Draft of CITY OF FORT SCOTT
CITY COMMISSION MEETING
Minutes of December 6, 2022 Regular Meeting
1
CITY OF FORT SCOTT
CITY COMMISSION MEETING
Minutes of December 6th, 2022 Regular Meeting
The regular meeting of the Fort Scott City Commission was held December 6th,2022 at 6:00 p.m. in the City Commission Meeting Room at City Hall, 123 S.Main Street, Fort Scott, Kansas.
ROLL CALL:
Commissioners J. Jones, T. Van Hoecke, M. Wells, E. Woellhof were present withMayor K. Harrington.
FLAG SALUTE AND INVOCATION: M. Wells, said a prayer asking God for guidance for the City, our Government and City officials.
AUDIENCE IN ATTENDANCE: Jeff Hancock, Interim City Manager, BradMatkin, Assistant City Manager, Travis Shelton, Police Chief, Dave Bruner, Fire Chief, Jason Dickman, City Engineer, Rachel French, Sally Hutchins, LindsayMadison, Joseph Lotterer, and Carolyn Lotterer.
CONSENT AGENDA:
A. Approval of minutes of the regular meeting of November 15th, 2022
B. Approval of Appropriation Ordinance 1325-A totaling $298,158.88
C. Request to Pay – J. Richardson Construction – $9,922.77 – 17th and Eddy Stormwater Improvements
D. Request to Pay – Nuss & Farmer – $1105.00 – Outside Contract Work
E. Request to Pay – O’Brien Rock Co., Inc. – $5,840.00 – Cooper Street Project
F. Request to Pay – Hawkins, Inc – $9,756.57 – Water Treatment Supplies
G. Request to Pay – Susan Bancroft – $105.63 – 2022 Contractual Oversight
J. Jones questioned the fuel surcharge on the invoice from (Consent Agenda Item
E). He questioned whether it had been charged in the past. B. Matkin stated they had not and would investigate the charge.
T. Van Hoecke motioned to approve the Consent Agenda minus Item E – Request
to Pay O’Brien Rock Co. $5,840.00 for Cooper Street Project until the fuel surcharge is reconciled. M. Wells seconded. All voted aye.
APPROVED CONSENT AGENDA MINUS ITEM E – REQUEST TO PAY O’BRIEN ROCK CO. $5,840.00 FOR COOPER STREET PROJECT UNTIL THE FUEL SURCHARGE IS RECONCILED.

CITY OF FORT SCOTT
CITY COMMISSION MEETING
Minutes of December 6, 2022 Regular Meeting
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Public Comment: None
Old Business:
1. Consideration of Amended Truck Route Ordinances
T. Van Hoecke asked J. Hancock if there was a timeframe given for the TEAP Grant for the truck route study. J. Hancock stated there is no update to report. T. Van Hoecke stated his concern over spending time and money prior to the completion of the study and having to change everything. J. Hancock estimated the study will take approximately eight (8) months.
T. Shelton provided comments on enforcement concerns and discussion was had on the process of enforcing these temporary ordinances.
M. Wells stated that he met with the Streets Advisory Board, and they agree with the language in the amended Ordinances.
Discussion was had regarding the bridges not rated for truck weight, trucks not using the truck routes and destroying streets that were recently fixed and enforcing the ordinances on the books while the study is being completed.
M. Wells moved to pass the following: Ordinance 3621 – amending Ordinance
2740 Sect. 10.48.030 – Penalty for Violation, Ordinance 3622 – amending Ordinance 2787 Sect. 10.48.020 – Routes Designated, and Ordinance 3623 – amending Ordinance 2740 Sect. 10.48.010 – Vehicles Required to Follow Truck Routes.
K. Harrington stated the Ordinances would be considered individually.
M. Wells motioned to approve Ordinance 3621 – amending Ordinance 2740
Sect. 10.48.030 – Penalty for Violation.
Discussion was had on the amount of the penalty for violation. T. Shelton stated that he would like to see this move forward but with a grace period.
K. Harrington seconded the motion. All voted aye.
APPROVED ORDINANCE 3621 – AMENDING ORDINANCE 2740 SECT.
10.48.030 – PENALTY FOR VIOLATION.
M. Wells motioned to approve Ordinance 3622 – amending Ordinance 2787 Sect. 10.48.020 – Routes Designated. K. Harrington seconded the motion. M. Wells, J. Jones, E. Woellhof, and K. Harrington voted aye. T. VanHoecke voted nay.

