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Fort Scott, Government

Unapproved Minutes of the May 7 Fort Scott City Commission

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CITY OF FORT SCOTT

CITY COMMISSION MEETING

 

Minutes of May 7, 2024                                   Regular Meeting

 

The regular meeting of the Fort Scott City Commission was held May 7, 2024, at 6:09PM (Time stamp: 0:09) in the City Commission Meeting Room at City Hall, 123 S. Main Street, Fort Scott, Kansas. (Time stamps according to YouTube recording of meeting).

 

Roll Call

Meeting called to order at 6:02PM (Time stamp: 2:27). Commissioners Matthew Wells, Tim VanHoecke, Melissa Guns, and Dyllon Olson were present with Mayor Tracy Dancer.

 

Pledge of Allegiance and Invocation

  1. Dancer led the Pledge of Allegiance and M. Wells said a prayer asking God for guidance for the City, our Government and City officials.

 

Audience in Attendance – Brad Matkin/City Manager, Bob Farmer/City Attorney, Jason Dickman/City Engineer-Earles Engineering, Jason Pickert/Chief of Police, Payton Coyan/City HR Director, Leroy Kruger/Codes Enforcement, Dave Bruner/Fire Chief, Mike Miles/Deputy Fire Chief, Lisa Lewis/City Clerk, Michael Hoyt, Debby Jackson, Tera Harris, Bronc Marmon, and Seth Marmon.

 

Approval of Agenda (Time stamp 3:03)

The City Clerk requested (3) amendments to the Agenda: 1) Addition of Consideration to Approve Temporary Park Closure – Riverfront Park – May 26, 2024 – 12:00PM to 3:00PM under Old Business; 2) Addition of Approval of Amendment to Horton Street & 6th Street Improvements Project No. 6 U-2455-01 – Agreement under Old Business 3) Addition of Approval of Notice of Award to Contract of Project No. 6 U-2455-01 – Heck & Wicker, Inc.

 

MOTION: M. Wells moved to approve the agenda with the requested amendments. D. Olson seconded the motion.  All voted yes.

 

MOTION PASSED BY 5-0 VOTE.

 

Consent Agenda (Time stamp 5:27)

– Approval of Appropriation Ordinance 1359-A – Expense Approval Report – Payment Dates – April 10, 2024 – April 30, 2024 – $1,752,949.24

– Approval of Minutes for April 16, 2024.

 

 

 

 

 

 

– RESOLUTION NO. 14-2024 – RESOLUTION AND NOTICE OF HEARING WITH REFERENCE TO ALLEGED UNSAFE AND DANGEROUS STRUCTURE (AND ACCESSORY STRUCTURE) PARCEL #006-119-30-0-30-25-010-00-0 LEGALLY DESCRIBED AS FORT SCOTT, LOT 8 BLK 132 IN BOURBON COUNTY, IN THE CITY OF FORT SCOTT, KANSAS, OTHERWISE KNOWN AS [314 S. EDDY], FORT SCOTT, KS 66701 – Tabled from April 2, 2024.

– RESOLUTION NO. 15-2024 – RESOLUTION AND NOTICE OF HEARING WITH REFERENCE TO ALLEGED UNSAFE AND DANGEROUS STRUCTURE (AND ACCESSORY STRUCTURE) PARCEL #006-119-30-0-30-27-002-00-0 LEGALLY DESCRIBED AS FORT SCOTT, S 25’ LOT 4 BLK 130 IN BOURBON COUNTY, IN THE CITY OF FORT SCOTT, KANSAS, OTHERWISE KNOWN AS [306 S. LOWMAN], FORT SCOTT, KS 66701 – Tabled from April 2, 2024.

 

  1. VanHoecke stated for clarification that the high dollar items on the Expense Approval Report were for the following: 1) Ray Lindsey Co. – Payment for the Grit Removal System (WWTP); 2) Annual City Insurance Premium; 3) Payment of $200,000.00 to AMS to be reimbursed from ADM.

 

  1. Dancer stated he had questions but would address them with the City Manager and Finance Director.

 

MOTION:  T. VanHoecke moved to approve the Consent Agenda.  D. Olson seconded the motion. All voted yes.

 

MOTION PASSED BY 5-0 VOTE.

 

Public Comment

 

Debby Jackson and Tera Harris (Time stamp – 7:44) – Both were here to comment on the agenda item to request the consideration to approve the construction of a public safety training area by Mike Miles/Deputy Fire Chief. They requested their comments be heard after that presentation. T. Dancer agreed to their request.

 

Michael Hoyt (Time stamp – 8:06) – addressed the Commission regarding the audit letter from Diehl, Banwart and Bolton in the April 2, 2024, Agenda Packet (pages 67-74) regarding “single audit” and “regular audit” that were approved at that meeting. He explained the difference between the two and has some concerns. He is requesting that Amanda Lancaster attend a Commission meeting to address this topic. He suggested that the City consider doing the audit by GAAP (Generally Accepted Accounting Principles) standards every third year.

 

Appearances

 

–  Dave Bruner/Fire Chief (Time stamp – 11:37) – addressed the Commission at the request of the City Manager to report on the end result of the flood that occurred during the last weekend. He stated that the level (of the Marmaton River) recorded by the National Weather Service was 47.2 ft and the record in 1986 was 52.5 ft. He stated that the (fire) department responded to three (3) calls for assistance to residents who needed to be removed from the flood water, a “Knock and Talk” in Walnut Hill to inform residents of the situation and their options to either evacuate or stay in place. He stated that he called for mutual aid from Vernon County Water Rescue and Pittsburg Fire Department. Vernon County assisted with the “Knock and Talk” during the day and a crew of two with a boat, from Pittsburg Fire Department stayed at Station No. 2 to run backup calls with FSFD. He is very thankful for the good relationships with the other departments (for mutual aid) and stated we will do the same whenever they call us.

