NOTICE OF AND AGENDA FOR REGULAR
MEETING OF FORT SCOTT CITY COMMISSION
City Hall Commission Room – 123 S. Main Street, Fort Scott, KS 66701
December 2, 2025 – 6:00 P.M.
- Call to Order/Roll Call
- Pledge of Allegiance
III. Invocation
- Approval of Agenda
- Consent Agenda
- Approval of Appropriation Ordinance 1397-A – Expense Approval Report –
Payment Dates of November 12, 2025 – November 25, 2025 – $367,132.08
- Approval of Minutes: Regular Meeting of November 18, 2025
- Approval of 2026 Cereal Malt Beverage (CMB) Licenses: Pete’s #27 – 605 National,
Pete’s #20 – 998 N. National, Pete’s #14 – 1920 S. Main, Pete’s #28 – 1135 E. Wall, Woodland Hills Golf Course – 2414 S. Horton St.
- Public Comment
VII. Appearances
VIII. Unfinished Business
- Consideration of Bids for Davis Lift Station Extraneous Flow Pump and Force Main – EEI No. 21-303 – Tabled November 3, 2025 – J. Dickman
- New Business
- Consideration of Resolution No. 42-2025 – Resolution and Notice of Hearing with Reference to Alleged Unsafe and Dangerous Structure at 310 N. Cleveland – L. Kruger
- Consideration of Resolution No. 43-2025 – Resolution and Notice of Hearing with Reference to Alleged Unsafe and Dangerous Structure at 601 S. Little – L. Kruger
- Reports and Comments
- Adjourn
Unapproved Minutes of the last meeting
CITY OF FORT SCOTT CITY COMMISSION MEETING
Minutes of November 18, 2025 Regular Meeting
A meeting of the Fort Scott City Commission was held in the City Commission Meeting Room at City Hall, 123 S. Main Street, Fort Scott, Kansas. The meeting was streamed live on YouTube.
The meeting was called to order at 6:00PM. Roll call was taken. Commissioners Kathryn Salsbury, Tracy Dancer, Dyllon Olson, and Matthew Wells were present with Mayor Tim Van Hoecke.
In Attendance – Brad Matkin/City Manager, Bob Farmer/City Attorney, Leroy Kruger/Codes Enforcement, Lisa Lewis/City Clerk, Lindsay Madison/Chamber of Commerce, Dr. Nadine Aboul-Magd/Joplin Nephrology, Dominic Eck/Gilmore & Bell, Ahmed Aboul-Magd, Ahmed Badach, Mary Wyatt/Planning, Housing & Business Development Director (via Teams), Steve Robb/Municipal Consulting, LLC (via Teams), Jason Dickman/Earles Engineering & Inspection, Betty Wortley, Mindy Brundrick, Sean Cameron, and Michael Hoyt.
VAN HOECKE led the Pledge of Allegiance and said a prayer asking God for guidance for the City, the Citizens, our Government and City officials.
Approval of Agenda – Amendments requested – 1) Removal of Appearances/Item A/Lisa Dillon-Housing & Neighborhood Revitalization Coordinator – Consideration of Resolution No. 39-2025 A Resolution to Support the Main Street Program and 2) City Manager requested to removal of New Business/Action Item A/Consideration of Proposals for Fort Scott Lift Station.
MOTION: WELLS moved to agenda as proposed with the changes. DANCER seconded.
MOTION CARRIED 5-0.
Consent Agenda
– Approval of Appropriation Ordinance 1396-A – Expense Approval Report – Payment Dates of
November 1, 2025 – November 11, 2025 – $190,896.79
– Approval of Minutes: Special Meeting of November 1, 2025, and Regular Meeting of
November 3, 2025
– October Financials
– Approval of 2026 Cereal Malt Beverage (CMB) Licenses: Walmart #0039 – 2500 S. Main St., G&W Foods – 911 E. 6th St., and Casey’s General Store #3399 – 2216 S. Main St.
MOTION: DANCER moved to accept the Consent Agenda as presented. SALSBURY seconded.
