CITY OF FORT SCOTT
CITY COMMISSION MEETING
Minutes of December 20th, 2022 Regular Meeting
The regular meeting of the Fort Scott City Commission was held December 20th,
2022 at 6:00 p.m. in the City Commission Meeting Room at City Hall, 123 S.
Main Street, Fort Scott, Kansas.
ROLL CALL:
Commissioners J. Jones, T. Van Hoecke, M. Wells, E. Woellhof were present with Mayor K. Harrington.
FLAG SALUTE AND INVOCATION: T. VanHoecke, said a prayer asking God for guidance for the City, our Government and City officials.
AUDIENCE IN ATTENDANCE: Jeff Hancock, Interim City Manager, Brad Matkin, Assistant City Manager, Travis Shelton, Police Chief, Dave Bruner, Fire Chief, Jason Dickman, City Engineer, Doug Guns, Sergeant Paden Blythe, Sergeant Tim Harper, Sergeant Jason Eastwood, Deputy Trey Sharp, Sergeant Chris Garrett, SRO Mike Trim, Sergeant Brian Thurston, Sergeant Bill Downey,
Corporal Jon Carpenter, Officer Garner, Captain Clint Roberts, Lieutenant Scott Shelton, Firefighter Andrew McGee, Firefighter Wyatt Keyes, Captain Jacob May, Lieutenant Clint Lawrence, Firefighter Ryan Thomas, Firefighter Tristan Branham, Captain Daren Hutchison, Lieutenant Travis Mewhinney, Firefighter
Chris Anderson, Firefighter Andrew Kirksey, Jim Eastwood, Paula Eastwood, Rachel Carpenter, Kim Eastwood, Jason Pickert, Caleb Bell, Ryan Thomas, Darin Hutchison, Julie Thurston, Tammy Helm, and Stuart Troutman.
APPROVAL OF AGENDA: J. Jones motioned to approve the December 20th, 2022, Agenda. M. Wells seconded. All voted aye.
APPROVED AGENDA OF DECEMBER 20 TH , 2022 CITY COMMISSION
MEETING.
PROCLAMATION/RECOGNITIONS: Police Chief Travis Shelton and Fire Chief
Dave Bruner presented Certificates of Recognition to the following Police Officers and Firefighters for Heroic Lifesaving Events: Sergeant Paden Blythe, Sergeant
Tim Harper, Sergeant Jason Eastwood, Deputy Trey Sharp, Sergeant Chris Garrett, SRO Mike Trim, Sergeant Brian Thurston, Sergeant Bill Downey, Corporal Jon Carpenter, Officer Garner, Captain Clint Roberts, Lieutenant Scott Shelton, Firefighter Andrew McGee, Firefighter Wyatt Keyes, Captain Jacob May,
Lieutenant Clint Lawrence, Firefighter Ryan Thomas, Firefighter Tristan Branham, Captain Daren Hutchison, Lieutenant Travis Mewhinney, Firefighter Chris Anderson, Firefighter Jonah Hall, and Firefighter Andrew Kirksey.
CONSENT AGENDA:
A. Approval of minutes of the regular meeting of December 6th, 2022 and special
meeting of December 12th, 2022.
B. Approval of Appropriation Ordinance 1326-A totaling $320,861.49
C. Request to Pay – Midwest Engineering Group, LLC – $3,412.50 – Lake Release Valves Evaluation and Repairs
D. Request to Pay – EPEC – $174,970.38 – Cell 1 Aeration Upgrade and Baffle Curtain
E. Request to Pay – O’Brien Rock Co., Inc. – $5,840.00 – Cooper Street Project
F. Request to Pay – Earles Engineering & Inspection, Inc. – $31,712.65
1. System Designs Phase – $8,740.20
2. Cooper Street Inspection – $2,552.45
3. 2022 Sanitary Sewer Project – $4,350.00
4. City Engineer – $4,120.00
5. S. Horton St. and W. 6th St. – Survey and Preliminary Design – $11,950.00
G. Request to Pay – HDR Engineering Inc. – $7,479.38 – River Intake/Dam Improvement
M. Wells inquired about the Fuel Surcharge from O’Brien Rock Co. B. Matkin stated that a credit of over $2,000.00 will be given.
