Fort Scott, Government

FS City Commission Agenda for March 18, Unapproved Minutes of March 4

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NOTICE OF AND AGENDA FOR REGULAR

MEETING OF FORT SCOTT CITY COMMISSION

City Hall Commission Room – 123 S. Main Street, Fort Scott, KS 66701

March 18, 2025  –  6:00 P.M.

 

                                               

  1.     Call to Order/Roll Call
  2. Pledge of Allegiance

III.       Invocation

  1. Approval of Agenda
  2. Consent Agenda
  3. Approval of Appropriation Ordinance 1380-A – Expense Approval Report – Payment Dates of February 27, 2025 – March 11, 2025 – $1,061,286.37
  4. Approval of Minutes: Regular Meeting of March 4, 2025
  5. Request to Pay – Schneider Electric – Annual Renewal of Service Agreement – $12,894.00
  6. February Financials

                                                                

  1. V Public Comment

VII.      Appearances

  1. Cory Bryan – FortFest 2025 – Park Closure request – Riverfront – Sept. 24 – 29, 2025

           

VIII.   Unfinished Business

  1. Consideration of Letter of Interest for Planning Commission Vacancy –Danny Brown

 

  1. New Business

            Public Hearings

  1.  Consideration of RESOLUTION NO. 6-2025 – DIRECTING THE REPAIR OR                                       REMOVAL OF AN ALLEGED UNSAFE AND DANGEROUS STRUCTURE

AT 301 N. Jefferson – L. Kruger

 

  1. Consideration of RESOLUTION NO. 7-2025 DIRECTING THE REPAIR OR                                      REMOVAL OF AN ALLEGED UNSAFE AND DANGEROUS STRUCTURE

AT 501 S. Osbun – L. Kruger

 

  1. Consideration of RESOLUTION NO. 8-2025 DIRECTING THE REPAIR OR                                      REMOVAL OF AN ALLEGED UNSAFE AND DANGEROUS STRUCTURE

AT 314 S. Scott – L. Kruger

 

            Action Items:

  1. Consideration of Bids for Easement Machine – B. Lemke
  2.  Consideration of Ground Lease Bids – Field A – B. Matkin
  3.              Consideration of Greens Mower Purchase – M. Wyatt
  4.  Status of 323 W. Wall – L. Kruger
  5. E. Consideration of RESOLUTION NO. 9-2025 – RESOLUTION AND NOTICE OF          

HEARING WITH REFERENCE TO ALLGEGED UNSAFE AND DANGEROUS                      STRUCTURE AT 121 S. MARGRAVE – L. Kruger

  1.  Consideration of Lease Agreement for LaRoche Baseball Complex, City of Fort Scott, and Mid America Baseball League – B. Matkin
  2.  Consideration of Monetary Partnership agreement between the City of Fort Scott   and Mid America Baseball League – B. Matkin
  3.  Consideration for the City to write a letter to Congress or issue a resolution to send  to Congressional Representative to Protect SNAP/No Kid Hungry – M. Wells
  4.   Consideration for approval for Commissioner Wells to sign a letter to Secretary  Rubio and Secretary Noem to immediately restart the US Refugee Resettlement  Program – M. Wells
  5.   Consideration to sign a letter to save our historic site from the damaging impacts of  the mass firings – M. Wells
  6. Consideration to approve installation of Family Station(s) in public areas – Submitted by SEK Multi-County Health Department (SEKMCHD)
  7. Consideration of Addendum No. 4 – Wastewater Evaluation and Design Contract   for Davis Lift Station Project – J. Dickman               

             

  1. Reports and Comments

 

  1. Adjourn

 

Unapproved Minutes of the FS Commission Meeting of March 4

CITY OF FORT SCOTT CITY COMMISSION MEETING

 

 

Minutes of March 4, 2025                                                                                  Regular Meeting

 

A regular meeting of the Fort Scott City Commission was held at 6:00PM in the City Commission Meeting Room at City Hall, 123 S. Main Street, Fort Scott, Kansas. The meeting was streamed live on YouTube.

