Arlene L. Wilson, of Iola, Kansas, passed away early Friday morning, October 17, 2025. Arrangements will be announced by the Konantz-Cheney Funeral Home.
Monthly Archives: October 2025
Oct. 14 Bo Co Commission meeting, part 2
Old Business, Continued
Tri-Valley Agreement for 2025
Commissioner Mika Milburn said she didn’t want to sign an agreement with Tri-Valley, since the county doesn’t have agreements with other similar entities that they support.
The county budget for supporting Tri-Valley is already budgeted and approved for the 2025 calendar year, and some payments have already been made.
County Clerk Susan Walker said that if there are delinquent taxes, it would make it so that the county can’t pay the full amount.
The commission chose to take no action on the item.
Enterprise Lease Agreement
Sheriff Bill Martin came to follow up with the commission regarding the agreement with Enterprise to lease vehicles for his fleet. The Master Equity Lease Agreement needs to be signed to begin the process.
“Something needs to be done…I need vehicles, but that choice is up to you,” said Martin.
Deputy Murphy spoke about the original request for 11 new vehicles. He said that after attending some commission meetings, they realized that was a big ask, so Enterprise came to them with some other options: one for 8 new vehicles and one for 7.
At least six of the fleet’s vehicles are so old that they cost more to repair and maintain than they would to replace. This creates the need for bigger initial start-up funding.
At issue is the safety of citizens and officers, as well as the department’s ability to meet its obligations and go out on calls.
Milburn expressed the fear that the county will be locked into a lease program that doesn’t work for them.
Murphy said it’s a lease-to-own program, giving the department equity every time they sell the old ones through Enterprise and replace them.
Greg Motley said the main issue is the loss of flexibility in finances for the county. The lease costs more than purchasing outright, assuming that the prices are the same, but the county would pay for the use of the money.
Commissioner David Beerbower said that there’s danger to the fleet and the sheriff’s department’s ability to do its job when the can gets kicked down the road because of “lean years.” Historically, that’s what has been happening in Bourbon County, and it needs to stop.
“And virtually every year’s a lean year in Bourbon County,” said Motley.
Motley recommended a toe-dip with the relationship with Enterprise.
Commissioner Samuel Tran said he is good with starting the relationship with Enterprise. “The issue is not whether or not they need to buy the car or lease the car. The issue here for me is how do you keep cost creep from gaining,” he said. Costs are going to go up, regardless of how the county gets the vehicles.
Milburn said it would take 2 mills of ad valorem tax to cover the cost, according to her math.
Murphy expressed regret that past commissions made the decisions that have placed the current commission in the position to have to fix the current fleet issues.
County Counselor Bob Johnson asked, “If they don’t approve this, how many vehicles do you have to buy?”
Murphy said they have six that need immediate replacement.
Beerbower moved to sign the Master Equity Lease Agreement. Tran seconded. Motion carried with Milburn voting against.
Law Enforcement Resolution – Inmate Housing Fund
The resolution proposed previously by the sheriff’s department was to split the income from housing out-of-county inmates with the county, 60/40.
Tran said he wanted in a sub-account within the general fund and earmark it for a contingency.
Beerbower asked that they use it for an equipment reserve fund.
Milburn asked commission to consider a resolution stating that the fund stays with the sheriff’s department to be used for big ticket items, but not on regular expenses “until we see that’s it’s stable,” over the next three years. She then wants to use the portion of the fund that is deemed sustainable to offset the taxpayers burden.
Beerbower approved of the 60/40 split, keeping the funds in a special fund to offset unexpected expenses. “This is money above and beyond anything that we get in: taxes or any other fund that we get, and it gives us a little wiggle room” that the county doesn’t have right now, he said.
Tran agreed with Beerbower, but expressed concern about micromanaging the Sheriff.
Martin expressed his intention to be transparent with the commission regarding how he spends his department’s 60% of the Inmate Housing funds.
After much further discussion, Beerbower called for a motion. He then made the motion to adopt the 60/40 split. No second.
Milburn motioned to adopt the resolution written by Johnson without the split. No second.
Tran said he doesn’t like micromanaging people, but he likes order. He motioned to adopt the resolution written by Walker, also without the 60/40 split, and citing the statutes that govern the use of the funds. Milburn seconded. Motion carried, Beerbower voting against.
Tran followed the vote by saying he is willing to change the resolution if the one they just passed doesn’t work.
KDEM (FEMA required documentation)
o Subrecipient Audit Requirements
o Title VI Civil Rights Form
o Title VI Civil Rights Policy Plan
o Notice of Nondiscrimination
o Title VI Complaint Form
Milburn wanted to ask the county HR department to handle complaints, after which time, Beerbower will come in to sign the documents, which will then allow the FEMA funds to be released to the county. Commission approved
New Business
Fence Viewing Application David Bailey & Payton Farr
Set for Nov. 8, assuming it works with the schedule of the parties involved.
Department Updates
County Clerk – Election Schedule
Early voting starts October 20. Walker asked for permission from the commission to do the setup necessary in the courthouse and commission room, as well as for the setup of the polling places.
Voting at the courthouse runs from 8:30-4:30, Oct. 20-24 & 27-31; 8AM-Noon, Oct. 25 and Nov. 1, and 8:30-Noon, Nov. 3. On Election Day, voters will vote at their polling places.