J. Jones motioned to approve the Consent Agenda. M. Wells seconded. All voted aye.
APPROVED CONSENT AGENDA.
Public Comment: None
Old Business:
1. Resolution No. 48-2022 – Directing Repair or Removal of an Alleged Unsafe and Dangerous Structure located at 523 S. Heylman
Norman Nation, Code Enforcement Supervisor, provided an update on the status of the property. The action to correct the violations had not been taken by the homeowner and another violation was observed by the Codes Officers.
M. Wells motioned to proceed with going out for bids for the removal of the structure and accessory structure at 523 S. Heylman recorded as Resolution No. 48-2022. T. VanHoecke seconded. All voted aye.
APPROVED TO GO OUT FOR BIDS FOR THE REMOVAL OF THE
STRUCTURE AND ACCESSORY STRUCTURE AT 523 S. HEYLMAN
RECORDED AS RESOLUTION NO. 48-20
K. Harrington asked B. Matkin why water had not been shut off to the residence.
N. Nation stated that it is his understanding that water had been shut off and locked, but it was tampered with and turned back on.
B. Matkin asked if the lock had been cut. N. Nation stated that was his understanding. B. Matkin and J. Jones directed that the water meter be removed from the property.
2. Consideration to move forward with Lake Fort Scott Project:
B. Matkin stated that the current amount in the Lake Fund is
$473,455.00 from the previous sale of lake lots. The only expense was for the docks that were purchased.
B. Matkin also addressed the quotes for a 2” meter and water. He stated that the $84,000.00 would only put meter at west side of lake which includes rock sawing up to the meter. To go to the shelter house would require another quote and more money.
T. VanHoecke questioned items open but not paid. B. Matkin
responded with the dam for $32,000.00 plus engineering expenses.
Doug Guns explained that the existing shelter house would need to be retrofitted for water, sewer and electric and would require a force main sewer, a lift station, grinder pump, and holding tank.
J. Jones motioned that the City Commission recess into Executive
session to discuss the issues of the Lake Fort Scott Project, pursuant to financial affairs or trade secrets of corporations, partnerships, trust, and individual proprietorships exception in K.S.A. 75-4319(b)(4). The sessionincluded the five (5) City Commissioners, the Assistant City Manager, Interim
City Manager, the City Attorney, Rob Harrington, and Doug Guns. The meeting will resume in the City Commission room at 6:38 PM. M. Wells seconded. All voted aye.
APPROVED TO RECESS INTO EXECUTIVE SESSION TO DISCUSS THE ISSUES OF THE LAKE FORT SCOTT PROJECT, PURSUANT TO
FINANCIAL AFFAIRS OR TRADE SECRETS OF CORPORATIONS,
PARTNERSHIPS, TRUST, AND INDIVIDUAL PROPRIETORSHIPS
EXCEPTION IN K.S.A. 75-4319(B)(4). THE SESSION INCLUDED THE FIVE
(5) CITY COMMISSIONERS, THE ASSISTANT CITY MANAGER, INTERIM
CITY MANAGER, THE CITY ATTORNEY, ROB HARRINGTON, AND DOUG
GUNS.
J. Jones motioned to come out of Executive Session with no action. T.
VanHoecke seconded. All voted aye.
APPROVED TO COME OUT OF EXECUTIVE SESSION WITHOUT ACTION AT
6:38 PM.
M. Wells motioned to move forward with the improvements to the shelter house
at Lake Fort Scott. He then amended his motion to move forward with the
improvements to the shelter house including 6” guttering, downspouts, and
fascia board for $1,400.00, and painting up to $3,000.00 to be used out of the
lake fund. T. VanHoecke seconded. All voted aye.