 

–  Jason Pickert/Chief of Police (Time stamp – 13:44) – addressed the Commission at the request of the City Manager to report on the end result of the flood that occurred during the last weekend. He stated that most efforts were concentrated on the flooded side roads requiring barricades for safety. He stated that two (2) or three (3) cars did go past the barricades on Hwy 69 and required assistance due to getting stalled out from the high water.  The next day was focused on clean up. He stated that the dog pound was evacuated, and citizens stepped up to help out with temporary care of the dogs.

 

  1. Matkin stated that the roads that had been damaged (in the City) had been repaired. The County got hit hard with road damage. The City and the County are working together on paperwork to see if the damages qualify for FEMA. He stated Fire, Police, Dispatch, City Crews and EMS all did a phenomenal job and appreciated that the City and County worked together.

 

Applause was given to all.

 

–  Scott Flater/WWTP (Time stamp – 18:23) – B. Matkin stated that S. Flater was ill and would appear at the next Commission meeting with his update.

 

Old Business

 

–  RESOLUTION NO. 12-2024 – RESOLUTION DIRECTING THE REPAIR OR REMOVAL OF AN ALLEGED UNSAFE AND DANGEROUS STRUCTURE AND           ACCESSORY STRUCTURE – KNOWN AS [110 W. OAK], FORT SCOTT, KS 66701 – Tabled from April 2, 2024 – Owner to return with requested information for the Commission. Removed from April 16, 2024, agenda per L. Kruger

(Time stamp 19:17) – Bronc Marmon addressed the Commission regarding the status of this property. He stated he would like to keep the property but is financially unable to do it to meet this current deadline.

 

MOTION:  T. VanHoecke moved to table this item until July 2, 2024, with the understanding that the property owner will come back to the Commission with either a contractor proposal and means of how they will be able to repair the structure or the decision (from the owner) to remove it.  M. Guns seconded the motion. All voted yes.

 

MOTION PASSED BY 5-0 VOTE.

 

RESOLUTION NO. 13-2024 – RESOLUTION DIRECTING THE REPAIR OR REMOVAL OF AN ALLEGED UNSAFE AND DANGEROUS STRUCTURE AND ACCESSORY STRUCTURE – PARCEL #006-119-29-0-10-12-00900-0-01 LEGALLY DESCRIBED AS CAMERONS ADD-SUB DIV ORIG BLK 5, LOTS 27 & 28 BLK 3 IN BOURBON COUNTY, IN THE CITY OF FORT SCOTT, KANSAS, OTHERWISE KNOWN AS [1801 E. WALL], FORT SCOTT, KS 66701 – Tabled from April 2, 2024. Received Title Search – L. Kruger

(Time stamp 29:08) – L. Kruger addressed the Commission regarding the property. He stated that the lien against the property is a medical lien of approximately $124,000.00, $3,500.00 in unpaid property taxes and $1,500.00 in special assessments (mowing). It is his recommendation that the structures be removed, and he will work on getting the lien released so it can be buildable property.

 

  1. Farmer agreed that the process should be to find the structures unsafe and dangerous, removed and the future of the property can be determined at another time.

 

Discussion was had regarding an interested party to develop the property.

 

  1. VanHoecke moved to table the item until Codes Enforcement got the lien released. The motion was withdrawn.

 

MOTION:  M. Guns moved to approve Resolution 13-2024 with the removal of an unsafe and dangerous structure and accessory structure for the parcel listed.  D. Olson seconded the motion.

 

Discussion was had regarding demolition before or after the lien is released.

 

All voted yes.

 

MOTION PASSED BY 5-0 VOTE.

 

Consideration of donation to BBGo Transportation Service – $4,500.00 – (Time stamp 29:08) – D. Olson had requested that this item be returned to the agenda for consideration. He stated that it is a small investment to ensure transportation for those who do not have access to get somewhere.

 

Further discussion was had about the service and the amount to contribute.

 

  1. Matkin stated the funds would come from Community Development.

 

MOTION:  M. Guns moved to approve a donation of $5,000.00 to BBGo Transportation Service.  M. Wells seconded the motion. All voted yes.

 

MOTION PASSED BY 5-0 VOTE.

 

Consideration of Amendment to the Agreement with Contractor (Heck & Wicker) and Notice of Award for Horton Street and 6th Street Improvement Project (Time stamp 43:05) – J. Dickman appeared before the Commission and explained that there was a correction on the agreement regarding the handling of the bricks. New prices were presented from Heck & Wicker.

 

Further discussion was had regarding handling of the bricks during the projects.

 

MOTION:  D. Olson moved to approve the amendment for Horton Street and 6th Street Improvement Project minus line 44 revisions allowing for line 45 and 46 additions. M. Wells seconded the motion.  All voted yes.

 

MOTION PASSED BY 5-0 VOTE.

 

ACTION:  J. Dickman stated that the revised number will be in their contract as amended for their notice of award and same process and the new number.

 

MOTION:  M. Wells moved to approve the Notice of Award minus line 44 and the additions of lines 45 and 46.  D. Olson seconded the motion.  All voted yes.

 

MOTION PASSED BY 5-0 VOTE.

 

  1. Wells left the meeting at 6:49PM

 

 

 

 

 

 

             

Consideration of Proposal for Construction Observation for Horton Street & 6th Street Improvement Project (Time stamp 49:18) – J. Dickman explained the contract presented is for 180 calendar days with full-time construction observation, documentation reports, compaction testing and densities for full-depth replacement and concrete testing for the sidewalks.

 

  1. Wells returned to the meeting at 6:50PM

 

MOTION:  M. Guns moved to approve the proposal for construction observation for the Horton Street and 6th Street Improvement Project with an upper limit of $245,066.00.  M. Wells seconded the motion.  M. Guns, M. Wells, T. VanHoecke and T. Dancer voted yes.  D. Olson voted no.

 

 

MOTION PASSED BY 4-1 VOTE.

 

Discussion was had about going out for bids for construction observation. Policy for going out for bids was also discussed.

 

Consideration to approve a request for a Temporary Park Closure (Riverfront Park) on May 26, 2024, for Rumble on the Bricks (Time stamp 53:53)

 

MOTION:  M. Wells moved to approve the request for the temporary park closure for May 26th for Rumble on the Bricks.  T. VanHoecke seconded the motion.  All voted yes.