Commission Comments
Milburn addressed concerns expressed by citizens regarding a recent special executive session held by the commission. While distrust of government is often well-earned, that is not the case with the county commission. She said they are as transparent as they are legally permitted to be.
“Bourbon County is currently involved in several lawsuits,” she said, and full disclosure could put the county at legal financial risk.
Quarterly Downtown Meet and Greet Learns of Fall Happenings in Fort Scott
The Fort Scott Area Chamber of Commerce Downtown Quarterly Meet and Greet is a meeting to share events and opportunities that are coming.
Stacy and Wayne Racy, owners of Common Ground Coffee Co., 12 E. Wall, were introduced by Lindsey Madison, Chamber CEO.
The Racy’s took over ownership in May 2025, from the Fort Scott Church of the Nazarene, where they are members. Since then, they have been revamping the menu to some healthier options and featuring evening entertainment periodically. They are having a spaghetti dinner fundraiser for the Honor Flights program for military veterans on Oct. 25 starting at 4 p.m. To learn more:
https://www.facebook.com/search/top/?q=fort%20scott%20honor%20flights
Later than evening the coffee company will feature live music by Serenade at 7 p.m. on Oct. 25 Admission is free for this concert.
For updates on happenings at the coffee company: https://www.facebook.com/fscommonground/
Main Street Approach
The City of Fort Scott Housing and Community Development Coordinator Lisa Dillon spoke about work done on a possible Main Street Program designation. Main Street assists in developing strategies to revitalize or strengthen downtown areas.
The Main Street Program will give technical assistance, training, access to design services, available state and national grant funds and membership to the Main Street America Network, according to info provided by Dillon.
Dillon said it has proven to be successful for communities enhancing the downtown area, but there must be community engagement in the process.
“After meeting four times over the past six months to plan and discuss this effort, we’re now at the point of collecting letters of support for our application,” Dillon said later.
To create a letter of support:
Other news from the meeting:
- Fort Scott National Historic Site Superintendent Jill Jaworski told the group that the annual Christmas Candlelight Tour will proceed, but because of the government shut down during the planning season for the event, ” it may not be what it was in the past.” Tickets will go on sale on Nov. 1.
- The City of Fort is sponsoring a live music concert by Almost Kiss on Oct. 25 at 9 p.m. at the pavilion on North National Avenue, with costumes encouraged, said Rachel Carpenter, Special Project Coordinator.
- Carpenter also told of a new app that she is using that can tell how many visitors visited the city, for example: Fortfest 2025 had 2,500 visitors. Additionally, it can tell spots the visitors went to while here.
- The city is sponsoring Haunted Trails at Riverside Park on Oct. 31 and Nov. 1. Actors are still needed, those “who like to scare people.”
Contact Carpenter at 620-223-0550 Ext. 205.
- The annual children’s downtown Halloween Parade will start at 10 a.m. on Saturday Oct. 25, with preliminary fun activities and pizza and drink to end the event. Drink donations are appreciated. Call the Chamber of Commerce at 620.223.3566.
- Small business Saturday is November 29.
- The Christmas Parade is Thursday, December 4 with a theme of Rockin’ Around the Christmas Tree.
- During Christmas on the Bricks festival event, stores will stay open late and entertainment will abound in the downtown. Diane Striler is the facilitator of this annual event. There will be a cookie making site, a wreath making site, a skating rink, carriage rides, a new event at the splash pad area for children, various alcoholic tasting spots around the downtown, a scavenger hunt and tree decorating contest among many others. See their Facebook page for more info: https://www.facebook.com/fortscottchristmasonthebricks
- The Chamber downtown map that has been in the making is nearing completion, Madison said.
- The Chamber Guide and Directory deadline is Oct. 31 for reviewing all info.
- There is a Chamber sponsored candidate forum on Oct. 22 at the Ellis Fine Arts Center at Fort Scott Community College, doors open at 5:30 p.m.
- Upcoming Chamber Coffees: 10/23 is First United Methodist Church, 10/30 is Fort Scott Area Community Foundation Grant Awards at Landmark Bank.
- There are E-community grants and Grow KS grants available: contact the Chamber for more details.
- The Cohn’s Fall Murder Mystery Dinner is Oct. 30.
Buy Tickets by calling 620-418-6209
or order online at
- The coffee bar at Hare and Crow Barber Shop opens soon.
Newspaper Cafeteria by Patty LaRoche
Author: A Little Faith Lift…Finding Joy Beyond Rejection
www.alittlefaithlift.com
AWSA (Advanced Writers & Speakers Assoc.)
I had done it this time, “it” meaning I, once again, failed to act classy and professional, even though I was trying—really trying—to. The faculty and administration for all three of Girard’s schools were to come together in the cafeteria where lunch was provided for the first day of indoctrination. Students had not yet shown up for classes.
I admit, I was nervous about coming out of retirement to teach again. Proving I was capable of handling the new technology (i.e., that I was not a complete moron) was stressful. Greeting me as I entered the cafeteria was the buffet of hotdogs and hamburgers, salads and condiments. Most of the faculty were already seated, even though we were not starting for five minutes. Plenty of time to grab my lunch and find a seat.
After placing a hot dog, bun and a bag of chips on my paper plate, I walked towards the condiment line…which is where I looked over the crowd and noticed that no person had food in front of them. They were seated at large, circular tables, that were void of food. And there I was, taking care of first-things-first (eating).
Apparently, we were to eat after the meeting, not during the meeting.