APPROVED TO MOVE FORWARD WITH THE IMPROVEMENTS TO THE
SHELTER HOUSE AT LAKE FORT SCOTT. HE THEN AMENDED HIS MOTION
TO MOVE FORWARD WITH THE IMPROVEMENTS TO THE SHELTER HOUSE
INCLUDING 6” GUTTERING, DOWNSPOUTS, AND FASCIA BOARD FOR
$1,400.00, AND PAINTING UP TO $3,000.00 TO BE USED OUT OF THE LAKE
FUND.
M. Wells motioned to move forward with the installation of electric at $5,400.00
and the installation of water at $84,344.00 at site designated with the provided
quote.
Doug Guns reiterated that the quotes only include rock saw and material up to
the meter. Anything after that would require further quotes and materials at an
additional expense.
J. Jones suggested that the Commission wait on this decision for at least sixty
(60) days.
M. Wells stated that he understands the suggestion, but on the behest of the
Lake Advisory Board, and what they requested of him to bring to the Commission
‘s attention, he would like to make the motion on their behalf.
J. Jones stated that he appreciated the motion but should wait due to some
possible development. Motion died due to lack of second.
3. Memorial Hall Bid Documents from Engineer:
Jason Dickman confirmed that the bid had been published in the Fort Scott
Tribune and is due January 24th, 2023, 2:00 PM at City Hall, 123 S. Main St.,
Fort Scott, KS. He also stated that he added tuck point and patch the brick
columns at the base of the steps.
J. Hancock stated that there will be a work session on January 10th, 2023, at
4:30 PM. He said that Jason’s report will include all project statuses that will be
helpful in planning Capital Improvement Projects.
Appearances:
A. Michael Clancy from Renodry USA was scheduled to appear this day. Due
to a conflict in his schedule, he will appear on January 10th, 2023, to address the Commission.
B. Rob Harrington presented a review of the accomplishments of the Bourbon County Regional Economic Development Incorporated (REDI) in 2022 and plans
for 2023. Also presented an update on National Historic Grant for Memorial Hall Repairs was presented by Bourbon County REDI invested in a retail study, housing study and a labor study for the price of $45,000.00. The lifespan of the
study is approximately three (3) years. The findings showed there are
opportunities for more housing and retail in Fort Scott than other areas of
Bourbon County due to location and population. He stated that Bourbon County
REDI was able to successfully work with the County to bring in Legacy Health
Group bringing a Cardiologist and a Urologist to Fort Scott. Legacy Health Group
is also working with USD 234 to bring an expansion to the pre-school and Head
Start classrooms which allows taxpayers to benefit from added services without
seeing an increase in tax liabilities. In 2022 REDI had also worked with the City
on the Storm Siren Grant, the Memorial Hall Grant, and the Horton Street Grant.
A Tax Revenue Study was also done by REDI that is necessary for some of the
projects under consideration for 2023. REDI also gave out $35,000.00 in small
grants to the community during 2022. The total cost for the grant for Memorial
Hall is $983,642.00, not including contingencies. This money will cover all the
windows, and exterior tuck pointing to stop water infiltration, mold remediation,
lead paint and asbestos removal and brick issue repairs. The grant is a 50/50
match between the City and REDI. The City’s total contribution is $491,821.00.
Rob Harrington stated he was told that the City budgeted $150,000.00 for the
Memorial Hall steps repair so that is subtracted from the total. There is a 10%
administrative cost included that REDI will donate back to the City ($89,422.00)
worth of in-kind services. Rob Harrington continued to break down the estimated
numbers for the cost of this grant. The final estimated number for the City’s
estimated 50% portion was approximately $209,600.00 due over the next three
(3) years with an expected end date of Spring 2025. The actual numbers are not
final at this time. Rob Harrington thanked the Commission and stated he is
looking forward to the continued City/REDI partnership.
New Business:
A. Public Hearing: 2022 Budget Amendments
J. Jones motioned to open the Public Hearing at 7:15 PM. M. Wells seconded.
All voted aye.
APPROVED TO OPEN THE PUBLIC HEARING FOR THE 2022 BUDGET
AMENDMENTS AT 7:15 PM.