MOTION CARRIED 5-0.
Public Comment – No public comment
Appearances – No appearances
Unfinished Business – No unfinished business
Public Hearings:
Consideration of Resolution No. 40-2025 – A Resolution Of The Governing Body Of The City Of Fort Scott, Kansas Determining The Advisability Of Issuing Taxable Industrial Revenue Bonds For The Purpose Of Financing The Acquisition, Renovation, Furnishing, And Equipping Of A Commercial Facility Located In The City; And Authorizing Execution Of Related Documents – Fort Scott Dialysis – 2526 S. Main Street – Dominic Eck/Gilmore & Bell
MOTION: DANCER moved to open the public hearing. VAN HOECKE seconded.
MOTION CARRIED 5-0.
- ABOUL-MAGD: Dr. Nadine, a kidney specialist with Joplin Nephrology Consultants who previously served Fort Scott from 2015 to 2019, is requesting a 10-year, 100% tax abatement through the IRB process as a critical component for reopening the community’s dialysis clinic. She explained that dialysis is costly to build and operate, and the abatement would provide the financial runway needed to keep the service in Fort Scott long-term. The project includes adding two kidney physicians to expand regional access and strengthen the city’s overall healthcare network. She noted that reopening the clinic would increase city utility revenue, create local healthcare and maintenance jobs, support local businesses through added spending, and help reduce preventable hospital admissions. Dr. Nadine asked for the city’s full support for the requested abatement.
WORTLEY: a local dialysis patient, described the strain of traveling to Pittsburg three times a week for treatment and the financial burden of having to spend money outside Fort Scott. She emphasized that reopening the local clinic would ease the hardship on patients like her and help keep healthcare dollars within the community.
MADISON: president of the Fort Scott Area Chamber of Commerce, expressed strong support for the project, highlighting the value of putting the vacant building back into use, improving convenience for local patients, and creating an opportunity for partnership with Freeman.
BRUNDRICK: former clinic manager explained how the closure affected both employees and patients, noting that staff who once worked, shopped, and banked in Fort Scott shifted their daily activity elsewhere. She stressed the need for a nearby dialysis clinic to better serve local patients, and Dr. Nadine added that the reopened facility would employ at least seven people initially, with staffing increasing as the patient base grows.
ECK: Steve will present the cost-benefit analysis, which is required by state law when issuing industrial revenue bonds. The analysis systematically compares the project’s costs and expected benefits over a 10-year period, evaluating the value and impact of granting tax abatement. It incorporates data from the company, including investment, jobs, salaries, revenue, and expenses, alongside public records.
ROBB: The speaker, as the preparer of the cost benefit analysis, reviewed budgets and government service costs for all taxing units, using state tax collection records and assumptions like a 2% inflation rate to estimate revenues from new jobs and residents. Property taxes on new construction are calculated at 80% of construction cost as appraised value and 25% assessed value. The key metric is the benefit-to-cost ratio, estimating 10-year returns; a ratio of 1.3 or higher is desirable, with the project yielding a 9.67 ratio and an 87% return for the city, largely due to profitable water and wastewater utilities. Over 10 years, the city is projected to gain $450,000 from utility profits, sales taxes, property taxes, and other revenues, while costs include service provision and tax exemptions. Most taxing entities benefit, with minimal impact on the extension district and community college. This analysis supports the first step of the IRB process, including a public hearing for property tax abatement, with no upfront city cost. Industrial revenue bonds are not city debt and allow access to state-level incentives, making the project beneficial for the city, the developer, and patients.
ECK: This item represents the first step in the IRB process, which requires a cost-benefit analysis and a public hearing for any property tax abatement. Approval of a resolution of intent signals the city’s commitment to proceed, and a sales tax exemption certificate can be used for construction. The bond issuance could occur in December or early next year, with no upfront cost to the city. IRBs are not city debt and do not affect the city’s debt limit; the city acts only as a conduit to access state-level incentives. There is no limit on IRBs in Kansas, and the city has no financial obligation for repayment.