As stealthily as possible, I reversed course, slowly walking backwards, and placed my chips back in the basket. But what should I do with my wiener? This was a problem. Without even thinking, I grabbed the tongs and removed the hotdog from its bun, returned it to the steaming tray, and did the same with its bun. The paper plate, napkin and fork came next, and as calm as I could fake it, I meandered over to the nearest table with an empty seat and introduced myself.
I was trying to be as cool as a used hotdog. Nonchalant. The relaxed, peaceful kind of nonchalant. Not the apathetic, indifferent, uncaring and smug nonchalant…actually, not that much different than we Christians can act. The first group can be faked. The second group doesn’t need to be. They have been lulled into a spiritual slumber and, sadly, contribute to the “I don’t care” attitude that permeates many Christian circles, telling themselves that attending Sunday service, sometimes praying before meals and answering “yes” when asked if they love Jesus is enough.
Modern churches strive to solve the problem. They now serve donuts, host coffee bars, use state-of-the-art, multi-media technology and rock out with live bands. None of that is bad…until it replaces the message of a Risen Savior who sacrificed his life for us. Who calls us to glorify him at work, school, home and in our community. Who asks that nothing comes before him.
We must ask ourselves if we go to church to be entertained or to worship, to draw closer to God or to check off our holy, weekly duty. Are we there to find depth in our spiritual walk or to catch up on our overlooked texts during the sermon? Do we desire to be an example to those watching us, or do we scurry out of church, making sure we don’t miss our beloved Chiefs or get to the local restaurant before the crowd? Do we take the time to greet those in the pews around us, or are we waiting for them to greet us first? Have we learned to feign peace and calmness when our lives are anything but? Like I did in that cafeteria?
Maybe it’s time we all take a backward spiritual step, ask ourselves how much we are pretending to be something we aren’t… and then do something about it.
September Labor Report Suspended by Federal Shutdown
TOPEKA – Official reports on the Kansas labor market, including September monthly jobs data that had been scheduled for release on October 17, 2025, are suspended by the federal government shutdown.
Due to the lapse in funding, Bureau of Labor Statistics (BLS) data collection, analysis and dissemination activities were suspended as of October 1, 2025. The September jobs report and unemployment data, which would have disseminated preliminary data, will not be published as previously scheduled.
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Ks by Recognized National Association of State Chief Information Officers
Kansas Department of Labor Receives
NASCIO 2025 State Information Technology Recognition Award
TOPEKA – Governor Laura Kelly and the Kansas Department of Labor (KDOL) announced Thursday that KDOL has received the 2025 State Information Technology (IT) Recognition Award from the National Association of State Chief Information Officers (NASCIO) in the category of Digital Experience: Agency/Program Solutions. This award, selected by peer states in the organization, celebrates KDOL’s innovative approach to overhauling the state’s aging unemployment benefits system and improving digital services for Kansas workers and employers.
“The improvements that have been made to Kansas’ Unemployment Insurance system not only protect taxpayer dollars, but also simplify the process of applying for benefits while increasing security against fraud and safeguarding the system for years to come,” Governor Laura Kelly said. “Thanks to the hard work of Secretary Amber Shultz and her team at the Kansas Department of Labor, our state is now at the forefront of modernization.”
The NASCIO State IT Recognition Awards honor transformative IT projects that exemplify best practices, deliver measurable outcomes, and provide lasting impact. KDOL’s recognition highlights Kansas’ leadership in advancing government technology to meet the evolving needs of the public.
“This award is a testament to our team’s commitment to serving Kansans with integrity, innovation, and efficiency,” said Secretary of Labor Amber Shultz. “We set out to make our services more accessible and responsive, and I’m incredibly proud of the work we’ve done to modernize the experience for every user who relies on us.”
KDOL’s award-winning initiative focused on transforming the user experience through a modernized digital platform, and enabling faster, more secure, and more accessible interactions for Kansans seeking unemployment benefits, workforce services, and employer-related resources. A user-centered design and streamlined processes have significantly reduced wait times, improved accessibility, and enhanced transparency.
KDOL’s digital transformation initiative continues to evolve, with ongoing enhancements planned to further improve service delivery, accessibility, and user satisfaction.
For more information about the NASCIO State IT Recognition Awards, visit www.nascio.org.
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The Bourbon County Sheriff’s Office Daily Reports Oct. 17
Quarterly Downtown Chamber Meet and Greet is Oct. 17
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The Bourbon County Sheriff’s Office Daily Reports Oct. 16
Pain Relief Educational Event: Nov. 6 at Presbyterian Village
Join Fort Scott Presbyterian Village to discover
a new way to heal – naturally
Fort Scott, Kan. – Let’s talk pain relief! Fort Scott Presbyterian Village invites the community to a free educational event exploring StemWave, a cutting-edge, non-invasive therapy that helps alleviate pain, reduce inflammation, and promote natural healing.
The event will take place Thursday, November 6, 2025, from 2 to 4 p.m. at Fort Scott Presbyterian Village, 2401 S. Horton St. Refreshments will be served.
Guest speaker Kinede Jennings, FNP, founder of Blissful Aesthetics & Wellness, will lead the session. Jennings and her team specialize in a holistic approach to health and beauty, focusing on helping individuals look and feel their best from the inside out. She will discuss how StemWave technology can support a variety of conditions by improving range of motion and encouraging the body’s natural recovery processes.
