Fort Scott, Government

Unapproved Minutes of the Fort Scott City Commission for November 7

Leave a comment

 

CITY OF FORT SCOTT

CITY COMMISSION MEETING

 

Unapproved Minutes of November 7, 2023                                         Regular Meeting

 

The regular meeting of the Fort Scott City Commission was held November 7, 2023 at 6:00PM in the City Commission Meeting Room at City Hall, 123 S. Main Street, Fort Scott, Kansas.

 

ROLL CALL:

Commissioners T. Van Hoecke, K. Harrington, E. Woellhof, and M. Guns were present with Mayor M. Wells.

 

PLEDGE OF ALLEGIANCE AND INVOCATION:  M. Wells led the Pledge of Allegiance and said a prayer asking God for guidance for the City, our Government and City officials.

 

AUDIENCE IN ATTENDANCE:  Brad Matkin/City Manager, Bob Farmer/City Attorney, Jason Dickman/Earles Engineering, Jason Pickert/Chief of Police, Diane Striler, Rachel Carpenter, Lindsey McNeil, Kylie Paulsen, Angela Simon, Nate Lyons, Bailey Lyons, Dwight Sprouls, Robert Harrington, Jody Hoener, Darrell Pulliam

 

APPROVAL OF THE AGENDA:

 

  1. Harrington moved to approve the amended agenda submitted prior to the meeting. M. Guns seconded. All voted aye.

 

APPROVED THE AMENDED AGENDA

 

CONSENT AGENDA:

 

  • Approval of Appropriation Ordinance 1347-A – $736,392.66
  • Request to Pay – Sprouls Construction, Inc. – 22-031B – Fort Scott Pavilion Project – Payment Application No. 2 – $48,978.00
  • Request to Pay – Bennet, Inc. – 23-005B – Infantry Substation Sanitary Sewer Relation Project – Change Order No. 1 – Soil management support from PPB Enviro-Solutions ($22,000.00) and additional requested work for Splash Pad future restroom infrastructure ($40,000.00) – $62,000.00
  • Request to Pay – Bennett, Inc. – 22-306 – CDBG Sanitary Sewer Project – Pay Application No. 5 – $105,259.50

 

  1. VanHoecke moved to approve the Consent Agenda. K. Harrington seconded. All voted aye.

 

APPROVED THE CONSENT AGENDA.

 

PUBLIC COMMENTS:

 

Diane Striler – request to establish a Common Consumption Ordinance for the City and to be ready for Christmas on the Bricks beginning November 30, 2023.

 

  1. VanHoecke moved to approve the City to establish a Common Consumption Area Ordinance for the Downtown Historic District, extending that area to include Holmtown Pub and Riverfront Park, and the exclusion of all federal buildings, the Creativity Museum and the boundary of the median in Skubitz Plaza as indicated on the map submitted for the period of (1) year. K. Harrington seconded. E. Woellhof, M. Guns, T. VanHoecke and K. Harrington voted aye. M. Wells voted nay.

 

APPROVED THE CITY TO ESTABLISH A COMMON CONSUMPTION AREA ORDINANCE FOR THE DOWNTOWN HISTORIC DISTRICT, EXTENDING THAT AREA TO INCLUDE HOLMTOWN PUB AND RIVERFRONT PARK, AND THE EXCLUSION OF ALL FEDERAL BUILDINGS, THE CREATIVITY MUSEUM AND THE BOUNDARY OF THE MEDIAN IN SKUBITZ PLAZA AS INDICATED ON THE MAP SUBMITTED FOR THE PERIOD OF (1) YEAR.

 

OLD BUSINESS:

                                                     

Consideration of Demolition Bids (Bid No. 2-2023) – 4 S. National and 10 S. National –

 

  1. Guns moved to accept the bid of $94,396.00 for the demolition of the structures on 4 S. National and 10 S. National. E. Woellhof seconded. All voted aye.

 

APPROVED TO ACCEPT THE BID OF $94,396.00 FOR THE DEMOLITION OF THE STRUCTURES ON 4 S. NATIONAL AND 10 S. NATIONAL.