- ABOUL-MAGD: The facility is currently taxed and will be owned by Dr. Nadine, employing seven to eight staff. While there was a question about guarantees for local hiring or relocation, there is now more local healthcare talent available, including nurses and technicians who have moved to the area. The city and provider are willing to collaborate to prioritize local recruitment and job opportunities.
MOTION: DANCER moved to close the public hearing. SALSBURY seconded.
MOTION CARRIED 5-0.
MOTION: WELLS moved to go forward with Resolution No. 40-2025 .
DANCER seconded.
MOTION CARRIED 5-0.
- Consideration of Resolution No. 25-2025 – Resolution Directing the Repair or Removal of an Alleged Unsafe and Dangerous Structure at 18 S. HOLBROOK – Tabled from September 16, 2025
MOTION: DANCER moved to open the public hearing. WELLS seconded.
MATKIN left the meeting at 6:43PM.
MOTION CARRIED 5-0.
WELLS: The structure, previously considered for the city’s land bank, will be included in the upcoming January tax sale after due diligence by the land bank and assurance from the county. The city plans to purchase it through the tax sale to secure a clean title and advance the project.
MATKIN returned to the meeting at 6:45PM.
Discussion was had about potential interest in rehabilitation, having the interested party appear to state their intentions, and quality of life for neighbors.
WELLS stated the house is structurally sound except for the front porch, and the land bank will board up a rear window to prevent entry.
KRUGER: Neighbors report people who do not belong in the house have been found sleeping in the residence. The city pays for mowing property and taxes have not been paid since 2021.
The owner is deceased. No one appeared to represent the home for the public hearing.
MOTION: DANCER moved to close the public hearing. VAN HOEKCE seconded.
MOTION CARRIED 5-0.
MOTION: DANCER moved to allow the Land Bank an opportunity to purchase the property at a tax auction in January, and if not acquired, to proceed with removal of the alleged unsafe and dangerous structure at 18 S. Holbrook. OLSON seconded.
SALSBURY, OLSON, WELLS and DANCER voted yes. VAN HOECKE voted no.
MOTION CARRIED 4-1.
- Consideration of Resolution No. 35-2025 A Resolution Directing the Repair or Removal of an Alleged Unsafe and Dangerous Structure at 1815 E. OAK – L. Kruger
MOTION: DANCER moved to open the public hearing. VAN HOECKE seconded.
MOTION CARRIED 5-0.
KRUGER: Taxes on the property have not been paid since 2022.
CAMERON: the adopted son of the deceased, The owner passed away recently, and the property is going through probate. He stated that he has been maintaining the lawn and intends to sell the land to a neighbor, who plans to remove the house. If the sale does not proceed, he plans to tear down the house himself because he agrees that it is dangerous and in bad shape. He will secure the property in the meantime.
KRUGER: Clarified that the City is doing the maintenance on the lawn.
FARMER: Recommended tabling the item for (120) days due to probate.
KRUGER: Concerned about the safety of the structure because it is open to the elements.
ACTION: KRUGER will contact the neighbor regarding his intent to purchase the property and report back to the Commission as requested.
MOTION: VAN HOECKE moved to close the public hearing. DANCER seconded.
MOTION CARRIED 5-0.
MOTION: WELLS moved to table Resolution No. 35-2025 for 120 days on advice of counsel.
DANCER requested adding pending we give direction to City Codes to instruct the current owner to secure the property before that (120) days.
Discussion was had on next move if neighbor is not purchasing the property.
WELLS amended the motion to include that CAMERON will secure the structure.
DANCER seconded.
WELLS, DANCER, SALSBURY and OLSON voted yes. VAN HOECKE voted no.
MOTION CARRIED 4-1.
- Consideration of Resolution No. 36-2025 Resolution Directing the Repair or Removal of an Alleged Unsafe and Dangerous Structure at 1626 E. PINE – L. Kruger
MOTION: DANCER moved to open the public hearing. VAN HOECKE seconded.