 

The meeting was called to order at 6:00PM. Roll call was taken. Commissioners Dyllon Olson, Matthew Wells, Tracy Dancer and Kathryn Salsbury were present with Mayor Tim Van Hoecke.

 

In Attendance – Brad Matkin/City Manager, Bob Farmer/City Attorney, Jason Dickman/City Engineer-Earles Engineering & Inspections, Inc., Lt. Caleb Bell/FSPD, Mary Wyatt/Planning, Housing & Business Development Director, Devin Tally/City Finance Manager, Lisa Lewis/City Clerk, Zachary Bradley, Shelly Bradley, Adriana Perry, Alli Feeback, Brooklyn Chase, Mickayley McCluney, Julie Buchta, and Melissa Shelden.

 

VAN HOECKE led the Pledge of Allegiance and MATKIN said a prayer asking God for guidance for the City, the citizens, and our Government and City officials.

 

Approval of Agenda (2:25)

MOTION:  VAN HOECKE moved to remove Item D – Status of 118 E. Wall – Unfinished Business due to no new information to report. DANCER seconded.

 

MOTION CARRIED 5-0.

 

MOTION:  DANCER moved to approve the agenda with the amendment and the addition of an Executive Session prior to adjourning the meeting. WELLS seconded.

 

MOTION CARRIED 5-0.

 

Approval of Consent Agenda  (4:05)

– Approval of Appropriation Ordinance 1379-A – Expense Approval Report – Payment Dates of February 12, 2025 – February 26, 2025 – $696,674.96

– Approval of Minutes:  February 12, 2025 /Special Meeting and February 24, 2025/Regular Meeting.

 

MOTION:  SALSBURY moved to approve the Consent Agenda as is. DANCER seconded.

 

MOTION CARRIED 5-0

 

Public Comments (4:28) – None

 

Appearances (4:29) – None

 

 

Unfinished Business

Zachary Bradley – Vacation of Alley between 1418 Wall and 1416 Wall  (4:41) – MATKIN stated that he and NATION, as well as Public Works went to the property and agreed that the City could access the easement from the back. Therefore, he believed that it was okay to vacate the alley.

 

ACTION:  The City will clean up their line that was left with fill.

 

MOTION:  OLSON moved to approve the vacation of the alley between 1418 Wall and 1416 Wall. SALSBURY seconded.

 

SALSBURY, VAN HOECKE, OLSON and DANCER voted yes.  WELLS voted no.

 

MOTION CARRIED 4-1.

 

Consideration of Grant Application Options (8:00) – WYATT to request a decision on which projects the Commission would like to pursue for grants in 2025. The KDOT grant is due March 27th and SEKRPC writes the CDBG grants for the City and are asking if we wish to begin the process. WELLS, VAN HOECKE, and OLSON would like to pursue the CDBG grant for the Memorial Hall Project. For the KDOT grant, WELLS would like to pursue the 6th Street Project (Wall St. to Charles St and 6th to Horton), VAN HOECKE recommended the Main Street Project (3rd St. to E. National).

 

Discussion was had about the pros and cons of both projects that were suggested. OLSON suggested 3rd St. from the bypass up to National or possibly further.

 

Further discussion was had to include alleyways.

 

Credit Card Purchasing Charges Update – (17:47) – TALLY presented (2) options. The Commission directed staff to go with the option of only credit card users are charged the convenience fee.

 

New Business

Consideration of Reappointment of previous members and Letters of Interest for Board of Zoning Appeals Vacancy

MOTION:  OSLON moved to reappoint Robert Nelson and Brain Rhoades to the City’s Board of Zoning Appeals.  DANCER seconded.

 

MOTION CARRIED 5-0.

 

MOTION:  OSLON moved to reappoint Robert Nelson and Brain Rhoades to the City’s Board of Zoning Appeals.  DANCER seconded.