 

MOTION PASSED BY 5-0 VOTE.

 

 

New Business

 

Consideration to Purchase Time Clocks, License and Setup to be split between departments – Tyler Technologies – $13,514.00 (Time stamp 54:23) – Payton Coyan/City Human Resources Director addressed the Commission to explain the need for a time accountability system to be instituted by the City for employees. She stated that it includes a GeoLocation to track employees while they are “clocked in.” ExecuTime is the application that will be provided by Tyler Technologies which the City already uses for other applications. It is mobile based but will also have stationary based locations on site for “clocking in” and “clocking out”. She also explained the upcoming changes by the Kansas Department of Labor for overtime eligibility thresholds.

 

 

  1. Coyan stated that a more accurate time tracking system will be more efficient for the City to remain in compliance to the changes that begin July 1, 2024, and continue to change into 2027.

 

Discussion was had about the costs and requirements. P. Coyan stated that the implementation fee is $13,514.00 and the annual fee is $4,264.00 to be broken out between all departments.

 

Further discussion was had on the uses and benefits of implementing this system.

 

MOTION:  D. Olson moved to approve the purchase of time clocks, license, and setup from Tyler Technologies to be split between departments for $13,514.00.  M. Guns seconded the motion. All voted yes.

 

MOTION PASSED BY 5-0 VOTE.

 

Consideration to Approve Construction a Public Safety Training Area (Time stamp 1:08:28) – Mike Miles/Deputy Fire Chief provided a PowerPoint presentation (available on www.fscity.org – Government – Agendas & Minutes – May 7, 2024) to explain the dire need for a training facility to recreate emergency scenarios and simulation for our first responders.

 

  1. VanHoecke left the meeting at 7:10PM and returned to the meeting at 7:12PM

 

  1. Farmer left the meeting at 7:26PM

 

  1. Miles answered questions from the Commission regarding benefits, cities of a comparable size, consideration of other locations, policy of operation, water and drainage and where the money would come from to build and maintain the facility. D. Bruner assisted in answering questions.

 

  1. Farmer returned to the meeting at 7:26PM

 

(Time stamp 1:33:44) – Debby Jackson and Tera Harris addressed the Commission to express their opposition to the location of the facility because they live directly across the street. They participated in discussion with the Commission regarding alternative locations and site blocking options at the proposed location.

 

 

 

Further discussion was had on the benefits of the proposed facility.

 

MOTION:  T. VanHoecke moved to approve the FSFD’s request to construct a public safety training facility at the location presented to the Commission.

 

  1. Wells asked T. VanHoecke to amend his motion to include $1,500.00 for a fence and landscaping to help improve the corner for the neighbors.

 

Discussion was had about options and opinions voiced about options.

 

  1. Wells withdrew his suggestion to amend the motion.

 

Further options were discussed for screening the site after M. Guns asked T. VanHoecke to include consideration of aesthetics of the site.

 

  1. VanHoecke added “consideration of landscaping to be aesthetically pleasing” to his motion. M. Guns seconded the motion. All voted yes.

 

MOTION PASSED BY 5-0 VOTE.

 

Consideration of Letter of Interest for (1) Library Board Vacancy – Chelsey McAllister – (Time stamp 1:47:32) – M. Wells/Commission Representative to the Library stated the Library Board as a whole supports the recommendation of Chelsey McAllister completely.

 

MOTION:  M. Wells moved to that the Commission appoint Chelsey McAllister to the Library Board.  T. VanHoecke seconded the motion.

 

  1. Olson stated that he still has a concern about the makeup of the Library Board being provided to the City specifically in regard to terms and residency.

 

ACTION:  M. Wells stated that he will ask the Library Board to compile a list for the Commission with the current board members specific to terms and residency.

 

All voted yes.

 

MOTION PASSED BY 5-0 VOTE.

 

 

 

 

Consideration to Approve Resignation of Carol MacArthur from Planning Commission and Advertise for Replacement Candidate – Reappointed for another term on March 5, 2024 – (Time stamp: 1:50:01)

 

MOTION:  M. Guns moved to accept her resignation and advertise for a replacement candidate.  M. Wells seconded the motion.  All voted yes.

 

MOTION PASSED BY 5-0 VOTE.

 

ACTION:  Advertisement for vacancy on the Planning Commission must include the requirement of the candidate to be a City resident as stated by D. Olson (Ordinance No. 3762).

 

Consideration to Implement Deposit for Memorial Hall Usage (Time stamp 1:51:05) – B. Matkin would like to implement a $200.00 deposit for users of Memorial Hall to ensure clean up and coverage for damage.  The deposit would be returned upon inspection by a checklist following the event. A contract for use is currently used and event insurance is required.

 

Discussion was had regarding previous discussion on charges for use of Memorial Hall and status of repairs.

 

ACTION:  B. Matkin will implement the $200.00 deposit for the use of Memorial Hall and continue working on plans for needed repairs.

 

Reports and Comments

 

  1.  City Manager Comments (Time stamp 1:56:35)

–  Storm damage update – roads

–  Lift stations and pumps repaired and replaced

–  Gunn Park flooding did not go over river intake

–  Downtown bathrooms – $8,000.00 for damage repairs – security

measures implemented to prevent further vandalism.

–  3rd Street bathroom under repair

–  Backflow prevention information to be put on Facebook

 

  1. Engineering Comments (Time stamp 2:01:03) –

–  Horton and 6th Street – surveyor out this week, waiting on Evergy                   regarding utility poles and guidewires and coordinating with                                        them on moves

–   Grit chamber being fabricated by Ray Lindsey

 

–   Wall Street – Phase II amendment (adding to Phase I) sent to                                      KDOT, has not been returned but moving forward to get right of                            way to avoid losing more time

–   Pavilion – weather is delaying painting

–   Following up on change in infrastructure at the water plant                                 regarding chlorine

–   Phase III of CCLIP – conversation went well

 

  1. Commissioners Comments

 

  1. Olson (Time stamp 2:03:50)

–  Thank you to the City crews, local churches, and groups for help

during the storm

–  Loose Ends list needs to be addressed

 

 

  1. VanHoecke (Time stamp 2:04:53))

–  Thank you to first responders and City crews

–  Early voting started for the ER tax – go out and vote

–  Good Ol’ Days coming up

–  Lake Lot sales discussion for future

 

 

  1. Wells (Time stamp 1:47:32)

–  Questions regarding city-wide clean up

 

 

ACTION:  B. Matkin will talk with Norm Nation about City-Wide Cleanup for the near future.