 

Consideration of Housing Development – Patrick Wood:  Tabled from 10/17/2023.  P. Wood asked the City for incentives that are required for his grant application for his development of (6) duplexes.

 

  1. Wells moved to approved up to $85,000.00 of in-kind work including water, sewer, demo and associated dump fees, dirt work, site work, waiving of permits, expediting permits from the City and expediting services from the City and will go out for a Zero Dollar IRB Bond for the development. M. Guns seconded. All voted aye.

 

APPROVED UP TO $85,000.00 OF IN-KIND WORK INCLUDING WATER, SEWER, DEMO AND ASSOCIATED DUMP FEES, DIRT WORK, SITE WORK, WAIVING OF PERMITS, EXPEDITING PERMITS FROM THE CITY AND EXPEDITING SERVICES FROM THE CITY AND WILL GO OUT FOR A ZERO DOLLAR IRB BOND FOR THE DEVELOPMENT.

 

APPEARANCES:

 

Rachel Carpenter, Kylie Paulsen and Lindsey McNeil addressed the Commission to increase the awareness of issues in the community, encourage collaboration through all sectors, educate the community on the role of Community Health Workers and resources available through the Healthy Bourbon County Action Team (HBCAT) and Local Health Equity Action Team (LHEAT) and introduce the implementation the grant program Communities Organizing to Promote Equity (COPE).

 

The agenda’s order of Appearances was amended by request.

 

Bailey Lyons and Meredith Tucker addressed the Commission on behalf of the Splash Pad Committee to request permission to work with the City and Earles Engineering for their upcoming projects in 2024. The Committee received grants from the Timken Foundation ($85,000.00) and Walmart ($20,000.00) to be used for shade structures and construction of an ADA-compliant restroom.

 

  1. Matkin was directed by the Commission to work with the Splash Pad Committee.

 

Rachel French, Bailey Lyons, Angel Simon and Nate Lyons addressed the Commission to request that the City enter into a Memo of Understanding (MOU) with Eighteen65, LLC and provide a financial subsidy of $100,000.00 ($50,000.00) per building at 10 and 12 S. Main to support the renovation and operation of the kitchen incubator program. Jody Hoener (HBCAT) and Robert Harrington (REDI) spoke in support of the project.

 

  1. Guns moved to approve $100,000.00 to Eighteen65 as the physical agent for funds to be used by the Kitchen Collaborative, that an invoice and updates be provided to the Commission. K. Harrington seconded. K. Harrington, M. Guns, T. VanHoecke and M. Wells voted aye.  E. Woellhoff voted nay.

 

APPROVED $100,000.00 TO EIGHTEEN65 AS THE PHYSICAL AGENT FOR FUNDS TO BE USED BY THE KITCHEN COLLABORATIVE, THAT AN INVOICE AND UPDATES BE PROVIDED TO THE COMMISSION.

 

Rachel French – Certificate of Appropriateness for The Christian Learning Center at 6 S. Main and 8 S. Main – Recommended by the Design Review Board on 11/6/2023.

 

  1. Harrington moved to approve the Certificate of Appropriateness submitted and recommended by the Design Review Board on 11/6/2023 for 6 S. Main and 8 S. Main. E. Woellhof seconded. All voted aye.

 

APPROVE THE CERTIFICATE OF APPROPRIATENESS SUBMITTED AND RECOMMENDED BY THE DESIGN REVIEW BOARD ON 11/6/2023.

 

Kendall Schoenrock (not present) – Certificate of Appropriateness for DCF Parking Lot at 4 S. and 10 S. National. The Design Review Board recommended option K-8 to amend the current Lease Agreement he has with the City that would address concerns regarding diagonal parking.

 

  1. Guns moved to approve the amendment to the parking lot lease agreement to reflect option K8 that was recommended by the Design Review Board on 11/6/2023. K. Harrington seconded. All voted aye.

 

APPROVE THE AMENDMENT TO THE PARKING LOT LEASE AGREEMENT TO REFLECT OPTION K8 THAT WAS RECOMMENDED BY THE DESIGN REVIEW BOARD ON 11/6/2023.