CITY OF FORT SCOTT
CITY COMMISSION MEETING
Minutes of December 6, 2022 Regular Meeting
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APPROVED ORDINANCE 3622 – AMENDING ORDINANCE 2787 SECT.
10.48.020 – ROUTES DESIGNATED.
M. Wells motioned to approve Ordinance 3623 – amending Ordinance 2740 Sect. 10.48.010 – Vehicles Required to Follow Truck Routes. K. Harrington seconded the motion. All voted aye.
APPROVED ORDINANCE 3623 – AMENDING ORDINANCE 2740 SECT.
10.48.010 – VEHICLES REQUIRED TO FOLLOW TRUCK ROUTES.
Aappearances: Jackson Tough addressed the Commission to report the status of Tourism in Fort Scott which he stated is strengthening. Revenue collected through the Transient Guest Tax is up, finishing $30,000.00 over projections. He presented his plans for marketing in 2023. Funds are being diverted toward online marketing instead of paper. In 2023 Tourism will implement more QR Codes throughout the City for visitors directing them back to visitfortscott.com.
He updated all the events from 2022 and the upcoming plans for 2023.

Rachel French, President of My One Stop, addressed the Commission to explain what they are doing as the creative arm of digital media for Tourism in Fort Scott. She talked about the use of QR Codes. She stated that social media is the most utilized form of
searching where to go with Facebook being the most popular for Fort Scott’s demographic which females 35-54.

My One Stop started in August of 2022. From July of 2022 to November of 2022, the organic reach went from 33,000 to 330,000; an increaseof 177.7%. She described what was accomplished while working with Tourism to have a plan and create consistency on social media.
J. Jones inquired about paid advertising on the trolley. J. Tough stated that he would investigate that idea.
T. VanHoecke stated that he wanted the public to know that R. Harrington would not be presenting as stated on the agenda regarding Bourbon County Economic Development. It
will be done at another time.
Public Hearings: J. Jones made a motion to open the Public Hearing at 6:43 p.m. K. Harrington seconded the motion. All voted aye.
APPROVED TO OPEN PUBLIC HEARINGS AT 6:43 P.M.
Sally Hutchins addressed the Commission regarding 1107 W. 6 th Street. She is the owner. She does not wish to save the home but does not know what to do with it. She stated she has not received any positive feedback from rehabbers or the Land Bank.
T. VanHoecke stated that he would reach out to Craig Campbell from the Land Bank regarding the property at 1107 W. 6 th Street.
Joseph Lotterer addressed the Commission regarding 523 S. Heylman.