 

–   Status of RHID interest

–   Good Neighbor Action Team – Gunn Park this Saturday for cleanup of

damaged trails. Need volunteers.

–   FSHS Graduation – Congratulations – ceremony on Saturday

–   Farmers’ Market Opening was a success – thank you to all

 

  1. Guns (Time stamp 2:10:52)

–  Status on downtown bathrooms for Good Ol’ Days – in process

–  Work sessions and Loose Ends – would like to get done before leaving

–  Special thank you to Vernon County and Pittsburg for their help and

those who took in the dogs from the shelter, golf course crew and

volunteers.

–  Reminder of upcoming Luau event at the Splash Pad

 

 

  1. Dancer (Time stamp 2:13:00) – No comments

 

  1. Matkin announced that Buck Run Fitness Center is now open 24/7

 

 

  1.   City Attorney Comments (Time stamp 2:13:48) – No comments

 

 

MOTION:  T. VanHoecke moved to adjourn the meeting at 8:14PM.  M. Guns seconded the motion. All voted yes.

 

MAY 7, 2024, MEETING ADJOURNED AT 8:14PM

 

 

_______________________________________________________________________

Respectfully submitted by:

Lisa A. Lewis, City Clerk

Fort Scott, Government

Agenda For City of Fort Scott Commission on May 21

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NOTICE OF AND AGENDA FOR REGULAR

MEETING OF FORT SCOTT CITY COMMISSION

City Hall Commission Room – 123 S. Main Street, Fort Scott, KS 66701

May 21, 2024 – 6:00 P.M.

 

  1. Call to Order
  2. Roll Call

Matthew Wells,    Tim VanHoecke,     Melissa Guns,     Dyllon Olson,     Tracy Dancer

III.    Pledge of Allegiance – T. Dancer/Mayor

  1. Invocation – M. Wells/Commissioner
  2. Approval of Agenda
  3. Consent Agenda
  4. Approval of Appropriation Ordinance 1360-A – Expense Approval Report – Payment Dates – May 1, 2024 – May 14, 2024 – $488,204.78

 

  1. Approval of Minutes for May 7, 2024

 

  1. April Financials

 

VII.   Public Comment – Sign up required before the beginning of the meeting on register at the          entrance of the Commission Room. Public Comments are for any topic not on the agenda and                      limited to five (5) minutes per person, at the Commission’s discretion.

VIII.    Appearances – Must be scheduled with the City Clerk at least (1) week prior to the meeting           you wish to address the Commission. You will be scheduled on the agenda to speak on your topic.

  1. Shawn O’Brien – Temporary Street Closures for Good Ol’ Days
  2. Emily Clayton – Parade Permit for Good Ol’ Days
  3. Patrick Wood – RHID presentation for development
  4. Robert Harrington – REDI update
  5. Scott Flater – WWTP update

 

 

  1. New Business

 

Public Hearings:

  1. Open Public Hearing: 314 S. Eddy – Consideration to Repair or Remove

RESOLUTION NO. 16-2024 – RESOLUTION DIRECTING THE REPAIR OR REMOVAL OF AN ALLEGED UNSAFE AND DANGEROUS STRUCTURE(S) AND ACCESSORY STRUCTURE(S) PARCEL #006-119-30-0-30-25-010-00-0 LEGALLY DESCRIBED AS FORT SCOTT, LOT 8 BLK 132 IN BOURBON COUNTY, IN THE CITY OF FORT SCOTT, KANSAS,  OTHERWISE KNOWN AS  [314 S. EDDY],  FORT SCOTT, KS 66701

 

  1. Open Public Hearing: 306 S. Lowman – Consideration to Repair or Remove

RESOLUTION NO. 17-2024 – RESOLUTION DIRECTING THE REPAIR OR REMOVAL OF AN ALLEGED UNSAFE AND DANGEROUS STRUCTURE(S) AND ACCESSORY STRUCTURE(S) PARCEL #006-119-30-0-30-27-002-00-0 LEGALLY DESCRIBED AS FORT SCOTT, S 25’ LOT 4 BLK 130 IN BOURBON COUNTY, IN THE CITY OF FORT SCOTT, KANSAS,  OTHERWISE KNOWN AS [306 S. LOWMAN], FORT SCOTT, KS 66701

 

Action Items:

  1. Consideration of Letters of Interest for Fort Scott Public Library Board
  2.    Consideration of Letters of Interest for the Land Bank Board
  3. Acceptance of Letter of Resignation from Commissioner/President M. Guns

 

  1. Reports and Comments
  2. City Manager Comments
  3.  Engineering Comments
  4.   Commissioners Comments
  5.  City Attorney Comments

 

XII.      Executive Session

XIII.     Adjourn

 

Bourbon County, Government

Bo Co Commission Agenda for May 20

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Bourbon County Courthouse

210 S. National Ave Fort Scott, KS 66701 Phone: 620-223-3800

Fax: 620-223-5832

 

Attachments:

Payroll 5-17-2024

Accounts Payable 5-17-2024

 

 

 

 

 

Bourbon County, Kansas

Brandon Whisenhunt

1st District Commissioner

Jim Harris, Chairman

2nd District Commissioner

Clifton Beth

3rd District Commissioner

 

 

Bourbon County Commission Agenda 210 S. National Ave.

Fort Scott, KS 66701

 

May 20, 2024 5:30 p.m.