 

  1. Harrington moved to accept the Certificate of Appropriateness for the building plans for the future DCF building to occupy 4 S. and 10 S. Main submitted to and recommended by the Design Review Board on 11/6/2023. T. VanHoecke seconded. All voted aye.

 

APPROVED TO ACCEPT THE CERTIFICATE OF APPROPRIATENESS FOR THE BUILDING PLANS FOR THE FUTURE DCF BUILDING TO OCCUPY 4 S. AND 10 S. MAIN SUBMITTED TO AND RECOMMENDED BY THE DESIGN REVIEW BOARD ON 11/6/2023.

 

 

 

 

 

 

 

NEW BUSINESS:  

 

Consideration of Interview Room recording system and case management software – $11,467.00 – J. Pickert requested that the Commission approve the system as it was budgeted.

 

  1. VanHoecke moved to approve the purchase of the interview room recording system and case management software for law enforcement for $11,467.00. K. Harrington seconded. All voted aye.

 

APPROVED THE PURCHASE OF THE INTERVIEW ROOM RECORDING SYSTEM AND CASE MANAGEMENT SOFTWARE FOR LAW ENFORCEMENT FOR $11,467.00.

 

Consideration of reappointment of Frank Halsey to Parks Advisory Board Recommended by the Parks Advisory Board on 10/26/2023 –

 

  1. Harrington moved to reappoint Frank Halsey, as recommended by the board on 10/26/2023, for another (3) year term on the Park Advisory Board. T. VanHoecke seconded. All voted aye.

 

APPROVED TO REAPPOINT FRANK HALSEY, AS RECOMMENDED BY THE BOARD ON 10/26/2023, FOR ANOTHER (3) YEAR TERM ON THE PARK ADVISORY BOARD.

 

Consideration to accept contract with Hofer & Hofer for the Gunn Park Shower House and Restroom –

The Parks Advisory Board recommended to the Commission to approve the proposal/contract with Hofer & Hofer for a shower house ($87,283.00) and restroom facility ($41,900.00) at Gunn Park on 10/26/2023. It was understood by the board and the Commission that the City’s sewer work would not be complete by April and waste would need to be manually removed until the necessary infrastructure could be completed. The money would come from the Parks Fund.

 

  1. VanHoecke moved to accept the proposal/contract from Hofer & Hofer for the shower house ($87,283.00) and the restroom for ($41,900.00).
  2. Harrington seconded. All voted aye.

 

APPROVED TO ACCEPT THE PROPOSAL/CONTRACT FROM HOFER & HOFER FOR THE SHOWER HOUSE ($87,283.00) AND THE RESTROOM FOR ($41,900.00).

 

Consideration to accept a bid for (22) window replacements for Shelter houses 2 and 6 as recommended by the Parks Advisory Board on 10/26/2023 – Three quotes were supplied: 1) D&J Glass (224 State St) for $12,514.83; 2) Peerless (not stated) and 3) Home Depot for $8976.00.

 

  1. VanHoecke moved to table the decision until 11/21/2023. K. Harrington seconded. All voted aye.

 

APPROVED TO TABLE THE DECISION UNTIL 11/21/2023.

 

  1. VanHoecke requested that the Agenda order be changed to bring Item K next due to the length of the meeting.

 

Consideration to approve and pay Sprouls Construction – Project 22-031B – Fort Scott Pavilion – Change Order No. 1 – Increased cost of foundation piers for $16,000.00 –

 

  1. VanHoecke moved to approve Change Order No. 1 for the Fort Scott Pavilion (Project No. 22-031B) to pay Sprouls Construction $16,000.00. K. Harrington seconded. All voted aye.

 

APPROVED CHANGE ORDER NO. 1 FOR THE FORT SCOTT PAVILION (PROJECT NO. 22-031B) TO PAY SPROULS CONSTRUCTION $16,000.00.

 

Consideration of Lake Fort Scott boat ramp bids – One bid from Marberry Concrete was submitted.  K. Harrington confirmed that the Lake Advisory Board was in favor of the repair. B. Matkin confirmed the money would come from the Lake Fund.