MOTION CARRIED 5-0.
KRUGER: Property taxes are (1) year overdue, previously issued building permits have not been acted upon. House is uninhabited and has been on the Code’s list for over (1) year.
No one appeared to represent the property at the public hearing.
MOTION: VAN HOECKE moved to close the public hearing. OLSON seconded.
MOTION CARRIED 5-0.
WELLS believes someone would be interested in rehabbing the building.
Discussion was had about the concern of demolishing a structure that could be rehabilitated, given the shortage of affordable housing. Could also be proposed to the Land Bank.
KRUGER: will not reach out to the current property owners to see if they are
interested in selling the property or donating to the Land Bank. He stated that it is a waste of time to get to this point in the procedure and then consider the Land Bank. He requested that in the future the Commission consider this before waiting until the public hearing to make suggestions.
MOTION: VAN HOECKE moved to approve Resolution 36-2025 the Removal of An Alleged Unsafe and Dangerous Structure at 1626 E. Pine. OLSON seconded.
VAN HOECKE, OLSON and SALSBURY voted yes. WELLS and DANCER voted no.
MOTION CARRIED 3-2.
- Consideration of Resolution No. 37-2025 A Resolution Directing the Repair or Removal of an Alleged Unsafe and Dangerous Structure at 1403 E. OAK – L. Kruger
MOTION: WELLS moved to open the public hearing. DANCER seconded.
MOTION CARRIED 5-0.
KRUGER: The owners have made some attempts at work on the house, but it remains structurally unsound and completely open in the back. They have a permit, and the owner claims they plan to rebuild it into a standout property for the neighborhood. Taxes are current, but the house is unsecured, with the roof supported only by two-by-fours. There is concern about the owner’s ability to finish the repairs. He thinks they will spend way more on the repairs than the house will ever be worth. KRUGER confirmed that the owner was notified properly of their status with condemnation.
No one appeared to represent the property at the public hearing.
MOTION: VAN HOECKE moved to close the public hearing. DANCER seconded.
MOTION CARRIED 5-0.
MOTION: DANCER moved to table the resolution, directing the Codes Officer to have the owner secure the property and make it safe for neighborhood children for (30) days. SALSBURY seconded.
MOTION CARRIED 5-0.
- Consideration of Resolution No. 38-2025 A Resolution Directing the Repair or Removal of an Alleged Unsafe and Dangerous Structure at 505 S. COUCH – L. Kruger
MOTION: VAN HOECKE moved to open the public hearing. DANCER seconded.
MOTION CARRIED 5-0.
KRUGER: Taxes haven’t been paid since 2020. The house has no redeeming qualities.
No one appeared to represent the property at the public hearing.
MOTION: DANCER moved to close the public hearing. VAN HOEKCE seconded.
MOTION CARRIED 5-0.
MOTION: DANCER moved to approve Resolution 38-2025 A Resolution Directing the Removal of an Alleged Unsafe and Dangerous Structure at 505 S. Couch. SALSBURY seconded.
MOTION CARRIED 5-0.
Action Items:
Consideration of 2026 City Holiday Schedule
MATKIN: The only change for 2026 is the floating holiday moved to June 19.
MOTION: WELLS moved to approve the DANCER seconded.
MOTION CARRIED 5-0.
Consideration of Ordinance No. 3791 – An Ordinance Providing For The Salaries Of The Appointive Officers And Employees Of The City Of Fort Scott, KS And Replacing Ordinance No. 3779 – B. Matkin
MOTION: DANCER moved to approve Ordinance No. 3791. VAN HOECKE seconded.
MOTION CARRIED 5-0.
Consideration of Ordinance No. 3787 – An Ordinance Amending Chapter 10.04 0f The Fort Scott Municipal Code To Incorporate The Standard Traffic Ordinance By Reference Repealing And Replacing Ordinance No. 3772.
MOTION: VAN HOECKE moved to approve Ordinance No. 3787.
DANCER seconded.
MOTION CARRIED 5-0.