 

 

 

  1. Call Meeting to Order
  2. Flag Salute
  • Approval of Consent Agenda
    1. Approval of Minutes from 5/13/2024
    2. Approval of Payroll Totaling $298,201.43
    3. Approval of Accounts Payable Totaling $408,894.66
  1. Matt Quick/Susan Walker/Patty Love-NRP Update
  2. Emily Franks-Jarred, Gilmore, Phillips, PA-2023 Audit
  3. Public Comments
  • Department Updates
    1. Public Works
  • Jennifer Hawkins, County Clerk
    1. Memorial Day Meeting
    2. Executive Session KSA 75-4319(b)(2)
  1. Commission Comments
  2. Adjourn Meeting

 

 

 

Executive Session Justifications:

 

KSA 75-4319 (b)(1) to discuss personnel matters of individual nonelected personnel to protect their privacy.

KSA 75-4319 (b)(2) for consultation with an attorney for the public body or agency which would be deemed privileged in the

attorney-client relationship.

KSA 75-4319 (b)(3) to discuss matters relating to employer/employee negotiations whether or not in consultation with the

representative(s) of               the body or agency.

KSA 75-4319 (b)(4) to discuss data relating to financial affairs or trade secrets of corporations, partnerships, trust and individual     proprietorships

KSA 75-4319 (b)(6) for the preliminary discussion of the acquisition of real property.

KSA 75-4319 (b)(12) to discuss matters relating to the security measures, if the discussion of such matters at an open meeting

would jeopardize such security measures.

Payroll 5-17-2024 Accounts Payable 5-17-2024

Fort Scott Community College, Government

FSCC Board Minutes of April 29

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FORT SCOTT COMMUNITY COLLEGE
Minutes of the Board of Trustees Meeting
April 29, 2024
PRESENT: Ronda Bailey, John Bartelsmeyer, Jim Fewins, Bryan Holt, Chad McKinnis, and Doug Ropp
ALSO PRESENT: Jason Kegler-President, Juley McDaniel-Board Clerk, Seth Carter, staff
Chairman Holt called the meeting to order at 9:01 am in Cleaver-Burris-Boileau Hall.
The meeting was opened with the Pledge of Allegiance.
EXECUTIVE SESSION: A motion was made by Ropp, seconded by Bailey, and carried by unanimous vote to
adjourn to executive session for one hour beginning at 9:01 am to discuss personnel matters of non-elected
personnel as it relates to discussion of identifiable personal information of non-elected personnel. The board invited
Dr. Kegler and Dr. Seth Carter to join.
OPEN SESSION: At 10:02 am a motion was made by Bartelsmeyer, seconded by Bailey, and carried by
unanimous vote to return to open session.
EXECUTIVE SESSION: A motion was made by Ropp, seconded by Bailey, and carried by unanimous vote to
adjourn to executive session at 10:02 am for 45 minutes to discuss personnel matters of non-elected personnel as it
relates to discussion of identifiable personal information of non-elected personnel. The board invited Dr. Kegler and
Dr. Seth Carter to join.
OPEN SESSION: At 10:47 am a motion was made by Bartelsmeyer, seconded by Fewins, and carried by
unanimous vote to return to open session. Ropp left the meeting.
EXECUTIVE SESSION: A motion was made by Holt, seconded by Fewins, and carried by unanimous vote to
adjourn to executive session at 10:48 am for 20 minutes to discuss personnel matters of non-elected personnel as it
relates to discussion of identifiable personal information of non-elected personnel. The board invited Dr. Kegler and
Dr. Seth Carter to join.
OPEN SESSION: A motion was made by McKinnis, seconded by Bailey, and carried by unanimous vote to return
to open session at 11:10 am.
ADJOURNMENT: There being no further business to come before the Trustees, a motion to adjourn was made at
11:11 am by Fewins, seconded by McKinnis, and carried by unanimous vote.
Chairman Clerk9
Government

FSCC Agenda for May 20

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May 20, 2024
Board of Trustees
Fort Scott Community College
2108 S. Horton
Fort Scott, KS 66701
The Board of Trustees of Fort Scott Community College will meet in regular session on Monday, May 20, 2024. The meeting will be held in the meeting rooms of the Ellis Fine Arts Center at Fort Scott
Community College.
5:30 p.m. Regular monthly Board meeting
To view the entire packet:
5.20.24 Consent Agenda
THE AGENDA
5:30 ROLL CALL, 3
PLEDGE OF ALLEGIANCE
CALL TO ORDER, 4
A. Comments from the Chair, 4
B. Comments from the Public, 4
C. Student Survey Update, 4
CONSENT AGENDA, 5
A. Approval of Agenda, 5
B. Approval of Minutes of previous Regular Board Meeting conducted on April 22, 2024, and Special Board Meeting conducted on April 29, 2024, 6
C. Approval of Treasurer’s Reports and Bills and Claims, 10
D. Ratification of Contracts, 49
E. Approval of Personnel Actions, 5
DISCUSSION ITEMS, 50
A. Revenue Neutral Rate
B. Recovery Plan
C. Nursing Move
ACTION ITEMS, 51
A. Resolution 2024 – 18: Consideration of 2022-23 Audit Amendment, 51
B. Resolution 2024 – 19: Consideration of 2023-24 Budget Republication, 52
C. Resolution 2024 – 20: Approval of Bank Signee Resolution, 53
D. Resolution 2024 – 21: Consideration of Disposition of Surplus Property Policy, 55
E. Resolution 2024 – 22: Consideration of Scholarships (Performance-Based) Policy, 56
F. Resolution 2024 – 23: Consideration of Indirect Rates Policy, 57
G. Resolution 2024 – 24: Consideration of Summer Schedule Revision, 58
H. Resolution 2024 – 25: Approval of Audit Engagement Letter, 59
REPORTS, 69
A. Administration1
CONSENT AGENDA
A. APPROVAL OF AGENDA
B. APPROVAL OF MINUTES OF PREVIOUS MEETINGS
Attached are the minutes of the Regular Board Meeting conducted on April 22, 2024 and Special Board Meeting conducted on April 29, 2024.
C. APPROVAL OF BILLS and CLAIMS
Attached are the Bills and Claims Report.
D. RATIFICATION OF CONTRACTS
1) Learning Tree Institute
E. APPROVAL OF PERSONNEL ACTIONS

