FORT SCOTT COMMUNITY COLLEGE
Minutes of the Board of Trustees Meeting
January 29, 2024
PRESENT: Ronda Bailey, Jim Fewins, Bryan Holt, Chad McKinnis, and Doug Ropp
ALSO PRESENT: Jason Kegler-President, Juley McDaniel-Board Clerk, faculty, staff, community members
Board Clerk McDaniel called the meeting to order at 12:02 pm in the meeting rooms of the Ellis Fine Arts Center.
A motion was made by Fewins seconded by Bailey and carried by unanimous vote to appoint Bryan Holt as chair pro tem.
COMMENTS FROM THE CHAIR: Chair pro tem Holt stated Chair Bartelsmeyer was sick and unable to attend.
He then led the room in the Pledge of Allegiance.
COMMENTS FROM THE PUBLIC: Steve Anthony spoke to the Board about his desire to be able to get former FSCC players who are now playing in the NFL inducted into the FSCC Hall of Fame. He volunteered to lead whatever work is required to allow the induction of those 4 former students who are now playing professional football. If a policy is preventing the induction, he advocated for a change of policy.
REVIEW OF PROGRAMS – JOHN DEERE: John Deere Technology instructors Kent Aikin and Dale Griffiths presented an update about FSCC’s John Deere program. They provided a history of the program and offerings, adding that twenty-one other institutions offer the program. John Deere Corporate makes annual contributions to
FSCC’s program with training aids, new machines, instructor education, and budgetary assistance for classroom learning, banquets, and recruiting assistance. Last year this amount was near $19,000. Ninety-five percent of graduates are hired full time at their sponsoring dealership, and their salaries can range from $50,000 – $100,000 annually. FSCC’s program provides required certifications for these students to work in the industry, as well as an
Associate of Applied Science Degree, which can be used to obtain a bachelor’s degree at Pittsburg State University
or Kansas State in Salina by way of a 2+2 agreement. The proposed changes to FSCC’s program will easily double the number of students graduating every year, and FSCC is serving as the pilot school for this change in every other school in the country. Currently there are 21 freshmen, 17 sophomores, and a waiting list for the beginning of next semester. FSCC will increase enrollment from 22 new students to 48 new students per year, and up to 68 new
students per year in five years. The increased enrollment would require a third or even a fourth instructor. Students in John Deere are eligible for FAFSA and Kansas Promise Act.
CONFLICT OF INTEREST DISCLOSURE: Dr. Kegler reviewed a Conflict of Interest Disclosure form with the Board requesting the Board to identify their conflicts of interest. A blank form will be posted to the website. Signed documents should be returned to Juley McDaniel. Should the board approve an upcoming policy in next month’s meeting, all employees will be asked to complete a Conflict of Interest Disclosure in the future.
AFFIRMATION OF SERVICE: Dr. Kegler reviewed an Affirmation of Service form. One form will be signed by all Board members. Signed documents should be returned to Juley McDaniel, and the signed document will be posted to the website.
EXECUTIVE SESSION: A motion was made by Fewins, seconded by Ropp, and carried by unanimous vote to adjourn to executive session for 5 minutes beginning at 12:40 pm for the purpose of discussing non-elected personnel as it relates to appointment of officers, positions, and officials with action expected to follow in the
appointment of officers, positions, and officials. The Board invited Dr. Kegler to join.
OPEN SESSION: A motion was made at 12:46 pm by Fewins, seconded by McKinnis, and carried by unanimous
vote to return to open session.
ELECTION OF OFFICERS:
A motion was made by Fewins, seconded by Ropp, and carried by unanimous vote to appoint Bryan Holt as Board Chair.
A motion was made by Fewins, seconded by McKinnis, and carried by unanimous vote to appoint Doug Ropp as Board Vice-Chair.
APPOINTMENT OF OFFICERS, POSITIONS, AND OFFICIALS FOR 2024:
A motion was made by Fewins, seconded by Ropp, and carried by unanimous vote to approve appointments below for 2024.
INFORMATION OFFICER Juley McDaniel
CLERK OF THE BOARD Juley McDaniel
TREASURER Gina Shelton
KPERS REPRESENTATIVE Juley McDaniel
KACCT REP AND COUNCIL OF PRESIDENTS REPRESENTATIVE Chad McKinnis, Ronda Bailey
GREENBUSH REP John Bartelsmeyer
DESIGNATED BANK FOR GENERAL FUND Landmark National Bank
DESIGNATED ATTORNEY Zackery Reynolds
OFFICIAL NEWSPAPER Fort Scott Tribune
CONSENT AGENDA: A motion was made by Fewins, seconded by Bailey, and carried by unanimous vote to approve the consent agenda.
DISCUSSION ITEMS:
A. Foundation Donation – Dr. Kegler reported the Foundation Board has given FSCC a very generous donation. The gifted funds are to be used at the discretion of administration who will meet with Sarah
Smith in the Foundation Office to determine how the funds will be distributed. Dr. Kegler said the funds are being considered for use toward operational expenses, and some will go to payments of COPs and lease payments. Dr. Kegler stated the donation takes some of the stress and pressure of trying to make some of
the decisions currently being made. An upcoming meeting with the Foundation will be held on February 1.
There was additional conversation about the ongoing audit process and recently receiving state aid and property tax. Fewins requested the board receive an outline of when the college receives funding from various resources.