Ben Hart of BakerTilly addressed the Commission saying that the state of Kansas
requires budget amendments for any possible overages. Four (4) funds were
amended. B. Hart stated that the library fund, equipment reserve fund, water
utility fund and sewer utility fund. He also stated in the case of the library the
taxes are not going up and they are not changing any levies. He stated what this
amendment is doing is allowing for the cash from last year to be rolled over to
this year and distributed to the library. He stated that their appropriation will go
up only to the amount of cash that’s remaining. The equipment reserve fund
amendment permits the budget to be increased for unbudgeted cash carryover.
The water utility fund amendment increases expenses within that fund in case it
is needed for chemicals, fuel, etc., and the sewer fund amendment allows for
increase for projects. Ben Hart also stated that there was a $81,000.00 surplus
and not the deficit that he originally thought when he first took over. Ben Hart
stated that he will present year-end figures and a report at the January 10 th,
2022, City Commission meeting. He stated that if we are still off, we will do
another budget amendment in January. The funds mentioned were the ones that
needed to be addressed now.
K. Harrington asked if there were any public comments or questions. There were
none.
T. VanHoecke moved to close the public hearing at 7:20 PM. J. Jones seconded.
All voted aye.
APPROVED TO CLOSE THE PUBLIC HEARING FOR THE 2022 BUDGET
AMENDMENTS AT 7:15 PM.
M. Wells moved to approve the 2022 Budget Amendments. J. Jones seconded.
All voted aye.
APPROVED THE 2022 BUDGET AMENDMENTS.
Financial Report:
Ben Hart stated that originally there was a budget deficit. However, they
determined that there is a budget surplus but that he believes most of it will be
spent and it probably happened due to an overly conservative assumption.
He stated that he did not see any issues. He explained that the funds are grouped
into fund types. He stated there are many and he would like to explore combining
some of the funds for more streamlined accounting purposes in January.
Ben Hart stated that he will come back on January 10th, to work on the Capital
Improvement Plan with the departments to identify priorities. He stated that he
will also offer some pre-audit estimates to show where we will end up, especially
with the general fund, water utility fund and sewer utility fund. B. Hart stated
that if they do decide to combine funds, another budget amendment would be
necessary to modify the 2023 budget with those changes.
Discussion was had regarding options for projections for the next budget.
B. RESOLUTIONS:
2022-51 – Justification for Cooper Street Project:
B. Matkin presented the advantages of doing the remainder of the Cooper Street
Project in-house instead of bidding out. He stated that so far Phase One of Cooper
Street has cost $199,000.00 and estimated costs for Phase Two materials and
labor will be $270,000.00 but includes the purchase of a bigger Track Loader
which will make the work of the project more efficient but will also be useful in
other projects. He stated that the future total price of the Cooper Street Project
would then be $469,096.00.
Discussion was had regarding the purchase of the equipment and the cost of
doing the project by bidding out. B. Matkin stated August 2021, the lowest bid
for the project was $776,000.00.
Further discussion was had on the anticipated completion date and details
required to complete the job. B. Matkin asked for the Commission’s approval to
do the job in-house.
J. Jones expressed concern about getting updates throughout the project if
approved. M. Wells expressed concern about the number of projects they are
asking the crews to do and if it is possible to do it all in-house.
Options were discussed as well as deferring the discussion to future discussions
during the upcoming meeting for Capital Improvement Projects.
J. Jones motioned to approve the direct the city crew to finish Cooper Street in
house instead of bidding it out. Motion struck.
B. Matkin left the meeting to retrieve the information and estimates he had on
the Track Loaders.
2022-52 – Shower House at RV Park at Gunn Park:
Jason Dickman presented to the Commission that he had gone out to look at the
facility. He stated that the current bathroom, by the RV Park, is such that the
options are to go out for bid to repair what is existing which would require the
kind of work that may be excessive compared to building a new structure. He
also stated that getting sewer service out there would be a problem and would
require holding tanks that have to be pumped out as well. The situation and cost
being like what was presented earlier for the improvements at Lake Fort Scott.
