Unapproved Minutes of the Uniontown City Council
The Regular Council Meeting on August 8, 2023 at Uniontown City Hall, was called to order at 7:02PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Josh Hartman (8:08), Amber Kelly, and Bradley Stewart. Also in attendance for all or part of the meeting were Amanda Lancaster (Diehl, Banwart, Bolton), Mary Pemberton, Joe George, Betsie Binford (Old Settlers Committee), Mary Pillion (Old Settlers Committee), Codes Enforcement Officer Doug Coyan, City Superintendent Bobby Rich, City Treasurer Charlene Bolinger, and City Clerk Sally Johnson.
SPECIAL CONSIDERATIONS/PROJECTS
Amanda Lancaster, Diehl, Banwart, Bolton – Amanda Lancaster gave a presentation of the 2022 financial audit.
Motion by Ervin, Second by Esslinger, Approved 4-0 to accept the 2022 financial audit as presented
CITIZENS REQUEST
Mary Pemberton passed on comments she has heard about the City not having 30AMP or 50AMP receptacles in the park for food trucks/vendors. Clerk will reach out to other cities. She will get a quote for installation of 2 receptacles and put on the agenda to discuss further at the next meeting.
Joe George complained about “dirty”, sandy water, but tastes OK. His filter has been very dark. Superintendent Rich will flush the lines as soon as all of C2’s broken lines have been repaired and flushed.
FINANCIAL REPORT
Treasurer Bolinger present the July 2023 Treasurer’s Report. Beginning Checking Account Balance for all funds was $399,740.95, Receipts $35,731.67, Transfers Out $3,026.00, Expenditures $25,392.09, Checking Account Closing Balance $407,054.53. Bank Statement Balance $407,937.32, including Checking Account Interest of $85.04, Outstanding Deposits $0, Outstanding Checks $882.79, Reconciled Balance $407,054.53. Water Utilities Certificates of Deposit $33,283.27, Sewer Utilities Certificate of Deposit $19,889.95, Gas Utilities Certificates of Deposit $33,559.71, Total All Funds, including Certificates of Deposit $493,787.46. Year-to-Date Interest in Checking Acct is $545.35, and Utility CDs $331.95 for a Total Year-to-Date Interest of $877.30. Also included the status of the Projects Checking Account for the month of July 2023, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0. July Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00; from Water Utility Fund to GO Water Bond & Interest $1,624.00; for Total Transfers of $3,026.00. Net Income for the month of July $7,313.58, Year-to-Date Net Income $63,502.56. Budget vs Actual Water Fund YTD Revenue $69,373.71 (56.8%), Expenditures $66,903.65 (41.8%); Sewer Fund YTD Revenue $21,771.23 (59.1%), Expenditures $17,537.62 (42.6%); Gas Fund YTD Revenue $94,208.55 (60.1%), Expenditures $68,835.85 (30.6%); General Fund YTD Revenue $129,221.13 (86.3%), Expenditures $94,088.90 (50.9%); and Special Highway YTD Revenue $6,040.03 (81.0%), Expenditures $0 (0%). The August 2023 estimated payables in the amount of $40,651.43 were presented.
CONSENT AGENDA
Motion by Kelly, Second by Ervin, Approved 4-0, to approve Consent Agenda as amended:
- Minutes of July 11, 2023 Regular Council Meeting and July 18, 2023 Budget Worksession
- Treasurer’s Report, Monthly Transaction Report & Accounts Payables
Motion by Ervin, Second by Stewart, Approved 4-0 to enter into executive session pursuant to data relating to financial affairs or trade secrets of second parties matters exception, KSA 4319(b)(4), in order to discuss economic development that pertains to private financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships, with the open meeting to resume at 7:53, include Sally Johnson.
Motion by Ervin, Second by Kelly, Approved 4-0 to extend executive session pursuant to data relating to financial affairs or trade secrets of second parties matters exception, KSA 4319(b)(4), in order to continue to discuss economic development that pertains to private financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships, with the open meeting to resume at 8:10, include Mary Pemberton and Sally Johnson.
Mary Pemberton out at 8:09.
Motion by Ervin, Second by Kelly, Approved 5-0 to extend executive session pursuant to data relating to financial affairs or trade secrets of second parties matters exception, KSA 4319(b)(4), in order to continue to discuss economic development that pertains to private financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships, with the open meeting to resume at 8:23, include Sally Johnson.
Open meeting resumed at 8:23, no action from executive session.
DEPARTMENT REPORTS
City Superintendent Rich reported that the boards holding the electrical receptacles need replaced. Mayor Jurgensen asked that he continue mosquito fogging – this week, skip a week, then next two weeks in a row.
Codes Enforcement Officer Coyan reported that most property owners had cleaned up after the two storms in July. Locations that need his attention this month are 201 Second St-fence; 301 Second St #1-pile of debris on west side; 405 Hill-debris in backyard and shingles; 102 Franklin-dead tree/grass/weeds; 505 Washington has been mowed; 303 Second-grass; and 505 Wall-vehicle is not properly registered/flat tires. Unfit structure hearing for 404 Washington is September 12. Council asked if there were anymore stray dogs in town; seems to be an influx of stray cats and armadillos.
Clerk Johnson reported on the KMGA Regional Meeting.
She asked to attend CCMFOA Region 7 Kansas Alcohol Beverage Control Training in Olathe on October 6, registration cost is $25.
Motion by Kelly, Second by Hartman, Approved 5-0 to allow Sally Johnson to attend CCMFOA Region 7 Kansas Alcohol Beverage Control Training in Olathe on October 6, registration fee $25
Mayor Jurgensen asked her to contact Bettis Construction for a timeline on starting our street project.
COUNCIL REPORT
Councilman Ervin – nothing
Councilwoman Esslinger – nothing
Councilman Hartman – nothing
Councilwoman Kelly – nothing
Councilman Stewart – nothing
Mayor Jurgensen – nothing
OLD BUSINESS
Mural Grant – an update was given. We have received 75% of grant funds and 100% of donations pledged. Mural is finished.
Placemaking Project – One of the suggestions from the community engagement was to add a baby changing station to restroom facilities.
Motion by Kelly, Second by Esslinger, Approved 4-1 (Stewart) to purchase a baby changing station from AmeraProducts, Inc for the women’s restroom
Codes Enforcement Officer Coyan will acquire a quote for the concrete slab for the pickleball court. Other amenities for the area were discussed. Clerk Johnson will send an update to Rachel Carpenter, Health Bourbon County Action Team.
NEW BUSINESS
Old Settlers event insurance –
Motion by Ervin, Second by Hartman, Approved 5-0 to donate $300 in lieu of portapotties to the Old Settlers Committee
Review and update Capital Improvement Plan – after discussion, remove replace/purchase City maintenance vehicle, as it has been purchased, and purchase/install a chlorination system for the water distribution system, as it is not a priority now, and add refurbish the warehouse into Public Works space. Leave the rest as is.
Motion by Kelly, Second by Ervin, Approved 5-0 to transfer the $10,000 in the fund for the chlorinator to refurbish the warehouse
Motion by Hartman, Second by Kelly, Approved 5-0 to adopt the Capital Improvement Plan as amended
Moved by Kelly, Second by Ervin, Approved 5-0, to adjourn at 10:10PM