- Consideration of Ordinance No. 3788 – An Ordinance Increasing the Basic Monthly Charge for Sanitary Sewer Rates in the City of Fort Scott by Amending Chapter 13.24.100 and 13.24.110 of the Fort Scott Municipal Code and Repealing Ordinance No. 3778
Discussion was had regarding a proposed 3% increase to the basic monthly sanitary sewer charge, as planned in the 2026 budget and forecasted since 2021. Concerns were cited about the economic outlook and the potential to avoid the increase. It was suggested that rates be reviewed during the next budget cycle, taking into account the CPI and cost of goods.
MOTION: DANCER moved to approve Ordinance No. 3788.
VAN HOECKE seconded.
DANCER, SALSBURY AND VAN HOECKE voted yes. OLSON and WELLS voted no.
MOTION CARRIED 3-2.
- Consideration of Ordinance No. 3789 – An Ordinance Setting New Water Rates and Repealing Ordinance No. 3777 for the City of Fort Scott, Bourbon County, Kansas, Pursuant to the Fort Scott Municipal Code, Chapter 13.04.030.
Discussion was had regarding the ordinance to establish new water rates annually, setting a minimum charge of $15.56 per month for up to 1,500 gallons. OLSON suggested renegotiating the county contract, so they contribute to capital costs. DICKMAN added that the annual 3% rate increase is intended to maintain infrastructure and keep pace with rising costs, reflecting increases in the cost of living and goods and avoiding a large increase in the future as it has in the past. FARMER cited that this ordinance was adopted due to a 30% increase in the past.
MOTION: VAN HOECKE moved to approve Ordinance No. 3789.
MOTION DIED FOR LACK OF SECOND.
MOTION: DANCER moved to table the consideration until BakerTilly could provide feedback. OLSON seconded.
WELLS, DANCER, SALSBURY and OLSON voted yes. VAN HOECKE voted no.
MOTION CARRIED 4-1.
- Consideration of Ordinance No. 3790 – An Ordinance Amending the Fort Scott Stormwater User Charge and Repealing Ordinance No. 3776 for the City of Fort Scott, Bourbon County, Kansas, Pursuant to the Fort Scott Municipal Code, Chapter 13.24.121
MOTION: DANCER moved to table the consideration until BakerTilly could provide feedback. OLSON seconded.
DANCER, SALSBURY, OLSON and WELLS voted yes. VAN HOECKE voted no.
MOTION CARRIED 4-1.
FARMER left the meeting at 7:47PM and returned at 7:51PM.
- Discussion of Ordinance for Limit on Number of Dogs
MATKIN stated that four citizens raised concerns about the number of dogs allowed per household. Discussion was had regarding that while the Zoning Regulations permit three dogs for breeding, ranging, or as pets, this limit isn’t reflected in the ordinance. Options discussed include allowing more than three dogs if neighbors consent. Concerns include unvaccinated or unregistered dogs, highlighting the need to align the ordinance with community expectations. It was decided that further discussion is required for this topic.
Reports and Comments
City Engineer:
– National Avenue Project update
– Davis Lift Station Recommendation of Award of Bid – December 2, 2025, meeting
City Attorney:
– Complimented downtown
City Manager:
– 8th through 10th and Eddy Project update
– Looking at narrow streets and public safety access
Commissioner Salsbury: No comments
City Clerk: No comment
Commissioner Wells:
– Dump trucks on Crawford
– Monday parking downtown
Commissioner Olson: No comments
Commissioner Dancer:
– Delivery driver/parking/truck loading hours
ACTION: MATKIN will look into the request.
Commissioner Van Hoecke:
– December 2, 2025 – Out of the country – SALSBURY will officiate the meeting.
– Mayor’s Christmas Tree – Christmas on the Bricks
Adjourn
MOTION: OLSON moved to adjourn the meeting at 8:12PM. DANCER seconded.
NOVEMBER 18, 2025, MEETING ADJOURNED AT 8:12PM.
Submitted by Lisa A. Lewis, City Clerk