The program is part of Fort Scott Presbyterian Village’s Just Ask Lifelong Learning Series, which offers free educational opportunities for residents and the public to learn more about topics that support wellness, personal growth, and informed living.
Registration is requested by October 30, 2025. To reserve your spot, contact Angela Carpenter at 620-223-5550 or email [email protected].
Agenda Packet for the Fort Scott City Commission on Oct. 21
NOTICE OF AND AGENDA FOR REGULAR
MEETING OF FORT SCOTT CITY COMMISSION
City Hall Commission Room – 123 S. Main Street, Fort Scott, KS 66701
October 21, 2025 – 6:00 P.M.
- Call to Order/Roll Call
- Pledge of Allegiance
III. Invocation
- Approval of Agenda
- Proclamation – Domestic Violence Awareness Month – Safehouse Crisis Center/Pittsburg
- Consent Agenda
- Approval of Appropriation Ordinance 1394-A – Expense Approval Report –
Payment Dates of October 1, 2025 – October 14, 2025 – $505,269.63
- Approval of Minutes: Regular Meeting of October 7, 2025
- September Financials
- Request to Pay – Earles Engineering & Inspection, Inc. – Project 25-12 E. National
Phase I – Invoice 18226 – Preliminary Design 40% – $15,525.00
VII. Public Comment
VIII. Appearances
- Becky Gray/Building Health Inc.’s CareVan
- Casey Brown /Community Engagement Coordinator – SEK-CAP Action Program
- Unfinished Business
- Consideration of donation for FSCC FRAME Grant – Tabled October 7, 2025
- Consideration of Bids – Replacement of A/C Unit above weight room – Buck Run
- New Business
Action Items:
- Consideration to renew Common Consumption License for Downtown Historic District
- Consideration to purchase K-9 vehicle replacement – FSPD – 2022 Ford F150 Supercrew – J. Pickert
- Meeting agenda discussion
- Reports and Comments
XII. Adjourn
CITY OF FORT SCOTT CITY COMMISSION MEETING
Unapproved minutes
Minutes of October 7, 2025 Regular Meeting
A meeting of the Fort Scott City Commission was held in the City Commission Meeting Room at City Hall, 123 S. Main Street, Fort Scott, Kansas. The meeting was streamed live on YouTube.
The meeting was called to order at 6:00PM. Roll call was taken. Commissioners Kathryn Salsbury, Tracy Dancer, Dyllon Olson, and Matthew Wells were present with Mayor Tim Van Hoecke.
In Attendance – Brad Matkin/City Manager, Bob Farmer/City Attorney, Chief Dave Bruner/FSFD, Chief Jason Pickert/FSPD, Scott Flater/Water Utilities Director, Leroy Kruger/Codes Enforcement, Rachel Carpenter/Community Relations Director, Jason Dickman/Earles Engineering & Inspections, Lisa Lewis/City Clerk, Lindsay Hill, Trey Sharp, Shawn O’Brien, Carmen Flater, Michael Hoyt, Phil Jackson, Kaylee Clifton, and Henry Witt.
VAN HOECKE led the Pledge of Allegiance and OLSON said a prayer asking God for guidance for the City, the Citizens, our Government and City officials.
Approval of Agenda
MOTION: DANCER moved to approve the amended agenda. SALSBURY seconded.
MOTION CARRIED 5-0.
Consent Agenda
– Approval of Appropriation Ordinance 1393-A – Expense Approval Report – Payment Dates of September 10, 2025 – September 30, 2025– $ 1,165,099.60
– Approval of Minutes: Regular Meeting of September 16, 2025, and Special Meeting of September 23, 2025
– Request for Payment – Mainstreet Asphalt Maintenance LLC – Milling of Lees Circle Drive and Crescent Drive – $66,400.00
MOTION: DANCER moved to approve the Consent Agenda as presented. VAN HOECKE seconded. DANCER, SALSBURY, and VAN HOECKE voted yes. OLSON and WELLS voted no.
MOTION CARRIED 3-2.
ACTION: DANCER will meet with MATKIN regarding the format changes he is requesting to the Expense Approval Report.
Public Comment
Michael Hoyt stated that he will be available to assist veterans with claims every Wednesday, 10:00AM-2:00PM at HBCAT, 104 N. National. Also, the Kansas City VA now has Fisher House (similar to Ronald McDonald Houses) available to veterans and their families while having procedures done at a hospital.
Appearances
Lindsay Hill/FSCC – FRAME Grant – A request was made for up to $40,000.00 in city infrastructure support for donated land on Block 8, Southside Park Edition, formerly the old RV park site across from the college. The owner of the land will donate (2) lots to the college for the FRAME grant program. The plan for the grant is to build (2) duplexes; (1) this year and (1) next year. MATKIN stated that the city would upgrade water, storm water, sewer system, and add a fire hydrant on those (2) lots. The owner of the land will cover the remaining costs (over $40,000.00) as he plans to continue building the same duplexes on the remaining land. HILL stated that the donated land will be deeded to the college. Once that happens, they seek RFPs for contractors. HILL answered questions.
ACTION: OLSON requested further discussion between the developer and the city manager. VAN HOECEK requested that the developer bring in a list of his work for the Commission to review.
MOTION: OLSON moved to table the FRAME grant until the meeting on the 21st and ideally have the developer come in or meet with the City Manager. DANCER seconded.