B. Institutional Workstudy – Dr. Kegler informed the Board a determination has been made that institutional workstudy being received by baseball and softball students could be eliminated. He acknowledged the decision impacts seventeen students receiving $3,200 per academic year, but it is an opportunity for
expenses to be reduced. Students employed as an institutional workstudy on the academic or student services departments would not be impacted. He cited the need to look at other cuts such as personnel or deeper budget cuts if institutional workstudy is not cut. Board members asked questions about how many
students currently on institutional workstudy qualify for federal workstudy, and Dr. Kegler reported the Financial Aid office indicated a handful of those students would qualify for federal workstudy funds. Dr. Kegler also addressed having those students report to the athletic director as opposed to their coaches so it
appears cleaner. The baseball and softball institutional workstudies are reportedly for field maintenance, and Dr. Kegler said he has offered to reassign an employee from maintenance to take care of those facilities.
Board members Bailey, Fewins, and McKinnis expressed concern about impacting students this semester by eliminating funds students were under the impression they would receive. Dr. Kegler said alternative action can certainly be considered, but FSCC needs to reduce its payroll, as the monthly payroll is too much. The Board reiterated their hope is that workstudy students be a last resort to be cut, and agreed that set guidelines need to be defined for institutional workstudy in the future.
C. Five Year Financial Plan – Dr. Kegler informed the Board that Carolyn Sinn is working on a 5-year plan of the last 5 years. He says it will give administration the ability to see increases to salaries and benefits.
D. Administrative Restructure – Dr. Kegler explained the revised organization chart proposed to be effective 7/1/24, saying the revised structure is a model many institutions already have or are putting in place. He noted many institutions are faulted in the accreditation process for having too many vice presidents. FSCC
has had three to four vice presidents in recent years, and Dr. Kegler reported reducing the amount of vice presidents will make FSCC’s structure more in line to other institutions who have gone to a provost-type model. The proposed organization chart would create a Vice President of Student Development. This
position would oversee all functional areas that impact students at FSCC. Dr. Kegler stated the current vice presidents would become Deans or Associate Deans in the proposed organization chart, and salaries will be aligned with responsibilities. Dr. Kegler cited a need for consistency in how things are being done and how the student experience is flowing. He stated the restructure will also bring some salaries into line with responsibilities. Dr. Kegler added it is important to minimize some of our administrators and
administrative titles, stating the same work is going to be done, just not at the level it is currently. He stated an internal search would be conducted to fill the new Vice President of Student Development, saying he didn’t think it would be necessary to do an external search.
ACTION ITEMS:
A. A motion was made by McKinnis seconded by Ropp, and carried by unanimous vote to approve the John Deere Certificate as described.
B. A motion was made by Fewins, seconded by Ropp, and carried by unanimous vote to approve the revision to the Associate of Applied Science in Agriculture Technology for John Deere as described.
C. A motion was made by Ropp, seconded by McKinnis, and carried by unanimous vote to approve the Heavy Equipment Operation Program.
There was consensus of the board to take a five-minute recess at 2:06 pm. The meeting resumed at 2:13 pm.
D. A motion was made by Bailey, seconded by Ropp, and carried by unanimous vote to approve the Mission, Core Values, and Vision Statements as presented.
E. A motion was made by Fewins, seconded by McKinnis, and carried by unanimous vote to approve the 2024-25 academic calendar as presented.
F. A motion was made by Fewins, seconded by McKinnis, and carried by unanimous vote to approve the bank signer resolution, listing John Bartelsmeyer as the board appointed signature.
ITEMS FOR REVIEW: The Board reviewed items of appreciation and correspondence.
REPORTS:
• HLC – Dr. Kegler described the process the HLC preparation committee is going through in preparation for HLC’s upcoming visit October 13 – 14, 2025. The group is meeting weekly to review each criterion and will be spending the next year and a half writing the document. Sara Sutton is co-chairing the committee.
• GORDON PARKS MUSEUM – The Board reviewed a report provided by the Gordon Parks Museum.
• FOUNDATION – Dr. Kegler said he has asked the Foundation Board to come to a Board of Trustees meeting quarterly. He stated the Foundation has committed to being more of a supporter and partner of the college, including agreeing to help FSCC with the funding for the Foundation Director position.
• ADMINISTRATION – The Board reviewed and heard updates from Miami County, Academic Affairs, Finance and Operations, Student Services, and President.
The Board requested an opportunity to evaluate Hall of Fame requirements for the next meeting.
Chairman Holt suggested sending the employee satisfaction survey now, as it would send the message that the board cares what employees are thinking. He recommended the executive team discuss and determine if it should be sent now.
EXECUTIVE SESSION: A motion was made by Fewins, seconded by Ropp and carried by unanimous vote to adjourn to executive session for 10 minutes beginning at 4:15 pm for the purpose of discussing non-elected personnel as it relates to performance evaluations and discussion of identifiable personnel information of non- elected personnel with no action expected to follow. The Board invited Dr. Kegler and Gina Shelton to join.
OPEN SESSION: A motion was made at 4:27 pm by Fewins, seconded by Bailey, and carried by unanimous vote to return to open session.
EXECUTIVE SESSION: A motion was made by Fewins, seconded by Ropp and carried by unanimous vote to adjourn to executive session for 10 minutes beginning at 4:30 pm for the purpose of discussing non-elected personnel as it relates to performance evaluations and discussion of identifiable personnel information of non-
elected personnel with no action expected to follow. The Board invited Dr. Kegler and Gina Shelton to join.
OPEN SESSION: A motion was made at 4:45 pm by Fewins, seconded by Ropp, and carried by unanimous vote to
return to open session.
ADJOURNMENT: There being no further business to come before the Trustees, a motion to adjourn was made at
4:46 pm by Ropp, seconded by McKinnis, and carried by unanimous vote.
Chairman Clerk