department – Paul Ballou, Fire Chief, informed the Commission that he is requesting the Commission waive the bid process in order to purchase three sets of bunker gear for the Fire Department. This gear is needed for the three newest firefighters. The condition and fit of the current gear will not work for the new firefighters. He asked for approval to purchase three new sets of gear from Weis Fire Safety in the amount of $6,968.10.

Parker moved to approve to waive the bid process and approve the purchase of three sets of bunker gear for the Fire Department in the amount of $6,968.10 from Weis Fire Safety. Nichols seconded. All voted aye.

APPROVED TO WAIVE THE BID PROCESS AND APPROVE THE PURCHASE OF THREE SETS OF BUNKER GEAR FOR THE FIRE DEPARTMENT IN THE AMOUNT OF $6,968.10 FROM WEIS FIRE SAFETY.

4. Presentation of preliminary Energy Audit by CTS Energy Group – Michael Mix, Water Utility Director, introduced to the Commission, Curtis Wondra and Christy Humerickhouse of CTS Group to share with them information regarding an energy audit.

Curtis Wondra shared with them the goals and challenges of saving energy. He shared how the process works beginning with a Preliminary Infrastructure Audit completed, the RFQ for qualified providers and then the selection of a partner, the detailed analysis and design, the project implementation, and ongoing measurement and verification. He has toured some of the City facilities, especially Memorial Hall and Buck Run Community Center, and gathered information. The next step is a RFQ and then the selection of a firm.

Parker moved to approve to go out for Request for Qualifications for this project. Nichols seconded. All voted aye.

APPROVED TO GO OUT FOR REQUEST FOR QUALIFICATIONS FOR THE ENERGY AUDIT.

5. Consideration of quotes to replace windows at Water Treatment Plant – Michael Mix, Water Utility Director, informed the Commission that there are several windows at the Water Treatment Plant that need replaced due to a broken pane or unsightly etching due to the loss of the seal. Many of these windows have not functioned for many years and many were filled with foam for some reason. He requested quotes from the two local window vendors located here in town. The low quote was from Peerless Products in the amount of $21,982.00. This is a budgeted item.

Nichols moved to approve the low quote from Peerless Products in the amount of $21,982.00 to replace the windows at the Water Treatment Plant facility. Bartelsmeyer seconded. All voted aye.

approveD the low quote from Peerless Products in the amount of $21,982.00 to replace the windows at the Water Treatment Plant facility.

6. Consideration to replace service truck for Water Treatment Plant – Michael Mix, Water Utility Director, informed the Commission that he had budgeted to purchase a service truck for the Water Treatment Plant. Their current pickup they use has over 100,000 miles on it and has some engine issues. They would continue to keep this vehicle at their plant still. The newer, used service truck would be used to go to all the various locations that they service.

City Manager asked for approval to purchase a service utility vehicle up to $28,000 and work with Tom Coffman, the City’s mechanic and Michael Mix. This purchase will be made locally if at all possible.

Mitchell moved to authorize up to $28,000 to purchase a used service truck for the Water Treatment Plant. Parker seconded. All voted aye.

APPROVED TO AUTHORIZE UP TO $28,000 TO PURCHASE A USED SERVICE TRUCK FOR THE WATER TREATMENT PLANT.

7. Consideration to solicit RFQ’s for Scope of Services for 2018-2019 for Water Treatment Plan Evaluation for our drinking water – Michael Mix, Water Utility Director, informed the Commission he wants to solicit RFQ’s to evaluate the City’s drinking water. He wants to pursue excellence in our drinking water. There is no cost for soliciting RFQ’s. Approval was recommended.

Nichols moved to solicit RFQ’s for the Water Treatment Plant drinking water evaluation. Adamson seconded. All voted aye.

APPROVED TO SOLICIT REQUEST FOR QUALIFICATIONS FOR AN ENGINEERING FIRM TO EVALUATE THE CITY’S DRINKING WATER.

8. Consideration to change membership section of the Employee Council Bylaws – Deb Needleman, Human Resource Director, informed the Commission that she and Dave Martin both sit on the Employee Council for the City. It was originally made up of eight members from different departments. Due to the size of the departments, the Employee Council discussed combining some of the departments taking the members down to six. The departments will be combined as follows:

Fire Department/Communications (Dispatch)

Police Department

Streets/Water Distribution

Wastewater/Wastewater Collections/Airport/Parks

Water Production

City Hall/Codes/Tourism/Golf Course

The Employee Council met on November 1^st and approved this change to the bylaws.

Dave Martin also said that at each of the meetings, opportunity is given for the members of the council to ask questions of him or Deb. Also, there are suggestion boxes at various locations throughout the City where employees can place any suggestions they may have. These are read at the Employee Council meetings and discussed.

Mitchell moved to approve the membership section change on the Employee Council bylaws. Parker seconded. All voted aye.

APPROVED THE MEMBERSHIP SECTION CHANGE ON THE EMPLOYEE COUNCIL BYLAWS.