1) Additions
a) Ryan Pippins, Assistant Women’s Basketball Coach, effective April 24,
2024
b) Mikalle Lowry, Athletic Training Technician, effective May 3, 2024
c) Ashton Nolan, Accounting Clerk, effective May 20, 2024
d) Liza Erwin, Athletic Director, effective May 20, 2024
e) Missy Scott, VP of Finance and Operations, effective May 28, 2024

2) Separations
a) Ezequeil Tenorio, Assistant Men’s Basketball Coach, effective May 9, 2024
b) Caleb Tipton, Assistant Women’s Basketball Coach, effective May 13, 2024
c) Vinny Barron, Assistant Men’s Basketball Coach, effective May 16, 2024
d) Evelyn Arevalo, IDRC Project Specialist, effective May 31, 2024
e) Tom Havron, VP of Students, effective May 31, 2024
f) Cali Griffin, Assistant Rodeo Coach, effective June 30, 2024
g) Cortney Madison, Cosmetology Instructor, effective June 30, 2024
h) Jessie Carr, TRIO Database Manager, effective July 31, 2024

3) Transfers
a) Alyssa Martin, from Athletic Training Technician to Director of Student Life, effective May 1, 2024
b) Sarah Smith, from Foundation Assistant to Instruction Office Assistant, effective May 20, 2024
RECOMMENDATION: It is recommended that the Consent Agenda items be approved as
presented.
BOARD ACTION: MOTION _____ SECOND _____ VOTE _____
DISCUSSION:
VOTE: Bailey Bartelsmeyer Fewins
Holt McKinnis Ropp5
Government, Kansas

Governor Signs Omnibus Budget Bill

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Governor Kelly Signs Omnibus Budget,
Makes Investments in Mental Health, Water,
and Kansas’ Workforce Pipeline


TOPEKA – Governor Laura Kelly announced today that she has signed House Bill 2551, the Omnibus Budget, which passed with bipartisan support. The budget increases funding to address water quantity and quality issues, invests in workforce development, and provides additional funding for essential services and critical mental health needs.

“I am proud of the Legislature’s bipartisan work to ensure we continue to make investments into our state water plan fund, strengthen our workforce, and make progress in addressing Kansans’ mental health needs,” Governor Laura Kelly said. “This funding supports my administration’s work to address critical infrastructure needs, grow our economy, and make Kansas the best place in the country to live, work, and raise a family.”

The budget:

Invests in the workforce pipeline: Provides $8.3 million in need-based financial aid and scholarships, strengthening Kansas’ workforce pipeline. This funding includes $2 million to be invested in students who are pursuing careers in nursing, $1.7 million for first-generation students and children of teachers and paraprofessionals, and more than $1 million for National Guard members pursuing a master’s degree.

Addresses water quality and quantity issues in Kansas: Increases investment in the state water plan fund by $10 million, in addition to the $35 million the governor previously allocated. This funding is critical to addressing Kansas’ water quality and quantity needs. The bill also increases funding to $16 million for projects that will strengthen the state’s infrastructure for drinking water and wastewater in small communities across Kansas.

Makes critical investments in mental health services for students: An additional $4.5 million will be invested in the Mental Health Intervention Pilot to further expand students’ access to behavioral health services. This increase will provide a total of over $18 million in the upcoming school year. With this funding, the Kelly administration has invested over $78 million in this program, resulting in over 6,000 students receiving services in 90 school districts annually.

Builds capacity for mental health treatment in the South Central region: $26.5 million is being invested to build the new South Central Regional Psychiatric Hospital in Wichita. The South Central Regional Psychiatric Hospital will serve acute inpatient mental health patients. It will also be the location for adult forensic beds to alleviate jail overcrowding and shorten wait times on pending evaluations and treatment. The facility will expand access to additional in-patient mental health beds in the region and allow patients to remain closer to home and family while receiving care.

Governor Kelly also line-item vetoed certain aspects of the bill. Find more information and her veto messages here.

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Government

Tips For Kansans Traveling Oversees

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Things You Should Know Heading Into Summer Travel Season

Salina, KS – As summer approaches, U.S. Senator Roger Marshall, M.D.’s office reminds Kansans traveling abroad to plan ahead and take the necessary steps to ensure their safety while abroad. 

“The safety and security of all Kansans are always our team’s top priority,” Senator Marshall said. As we look ahead to the summer travel season, I encourage all Kansans to take the necessary steps to enjoy a worry-free trip abroad. Please get in touch with our office to avoid the headache of passport problems and delays; we are here to help.” 

Delayed passports are the most common international travel issue. Since coming to Congress in 2017, Senator Marshall’s office has assisted more than 700 Kansans in obtaining their passports in time for their planned departure date. 

Our office encourages Kansans planning to travel internationally in the next 12 months to apply for a passport as soon as possible. Passport agencies struggle to keep up with summer travel demands, which results in longer processing times. Log onto the State Department’s website for the necessary forms and next steps: https://travel.state.gov/content/travel/en/passports/how-apply.html.

The U.S. State Department also offers several resources to help all Americans remain in touch with U.S. officials while abroad and better understand local laws and customs for each country. Below are resources all Kansans are encouraged to use when traveling internationally:

• Enroll in the Smart Traveler Enrollment Program (STEP). Enrollees will receive emergency alerts from the U.S. Embassy while traveling abroad. Enroll by visiting https://step.state.gov/.

• Be diligent when packing for international travel and review the local laws and special circumstances page to be aware of what you are and are not allowed to bring. You can be detained or arrested for having certain medications or ammunition once you enter another country if it violates their laws, even if by accident. To learn more, visit travel.state.gov/destination.

• If you should have an emergency while traveling overseas, contact the U.S. Embassy or Consulate. You can find a U.S. Embassy or Consulate by visiting https://www.usembassy.gov/.