He wants to try to save the home despite the fire. He needs more time to secure finances for repairs.
Thomas Russell spoke to the Commission about the current and past condition of the home.
T. VanHoecke motioned to close the Public Hearing at 7:07 P.M. J. Jones seconded the motion. All voted aye.
APPROVED TO CLOSE THE PUBLIC HEARING AT 7:07 P.M.
T. Russell addressed the Commission regarding the individual properties being brought before them to approve that they be condemned and move forward with the demolition process.
T. VanHoecke motioned to approve Resolution 42-2022, Directing the Repair or Removal of an Alleged Unsafe and Dangerous Structure and Accessory Structure located at 410 S. Margrave within 10 days. J. Jones seconded the motion. J.
Jones, T. VanHoecke, E. Woellhof and K. Harrington voted aye. M. Wells voted nay.
APPROVED RESOLUTION 42-2022 DIRECTING THE REPAIR OR REMOVAL
OF AN ALLEGED UNSAFE AND DANGEROUS STRUCTURE AND ACCESSORY
STRUCTURE LOCATED AT 410 S. MARGRAVE WITHIN 10 DAYS OR THE
CITY WILL MOVE FOR BIDS TO HAVE THE STRUCTURE REMOVED.
J. Jones motioned to approve Resolution 43-2022, Directing the Repair or
Removal of an Alleged Unsafe and Dangerous Structure and Accessory Structure
located at 1718 E. Oak within 10 days. M. Wells seconded the motion. All voted aye.
APPROVED RESOLUTION 43-2022 DIRECTING THE REPAIR OR REMOVAL
OF AN ALLEGED UNSAFE AND DANGEROUS STRUCTURE AND ACCESSORY
STRUCTURE LOCATED AT 1718 E. OAK WITHIN 10 DAYS OR THE CITY
WILL MOVE FOR BIDS TO HAVE THE STRUCTURE REMOVED.
T. VanHoecke motioned to approve Resolution 44-2022, Directing the Repair or
Removal of an Alleged Unsafe and Dangerous Structure and Accessory Structure
located at 1225 E. Elm within 10 days. T. VanHoecke seconded the motion. All voted aye.
APPROVED RESOLUTION 44-2022 DIRECTING THE REPAIR OR REMOVAL
OF AN ALLEGED UNSAFE AND DANGEROUS STRUCTURE AND ACCESSORY
STRUCTURE LOCATED AT 1225 E. ELM WITHIN 10 DAYS OR THE CITY
WILL MOVE FOR BIDS TO HAVE THE STRUCTURE REMOVED.
M. Wells motioned to approve Resolution 45-2022, Directing the Repair or
Removal of an Alleged Unsafe and Dangerous Structure and Accessory Structure
located at 102 S. Horton within 10 days. T. VanHoecke seconded the motion. All voted aye.

CITY OF FORT SCOTT
CITY COMMISSION MEETING
Minutes of December 6, 2022 Regular Meeting
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APPROVED RESOLUTION 45-2022 DIRECTING THE REPAIR OR REMOVAL
OF AN ALLEGED UNSAFE AND DANGEROUS STRUCTURE AND ACCESSORY
STRUCTURE LOCATED AT 102 S. HORTON WITHIN 10 DAYS OR THE CITY
WILL MOVE FOR BIDS TO HAVE THE STRUCTURE REMOVED.
T. VanHoecke motioned to approve Resolution 46-2022, Directing the Repair or
Removal of an Alleged Unsafe and Dangerous Structure and Accessory Structure
located at 102 S. Osbun within 10 days. K. Harrington seconded the motion. All voted aye.
APPROVED RESOLUTION 46-2022 DIRECTING THE REPAIR OR REMOVAL
OF AN ALLEGED UNSAFE AND DANGEROUS STRUCTURE AND ACCESSORY
STRUCTURE LOCATED AT 102 S. OSBUN WITHIN 10 DAYS OR THE CITY
WILL MOVE FOR BIDS TO HAVE THE STRUCTURE REMOVED.
J. Jones motioned to approve Resolution 47-2022, Directing the Repair or
Removal of an Alleged Unsafe and Dangerous Structure and Accessory Structure
located at 1221 S. Main within 10 days, or the City will move for bids to have the
structure removed. M. Wells seconded the motion. All voted aye.
APPROVED RESOLUTION 47-2022 DIRECTING THE REPAIR OR REMOVAL
OF AN ALLEGED UNSAFE AND DANGEROUS STRUCTURE AND ACCESSORY
STRUCTURE LOCATED AT 1221 S. MAIN WITHIN 10 DAYS OR THE CITY
WILL MOVE FOR BIDS TO HAVE THE STRUCTURE REMOVED.
M. Wells motioned to give the homeowner of 523 S. Heylman 60-90 days. J.
Hancock stated that the Resolution could be amended from ten (10) days to thirty (30) to sixty (60 days) or proceed to demolition.
Motion is stuck.
M. Wells motioned to table the approval of Resolution 48-2022 until 12/20/2022 and the owner is to be directed to secure the doors and try to get the property cleaned up. J. Jones seconded the motion. All voted aye.
APPROVED TO TABLE RESOLUTION 48-2022 UNTIL 12/20/2022 AND THE
OWNER IS TO BE DIRECTED BY THE CODES DEPARTMENT TO SECURE
THE DOORS AND TRY TO GET THE PROPERTY CLEANED UP.
T. VanHoecke motioned to table Resolution 49-2022, Directing the Repair or
Removal of an Alleged Unsafe and Dangerous Structure and Accessory Structure
located at 1107 W. 6th St. until the first City Commission meeting in January 2023. T. VanHoecke stated he would ask the Land Bank to look at this property as well.
M. Wells seconded the motion. All voted aye.
APPROVED TO TABLE RESOLUTION 49-2022, DIRECTING THE REPAIR OR
REMOVAL OF AN ALLEGED UNSAFE AND DANGEROUS STRUCTURE AND
ACCESSORY STRUCTURE LOCATED AT 1107 W. 6TH ST. UNTIL THE FIRST
CITY COMMISSION MEETING IN JANUARY 2023.