 

MOTION:  VAN HOECKE moved to nominate Denise Doherty as the City/Planning Commission member of the Board of Zoning Appeals. DANCER seconded.

 

MOTION CARRIED 5-0.

 

MOTION:  WELLS nominated Josh Jones to be the representative from the County for the Board of Zoning Appeals.  OLSON seconded.

 

MOTION CARRIED 5-0.

 

MOTION:  DANCER nominated Matt Witt to be a representative of the City for the Board of Zoning Appeals. WELLS seconded.

 

MOTION CARRIED 5-0.

 

Consideration of Letters of Interest for Planning Commission Vacancy (29:36)

MOTION:  VAN HOECKE moved to table this item to the March 18, 2025, meeting due to lack of Letter of Interest.  OLSON seconded.

 

MOTION CARRIED 5-0.   

 

ACTION:  The City Clerk will extend the deadline for submissions of the Letters of Interest for the Planning Commission to fill the (1) vacancy. She will also reach out to the candidates for the Board of Zoning Appeals who were not selected.

 

Reports and Comments

CITY MANAGER (30:45)

– Looking into licensing for food trucks – Commission to look at Chapter 5.20 of the Municipal Code pertaining to Solicitors and Peddlers and see if that is how they wish to proceed, however fees and licensing should be considered.

– Distributed a sample sign for the boundaries of the Common Consumption area.

– Distributed a list of employee training programs and encouraged Commissioners to participate.

– Downtown map of painting to be done for parking.

– Working on City parking lot near Holmtown, then south of Margeaux’s to be done.

 

CITY ENGINEER (33:58)

– Weather has delayed Horton Street grinding completion. A profiligraph has been completed but a report has not been received by the City Engineer and City Manager. WELLS addressed the warranty and the areas that are delaminating.  DICKMAN stated that it had to be addressed before they leave. DICKMAN explained that once the City accepts the project, the warranty for (1) year begins. If anything should fail during that period, it must be fixed at no cost. It was confirmed that the fog-coating is included. The target of completion is by the end of March.

– KDOT Cost Share Project– (3rd Street from Hwy to National) – he will assist WYATT with exhibits and cost estimates. WELLS reminded him of the inclusion of the alleyways to Wall Street.

– CCLIP Phase III – Wall Street – working on exhibits and cost estimates which will be ready by the end of the month.

 

CITY ATTORNEY (37:03) – No comments.

 

COMMISSIONER WELLS (37:07)

– Parking restrictions during restriping. Discussion was had on a plan to be put in place.

 

COMMISSIONER DANCER (38:47) – No comments.

 

COMMISSIONER OLSON (38:53)

– Request for refreshing the street striping.

 

COMMISSIONER SALSBURY (39:41)

– Request to make a No Parking Zone on the southwest corner of 10th and Main, across from the high school due to visibility of oncoming traffic issues.

 

ACTION:  MATKIN will look into that.

 

COMMISSIONER VAN HOECKE (40:53)

– Golf course issues that need to be addressed.

 

ACTION:  MATKIN will arrange a meeting with VAN HOECKE, WYATT and the clubhouse manager to meet with him.

 

Executive Session

MOTION:  DANCER moved that the City Commission recess into an Executive Session for the purpose of discussion pursuant to the personnel matters of non-elected personnel exception in K.S.A. 75-4319(b)(1). The session will be held in the City Manager’s office with the (5) City Commissioners. The open meeting will resume in the Commission Room at 7:06PM. SALSBURY seconded.

 

MOTION CARRIED 5-0.

 

MOTION:  VAN HOECKE moved to come out of Executive Session. DANCER seconded.

 

MOTION CARRIED 5-0.

 

Adjourn

MOTION:  DANCER moved to adjourn the meeting at 7:07PM (1:08:27). OLSON seconded.

 

MARCH 4, 2025, MEETING ADJOURNED AT 7:07PM.

 

Submitted by Lisa A. Lewis, City Clerk

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