M. Wells stated that he had looked at the structure and does not believe it is
worth the money to rehab it as it exists. He would favor a new facility with both
male and female units with a shower and ADA compliant.
B. Matkin returned to the meeting.
B. Matkin stated that he received a quote for over $100,000.00. He reiterated the
amount of work required to save the existing structure. He had also obtained
quotes for prefabricated structures which were cost prohibitive as well.
J. Hancock suggested bringing the topic for further discussion at the upcoming
Capital Improvement Projects meeting. Several voiced agreement.
B. Matkin presented to the Commission two (2) quotes for the purchase of the
Track Loader. The first was a 2005 Caterpillar 963C, located in Lees Summit,
MO, for the price of $94,000.00. The second is a 963C for $96,000.00 in Atlanta,
GA.
Discussion was had about the differences between the two trucks. Further
discussion will be had in the near future. B. Matkin will direct Jerry Morgan,
Streets Supervisor, to reach out to these distributors. If there is a need to have a
special meeting prior to the next Commission meeting to move on the purchase,
the Commission generally agreed to do so.
Retail:
1. G&W LLC – 911 E. 6th St.
2. Walmart Supercenter – 2500 S. Main St.
3. Pete’s of Erie – 605 S. National Ave.
4. Pete’s of Erie – 1902 E. Main St.
5. Pete’s of Erie – 1135 E. Wall St.
6. Pete’s of Erie – 998 N. National Ave.
7. Casey’s General Store – 2216 S. Main St.
8. Walgreens – 2229 S. Main St.
Consumption on the Premises:
9. Woodland Hills Golf Course – 2414 Horton St.
T. VanHoecke moved to approve the 2023 Renewal for Cereal Malt Liquor
Licenses. J. Jones seconded. All voted aye.
APPROVED THE 2023 CEREAL MALT LIQUOR LICENSES TO THE EIGHT
(8) RETAIL AND ONE (1) CONSUMPTION ON PREMISES LOCATIONS THAT
APPLIED FOR RENEWAL.
2022-55 – Award of Demolition Bids
Donna Wilson, 102 S. Horton, appeared to address the Commission about her
home that is in the process of Demolition by the City. She stated that she did
not realize that this had not gone this far. She stated that Thomas (Russell)
put a notice on the house, but she had been tearing down little bits of the
house as she had money to do so. She was informed that it was in the paper
and on the radio. She does not get the paper and does not listen to the radio
and just found out that week. She knows that the house must come down but
did get a bid from Saker’s. Ms. Wilson stated that she had told Thomas
(Russell) that she would not have the money until November. However, she
had not gone back to Saker’s. She is concerned about the cost difference
because she knows that Saker’s bid on demolitions for the City. She is
deciding which way is cheaper. She also stated that she has items in the
house. She asked the Commission for extended time due to health issues. T.
VanHoecke asked if she received a letter? She said yes, but only knew what
the letter was about, not the date this would all happen. T. VanHoecke asked
how long the house has been “Red Tagged.” Ms. Wilson did not know. M.
Wells asked Ms. Wilson for a timeline that she believed she could finish getting
the house down. She stated the end of February.
K. Harrington stated that the amount of the bid listed on the 12-20-2022
agenda as $2,500.00 was incorrect. The correct amount of the winning bid
was $1,000.00 submitted by Dave’s Demolition.
J. Jones was in favor of letting the homeowner remove the home.
T. VanHoecke is concerned about the history of citizens stating they will do
the work and not follow through.
the project. If not completed the City will accept the bid and remove the house.
K. Harrington stated that the bid was only valid for 30 days.
J. Jones moved to pull out Bid #45-2022 and give the homeowner 15 days to
start demolition process with final completion in 60 days. M. Wells seconded.
E. Woellhof, M. Wells, J. Jones, and K. Harrington voted aye. T. VanHoecke
voted nay.
