There will be a work session on 03.30.26 at 4:30 PM to discuss Budget Goals for the Bourbon County Commission. Following the work session at 5:30 PM the board will meet for their regular commission meeting at 210 S National Avenue, Fort Scott, KS 66701.

Meeting Agenda: Bourbon County Commission

03.30.26 Agenda Packet

Date: March 30, 2026

Time: 5:30 PM

Location: Bourbon County Commission

I. Call Meeting to Order

II. Pledge of Allegiance

III. Prayer

IV. Introductions

V. Approval of Agenda

VI. Approval of Minutes (03.23.26)

VII. Approval of Accounts Payable (03.27.26) – $60,156.30

VIII. January Financials

IX. Public Comments

X. Executive Session

• K.S.A. 75-4319(b)(2) – Attorney/Client privilege regarding Gregg Motley

XI. Department Updates

• a. Culvert Permit: Tuchscherer (874 210th) – K Allen

• b. ADM Agreement: Transfer Station – K Allen

• c. Culvert Permit: Farley (2445 Jayhawk) – K Allen

XII. Old Business

• a. Elevator Package: Presented by Commissioner Tran

• b. Vending Machine Placement

• c. Title IV-E County Reimbursement Opportunity

• d. Audit RFP

XIII. New Business

• a. Hay Bids: Presented by the County Clerk

XIV. Future Agenda Topics

XV. Commission Comments

XVI. Adjournment

(Source: PDF Page 1)

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Agenda Packet Detailed Summary

1. Previous Meeting Minutes (March 23, 2026)

The packet includes minutes from the previous week’s session. Key highlights include:

• Public Comments: Clint Walker voiced concerns regarding the condition of flags in the chamber. County Clerk Susan Walker presented legal opinions regarding the restricted access individual commissioners have to personnel records. (Page 3)

• Cintas Proposal: A representative from Cintas presented a plan to provide hygiene products and dispensers, claiming a potential 10% cost reduction over current providers. (Page 4)

• Sewer Issues at Hidden Valley: Discussion of serious sewage violations at Hidden Valley lake community, where 30-40 homes lack regular pumping, leading to environmental concerns and potential KDHE fines of up to $7,000 daily. (Page 4)

• Forensic Audit RFP: Commissioner Tran presented a draft for a forensic audit covering multiple county offices from 2021 to the present. (Page 4)

• ADM Composting Agreement: Tabled for further cost analysis; current equipment issues (a tractor in the shop since June) have made managing the bean composting volume difficult. (Page 5)

(Source: PDF Pages 2-6)

2. Accounts Payable (March 27, 2026)

The total accounts payable for this period is $60,156.30. The packet includes a line-item breakdown by department:

• Appraisers: $387.49 for wireless services and fuel. (Page 7)

• Landfill: $10,740.00, including significant diesel fuel costs and waste services from Allen County Public Works. (Page 7-8)

• Sheriff/Correctional: $17,475.40, which includes nursing services ($7,678.50), utility costs for the jail ($3,495.17), and plumbing repairs. (Page 8-9)

• Road & Bridge: $4,887.10 for equipment parts, fuel, and vehicle leases. (Page 9-11)

• County Jail Bond: $7,641.00 for vehicle fleet leases and equipment principal/interest payments. (Page 11-12)

• Commissioners: $1,911.32, which includes a new laptop for Commissioner Joe Allen ($1,618.21). (Page 13)

(Source: PDF Pages 7-13)

3. Financial Reports (January 2026)

The packet contains the “Revenue and Expense Report” for the start of the year:

• General Fund: Provides the percentage of budget remaining for various departments like the Register of Deeds and Courthouse Maintenance. (Page 98)

• Tax Distributions: Detailed records of tax receipts for employee benefits, public safety, and road and bridge funds. (Pages 106, 125, 133)

• School District & Watershed Distributions: Records of tax distributions to local entities including USD 234, USD 248, and various watersheds. (Pages 158, 163, 168, 177)

(Source: PDF Pages 98-201)