 

  1. VanHoecke moved to proceed with the proposal from Marberry Concrete for $66,750.00. K. Harrington seconded. All voted aye.

 

APPROVED TO PROCEED WITH THE PROPOSAL FROM MARBERRY CONCRETE FOR $66,750.00.

 

  1. Guns left the room.

 

  1. Guns returned to the meeting.

 

E Woellhof left the room.

 

Consideration of City Employee holiday bonus of $150.00 submitted by B. Matkin – Funds to come from the individual departments.

 

  1. VanHoecke moved to approve the 2023 city employee holiday bonus for $150.00. M. Guns seconded. M. Guns, T. VanHoecke, K. Harrington, M. Wells voted aye. E. Woellhof not present for the vote.

 

APPROVED THE 2023 CITY EMPLOYEE HOLIDAY BONUS OF $150.00.

 

Consideration of the 2024 City of Fort Scott Holiday Schedule –

 

  1. Woellhof returned to the meeting.

 

  1. Wells moved to table the decision of the 2024 City of Fort Scott Holiday Schedule to the 11/21/2023 meeting. K. Harrington seconded. All voted aye.

 

APPROVED TO TABLE THE DECISION OF THE 2024 CITY OF FORT SCOTT HOLIDAY SCHEDULE TO THE 11/21/2023 MEETING.

 

Consideration of Reinvestment Housing Incentive District (RHID) proposal with Gilmore & Bell – M. Guns motioned to move forward with the creation of Reinvestment Housing Incentive Districts and Downtown Second-Story Reinvestment Housing Incentive Districts.  E. Woellhof seconded. All voted aye.

 

APPROVED TO MOVE FORWARD WITH THE CREATION OF REINVESTMENT HOUSING INCENTIVE DISTRICTS AND DOWNTOWN SECOND-STORY REINVESTMENT HOUSING INCENTIVE DISTRICTS.

 

Consideration of South Industrial Park Waterline Project Inspection Proposal by Earles Engineering & Inspection for $76,383.00 –

 

  1. Harrington moved to approve Earles Engineering & Inspection’s proposal of $76,383.00, to come from the American Rescue Plan Act of 2021 (ARPA) Fund, for the inspection of the South Industrial Park Waterline project. T. VanHoecke seconded. All voted aye.

 

APPROVED EARLES ENGINEERING & INSPECTION’S PROPOSAL OF $76,383.00, TO COME FROM THE AMERICAN RESCUE PLAN ACT (ARPA) FUND, FOR THE INSPECTION OF THE SOUTH INDUSTRIAL PARK WATERLINE PROJECT.

 

Consideration to accept the resignation of City Manager Brad Matkin –

  1. VanHoecke moved to table the decision of the 12/19/2023 City Commission meeting. K. Harrington seconded. All voted aye.

 

APPROVED TO TABLE THE DECISION TO ACCEPT THE RESIGNATION OF CITY MANAGER BRAD MATKIN TO THE 12/19/2023 CITY COMMISSION MEETING.

 

Consideration of a Tourism Rubric – T. VanHoecke moved to table the decision on the submitted Tourism Rubric until 11/21/2023 and that Commissioners send their recommendations to the City Manager for consideration.  K. Harrington seconded. All voted aye.

 

APPROVED TO TABLE THE DECISION ON THE SUBMITTED TOURISM RUBRIC UNTIL 11/21/2023 AND THAT COMMISSIONERS SEND THEIR RECOMMENDATIONS TO THE CITY MANAGER FOR CONSIDERATION.

 

  1. VanHoecke moved to adjourn the meeting at 10:07PM. K. Harrington seconded. All voted aye.

 

MEETING ADJOURNED AT 10:07PM

 

Next Meeting:

        

WORK SESSION – Tuesday, November 21, 2023, at 5:00PM – Small Business Incentive Program

 

REGULAR CITY COMMISSION MEETING – Tuesday, November 21, 2023, at 6:00PM

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Submitted by:

Lisa A. Lewis, City Clerk

Leave a Reply

Your email address will not be published. Required fields are marked *