• In the event of major weather events, like hurricane season, monitor forecasts closely and have a plan in place. To learn more, visit travel.state.gov/crisis.

If you or a loved one has issues obtaining a passport or problems while traveling abroad, please contact our office at 785-829-9000 or submit a request for assistance at https://www.marshall.senate.gov  and select “Help with a Federal Agency” from the drop-down menu.

Government, Kansas

Online tool supports local public agencies in addressing pedestrian and cyclist safety

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The Kansas Department of Transportation released a new online tool to help local public agencies learn about corridors where pedestrians and cyclists may be present and possible safety risks they could face.

The Kansas Vulnerable Road User Safety Assessment Tool includes a StoryMap, which explains how the data can be interpreted, and an interactive mapping and data visualization tool. Data gathered from the tool can assist agencies to understand safety concerns for these local travelers. The tool helps support safety-conscious decision making, including investments in infrastructure, education, enforcement or emergency services.

“Pedestrians and cyclists are some of our most vulnerable road users,” said Transportation Safety Bureau Chief Vanessa Spartan. “Understanding where they’re traveling and risk factors on those routes are important steps to addressing potential safety needs. We often find that investments in the safety of pedestrians and cyclists also benefits other road users.”

The assessment plan, which was published in November 2023, is part of the Kansas Strategic Highway Safety Plan. The safety plan aims to reduce fatal and serious injury crashes on all state and local roads in Kansas.

The tool and safety assessment are on the Bureau of Transportation Safety’s website at https://www.ksdot.gov/bureaus/burTrafficSaf/default.asp.

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Government, Kansas

KDOT seeks input on EV charging in Kansas

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TOPEKA – The Kansas Department of Transportation is looking for input from the public to determine what’s next for the Charge Up Kansas National Electric Vehicle Infrastructure (NEVI) Plan.

Each state is required to develop a NEVI plan to access funds specified for Electric Vehicle (EV) charging, which will be updated annually. The plan will outline how the state will use funds to support the deployment of a charging infrastructure.

KDOT is requesting public feedback on EV charging to help create next year’s plan. Go to https://storymaps.arcgis.com/stories/d33b6d2213cf44c2a700b57509db4f1c to complete a short survey.

As part of the Infrastructure Investment and Jobs Act (IIJA), each state was allocated funding to expand electric vehicle (EV) charging and infrastructure. The State of Kansas is projected to receive nearly $40 million of NEVI funds over five years.  In addition, Kansas agencies and communities will be eligible to apply for additional funding through $2.5 billion in discretionary programs.

For more information, go to the Charge Up Kansas webpage at https://ike.ksdot.gov/charge-up-kansas or contact [email protected].

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This information can be made available in alternative accessible formats upon request. For information about obtaining an alternative format, contact the KDOT Division of Communications, 700 SW Harrison St., 2nd Fl West, Topeka, KS 66603-3745 or phone 785-296-3585 (Voice)/Hearing Impaired – 711.
Bourbon County, Fort Scott, Government, Health Care

Bourbon County Health Care Sales Tax Is Approved By A Wide Majority, REH Discussion Beginning In Washington D.C.

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Voting in the Bourbon County Courthouse in 2018.

The unofficial results of the May 14 election are in.

Bourbon County residents voted 1611 to 496 in favor of a one-quarter cent retail sales tax. Nine ballots were blank and are listed as “undervotes”,” Bourbon County Clerk Jennifer Hawkins said. “We have a total of 12,418 registered voters which equals a turnout of 17.03% which is slightly less than the city/school election last November which had a turnout of 19.35%.”

The tax becomes effective October 1, 2024, and continues for five years and will used for the establishment and operation of an Emergency Department in Bourbon County.

When the tax terminates in five years, the remaining tax funds will be used for Emergency Medical Services and/or property tax reduction as determined by the Bourbon County Commissions.

 

The emergency room at 401 Woodland Hills Blvd.

Rural Emergency Hospital Discussion Starts In Washington

In a related category, the U.S. Senate had legislation introduced recently that starts further federal discussion of rural emergency hospitals.

Mercy Hospital Fort Scott closed in December 2018, citing declining patient numbers. Ascension Via Christi then took over operations of  Mercy’s Emergency Room in 2019 and closed in December 2023.

To view prior stories:

Mercy Hospital Fort Scott to Close

Ascension Via Christi to close Emergency Department in Fort Scott on Dec. 20

That emergency room, at 401 Woodland Hills, Fort Scott, is currently closed.

Today U.S. Senator Jerry Moran (R-Kan.) and U.S. Senator Tina Smith (D-Minn.)  announced they have introduced legislation to expand access to federal resources for rural hospitals through the Rural Emergency Hospital (REH) Medicare designation, according to a Moran press release

 

“The Rural Emergency Hospital Improvement Act would increase opportunities for Critical Access Hospitals (CAH) and rural hospitals to convert to an REH and make technical improvements to the designation. These changes would help make the conversion to an REH more appealing by giving rural hospitals facing closure access to critical resources from the federal government to remain open.

 

“Access to emergency health care saves lives and helps rural communities prosper,” said Sen. Moran. “Too many rural hospitals in Kansas and across the country are struggling to keep their doors open, and this legislation offers those hospitals a lifeline. The Rural Emergency Hospital designation has already helped save numerous rural hospitals, and expanding access to this successful program is a common-sense way to make certain more hospitals stay open.”

“Rural hospitals provide health care in areas where it isn’t otherwise easy to access, so when their doors close, communities are left with almost no options, and that’s dangerous. If you’re dealing with a medical emergency or you just went into labor, the last thing on your mind should be whether your local hospital is still open,” said Senator Smith. “This bill is about public safety. It will make sure that if a hospital is in truly dire straits, they can remain open for emergency care – including obstetric care.”

 

“Created as part of the Consolidated Appropriations Act of 2021, REH is a new Medicare provider designation that offers certain rural hospitals the opportunity to convert and continue operating with limited services rather than closing. The provisions in the REH Improvement Act are the result of numerous conversations Sen. Moran held with rural health care providers and CEOs of hospitals that are eligible for the REH designation.”

