July 24, 2020

The Bourbon County Commission met in open session for a Spark grant meeting with Commissioners Oharah and Fischer present, the County Clerk was also present.

Also present for the Spark meeting were Economic Development DirectorJody Hoener, FSCC President Alicia Johnston, Hazel Swarts, Emergency Manger William Wallis and Greenbush representatives Monica Murnon, Mike, and Dawn Floris.

Bourbon County is receiving $2.9 million for disbursement for COVID-19 related expenses and direct aid.

Treasurer Patty Love met with the Commissioners regarding the bank account for the Spark grant funds, she said that Terry Sercer told her to deposit the money in a separate non-interest baring bank account. Lynne made a motion to deposit the money in a non-interest baring account, Jeff seconded and the motion passed and the Commissioners and Kendell signed the banking paper work.

Jody Hoener said the Spark steering committee will be comprised of the following… Craig Campbell (Mercy Hospital), Jesse Ervin (City of Uniontown), Jerry Witt & Bill Michaud (business owner in Fort Scott, Susan Bancroft (City of Fort Scott) and Ted Hessong (USD234).

Monica said that currently Bourbon County is in the reporting and compliance portion of the grant. She said the County could use the County prioritization roadmap as a framework to plan and prioritize their investments and it is as follows… making public institutions whole, protecting the health of Kansas, revitalizing local businesses and building resilient communities. Normally you specify what the funds will be used for when applying for a grant, but this grant was given to the Counties in Kansas and the County then has to specify where the money will be used. There are two different pillars for the use for the use of the funds: reimbursement and direct aid.

Alicia Johnston said that FSCC needed money for the following areas: distance learning, improvements for telework capabilities, payroll specific to mitigating the COVID-19 response, reopening measurers, technology costs and transportation costs. She said that Mercy hospital is allowing FSCC to use 30 patient rooms to house students in.

Jeff made a motion to accept the 1st round of reimbursement of expenses, (administration fees, FSCC=$308,717.00, the City of Uniontown=$225.33, the City of Fort Scott=$20,000.00 and the City of Bronson=$100.00), Lynne seconded and the motion passed.

Jeff made a motion to accept the steering committees recommendations for spending the remaining money (Economic Development=$490,049.64, Small Business/Non Profit Grant Program=$122,512.41, Health=$735,074.47, Education=$490,049.64 and Collaborative Projects=$612,562.06), Lynne seconded and the motion passed.

Monica discussed the different draft survey application processes for the reimbursement portion and the direct aid portion. She said the application will be live on 07/28/2020. She said business that were mandated to close due to COVID-19 or chose to close (if approved for the grant) could use the funds for operational costs. Jeff made a motion to accept the survey processes, (this is currently in draft form and changes could be made to the process), Lynne seconded and all approved.

Hazel Swarts questioned what Greenbush’s role was in the grant; Lynne said they had been hired to administer the grant, he said the Commissioners wanted to keep the administration process local and that the Commissioners had voted to sign the contracts with Greenbush. The contract amount is $69,900, (unless they do anything beyond the scope of services).

Any questions regarding the Spark grant funds or the application process should contact Greenbush at (620)249-7149.

Lynne made a motion to have a budget worksession and a Spark grant meeting on August 7th at 1:00 pm, Jeff seconded and the motion passed.

At 3:17, Lynne made a motion to adjourn, Jeff seconded, meeting adjourned.

THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Lynne Oharah, Chairman
(ss) Jeff Fischer, Commissioner
(ss) Nick Ruhl, Commissioner
ATTEST:
Kendell Mason, Bourbon County Clerk
July 28, 2020, Approved Date

July 20, 2020 Monday 1:30 pm

The Bourbon County Commission met in open session with all three Commissioners, the County Counselor and the County Clerk present.

Also present were the following… Jason Silvers with the Fort Scott Tribune, Angel Wilson and Lora Holdridge.

Lynne made a motion to go into a 10 minute executive session for personnel matters of individual non-elected personnel, Jeff seconded and all approved, (the session included the Commissioners and Appraiser Clint Anderson). After the session, Jeff made a motion to approve hiring a field appraiser due to future vacancy that will occur over the next few weeks, Nick seconded and all approved.

Jeff Fischer questioned a service charge that the Consolidated Rural Water District is charging; the Commissioners told him they had a board that should be contacted regarding their charges.

Lynne discussed a resolution for possible approval requiring that any grant applied for or accepted must be approved by the Commissioners; he thought it would be a good resolution for the County. Lynne made a motion to approve Resolution 24-20, there was not a second for his motion. Jeff asked if they were trying to solve a problem with the current granting process, Lynne said yes, Justin said it was a procedural issue which caused problems that the resolution could resolve for future grants. Jeff said that the wellness grants didn’t have the Commissioners approval for the application and said that last year they considered (but didn’t follow through with) a cost share grant from the Department of Transportation for an iron bridge in Garland. Jeff questioned if the resolution would be another barrier for obtaining grants. Justin said it would be putting a layer of protection in the grant process. Jeff questioned if the resolution would be reacting to a situation and said he didn’t think that was the right thing to do. Jeff made a motion to go into a 5 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). After the session Lynne made a motion to table the resolution until a later date and Nick seconded.

Jeff made a motion to go into a 3 minute executive session for personnel matters of individual non-elected personnel, Nick seconded and all approved, (the session included the Commissioners, Bobby Reed and Kendell Mason). Lynne made a motion to go into a 3 minute executive session for personnel matters of individual non-elected personnel, Jeff seconded and all approved, (the session included the Commissioners, Bobby Reed and Kendell Mason). After the session Jeff made a motion authorizing an employee in the Correctional Center to use donated vacation time in the community pool for sick leave (an employee can donate vacation time to an employee to use for sick leave), Nick seconded and all approved.

Jeff said the deadline is in August for submitting an application for KDOT funding for off system bridges, he asked it was the intent of the Commissioners to explore funding for the Jefferson bridge, Lynne said they still need to determine if they want to repair or replace the bridge. Jeff questioned if he should get the authority to write a proposal to fix the bridge, Lynne said they could direct public works to get a proposal. Jeff questioned if the bridge north of Fort Scott could have an at-grade crossing installed to eliminate the need for a bridge. Jeff made a motion to direct public works to complete an application for the two fracture critical bridges (Jefferson bridge and the bridge north of Fort Scott on old 69 Highway), Nick seconded and all approved.

Lynne said they should be more involved in the application process so they weren’t blindsided.

The Commissioners reviewed the 1st draft of the 2021 budget. Jeff said the draft didn’t include a budget for the medical mall or the PILOT money. The current mill levy for Bourbon County is 66.613, the estimated mill levy on the 1st draft of the budget is 67.131. Lynne said in 2019 Road & Bridge had spent more than they thought they had due to deposits not being correct. Lora Holdridge questioned if the draft of the budget included raises for non-elected employees, Lynne said Terry was instructed to enter the amount the department head requested, Jeff questioned if it was possible to encourage all of the departments to save money for a carryover to help fund a raise.

The Commissioners will have a budget work session on July 28th at 9:00 am. Lynne said the Commissioners will work with the department heads regarding the budgets.

Jeff made a motion to adjourn at 3:12, Nick seconded and all approved.

THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Lynne Oharah, Chairman
(ss) Jeff Fischer, Commissioner
(ss) Nick Ruhl, Commissioner
ATTEST:
Kendell Mason, Bourbon County Clerk
July 24, 2020, Approved Date