COMMISSION/STAFF:

1. Director Updates:

Larry Gazaway – Larry recognized Allyson Turvey, Administrative Assistant for the City for the recent awards she was given. TIAK is the Travel Industry Association of Kansas. They are involved in training, education, and advocacy in the State of Kansas. The Kansas Destination Certification Program is designed to familiarize and further one’s knowledge of the State of Kansas, tourism marketing, and leadership. To achieve this certification, one must complete three book reports; one on Kansas history, one on marketing, and another on leadership. One must also spend several hours a year in training, live or from webinars, and finally visit an attraction at least 50 miles from your home. Ally successfully completed all the requirements and two weeks ago, during the TIAK Conference, she was one of only six individuals to receive this certification. In August, Ally also received her Kansas Certified Professional Travel Counselor Certification. This certification comes from the Kansas Department of Wildlife, Parks and Tourism and assures that Ally delivers high quality travel information services. She is only one of three in the State of Kansas that has this certification. Ally will also be handling all the co-op advertising for TourKs, which is a statewide organization that is tasked with attracting bus tours to the state. She will be working with 63 cities and counties to make sure the State of Kansas is represented in various print magazines throughout the country.

Larry also reminded the Commission about the upcoming Veterans weekend. Friday night is a reception at the Boiler Room Brewhaus. Saturday morning is a program at Memorial Hall, 5:00 p.m. is the Veterans parade, and Saturday night at 7:00 p.m. is the Grand Ball at Memorial Hall. On Sunday at 9:00 a.m., is the church service at Community Christian Church. At 11:00 a.m. is the service at the National Cemetery and a luncheon to be held at the V.F.W. at noon. He also announced that there was a $4,000 grant awarded for this event for 2019 from the Community Foundation.

Dave Bruner – In regards to the recent announcement of the closing of Mercy Fort Scott, as we all are probably aware, this also effects the ambulance service. Mercy EMS will no longer be operating as of March 31st. With that announcement, Bourbon County has been faced with a difficult task to come up with a solution for an EMS service for the residents of Bourbon County. A task force was formed to develop a working relationship between the County and City to continue to provide emergency medical services to the residents once April 1st arrives. Last week an announcement was made by the Bourbon County Commissioners that they will assume ownership of the ambulance service which will be called Bourbon County Emergency Medical Services. That being said, the City was approached by County officials in a meeting on Monday in an effort to work out the details for the City to partner and continue the current relationship in which the City and Mercy EMS formed dating back as far as 15 years ago. Fifteen years ago, Mercy EMS and Fort Scott Fire Department worked out a contractual agreement to provide a second staffed ambulance. Most recently, another relationship was formed between the Fire Department and Mercy EMS to house the duty ambulance and staff at Fire Station #1 in efforts to attract personnel.

How does this look? The County will be taking on Mercy’s role and contract services from the City.

Staffing: The City will provide human resource services to full time positions for the service. All current Mercy EMS employees will be transitioned. An EMS Director position will be added to the staff. All staff will report to the Fire Department administration as well as City administration.

Bourbon County will reimburse for salaries and operational cost.

Our team of personnel from the Fire Department and Mercy EMS are prepared and experienced to take on the challenge for the efficiency of the taxpayers. We are looking forward to working with County officials to build this service and continue to provide the quality service that Mercy EMS has provided since 1991.

He asked the Commission for their approval to continue with the development of the EMS service.

City Manager said that Deb Needleman will be involved in hiring the EMS Director and testing individuals as she does now.

Mitchell moved to authorize the continuation of the development of the EMS service between the City and the County. Bartelsmeyer seconded. All voted aye.

APPROVED THE CONTINUATION OF THE DEVELOPMENT OF THE EMS SERVICE BETWEEN THE CITY AND THE COUNTY.

Kenny Howard – Kenny shared photos of the beach pavilion and improvements that have been made to it recently. The pavilion was built in 1964. They repaired the inside and installed a new picnic table. They completed all these repairs for around $1,800.

Commissioners told him that it looked great!

B. City Commission:

Bartelsmeyer – Thanked all who are working on the health care project. It is a big project.

Parker – Thanked the Fire Department who helped honor a man who served his country for a long time today. This is a great hometown that honors their own!

Adamson – Nothing to report.

Nichols – Nothing to report.

Mitchell – Nothing to report.

C. City Attorney: Nothing to report.

3. City Manager:

1. Change of time of December 4^th, 2018 City Commission meeting to 4:00 p.m. due to Downtown Christmas Parade

Parker moved to change the time of the December 4^th meeting to 4:00 p.m. for the Downtown Christmas parade. Bartelsmeyer seconded. All voted aye.

APPROVED TO CHANGE THE TIME OF THE DECEMBER 4^TH, 2018 MEETING TO 4:00 P.M.

2. Health Care – Dave stated that Mercy is not willing to come to the table currently. He is still working with the task force to get health care here.

3. Police Department Night Training – Dave said that Mike Trim informed him that the Police Department will be doing night shooting training on November 7^th and November 14^th. He encouraged the Commission to go and watch this training.

4. Wreath Ride Fundraiser – Dave said that Cole Wagner has requested permission to hold a fundraiser on April 13^th, 2019. It will be a Ruck Run. Participants will wear vests and run/march from the Crossfit facility to the National Cemetery.

Nichols moved to approve this fundraiser to hold a Ruck Run on April 13^th, 2019. Adamson seconded. All voted aye.

APPROVED TO HOLD RUCK RUN FUNDRAISER ON APRIL 13^TH, 2019.

ADJOURNMENT:

Nichols moved to adjourn the meeting at 7:24 p.m. Parker seconded. All voted aye.

ADJOURNED MEETING AT 7:24 P.M.

The next regularly scheduled meeting is to be held on November 20^th, 2018 at 6:00 p.m.

RECORDED BY:

____________________

DIANE K. CLAY

CITY CLERK