CITY OF FORT SCOTT
CITY COMMISSION MEETING
Minutes of December 6, 2022 Regular Meeting
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New Business:
1. Financial Report:
Interim City Manager Jeff Hancock addressed the City Commission to request they set a Public Hearing for the December 20, 2022, City Commission
meeting to amend the 2022 Annual City Budget.
J. Jones motioned to set a Public Hearing for December 20, 2022, for thepurpose of amending the 2022 Annual City Budget. K. Harrington seconded the motion. All voted aye.
APPROVED TO SET A PUBLIC HEARING FOR DECEMBER 20, 2022, FOR
THE PURPOSE OF AMENDING THE 2022 ANNUAL CITY BUDGET.
Discussion was had about the January 2023 meetings.
J. Jones motioned to change the January City Commission meetings to
January 10th and January 24th, 2023, at 6:00 P.M. T. VanHoecke seconded the motion. All voted aye.
APPROVED TO CHANGE THE JANUARY CITY COMMISSION MEETINGS
TO JANUARY 10 TH AND JANUARY 24 TH , 2023 AT 6:00 P.M.
2. Consideration of Salary/Wage Ordinance Update for 2023
B. Matkin addressed the Commission regarding the 3% salary/wage increase
budgeted for 2023. He stated that he used Ordinance No. 3601 and added 3%
to the starting wages but did not change the maximum hourly rate or salary.
J. Jones motioned to repeal Ordinance No. 3601, amend the starting salary
and wages by 3% and approve Ordinance No. 3624 to be effective on January
1st, 2023. T. VanHoecke seconded the motion.
T. VanHoecke stated that in the future he would like to find a way to recognize
and compensate exceptional performers with the possibility of an incentive
program. J. Hancock stated that this update is an increase for the cost of
living. Discussion was had about options, and how such a program would be
budgeted and implemented.
J. Jones, T. VanHoeck, M. Wells and K. Harrington voted aye. E. Woellhof not
present for vote.
APPROVED TO REPEAL ORDINANCE NO. 3601, AMEND THE STARTING
SALARY AND WAGES BY 3% AND APPROVE ORDINANCE NO. 3624 TO BE
EFFECTIVE ON JANUARY 1 ST , 2023.