MOTION CARRIED 5-0.
Rachel Carpenter – Temporary Park Closure – Riverfront Park, South Loop – Haunting of Belltown – October 31, 2025 – 6:00PM through November 1, 2025 – 11:00PM
MOTION: WELLS moved to approve the closure requested for the Haunting of Belltown. OLSON seconded.
MOTION CARRIED 5-0.
Chief Dave Bruner/FSFD – Acceptance of AFG Grant/Exhaust Removal System and proceed with bid process and project completion. The city received the 2024 Assistance to Firefighters Grant for exhaust removal systems at both fire stations. It is a 95/5 grant. The grant totals $106,571.42, requiring a 5% city match of $5,328.58, bringing the total project cost to $111,900. BRUNER is requesting approval to accept the grant and begin the process towards completing the project
MOTION: VAN HOECKE moved to approve acceptance of the AFG grant exhaust removal system and proceed with the bid process and project completion with the City portion of that grant being just over $5,300.00. OLSON seconded.
MOTION CARRIED 5-0.
Chief Jason Pickert/FSPD – TUSA Radio Encryption System – Phase I – Assessment
In response to a 2022 FBI mandate requiring the protection of personally identifying information (PII), including dispatch communications, encrypted radio transmissions are being considered. The current radio system has safety and communication issues, especially in certain areas. The cost of phase one of the upgrade is $32,680.00, with Fort Scott responsible for $19,608.00. Discussion was had regarding current operating practices, the share of costs with the County, and the possibility of mitigating costs through grants.
ACTION: Grants may be available to offset the costs, and PICKERT will research grants and compare funding approaches in similar cities.
MOTION: VAN HOECKE moved to table until October 21, 2025. SALSBURY seconded.
MOTION CARRIED 5-0.
Trey Sharp/Good Ol Days – Food Trucks
SHARP, representing the Good Ol’ Days committee, raised concerns about the food truck license and vendor fees. He sought confirmation that the proposed exemption for not-for-profit organizations would include Good Ol’ Days. SHARP argued that additional fees, particularly for non-local food trucks, could harm the event. A request was made to exempt major community events such as Care to Share events, the fair, Good Ol’ Days, FortFest, and Pioneer Harvest from the food truck ordinance, with the concern that increasing vendor fees may discourage participation.
Unfinished Business
Consideration of Small Business Grant Applications – Clifton Chiropractic/Kaylee Clifton, Hercules Hobby/Phil Jackson, and H. Witt Fabrication LLC/Henry Witt
The agenda packet included the grant applications, locations, and scoring rubric. Applicants presented their business plans and funding uses.
MATKIN left the meeting 6:43PM and returned 6:44PM
- Clifton Chiropractic (Kaylee Clifton): Requested $6,000.00 for new signage to improve visibility from Hwy 69. She will match 25% of the $8,000 total cost. She has been in practice 10 years, and in Fort Scott since 2019. She currently employs (3) full-time staff including (1) associate doctor. She purchased the building in 2021.
- Hercules Hobbies (Phil Jackson): Requested $10,000.00 to use the grant for arcade games, TVs, and seating to attract families and boost in-store sales tax revenue. Opened a downtown sports card and memorabilia shop in May on Scott Ave. Currently open three days a week, ships 250–300 items weekly but would like to increase in-store traffic to keep sales tax dollars in Fort Scott.
- H. Witt Fabrication (Henry Witt): Requested funds for a $10,000.00 fixture table to increase productivity by 30–40%. Operates a small shop with his wife and plans to develop a product line and grow into manufacturing.
- After Effects Salon: Representative absent; application deferred to next round.
Discussion was had regarding the practicality of small business grants and their benefits to non-business-owning taxpayers. They acknowledged the importance of supporting local business growth for community development, sales tax revenue, and property value improvements. Suggestions included creating a structured process and funding limits for future rounds. DANCER requested review of applicant business plans and financials.
MOTION: DANCER moved to fund the (3) applicants presented this evening, 50% of the requested amount. SALSBURY seconded.
MOTION CARRIED 5-0.
Consideration of Second Amendment to ER Funding Agreement – Approved by Bourbon County Commission September 8, 2025 – Tabled September 16, 2025
MOTION: VAN HOECKE moved to approve. DANCER seconded.
MOTION CARRIED 5-0.
Consideration to adopt Land Lease Agreement – Tabled from September 16, 2025
Discussion was had regarding the proposed Land Lease Agreement, addressing questions about lessees paying property taxes, documenting land condition at the end of long-term leases, and maintaining city control over permanent improvements and zoning compliance. The agreement does not replace the property vacation process or restrict land use but raises challenges for financing and title insurance on leased property. Comparisons were made to similar lease practices in Hawaii, and it was clarified that home construction is not prohibited—only restricted on city-owned land. An example use included a water feature near the golf course, and at the end of a 99-year lease, all improvements would revert to city ownership.
MOTION: WELLS moved to accept the Land Lease Agreement and keep this document for use in the future. SALSBURY seconded.
OLSON, WELLS, DANCER and SALSBURY voted yes. VAN HOECKE voted no.
MOTION CARRIED 5-0.
WELLS left the meeting 7:25PM and returned 7:28PM
Discussion of Food Truck Ordinance – Tabled from September 16, 2025
MOTION: VAN HOECKE moved to disapprove the food truck ordinance presented. OLSON seconded.
