November 27, 2023 Monday, 5:30 p.m.
The Bourbon County Commission met in open session with all three Commissioners and the Deputy County Clerk present.
Clint Walker, Patty Ropp, Mary Pemberton, and Jason Silvers were present for some or all of the meeting.
Jim Harris opened the meeting with the flag salute followed by a prayer led by Nelson Blythe.
Nelson made a motion to approve the consent agenda which includes approval of minutes from 11/13/23. Jim seconded the motion and all approved.
Clint Walker talked about the process of the canvass committee after an election and spoke of the process of how provisional ballots are counted. Mr. Walker spoke about a program he heard about on the radio that is for rural communities. Mary Pemberton spoke about the ER situation and questioned stationing an ambulance in the western part of the county and suggested expanding the ambulance service.
Eric Bailey, Public Works Director, says Eagle Road from 69 Highway to 230th Street is now complete and the road is open. Eric stated they have had to rent a rubber tire roller for their chip and seal program and he has located a rubber tire roller for sale for $19,900. Eric stated that he could purchase for 36 months with 0% interest which would work with his budget. Eric said last year they rented a roller for a total of $6873.55. Eric said he has looked at used rubber tire rollers on Purple Wave but they have all sold for over $20,000. The rubber tire roller is a 2018, has 1578 hours, and is being sold by Berry Tractor. Jim stated it is very good price a no-brainer since our payment would be approximately what we have spent renting a roller. Eric stated he needs approval since it would be purchased with a contract. Clifton made a motion to allow Eric to enter into a contract for 0% interest for 36 months for a Bomag 9Wl roller for $19,900. Jim seconded the motion and all approved. Eric said they are clearing overburden at Shepard Quarry for a blast. Eric presented a contract for the first engineering phase with Schwab Eaton for bridge 5.0-S.9 for the grant received from KDOT. Eric stated they would have to pay a total of $74,000 in match for the project of $916,000. Clifton made a motion to enter into a contract for engineering services for project # 5.0-S.9. Nelson seconded the motion and all approved. Eric stated the motor graders have been delivered and the company will be here tomorrow to do some training on them. Eric asked permission to sell unit #9 and unit #36 on Purple Wave as those are the machines that are being replaced. Clifton made a motion to allow Eric #9 and #36 from the road grader fleet on Purple Wave to be sold. Nelson seconded the motion and all approved. Eric said they have plows and spreaders installed and the salt storage building is full in anticipation of winter weather. Jim asked if they still plan on applying brine and Eric said yes, but the conditions have to be right and if rain is in the forecast first they cannot. Eric informed Nelson that he spoke with the gentleman that Nelson requested him to at the previous meeting.
Amber Page, Deputy Clerk, stated Jennifer was ill and could not be here tonight. The Kansas Association of Counties meeting is next week, December 5-7, in Wichita and Amber questioned if the Commissioners still plan on having a meeting Monday evening. Jim stated he would like to have a meeting that night to have a budget amendment discussion. It was discussed and decided a meeting will be held next week as regularly scheduled.
During Commission comments Jim asked Susan and Justin into the meeting and said it was just one Commissioner speaking and that he would then get input from the other two. Jim stated that in the past Justin has worked on the handbook and then Susan worked on the handbook and that it seems like there has not been cooperation with elected officials on input for whatever reason and he said, as only one Commissioner speaking, that it is time to finish the employee handbook to meet what we need for the employees the Commissioners are in charge of or everybody, whatever the law says. Jim said this protects employees and us if we have any problems. Nelson said he would like to make it as simple as possible so that any employee can read and understand in 20 minutes. All three Commissioners agreed to finish the employee handbook. Jim said the City of Fort Scott has invited the County to a luncheon on December 8th. Susan said the county holiday dinner is on December 8th.
Clifton made a motion to adjourn the meeting at 5:53. Jim seconded the motion and all approved.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
___________________, Chairman
___________________, Commissioner
ATTEST: ___________________, Commissioner
Jennifer Hawkins, Bourbon County Clerk
12-4-2023 Approved Date