The Regular Council Meeting on September 10, 2024 at Uniontown Community Center was called to order at 5:30PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Amber Kelly (8:25), Mary Pemberton, and Bradley Stewart. Also in attendance for all or part of the meeting were City Treasurer Charlene Bolinger, Codes Enforcement Officer Doug Coyan, City Superintendent Bobby Rich, and City Clerk Sally Johnson.
SPECIAL CONSIDERATIONS/PROJECTS
Interview non-elected personnel –
Motion by Ervin, Second by Stewart, Approved 4-0, to enter into executive session pursuant to non-elected personnel exception, KSA 75-4319(b)(1), in order to interview applicants of non-elected personnel, the open meeting to resume at 7:00.
Open meeting resumed at 7:00.
Motion by Ervin, Second by Esslinger, Approved 4-0 to extend executive session pursuant to non-elected personnel exception, KSA 75-4319(b)(1), in order to interview applicants of non-elected personnel, the open meeting to resume at 7:20.
Open meeting resumed at 7:20.
CITIZENS REQUEST
none
FINANCIAL REPORT
Treasurer Bolinger presented the August 2024 Treasurer’s Report. Beginning Checking Account Balance for all funds was $300,920.74, Receipts $40,904.00, Transfers Out $12,776.00, Expenditures $35,763.99, Checking Account Closing Balance $293,284.75. Bank Statement Balance $293,467.13, including Checking Account Interest of $62.89, Outstanding Deposits $0, Outstanding Checks $182.38, Reconciled Balance $293,284.75. Water Utilities Certificates of Deposit $37,595.12, Sewer Utilities Certificate of Deposit $21,491.62, Gas Utilities Certificates of Deposit $39,396.79, Total All Funds, including Certificates of Deposit $391,768.28. Year-to-Date Interest in Checking Acct is $467.79, and Utility CDs $1,384.69 for a Total Year-to-Date Interest of $1,852.48. Also included the status of the Projects Checking Account for the month of August 2024, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0. August Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00, to Capital Improvement-Streets $250.00; from Water Utility Fund to GO Water Bond & Interest $1,624.00, to Capital Improvement-Streets $750.00; from Gas Utility Fund to Capital Improvement-Streets $6,250.00; from General Fund to Capital Improvement-Streets $2,500.00 for Total Transfers of $12,776.00. Net Loss for the month of August $7,635.99, Year-to-Date Net Income $57,8058.55. Budget vs Actual Water Fund YTD Revenue $75,850.49 (61.5%), Expenditures $81,944.78 (50.4%); Sewer Fund YTD Revenue $23,311.82 (63.1%), Expenditures $20,417.78 (48.5%); Gas Fund YTD Revenue $92,758.76 (63.3%), Expenditures $74,512.96 (42.0%); General Fund YTD Revenue $151,872.36 (77.6%), Expenditures $127,948.07 (41.3%); and Special Highway YTD Revenue $6,120.92 (84.3%), Expenditures $5,668.41 (56.0%). The September 2024 payables to date in the amount of $31,728.14 were presented. The invoices from Homestead Tech, KMGA, Rogers and Sons Concrete, Johnson-Schowengerdt, and Ag Engineering have not been received by noon meeting day.
CONSENT AGENDA
Motion by Ervin, Second by Esslinger, Approved 4-0, to approve Consent Agenda:
- Minutes of August 13, 2024 Regular Council Meeting and September 4, 2024 Special Meeting
- Treasurer’s Reports, Monthly Transaction Report & Accounts Payables
DEPARTMENT REPORTS
Codes Enforcement Officer Doug Coyan reported that 405 Hill St had complied and 504 Sherman St’s chickens are still getting out. They were seen in neighbor’s yard before meeting and pictures were taken for the file. Superintendent Rich received a report that grass/weeds at the culverts were not being trimmed at 303 2nd St. Coyan will followup.
City Superintendent Rich requested to attend the Pipeline Safety Seminar in Manhattan, October 29-30.
Motion by Esslinger, Second by Pemberton, Approved 4-0 to allow Bobby Rich to attend the Pipeline Safety Seminar in Manhattan, October 29-30.
He also reported that the public water supply inspection by KDHE has been completed. It is recommended to have the water tank inspected again, since it has been more than five years since last inspection.
Motion by Stewart, Second by Esslinger, Approved 4-0 to have Bobby Rich schedule an inspection of the water tank
Clerk Johnson reported that a major gas leak was found in a home. Gas has been shut off and plumber contacted by property owner to repair
Johnson asked if council wanted to have the auditor present the 2023 audit or accept as presented on paper.
Motion by Ervin, Second by Esslinger, Approved 4-0 to accept the 2023 audit as presented on paper
Johnson also informed the council that cost of internet service for the SCADA will be going up $20/month and City Hall will be going up $10/month on October 1 billing. One-call tickets will also be going up $0.13 per ticket effective January 1. She informed that KSGFOA fall conference is in November and KMU is hosting a City Clerk & Finance Professional Management Academy one day a month for five months beginning October 16. These could be beneficial training opportunities for her replacement.
A request for records was received pertaining to Winter Storm Uri, she will respond as requested.
A FEMA Exploratory Conference Call is scheduled for September 12, 1PM regarding damages from flooding for disaster DR 4800.
COUNCIL REPORT
Councilman Ervin – Thanked Sally, Bobby, Colby, and Old Settlers Committee for all their work for Old Settlers Picnic. The new city limit signs look nice.
Councilwoman Esslinger – Send a Thank You to Old Settlers Committee.
Councilwoman Kelly – absent
Councilwoman Pemberton – nothing
Councilman Stewart – nothing
Mayor Jurgensen – Received complaints about fishing derby being unorganized and car show impeding parade route during Old Settlers Picnic.
OLD BUSINESS
Pickleball Court Placemaking Project – a Grand Opening/Ribbon Cutting was held September 1. A press release was sent to The Fort Scott Tribune, Fort Scott Biz, and Healthy Bourbon County Action Team.
Streets – Superintendent Rich and Clerk Johnson met with Bill Delich, Bettis Asphalt on September 4 to go over areas requiring warranty work. The City will need to prep the area on South Washington that needs extended. Rich reports that the tractor is not the correct equipment to dig it out and pack AB3, he will contact a contractor to complete the prep work. The cracks will be filled with a rubberized liquid material. Delich recommend using a cold pour crack sealer to seal cracks in the future.
NEW BUSINESS
Sale of property – Mayor Jurgensen was approached about selling a portion of city property. City attorney recommended publishing the intent to sell.
Motion by Ervin, Second by Esslinger, Approved 4-0 to publish intent to sell city property after a public comment period that will end October 8, 2024
Clerk Johnson will consult with attorney on wording for the intent and publish.
Motion by Ervin, Second by Stewart, Approved 4-0 to enter into executive session pursuant to non-elected personnel exception, KSA 75-4319(b)(1), in order to discuss applicants of non-elected personnel position, the open meeting to resume at 9:00
Open meeting resumed at 9:00.
Moved by Ervin, Second by Kelly, Approved 5-0, to adjourn at 9:01PM