APPROVED TO PULL OUT BID #45-2022 AND GIVE THE HOMEOWNER 15
DAYS TO START DEMOLITION PROCESS WITH FINAL COMPLETION IN
60 DAYS.
Bid #42-2022 – 410 S. Margrave – Skitch’s Hauling & Excavation – $4,349.00
Bid #43-2022 – 1718 E. Oak – Dave’s Demolition – $2,500.00
Bid #44-2022 – 1225 E. Elm – Skitch’s Hauling & Excavation – $2,939.00
Bid #46-2022 – 102 S. Osbun – Skitch’s Hauling & Excavation – $2,939.00
Bid #47-2022 – 1221 S. Main – Skitch’s Hauling & Excavation – $2,938.00
M. Wells moved to accept the lowest bids for demolition on the properties of
410 S. Margrave for $4,349.00, 1225 E. Elm for $2,939.00, 102 S. Osbun for
$2,939.00 and 1221 S. Main for $2,938.00 awarded to Skitch’s Hauling &
Excavation and 1718 E. Oak for $2,500.00 awarded to Dave’s Demolition.
Bid #45-2022 102 S. Horton is removed from Resolution 2022-055. J. Jones
seconded. All voted aye.
Approved to accept the lowest bids for demolition on the properties of
410 S. Margrave for $4,349.00, 1225 E. Elm for $2,939.00, 102 S. Osbun
for $2,939.00 and 1221 S. Main for $2,938.00 awarded to Skitch’s
Hauling & Excavation and 1718 E. Oak for $2,500.00 awarded to Dave’s
Demolition. Bid #45-2022 102 S. Horton is removed from Resolution
2022-055.
K. Harrington requested that Norman Nation give a status update on 102 S.
Horton at the January 10 th, 2023, City Commission meeting.
Reports and Comments:
C. Reports and Comments:
A. Directors Reports: Jason Dickman, City Engineer
1. South Industrial Park Waterline Extension: project plans currently at the
state for approval. Upon approval, the project will be ready for bidding.
2. 2022 CDBG Sanitary Sewer Project: waiting for approval from state.
3. Horton and 6th St. Improvements: working toward preliminary plans
being complete by end of 2022.
4. Wastewater Treatment Plant: Crew to install curtains and aerators.
Waiting for information to update WWTP Evaluation Report. Once
complete can move forward on Davis lift station, water reuse system and
grid removal system.
working to get consultant contracted for design.
6. 17th and Eddy Stormwater Improvements: work held up due to utilities
(marked incorrectly or not at all) that need to be relocated so project can
resume.
7. Memorial Hall Steps: set a bid to remain open until 2:00 PM, January
24th, 2023.
8. Fort Scott Pavilion: need final approval to move forward on bid package.
9. Gunn Park Shower House and Bathrooms: creating Scope of Work.
B. Commissioners’ Reports:
E. Woellhof – Thanks First Responders and those recognized tonight.
J. Jones – Echoed thanks to the First Responders, Energy Audit Report
from 2020 (B. Matkin will address). Cut Permits on Contractors (B.
Matkin will be meeting with them Tuesday, Dec. 27 th, 2022) National
Ave. school street sign (asked L. Lewis to add to 1/10/2023 agenda).
Microphone system (B. Matkin has researched and has a quote, will
invite to meeting to address Commission), Bid out for banking (J.
Hancock suggests doing every 3 years), J. Hancock contract, J. Jones
would like for B. Matkin should move up to City Manager with J.
Hancock as advisor and addresses J. Hancock’s bill for services.
T. VanHoecke – Severe weather is coming, look out for your neighbors
and please put pets inside. Make a resolution to get involved in the
community. Wish everyone a Merry Christmas.
M. Wells – expresses gratitude to our First Responders in our
community. Asks that special blessing be put upon them. Merry
Christmas, God’s blessing on everyone for the New Year. Thankful to
be part of this community.
K. Harrington – thanks First Responders and the Commission for
allowing her to serve alongside them and serve as Mayor.
Executive Session:
T. VanHoecke moved that the City Commission recess into Executive Session for
the purpose of discussion of personnel matters of non-elected personnel
exception in K.S.A. 75-4319 (b)(1) with the (5) Commissioners and the City
Attorney. The meeting will resume in the Commission Room at 8:57 PM. K.
