Bourbon County Commission Agenda Outline
Bourbon County Commission Chambers, 210 S National Ave. Please note, the regular Monday meeting has been moved to Tuesday, October 14, 2025, 5:30 PM due to the October 13 holiday (Page 1)
I. Call to Order
- Roll Call
- Pledge of Allegiance
- Prayer
III. Approvals
- Approval of Agenda
- Approval of Minutes (unofficial until approved): 09.15.25, 09.16.25, 09.22.25, 09.23.25, 09.26.25, 09.29.25, 10.06.25, 10.07.25
IV. Executive Session
- Pursuant to KSA 75-4319 (b)(1) to discuss personnel matters of individual nonelected personnel to protect their privacy – Milburn-Kee
V. Consent Agenda
- Approval of 10.10.25 Accounts Payable $161,009.81
- Approval of tax corrections
VI. Discussion Item
- Dustin Hall & Kenny Allen – Trailer Reconsideration
VII. Public Comments
- Public Comments for Items Not on The Agenda
VIII. Old Business
- Culverts
- 190th Street Benefit District
- Eagle Road
- 95th & Unique
- Craw-Kan Agreement
- Planning Commission
- Elevator
- Letter of Support Care Van
- Bitcoin Mining Discussion
- Meetings Resolution
- Tri-Valley Agreement for 2025
- Law Enforcement Resolution
- KDEM (FEMA required documentation)
- Subrecipient Audit Requirements
- Title VI Civil Rights Form
- Title VI Civil Rights Policy Plan
- Notice of Nondiscrimination
- Title VI Complaint Form
IX. New Business
- County Clerk – Election Schedule
- Fence Viewing Application David Bailey & Payton Farr
X. Department Updates
XI. Build Agenda for following meeting
XII. Commission Comments
XIII. Adjournment
Detailed Summary of Information Packet
Future Agenda Items and Executive Session Statutes (Page 2)
- Executive Session Statutes: Lists the statutory grounds for executive sessions, including KSA 75-4319 (b)(1) for personnel, (b)(2) for attorney consultation, (b)(3) for employer/employee negotiations, and (b)(6) for preliminary discussion of real estate acquisition.
- Future Agenda Items: Upcoming topics include the Vehicle Lease Program, 108 W. 2nd, Credit Card Policy, Economic Development, Bitcoin Mining, Juvenile Detention Contract, Gov.Deals, Sanitation Worksession, and Phone System.
County Clerk Memorandum Re: Meeting Minutes (Page 3)
- The County Clerk, Susan Walker, informed the Commission that she has acquired a program to transcribe meetings into a summarized format to significantly reduce administrative time.
- A full, detailed transcript is still available for historical reference. She requests that speakers avoid interrupting one another to ensure more accurate voice identification by the new system.
Summary of Minutes: Monday, September 15, 2025 (Pages 4–9)
- Budget: The county’s budget situation was described as “challenging,” and a public hearing was held. A special meeting was planned for the next day to finalize the budget (Page 4).
- Radio System Upgrades: The Commission approved funding for Phase One of the first responder radio system upgrade project with Tusa Consulting Services, costing $32,680, using the jail sales tax fund (Page 5, 8).
- Phone System: The Sheriff was approved to use $10,884 from the jail sales tax fund to upgrade the jail’s phone system (Page 5, 8).
- Elevator: Due to non-compliance with state regulations, the Clerk was authorized to apply for a variance to continue current courthouse elevator operations while exploring modernization options (Page 5, 8).
- Roads: The Commission accepted responsibility for the maintenance of 2,226 feet of North Union Road in Mapleton, Kansas (Page 7). Discussion on the status of the 95th & Unique Road was deferred for legal consultation (Page 5).
Summary of Minutes: Special Meeting, Tuesday, September 16, 2025 (Pages 10–12)
- Final Mill Levy: After an extensive line-item review of the budget, the Commissioners reached a consensus on a final mill levy set at 59.930 (Page 11).
- Financial Impact: This decision was expected to result in a cash reserve of approximately $450,000 (Page 11).
- Budget Adjustments: The 2026 budget was agreed to include a transfer of $250,000 from the County Sales Tax fund to the Law Enforcement fund, an allocation of $90,750 for SEK Health Board, and the Mental Health allocation was cut (Page 12).
Summary of Minutes: Monday, September 22, 2025 (Pages 13–17)
- Budget Shortfall: A potential $106,000 shortfall was identified in the Sheriff’s Department 2026 budget (Page 13). A special meeting was scheduled for the next day to address this.
- Vehicle Leasing: A proposal for a law enforcement vehicle leasing program through Enterprise Fleet Management was presented, and the Commission requested legal counsel review the contract (Page 13).
- Planning Commission: Seven individuals were approved to serve on the newly formed Bourbon County Planning Commission with one, two, and three-year terms (Page 17).
Summary of Minutes: Special Meeting, Tuesday, September 23, 2025 (Pages 18–20)
- Budgetary Issues: Cuts were made to the IT budget and the emergency preparedness position to move towards a revenue-neutral budget (Page 18).
- Sheriff’s Revenue: Discussion was held regarding the legality of a separate fund for the Sheriff’s Department’s inmate housing revenue (Page 18, 19).
Summary of Minutes: Special Meeting, Friday, September 26, 2025 (Pages 21–23)
- Budget Finalization: The Commissioners reached a consensus on the 2026 budget, setting the mill levy at 56.678, which is below revenue neutral (Page 21).
- Budget Review: The finalized budget is to be reviewed by a third-party auditor for a cost not to exceed $1,500 (Page 21).
Summary of Minutes: Monday, September 29, 2025 (Pages 24–28)
- Craw-Kan Agreement: The Commission decided to enter into a three-year contract with Craw-Kan for internet and phone systems at $100,000 per year (Page 24).
- Roads: The Commission approved a grant application and a county contribution of $82,000 for Bridge Number 19.2Q on Jayhawk Road (Page 28).
Summary of Minutes: Monday, October 6, 2025 (Pages 29–30)
- Trailer Purchase: Public Works received approval to purchase an $85,000 walking floor trailer for the landfill (Page 29).
- Bitcoin Mining: The Sheriff advised the Commission to consult with the County Attorney and the Kansas Department of Health and Environment (KDHE) regarding noise concerns, citing limitations in his office’s ability to enforce a noise resolution (Page 29).
Summary of Minutes: Special Meeting, Tuesday, October 7, 2025 (Pages 31–32)
- Public Works Authority: The Commission voted to retain sole authority to direct the Public Works Department (Page 31).
- Elected Official Pay: The Commission voted to set the pay for elected officials at $5,000 per year, effective January 1, 2026 (Page 31).
Accounts Payable Details (Pages 33–68)
- This section contains the detailed breakdown of the Accounts Payable for 10/10/25, which totals $161,009.81 and is scheduled for approval on the agenda.
Care Van Letter of Support (Page 69)
- A draft letter of support is included for Building Health Inc.’s (BHI) application to the Kansas Department of Transportation for the operation of General Public Transportation (Care Van). The letter expresses the Commission’s support for BHI’s services.