MOTION CARRIED 5-0.
ACTION: DANCER and SALSBURY will work together on a draft ordinance.
New Business
Consideration of Bids – Replacement of A/C Unit above weight room – Buck Run
Two bids were received for replacing the Buck Run weight room AC unit: CDL at $21,097.00 and KTK at $16,399.00. KTK’s proposal involved repairing a defective compressor rather than full replacement. Questions were raised about whether the new unit would be a heat pump and its energy rating. The item was tabled pending additional information.
FARMER left the meeting 7:34PM and returned 7:36PM
ACTION: MATKIN will get additional specs for consideration.
MOTION: DANCER moved to table until October 21, 2025, pending additional information. WELLS seconded.
MOTION CARRIED 5-0.
Commissioners requested that agenda packets be distributed on Wednesdays. MATKIN requested that Commissioners email him questions prior to the meeting to avoid tabling items unnecessarily.
Consideration of Resolution No. 28-2025
KRUGER reported that the house was struck by a car and knocked off its foundation. Owner was paid by insurance but didn’t finish tearing it down.
MOTION: OLSON moved to approve Resolution No. 28-2025 a Resolution and Notice of Hearing with Reference to Alleged Unsafe and Dangerous Structure at 308 N. Mineral – DANCER seconded.
MOTION CARRIED 5-0.
Consideration of Resolution No. 29-2025
KRUGER reported that letters were sent, but no response was received. The city is mowing the lawn and weed eating. Doors and windows are open.
MATKIN left the meeting 7:45PM and returned 7:46PM
MOTION: DANCER moved to approve Resolution No. 29-2025 a Resolution and Notice of Hearing with Reference to Alleged Unsafe and Dangerous Structure at 1815 E. Oak. SALSBURY seconded.
MOTION CARRIED 5-0.
Consideration of Resolution No. 30-2025
KRUGER reported that interaction with the owner’s mother, who made promises but didn’t follow through. The city is mowing the lawn and weed eating, and a building permit issued in June 2025, but no improvements were made. The building is not currently occupied.
MOTION: OLSON moved to approve Resolution No. 30-2025 a Resolution and Notice of Hearing with Reference to Alleged Unsafe and Dangerous Structure at 1626 E. Pine. DANCER seconded.
MOTION CARRIED 5-0.
Consideration of Resolution No. 31-2025
KRUGER reported that he’s had conversations with the owner, who obtained a building permit recently. The back side of the house fell off.
MOTION: VAN HOECKE moved to approve Resolution No. 31-2025 a Resolution and Notice of Hearing with Reference to Alleged Unsafe and Dangerous Structure at 1403 E. Oak. OLSON seconded. OLSON, DANCER, SALSBURY and VAN HOECKE voted yes. WELLS voted no.
MOTION CARRIED 4-1.
Consideration of Resolution No. 32-2025
KRUGER reported that the structure is a safety and health hazard. The door fell off the hinges, a
dead cat was found inside and possible drug activity on the property. The house is owned by someone whose house was torn down in the last round of demolitions.
MOTION: DANCER moved to approve Resolution No. 32-2025 a Resolution and Notice of Hearing with Reference to Alleged Unsafe and Dangerous Structure at 505 Couch. OLSON seconded.
MOTION CARRIED 5-0.
Consideration of Engineering for Repair to Waterway System – Agricultural Engineering Associates (AEA) – $36,000.00
The commission approved moving forward with Agriculture Engineering Associates for engineering services totaling $36,000 to repair a flood-damaged waterway. FEMA recommended hiring an engineer and will reimburse the city for both the engineering and repair costs. The expense will be paid initially from stormwater funds.
MOTION: WELLS moved to go forward with the engineering for the repair of the water system. DANCER seconded.
MOTION CARRIED 5-0.
Consideration of Monthly Fee Adjustment – BakerTilly Municipal Advisors
MOTION: DANCER moved to approve the fee adjustment for BakerTilly from $5,000.00 to $5,500.00 per month. SALSBURY seconded. SALSBURY, VAN HOECKE, WELLS and DANCER voted yes. OSLON voted no.
MOTION CARRIED 4-1.
Consideration of Contract for Real Estate Sale – Shoemaker and City of Fort Scott
MATKIN stated that the intended use is for a city parking lot with the potential for future development. Funds ($15,000.00) to purchase the lot will come from Economic Development.
MOTION: VAN HOECKE moved to approve the contract for real estate sale between Shoemaker and the City of Fort Scott for the discussed property. OLSON seconded.
MOTION CARRIED 5-0.
Consideration of Shipping Container Ordinance
SALSBURY drafted ordinance options for consideration. Discussion was had on the use of shipping containers as housing units and storage units in the city’s residential area. KRUGER reminded the Commission that he had previously provided researched information requesting guidance for codes enforcement for the current zoning regulations in place. He receives many complaints and the current verbiage is not specific enough for enforcement purposes.
VAN HOECKE left the meeting 8:11PM and returned 8:13PM.
ACTION: Work Session scheduled for October 21, 2025, at 5:00PM
Cape Seal 2026-2027 Program
MATKIN requested approval to go out for bid on the 2026 Cape Seal Program which will include a specific type, size and source of rock – not KDOT standard. OLSON requested a presentation on the different types of “seals” available for consideration.
