Minutes are unapproved.

CITY OF FORT SCOTT

SPECIAL CITY COMMISSION MEETING

Minutes of February 18^th, 2022 Special Meeting #5

A special meeting of the Fort Scott City Commission was held February 18^th, 2022 at 1:00 p.m. in the City Commission Meeting Room, 123 S. Main Street, Fort Scott, Kansas.

ROLL CALL:

Commissioners Pete Allen, Josh Jones, and Tim Van Hoecke were present with Mayor Kevin Allen presiding. Matthew Wells was absent.

AUDIENCE IN ATTENDANCE: Brad Matkin, Seth Simpson, and Travis Shelton.

1. Discussion of Airport Runway Overlay Project – City Manager said that this overlay project has a projected cost of $2,280,654.00 and has a 90/10% match. The City match is $266,500.00. As part of the project the overlay will be a 1” leveling project with a 2” asphalt overlay. F.A.A. will only cover the actual runway and not any entrances into hangars. This will affect the entrance into the Ward Kraft hangar. The amount to include the Ward Kraft hangar is $35,638.25 and is not included in the City match.

Discussion was held regarding the hangar contract between the City and Ward Kraft and how much longer was left on it. There is two years left.

City Attorney recommended contacting Ward Kraft and seeing if they would terminate the agreement early.

Seth Simpson said that it would not matter if it is City property or not, as it is a entrance into a single hangar. They will only pay for the runway extension. The timeframe is for the project to be published with the Request for Bids on February 26^th, 2022 with bids to open on March 24^th, 2022 and the deadline for the grant application is April 1^st, 2022.

Discussion was held if the Commission could consider this and have a special meeting before the work session on February 22^nd, 2022.

Seth said that there would still be enough time to apply.

P. Allen said that this is a humungous amount of money for a runway overlay.

Seth said that asphalt costs have raised from $80.00 a ton to $120.00 a ton.

J. Jones moved to table and hold a special meeting on Tuesday, February 22^nd, 2022 before the work session. T. Van Hoecke seconded. J. Jones, T. Van Hoecke, and K. Allen voted aye. P. Allen voted no. Motion carried 3-1.

APPROVED TO TABLE THIS ITEM AND HOLD A SPECIAL MEETING ON TUESDAY, FEBRUARY 22^ND, 2022 BEFORE THE WORK SESSION.

Executive Session:

J. Jones moved to recess into Executive Session for the attorney-client privilege exception for contract negotiations in K.S.A. 75-4319(b)(2) until 1:30 p.m. This will include City Commissioners, City Manager, and City Attorney. T. Van Hoecke seconded. All voted aye.

J. Jones moved to come out of Executive Session at 1:30 p.m. T. Van Hoecke seconded. All voted aye.

Executive Session:

J. Jones moved to recess into Executive Session for the attorney-client privilege exception for contract negotiations in K.S.A. 75-4319(b)(2) until 1:45 p.m. This will include City Commissioners, City Manager, and City Attorney. T. Van Hoecke seconded. All voted aye.

J. Jones moved to come out of Executive Session at 1:45 p.m. T. Van Hoecke seconded. All voted aye.

Executive Session:

J. Jones moved to recess into Executive Session for the attorney-client privilege exception for contract negotiations in K.S.A. 75-4319(b)(2) until 1:50 p.m. This will include City Commissioners, City Manager, and City Attorney. T. Van Hoecke seconded. All voted aye.

J. Jones moved to come out of Executive Session at 1:50 p.m. T. Van Hoecke seconded. All voted aye.

3. Sale of Lake Property: City Manager said that per the City Commission, they determined that a proper deadline was not given for the sale of the two Lake Fort Scott properties that the original buyer previously backed out of. He asked to advertise until March 1^st, 2022, at 5:30 p.m. He asked all bidders to work with Bailey Lyons of Lyons Realty for Lot #9, and with Scott Theis, of Stutesman Action Realty for Lot #8. If they wish to submit a final bid or if wish to have an escalating offer as all non-escalating offers will be considered as the maximum offer.

J. Jones made a motion to extend the deadline offers for the sale of Lots 8 and 9 at Lake Fort Scott until 5:30 p.m. on March 1^st, 2022. P. Allen seconded. All voted aye.

approved to extend the deadline offers for the sale of lake fort scott lots 8 and 9 until 5:30 p.m. on march 1^st, 2022.

ADJOURNMENT:

J. Jones moved to adjourn the special meeting at 1:55 p.m. T. Van Hoecke seconded. All voted aye.

ADJOURNED SPECIAL MEETING AT 1:55 P.M.

Respectfully submitted,

Diane K. Clay, M.M.C.

City Clerk

Minutes are unapproved.

CITY OF FORT SCOTT

SPECIAL CITY COMMISSION MEETING

Minutes of February 16^th, 2022 Special Meeting #4

A special meeting of the Fort Scott City Commission was held February 16^th, 2022 at 2:00 p.m. in the City Commission Meeting Room, 123 S. Main Street, Fort Scott, Kansas.

ROLL CALL:

Commissioners Pete Allen, Josh Jones, Tim Van Hoecke and Matthew Wells were present with Mayor Kevin Allen presiding.

AUDIENCE IN ATTENDANCE: Brad Matkin, Rachel Thompson, and Travis Shelton.

EXECUTIVE SESSION:

J. Jones moved to recess into Executive Session for the attorney-client privilege exception for contract negotiations in K.S.A. 75-4319(b)(2) until 2:17 p.m. This will include City Commissioners, City Manager, and City Attorney. M. Wells seconded. All voted aye.

J. Jones moved to come out of Executive Session at 2:17 p.m. T. Van Hoecke seconded. All voted aye.

J. Jones made a motion to release the earnest money in the total amount of $2,000.00 for Lot 8 and Lot 9 from the sale of property at Lake Fort Scott due to the cancellation of the sale contract. M. Wells seconded. All voted aye.

approved to release the earnest money in the total amount of $2,000.00 for Lot 8 and Lot 9 from the sale of property at Lake Fort Scott due to the cancellation of the sale contract.

ADJOURNMENT:

J. Jones moved to adjourn the special meeting at 2:19 p.m. M. Wells seconded. All voted aye.

ADJOURNED SPECIAL MEETING AT 2:19 P.M.

Respectfully submitted,

Diane K. Clay, M.M.C., City Clerk