CITY OF FORT SCOTT
CITY COMMISSION MEETING
Minutes of December 6, 2022 Regular Meeting
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3. Consideration of Member Benefit Program for 2023
B. Matkin addressed the Commission regarding the Member (Employee)
Benefit Program that began in 2022. He requested that it be approved again
in 2023 as an incentive to attract and retain City employees.
Discussion was had about the program.
J. Jones motioned to approve the Member (Employee) Benefit program but
amend the Golf Membership to a free yearly single Golf Course Membership,
but the Member (Employee) will pay the difference of the rate for Family
Membership to the Golf Course. T. VanHoecke seconded the motion. M.
Wells, E. Woellhof, T. VanHoecke, and J. Jones voted aye. K. Harrington
voted nay.
Reports and Comments:
A. Interim City Manager Comments:
1. Welcome the new City Commissioner Edwin Woellhof. Will provide information, meet with, and schedule a tour of all City facilities.
2. Past water and sewer master plans were located by Mike Kelsey, Head of Municipal Division of Professional Engineering Consultants. Those plans will be sent to assist in planning upgrades and capital
improvement plans for water and sewer.
3. Consideration of Work Session with the engineer on the upcoming
runway project at the airport. Possibly meet with the Airport Advisory Board as well on issues raised after the recent City/County Commission meeting.
B. Assistant City Manager Comments:
1. Met with J. Jones and Bailey Lyons regarding the Splash Pad. Asked for
any questions from Commissioners on the topic.
T. VanHoecke stated he has been approached by residents regarding
water and sewer issues, cost of water to operate the Splash Pad,
maintenance, and winterizing.
Discussion was had regarding the concerns.
M. Wells asked if the Splash Pad has been run through the Design
Review Board. J. Jones stated that will happen when the final design
is completed.
Further discussion was had regarding the sensory money, location and
bringing the final before the Commission to vote.
T. VanHoecke requested that the site of the Splash Pad be staked out
before the next meeting so Commissioners can look at it before they
vote. J. Jones stated that all that was needed to move forward was the
Commissions approval of the site.

CITY OF FORT SCOTT
CITY COMMISSION MEETING
Minutes of December 6, 2022 Regular Meeting
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Discussion was had regarding what would need to be done after
approval of the site.
2. Lake Items:
a. Updated bid price for two (2) inch meter at the west entrance of the
lake, four (4) inch main line from airport – materials and rock saw –
$84,000.00 to be discussed at the next Commission meeting.
T. VanHoecke stated that he had previously requested the current
amount left in the Lake Fund minus expenditures. He would also like
to make sure the Commission is in line with the Lake’s priority list.
b. Requested that Doug Guns get quotes for gutters for the shelter
house. He has those quotes.
M. Wells asked T. VanHoecke to state the items on the Lake’s priority
list. T. VanHoecke stated: electricity, lighting, four (4) docks,
restrooms, water, shelter house, and ADA access to the lake.
M. Wells stated every other item on the list is dependent upon having
electricity and water and requested that B. Matkin get the quotes
from Heartland Electric from Doug Guns.
Discussion was had on getting the list completed and the budge left
in the Lake Fund.
c. RV parking at Gunn Park
d. Memorial Hall steps
e. Lagoon Update: water is clear and oxygen level getting higher.
Meeting with ADM on December 14 th.
f. Cooper Street is open
g. Work continues cart paths at the golf course
h. 2023 budget would like to talk about implementing a Brick Crew with
additional staff
i. Status on completed KORA/KOMA training for Commissioners
j. Winter Street Program: alley repairs, brick road repairs, ditch clean
ups, customer concerns and pothole patches. Projects left for 2022
are the emulsion tank, start on courthouse street to find the leak,
tree trimming bids due to lack of staff, crack filling, sign repairs and
storm box repairs.
k. Appreciates the feedback he is getting on social media
l. Shower house by RV park, need quotes from Jason Dickman next
meeting to go out for bid
J. Jones stated that the Fall Protection Grant for the rubber mulch was a
matching grant. He does not remember if that came to the Commission to
be paid and is approximately $30,000.00.
J. Hancock stated it is in the special parks fund.
m. Brad thanked Lindsay Madison for the Christmas Parade, the
Christmas Tree, the donations, and the help with the lights.