MOTION: VAN HOECKE moved to approve that the City Manager go out for Cape Seal bids for 2026 with the different options available based on the recommendations of City Engineer and the City Manager. DANCER seconded. WELLS, DANCER, SALSBURY and VAN HOECKE voted yes. OLSON voted no.
MOTION CARRIED 4-1.
ACTION: MATKIN will have a vendor come to a future meeting and provide comparisons and information regarding options of seals.
Discussion of November 4th City Commission Meeting – Election night
MOTION: DANCER moved to reschedule the November 4th City Commission meeting to 6:00PM on November 3rd, Monday. OLSON seconded. DANCER, SALSBURY, OLSON, and WELLS voted yes. VAN HOECKE voted no.
MOTION CARRIED 4-1.
Discussion of ADM
WELLS wanted to ask the Commission to allow our engineers to have a discussion with ADM about the possibility of receiving and treating their industrial wastewater again due to recoup some of the investments that were made in the sewer treatment plant. He would also like to bring that revenue back. FLATER and DICKMAN contributed to further discussion on the past events, the problems the lagoons experienced, and the possible outcomes of that decision.
MOTION: VAN HOECKE moved not to reopen talks with ADM to take their industrial waste or have the City Engineer meet with them at this time. OLSON seconded. SALSBURY, VAN HOECKE, OLSON and DANCER voted yes. WELLS voted no.
MOTION CARRIED 4-1.
Reports and Comments
City Engineer
– Davis Lift Station Bid – extended with Addendum No. 1 until 10/30/2025
– National Ave. Project – survey complete
– CCLIP on Wall St. – bid in March 2026, Phase I and II timeline discussed, Phase III is signed and pending notification of approval
ACTION: DICKMAN will prepare a presentation on seal options as requested by OLSON.
City Attorney – No comment
City Clerk – No comment
City Manager
– Safety concerns of trains stopping on tracks addressed
– Gordon Parks Celebration
– Pioneer Harvest Fiesta
Commissioner Salsbury – No comment
Commissioner Olson – No comment
Commissioner Dancer
– Moody Building update
– 118 E. Wall update
– ADM handout from April 1 on website
– Work Session for Contractual Services for November 3 at 5:00PM
– Terms for surface level agreement for IT contract
– SEK-CAP donation of $5000.00
Commissioner Wells
– 12th Street traffic lights
– 3rd Street traffic lights
– Salisbury’s job on shipping container ordinances
– Success of Kirk Sharp and Gordon Parks Celebration and mural artist
– Prayers for Fort and all government employees due to furlough and shut down
– MATKIN – AME Church – park dedication and neighborhood clean up
Commissioner Van Hoecke
– Thanks to WELLS for contribution of hanging mural and all involved in Gordon Parks event.
Executive Session #1
MOTION: VAN HOECKE moved to that the City Commission recess into Executive Session for the purpose of discussion pursuant to the attorney-client privilege exception in K.S.A. 75-4319(b)(2). In the session will be the (5) Commissioners, City Manager and City Attorney in the City Manager’s office. The open meeting is to resume in the Commission Room at 9:22PM. OLSON seconded.
MOTION CARRIED 5-0.
SALSBURY did not return to the open meeting.
MOTION: VAN HOECKE moved to come out of Executive Session. DANCER seconded.
MOTION CARRIED 4-0.
Executive Session #2
MOTION: VAN HOECKE moved to that the City Commission recess into Executive Session for the purpose of discussion pursuant to the personnel matters of non-elected personnel exception in K.S.A. 75-4319(b)(1). In the session will be the (5) Commissioners and the City Manager in the City Manager’s office. The open meeting is to resume in the Commission Room at 9:28PM. WELLS seconded.
MOTION CARRIED 4-0.
SALSBURY returned to the open meeting.
MOTION: VAN HOECKE moved to come out of Executive Session. DANCER seconded.
MOTION CARRIED 5-0.
Adjourn
MOTION: VAN HOECKE moved to adjourn the meeting at 9:29PM. DANCER seconded.
OCTORBER 7, 2025, MEETING ADJOURNED AT 9:29PM.
Submitted by Lisa A. Lewis, City Clerk
Oct. 14 Bo Co Commission Meeting, part 1
At the beginning of the Bourbon County Commission meeting the approval of the minutes from eight previous meetings was put on hold when Commissioner Mika Milburn said she had several revisions to make to the minutes before approval and asked to bring them back at the next meeting. She also asked that greater attention be paid to the minutes before they are sent to commission.
County Clerk Susan Walker addressed Commissioner Samuel Tran’s questions about redundancy he saw in the minutes, saying she had run the minutes through a program called Copilot, which summarized each speaker’s words, allowing for attribution.
From the audience, Michael Hoyt addressed the commission regarding the motion to wait to approve the minutes until after Milburn edits them. He said thought they aren’t supposed to be verbatim, the minutes should not be untruthful
“What I said is not what was written down,” he said of the minutes’ record of his remarks at the Sept. 15 meeting.
Consent Agenda
Approval of 10.10.25 Accounts Payable $161,009.81
Milburn asked if they could change the current format of approval for payroll. Payroll goes out before commission meetings.
Attorney Bob Johnson said the commission is required to approve all expenditures at some point.
Approval of tax corrections
Milburn asked for an explanation of the tax corrections, and said she wants to see them.
Walker said that the corrections are for those who have appeals or changes in property. They contain personal identifiable information and cannot leave the courthouse. Corrections are started with the appraiser’s office, moved to the clerk’s office, are approved by the commission, then sent to the treasurer’s office.
