The Parks Advisory Board will meet on Thursday, January 12th, 2023, at 4:00 p.m. at City Hall, 123 S. Main Street, Fort Scott, Kansas.
This meeting is open to the public. This meeting will be made available via the City’s YouTube channel at City of Fort Scott.
BOARD OF EDUCATION REGULAR MEETING
NEWS RELEASE
Monday, January 9, 2023
Members of the USD 234 Board of Education met at 5:30 p.m. on Monday, January 9, 2023, for their regular monthly meeting at the board office.
President Danny Brown opened the meeting.
The board approved the official agenda, and the consent agenda as follows:
Shelly Charter, Winfield Scott Elementary principal, introduced two students from Winfield Scott. The first student recognized was Sadie Keylon who demonstrates mindfulness by being polite and helpful to friends. The second student was Megan Hunsaker who demonstrates mindfulness by being humble and leadership through leading by example. Megan was selected by Peerless Products to have a paint chip named after her.
Licensed Tiger Team Member – Superintendent Destry Brown recognized Allison Gorman as the Licensed Tiger Team Member of the Month.
Classified Tiger Team Members – Superintendent Destry Brown recognized Shawn O’Brien and Alisha Watkins as the Classified Tiger Team Members of the Month.
Superintendent Brown reported to the board that 98 students were enrolled in 166 courses with Fort Scott Community College for dual credit while attending high school. Mr. Brown presented a preliminary 2023-24 calendar for the board to review based upon the feedback he received from parents and staff.
Dalaina Smith, Assistant Superintendent, provided an update to the board on professional development, PLC conversations, and results of those conversations. For example, the anticipation is that by this summer, the district will have standards published by grade level that would show parents what their students(s) should learn each school year. Mrs. Smith also provided an update on resource adoptions, resources needed in reading, and assessments.
Gina Shelton, Finance Director, updated the board on the ESSER III application, the state audit, and salary schedule column advancement.
The board received an update from Superintendent Brown on the expansion of the Fort Scott Preschool Center to Woodland Hills Blvd. Mr. Brown presentation included information on why preschool should be expanded in the USD 234 school district and what that expansion would look like. There was discussion of funding, contracts, and alternative options. There was no action taken.
The board approved the following items:
The board tabled a proposal for architectural and engineering design services for the preschool from h|d Architecture, LLC until more information was received. There was also discussion on a school district attorney.
The board went into an executive session for personnel matters.
President Danny Brown adjourned the meeting.
PERSONNEL REPORT – APPROVED EMPLOYMENT
RESIGNATIONS/TERMINATIONS/RETIREMENTS:
EMPLOYMENT/REASSIGNMENTS – FOR THE 2022-23 SCHOOL YEAR
NOTICE OF AND AGENDA FOR MEETING
OF FORT SCOTT CITY COMMISSION
CITY HALL COMMISSION MEETING ROOM
123 SOUTH MAIN STREET
JANUARY 10, 2023
6:00 P.M.
I. Roll Call:
J. Jones T. Van Hoecke M. Wells E. Woellhof K. Harrington
II. Flag Salute:
III. Invocation: Led by: M. Wells
IV. Approval of Agenda: Amended from original release on 1/6/2023
V. Consent Agenda:
A. Approval of minutes of the regular meeting of December 20 th, 2022.
B. Approval of Appropriation Ordinance 1327-A totaling $519,425.14
C. Request to Pay – BakerTilly – $9,775.78 – Jeff Hancock Services and
Expenses for November 2022, Expenses for October 2022.
D. Request to Pay – BakerTilly – $5,104.04 – Interim Financial Management for November 2022.
E. Request to Pay – EPEC – $459,666.73
1. Cell 1 Aeration Upgrade – $424,088.60 – 65% of Total
2. Baffle Curtain – $35,578.13 – Installation has been completed
F. Request to Pay – Foley Equipment – $180,000.00 – Caterpillar 936K Track Loader Model 963K.
G. Approval of CMB License For Consumption on the Premises – Debra Cagle DBA Fifthwheel Tavern – 206 N. Humbolt
H. Resolution No. 1-2023 – DESIGNATING THE OFFICIAL CITY NEWSPAPER FOR THE ENSUING TERM OF THE GOVERNING BODY OF THE CITY OF FORT SCOTT, KANSAS.
