Bourbon County Commission Minutes of April 30

April 30, 2019                                                            Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Counselor present.

Nancy Van Etten was also present.

Mary Newport, Robert Lefever and Ryan Linn met with the Commissioners; Mary was presented with a road closure petition and had concerns with the potential road closing at 260th between Deer and Cavalry Road. Her concerns were with fire safety and limiting access to farmed areas. She said it is a low frequency road with minimal maintenance, she said there currently is an electronic gate and a cable stretched across the road there. Ryan farms land in the area and was concerned about the access to the field. The Commissioners directed Jim Harris to survey the area and devise a plan to reopen the road.

Lynne made a motion to go into a 3 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Shane Walker, Lora Holdridge and Justin Meeks met with the Commissioners and Jim Harris to discuss roads in Bourbon County; Justin said that Lora had found roads that were County roads. Justin said that the County needs to adopt roads to maintain, he suggested looking at valuations and population. There was discussion over legal issues, developing a Matrix as well as the 1 cent sales tax for hard surface roads. Lora discussed subdivisions; she said if it is not platted it is not an addition. Shane discussed the reappraisal process in 1986 and said in 1998 due to the 911 addressing, the County adopted or named roads (the County named Marco Estates and Rocher Addition). Shane suggested if the County named it then the County should maintain it. Shane discussed issues with mapping; he explained how three other counties classify their roads. Jim Harris said he was concerned that we will have a plan, but not follow it. Lora said when a road gets closed the book should be updated; she reviewed the minutes from 1993 to 1977 for road closings and openings.

Don George with KDWP met with the Commissioners to discuss a 10 or 15 year contract with KDWP for Elm Creek. Lynne made a motion to accept and sign the contract for 10 years, (beginning in 2019), Jeff seconded and all approved.

Cathy Cooper with the Sixth Judicial District met with the Commissioners; she presented a grant for $464,356.96 to be used for KDOC juveniles. Nick made a motion to give Lynne permission to sign the document, Jeff seconded and all approved. Cathy presented a grant document for $305,409.41 to be used for the KDOC adult division; Nick made a motion for Lynne to sign the document, Jeff seconded and all approved. Cathy presented a grant for $147,484.61 to be used for adult behavioral health, (for care coordinator and substance abuse), Nick made a motion for Lynne to sign this, Jeff seconded and all approved and Lynne signed all of the grant documents.

Lynne made a motion to go into a 5 minute executive session for preliminary discussions relating to the acquisition of real property, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Jim Harris presented a culvert application from Jerry Daylong for a culvert near 35th north of Bronson; Lynne made a motion to accept the application, Nick seconded and all approved.

Jim Harris presented a utility permit from Craw-Kan for two areas; one at 240th between Arrowhead & Birch and one on 250th on Arrowhead going north. Jeff made a motion to approve the permit, Nick seconded and all approved.

Jim Harris discussed an invitation by Murphy Tractor to Forsythe, Missouri for the Commissioners to attend an operator tour and demonstration of a crusher on May 7th; Lynne made a motion that the Commissioners attend this, Nick seconded and all approved.

Kevin Allen and Josh Jones met with the Commissioners; Kevin suggested having evening Commission meetings in Fort Scott.

Lynne made a motion to go into a 10 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks). After the session, Lynne made a motion to appoint Gil Gregory as the Guardian Ad Litem for the Tax Sale, Jeff seconded and all approved.

Lynne made a motion to go into a 5 minute executive session for personnel matters of individual non-elected personnel, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks). After the session, Jeff made a motion for Justin to meet with the Hidden Valley Lake Director, Nick seconded and all approved.

At 11:58, Nick made a motion to break for lunch and reconvene at 1:30, Lynne seconded and all approved.

Carla Nemecek with the Southwind Extension District met with the Commissioners; she discussed and upcoming livestock judging trip to Scotland & Ireland. She said they are raising funds by selling stock in the livestock judging team, the stockholders will be invited to a shareholders meeting where students will present shareholders a presentation on the return on their investment.

Jeff made a motion to go into a 10 minute executive session to discuss personnel matters of individual non-elected personnel, Lynne seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

County Appraiser Clint Anderson met with the Commissioners; he said the 1st quarter sales seemed strong and said that may indicate that there is a potential for valuations to appreciate. Clint said he has an environmental meeting with Sugar Valley/Hidden Valley Lakes.

At 4:05, Jeff made a motion to adjourn and Lynne seconded.

THE BOARD OF COMMISSIONERS

OF BOURBON COUNTY, KANSAS

(ss) Lynne Oharah, Chairman

(ss) Jeff Fischer, Commissioner

(ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

05/14/2019, Approved Date

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