CITY OF FORT SCOTT
CITY COMMISSION MEETING
Minutes of December 6, 2022 Regular Meeting
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J. Jones stated that he and M. Wells had begun talking about brick streets almost
a year now, between Main and National. B. Matkin said he would have to
investigate that to get an estimate for completing that work.
C. Engineering Comments:
1. Status on Southwest Industrial Park water line is still at the state for
review
2. Received permit from J. Hancock for the CDBG Sanitary Sewer Project
to send to the state
3. Horton and 6th Street still progressing with plans, waiting on right-of-
way information
4. 17 th and Eddy delayed due to gas company relocating gas line on
Crawford and possibly National
5. C-Clip project sent to state
6. Memorial Hall steps bid documents for approval at next meeting
7. Bid documents for Shower house and bathrooms at Gunn Park
8. Update on Pavilion, met at site, will take massive steel beams may be
cost prohibitive, so want to create an alternative for consideration
9. ADA accessibility at Memorial Hall discussed
10. Discussion was had about previous bid process for Memorial Hall that
didn’t work and how we will do it now
J. Jones motioned to go out for RFPs for repair and or replacement of the
Memorial Hall steps. M. Wells seconded the motion. All voted aye.
Discussion was had regarding the proposals for advertising that J. Dickman will
work on to be completed by the next meeting.
J. Jones motioned to amend his motion to include that the proposals come back
by January 24th, 2022, at the end of business, 5:00 P.M. T. VanHoecke seconded
the motion. All voted aye.
APPROVED TO GO OUT FOR RFPs FOR THE REPAIR AND OR
REPLACEMENT OF THE MEMORIAL HALL STEPS. PROPOSALS WILL BE
ACCEPTED UNTIL JANUARY 24 TH 2022 AT THE END OF THE BUSINESS DAY,
5:00 P.M.
M. Wells motioned to go out for RFPs for the T-Mobile Pavilion, a structure 70’ x
170’. Proposals will be accepted until January 24th, 2022, at the end of the
business day, 5:00 P.M. J. Jones seconded the motion. All voted aye.
APPROVED TO GO OUT FOR RFPS FOR THE T-MOBILE PAVILION, A
STRUCTURE 70’ X 170’. PROPOSALS WILL BE ACCEPTED UNTIL JANUARY
24 TH , 2022, AT THE END OF THE BUSINESS DAY, 5:00 P.M.
11. Update for Wastewater Treatment Plant: Aeration and baffle curtain to
arrive in a week or two.

CITY OF FORT SCOTT
CITY COMMISSION MEETING
Minutes of December 6, 2022 Regular Meeting
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D. Commissioners Reports and Comments:
K. Harrington – Pizza Republic taking donations for the Beacon. Legacy
Group collecting unwrapped toys at the hospital on December 14th. They
will also have a Tree Lighting at 1 P.M. and will be giving away hams to
every person who donates while supplies last. Christmas In The Park this
weekend, get out and enjoy. Would like to thank all the City workers and
the Chamber of Commerce for the amazing Christmas Parade and Tree
Lighting. Asked Brad Matkin to please reach out to the Southeast Kansas
Area Agency on Aging regarding Meals on Wheels donation from the City.
E. Woellhof – No comment
J. Jones – Cape Seal list. M. Wells stated that B. Matkin had been
directed to go out for bids on that list. A company working in town has
been cutting into streets and he wanted to make sure they are pulling
permits, found out they are not. Asked if there an agreement in place that
they do not have to pull permits because some work is unsatisfactory.
B. Matkin stated he would look to see if an agreement exists. If not, Codes
has been instructed to give CrawKan a timeframe to repair the sites. If the
City must do the repairs, we will charge them for the repairs. B. Matkin
will also instruct Codes that permits need to be pulled.
J. Jones requested a list of permits by the next Commission meeting. J.
Jones also talked about the number of golfers on a hole at one time.
Discussion was had about existing rules and enforcement options.
J. Jones discussed dispatch agreement expired in 2017, do we need to
redo the contract. J. Hancock redrew the City Attorney’s contract. J. Jones
believes that all contracts must be approved by the Commission.
Discussion was had about the process of appointing and negotiating the
contract of the City Attorney.
J. Jones thanked the Chamber of Commerce for the Christmas Parade.
Lindsay Madison thanked the Commission for all their cooperation with
the Parade. She also gave details about the shopping event happening
downtown.
T. VanHoecke – Nice to have Cooper Street back open. Last week’s
festivities were great, the coming week has even more events. Thank you
to B. Matkin for his communication on the City website and thank all the
folks in this town who are doing positive things. He spoke of the negativity
that still exists but stated that he is grateful to all who are going out of
their way to make everybody’s lives better.