According to the Moran press release:

“The Rural Emergency Hospital Improvement Act would:

  • Allow previously closed rural hospitals to re-open and apply for the Rural Emergency Hospital designation if they can demonstrate they met all eligibility requirements between Jan. 1, 2015 and Dec. 27, 2020.
  • Direct the Secretary of Health and Human Services (HHS) to create a waiver program for facilities operating similarly to an REH in order to convert to an REH.
  • Allow REH facilities to maintain or create a unit for inpatient psychiatric care, obstetric care and allow for limited inpatient rehabilitation services.
  • Require the Centers for Medicare & Medicaid Services to provide additional funding for laboratory services.
  • Clarify that REH facilities are eligible for Small Rural Hospital Improvement grants.
  • Direct the Secretary of HHS to allow an REH to be eligible as a National Health Service Corp site.
  • Authorize REH facilities to transfer patients from acute care to a Skilled Nursing Facility without leaving the hospital, in accordance with the Social Security Act.
  • Allow an REH facility to revert back to a Critical Access Hospital (CAH) to regain necessary provider status, only if the facility was designated a necessary provider prior to converting to REH.”

 

Government, Jobs, Kansas

Commerce Encourages Jobseekers to Join Virtual State Agency Job Fair

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TOPEKA – Lieutenant Governor and Secretary of Commerce David Toland encourages jobseekers to take part in this month’s State of Kansas Agency Virtual Job Fair, hosted by KANSASWORKS, from 8:00 a.m. to 5:00 p.m. Wednesday, May 22.

“Our state agencies are always looking for strong candidates who can help serve the people and communities of our great state,” Lieutenant Governor and Secretary of Commerce David Toland said. “I encourage anyone who is interested in doing important and meaningful work for Kansas to come join a winning team.”

There are currently 786 agency positions available across the state that range from entry to senior level. State agencies are looking for new talent to assist in improving Kansas. The virtual job fair allows for anyone searching for a state position to fill out applications, chat live and interview virtually with participating agencies.

The State Agency Virtual Job Fair portal features helpful information such as a jobseeker training video, a list of participating employers and channels for attendees to register and log in. Jobseekers are encouraged to dress professionally, as employers may request to engage in a video interview.

Candidates can participate through any digital device. Any individual with a disability may request accommodations by contacting their nearest workforce center at (877) 509-6757 prior to the event.

Registration is required to participate in virtual job fairs, regardless of previous participation. To register, click here.

About KANSASWORKS:

KANSASWORKS links businesses, job candidates and educational institutions to ensure that employers can find skilled workers. Services are provided to employers and job candidates through the state’s 27 workforce centers, online or virtual services KANSASWORKS is completely free for all Kansans to use. Learn more at KANSASWORKS.com. State employment opportunities can be found at jobs.ks.gov.

About the Kansas Department of Commerce:

As the state’s lead economic development agency, the Kansas Department of Commerce strives to empower individuals, businesses and communities to achieve prosperity in Kansas. Commerce accomplishes its mission by developing relationships with corporations, site location consultants and stakeholders in Kansas, the nation and world. Our strong partnerships allow us to help create an environment for existing Kansas businesses to grow and foster an innovative, competitive landscape for new businesses. Through Commerce’s project successes, Kansas was awarded Area Development Magazine’s prestigious Gold Shovel award in 2021, 2022 and 2023, and was awarded the 2021 and 2022 Governor’s Cup by Site Selection Magazine.

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Government, Kansas, Youth

Kansas Family Permanency Option For Aging Out Of Foster Care System

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Governor Kelly Ceremonially Signs SOUL Family Legal Permanency Bill

~~Kansas Becomes First State in the Country
to Adopt the SOUL Family Option~~

TOPEKA – Governor Laura Kelly ceremonially signed House Bill 2536 today, establishing the Support, Opportunity, Unity, and Legal (SOUL) Family permanency option for children aging out of the state’s foster care system.

“My administration has been focused on reforming our child welfare system and reducing the number of children and teenagers entering foster care,” Governor Laura Kelly said. “The changes we have made to our child welfare system have been significant and the SOUL Family permanency is another example of this. It is a tool that we can use to ensure Kansas foster children aging out of the system grow into the next phase of their life, finish their education, settle into jobs, and become contributing members of their community.”

The Kelly administration’s work has resulted in a nearly 20% drop in the total number of young people in foster care.

SOUL Family is a fourth pathway for teens 16 or older in foster care to obtain legal permanency and transition into adulthood via a custodian of their choice.

Previously, young people in custody of the Kansas Department for Children and Families (DCF) had three pathways for permanency, a term for a legally recognized family-like relationship. Those pathways were adoption, reintegration, and appointment of a custodian. Now, teens 16 and older can choose a person or a group of people they trust to help raise them as they enter adulthood.

“The SOUL Family option means young people who are aging out of foster care will be empowered to select the circle of caring adults who will help them as they move into adulthood,” DCF Secretary Laura Howard said. “The adults would agree to serve as legally recognized caregivers not just during the young person’s transition from foster care to adulthood, but for the rest of their lives.”

While adoption, reunification, and guardianship provide family for many youths, those pathways don’t always meet the needs of others. Stakeholders and those with lived experience in the foster care system testified to the need for the SOUL Family permanency option.

Kansas is the first state in the country to sign the Soul Family permanency option into law.

“When young people with lived foster care experience spoke, the legislature listened with the overwhelming support of the SOUL bill. This additional permanency option gives youth the freedom to select their SOUL family, providing the security and stability needed as they approach adulthood,” said Kansas State Representative Susan Concannon, District 107. “This is a game changer, and I’m so proud that Kansas is the first state to pass this innovative approach to permanency.”

DCF is currently working on the implementation process, which includes building the criteria, practices, resources, benefits, and administrative structures to best support the safety and well-being of young people transitioning from foster care into court-approved legal SOUL Families. This fourth permanency option is expected to be available to young people in foster care this summer.

Young people with lived experience will continue to be involved in the implementation process.

 

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