Harrington seconded. All voted aye.
APPROVED THAT THE CITY COMMISSION RECESS INTO EXECUTIVE
SESSION FOR THE PURPOSE OF DISCUSSION OF PERSONNEL MATTERS OF
NON-ELECTED PERSONNEL EXCEPTION IN K.S.A. 75-4319 (B)(1) WITH THE
(5) COMMISSIONERS AND THE CITY ATTORNEY. THE MEETING WILL
RESUME IN THE COMMISSION ROOM AT 8:57 PM.
J. Jones moved that the City Commission come out of Executive Session at 8:57
PM. T. VanHoecke seconded. All voted aye.
APPROVED THAT THE CITY COMMISSION COME OUT OF EXECUTIVE
SESSION AT 8:57 PM.
J. Jones moved that the City Commission recess into Executive Session for the
purpose of discussion of personnel matters of non-elected personnel exception in
K.S.A. 75-4319 (b)(1) with the (5) Commissioners and the City Attorney. The
meeting will resume in the Commission Room at 9:08 PM. M. Wells seconded.
All voted aye.
APPROVED THAT THE CITY COMMISSION RECESS INTO EXECUTIVE
SESSION FOR THE PURPOSE OF DISCUSSION OF PERSONNEL MATTERS OF
NON-ELECTED PERSONNEL EXCEPTION IN K.S.A. 75-4319 (B)(1) WITH THE
(5) COMMISSIONERS AND THE CITY ATTORNEY. THE MEETING WILL
RESUME IN THE COMMISSION ROOM AT 9:08 PM.
T. VanHoecke moved that the City Commission come out of Executive Session at
9:08 PM. K. Harrington seconded. All voted aye.
APPROVED THAT THE CITY COMMISSION COME OUT OF EXECUTIVE
SESSION AT 9:08 PM.
T. VanHoecke moved that the City Commission accept the proposal to maintain
J. Hancock as advisor and consultant for the City of Fort Scott up to six (6)
months at the negotiated rate in the proposal and Brad Matkin will become the
Interim City Manager for the City of Fort Scott for an amount of time to be
evaluated to potentially move into a full-time City Manager position. M. Wells
seconded. All voted aye.
APPROVED THAT THE CITY COMMISSION ACCEPT THE PROPOSAL TO
MAINTAIN J. HANCOCK AS ADVISOR AND CONSULTANT FOR THE CITY OF
FORT SCOTT UP TO SIX (6) MONTHS AT THE NEGOTIATED RATE IN THE
PROPOSAL AND BRAD MATKIN WILL BECOME THE INTERIM CITY
MANAGER FOR THE CITY OF FORT SCOTT FOR AN AMOUNT OF TIME TO
BE EVALUATED TO POTENTIALLY MOVE INTO A FULL-TIME CITY
MANAGER POSITION.
T. VanHoecke congratulated B. Matkin and thanked J. Hancock.
C. Incoming Interim City Manager:
B. Matkin stated that the dog pound has (6) dogs to be adopted, all fees waived.
Information posted about frozen water pipes, be aware and proactive. Had a very
good meeting with ADM last week, doing a very good controlling their BOD’s. Lake
Fort Scott is still having water removed, valve is only open slightly, not much
being taken out. Thank you to the Commissioners for trusting me, not going
anywhere. I will do what’s needed and be transparent. Thank you, Jeff, for
helping me along the way. Merry Christmas and a great 2023 ahead of us. Airport
hose will be replaced after the first of the year. Goals and Accomplishments will
be posted on Facebook.
J. Hancock spoke of the WSP meeting for truck routes. Wish you all a Merry
Christmas. It has been a real pleasure, and I care for this community.
Adjournment:
T. VanHoecke moved to adjourn at 9:20 PM. K. Harrington seconded. All voted
aye.
ADJOURNED MEETING AT 9:20 P.M.
Respectfully submitted,
Lisa Lewis
City Clerk