Johnson said that most tax corrections are handled by the county’s appraiser.
Trailer Reconsideration
Dustin Hall & Kenny Allen from public works came to the commission because they found they can buy a new trailer for $8,000 more than the used one they were given approval for last week. It’s the exact same trailer model as they have now. The new trailer has a 2-year 100% warranty. It will cost $93,000 with $2,500 shipping cost. Last week the commission approved the purchase of a used trailer at $85,000.
Milburn confirmed with Hall that it is within the landfill’s budget.
The commission approved the purchase.
Tran asked them to pass on to their department that folks in Uniontown are pleased with the work that Public Works has done on their roads.
Bitcoin Mining Discussion
Commissioner David Beerbower mentioned the moratorium sample he handed out last week. Johnson said it would only apply to new activity, stopping the growth for now. Going backward is much more difficult.
“The idea of a moratorium is generally to allow your zoning or planning commission to come up with rules and regulations to monitor what your issues are,” he said.
Beerbower asked about the effect of a noise resolution. Johnson said nuisance law would be the type of action necessary.
Jill Franklin, who lives a half-mile from the installation, thanked the commission for trying to do anything to help.
“Just saying they’re not going to get any louder” is not going to help, she said. She also said the noise is untenable.
Beerbower moved to go forward with the moratorium, published in resolution form.
Tran said that using a generator to extract natural gas is not new in Bourbon County, though using it to generate electricity to mine bitcoin is. He then asked if regulating this would be opening the county up to litigation.
Beerbower pointed out that the 12-month moratorium is only directed at cryptocurrency mining, not the production of natural gas.
David Ranes, from the audience, asked if any of the commission members agreed with “what they’re doing” regarding the noise issues. He said they shouldn’t be afraid of litigation.
Johnson said that the commission’s job is to follow the law. The current bitcoin mining operation was put in place before there was any legal requirement. He also said there are private remedies in nuisance law.
“I want you to follow the law, but I don’t want you to be afraid of the law,” said Ranes.
John Franklin, from the audience, said, “I think it would be really easy to argue that this is doing someone some harm.”
“The guy’s being aurally attacked non-stop, 24/7,” he said, encouraging the commission to look at solving the issue creatively.
The moratorium passed unanimously to be published and signed at the next meeting.
Tran asked for permission to address the audience. He recommended that they come next week. The bitcoin mine operator will be at the meeting next week. Tran encouraged civil participation in the discussion, saying he wants to give “due process” to everyone involved.
Hoyt asked if the county has the authority to ask them what they are doing on the property. Tran said the building looks like a two-story industrial building. He said the owner set it there because it’s the hub of a field of gas lines.
Hoyt asked if they are tax evading. Beerbower said he asked the appraiser to visit, but hasn’t heard back on that yet.
Tech Discussion
Milburn said she spoke with the lead at Stronghold about the project they are working on for the county. They have identified the sheriff’s office as having a major problem. They have a quote for hardware to update the sheriff’s office, which is out of compliance and three years past due for switch upgrades. There is a technology reserve that could fund the $11,333 hardware purchase.
They tabled the issue until next week so they can look at the packet.
Beerbower said the EMS director said their system went down over the holiday, and it was hard to get any help. Tran said Stronghold should have access to the courthouse for situations like that and not have to wait for a county employee to come let them in. Beerbower agreed, and Milburn, as courthouse liaison, will handle it.
Insurance Update
Milburn met with the insurance company on Oct. 13 about their rates. They provided a transcript of the meeting.
The biggest talking point of the meeting is that the county has a loss ratio of 117%, which makes their rates unaffordable on the current plans, so they will work on some new plans to present to the commission in a couple of weeks.
Tran asked what Milburn’s gut feeling on it is.
“I think they’re going to build us additional plans to make sure that everybody has something that’s affordable,” she answered.
The county’s loss ratio was 95% during the commission’s budget meetings.
They put it on the calendar for Oct. 27.
190th Street Benefit District
Johnson is still awaiting contact from the owners in the district. All the owners must agree, and they have to create an agreement with the county for repayment.
If someone defaults on that agreement, the amount is added to their tax, creating a lien on the property.
Eagle Road
Beerbower said he has heard from several residents on that road who do not want the speed limit raised, as was discussed in a previous meeting.
He moved to leave the speed limit at the current posted speed and take no further action. Motion carried.
95th & Unique
The commission decided to table it indefinitely.
Planning Commission
Jason Yount will take Brent Smith’s spot on the commission, per the county commission’s vote. Now the planning commission is full, and Johnson will reach out to the commission members to set up a meeting.
Elevator
Milburn said that the courthouse building maintenance department is working on getting quotes on repairs. To be discussed again Nov. 3.
Meetings Resolution
Beerbower read a resolution to adopt Robert’s Rules of Order to conduct commission meetings except where they conflict with the law or other procedures outlined in the resolution. The resolution also included procedures for building the meeting agenda and conducting the public comments portion of the meeting.
Sheriff Bill Martin expressed concern with the resolution section saying that his department will remove anyone who disrupts the meeting. He strongly suggested that the commissioners consider attending a training meeting to be held at the end of the month that will instruct them in how to deal with disruptive citizens in meetings.
The commission will continue discussion at the Oct. 20 meeting with the goal of passing a resolution at the Oct. 27 meeting.