I. Resolution No. 2-2023 – DESIGNATING THE OFFICIAL DEPOSITORIES FOR THE PUBLIC FUNDS OF THE CITY OF FORT SCOTT, KANSAS –
(Possibly hold)
J. Resolution No. 3-2023 – EXEMPTION FROM GENERALLY ACCEPTED
ACCOUNTING PRINCIPLES UNDER K.S.A. 1120
VI. Reorganization of City Commission
• Election of Mayor
• Commission President
• Bourbon County REDI Representative
• Land Bank Representative
• Fort Scott Housing Authority Delegate
• Lake Advisory Board
• Library Board (Mayor)
VII. Public Comment:
(Sign up required. Comments on any topic not on agenda and limited to five (5) minutes per person, at Commission discretion)
VIII. Old Business:
A. December financials by Ben Hart
B. Update of progress with Code compliance at 102 S. Horton
C. Lake Dock Locations – Doug Guns
IX. Appearances:
A. Renodry USA – Michael Clancy will address the Commission
regarding their services
X. Public Hearing: None
XI. New Business:
A. Approval of Bid for Demolition of 523 S. Heylman, Bid #48-2022 – Dave’s Demolition at $1,800.00 or Skitch’s Hauling and Excavation at $3,425.00
B. Approval of 2023 Holiday Schedule
C. Consideration of Jeff Hancock’s Amended Contract – BakerTilly
D. Permission to go out for picnic table grant – Dave Bruner
E. Consideration of Brick Street Policy – M. Wells
F. Consideration to Go Out for Banking Bids – J. Jones
XII. Reports and Comments:
A. Interim City Manager Comments:
B. Engineering Comments:
C. Commissioners Comments:
J. Jones – National Street School Sign
T. VanHoecke –
M. Wells –
E. Woellhof –
K. Harrington –
D. City Attorney Comments:
XIII. Executive Session – If requested, (please follow script in all motions for
Executive Sessions)
XIV. Adjournment:
Swearing-In Ceremony
This week, I was joined by my family as I was sworn in to serve Kansans for a third term in the United States Senate. Representing Kansas in the U.S. Senate is one of the greatest privileges of my life and a solemn responsibility I do not take lightly.
As the 118th Congress begins, I took the time to reflect on those who have served before me and on the significance of the duty Kansans have placed with me. I am humbled by this responsibility and look forward to continuing to advocate for Kansas values in Washington, D.C.
2022 in Review
Throughout the past year, I visited with thousands of Kansans across the state. I am grateful to each of you for these conversations and for the insight you offer into the many issues we are facing as a country.
I am also reminded of one of the most important tasks for my office: helping Kansans navigate and resolve issues with federal agencies through casework. Please do not hesitate to reach out to my office if we can be of any assistance regarding Social Security, Medicare or veterans’ affairs, or if you have other concerns regarding federal issues. You can learn more about how to do this here.
The City Commission meetings are Tuesday, January 10th, 2023, and Tuesday, January 24th, 2023. There is still a Work Session on Tuesday, January 10th at 4:30 PM. It is the City Clerk’s error found and confirmed by the minutes by Commissioner VanHoecke.
~~In Inaugural Address, Gov. Kelly Calls for Civility and Unity in Politics and Shares Vision for Next Four Years~~
TOPEKA – Today, Governor Laura Kelly and Lieutenant Governor David Toland were sworn into office in a ceremony outside the Kansas State Capitol. The Kelly Administration now begins its second term in office.
Governor Kelly first became the 48th governor of Kansas on January 14, 2019, pledging to rebuild Kansas by reaching across the aisle. Since then, she has worked with a bipartisan group of legislators to fully fund schools, axe the sales tax on food, close the Bank of KDOT, and recruit the largest economic development project in state history.
Governor Kelly began her second term by celebrating the Kansas spirit of “neighbor-helping-neighbor” and calling on the state’s elected leaders to embody the same civility and unity.
“We’re often told that there’s ‘a fork in the road’ and you have to make a choice – you can either go right or you can go left. I believe that’s a false choice. I believe the best choice is right down the middle of that road,” Governor Laura Kelly said.
“Because the middle of the road is where left and right come together; where well-intentioned people who hold different positions find common ground. Nobody gets everything they want, everyone gets something they want, and progress is made. That’s how life works. It’s how government should work too.”
Governor Kelly also shared her vision for her second term.
“Our North Star is this: To make Kansas the best place in America to raise a family,” Governor Kelly said. “Where you can see opportunity for yourself, for your children, and for your grandchildren.”
Read a full copy of Governor Kelly’s remarks as prepared for delivery here.
The City of Uniontown Council Meeting on December 13, 2022 at Uniontown City Hall, was called to order at 7:00PM by President of Council Ervin. Council members present were Jess Ervin, Danea Esslinger, Josh Hartman, and Bradley Stewart. Also in attendance for all or part of the meeting were Joshua Bales and Jason Thompson-Green Environmental Services, Linda and Danny Nation-4 States Sanitation, Raymond “Skeet” George, Joe George, Mary Pemberton, City Attorney Jacob Manbeck, City Superintendent Bobby Rich, Codes Enforcement Officer Doug Coyan, City Treasurer Charlene Bolinger, and City Clerk Sally Johnson.
SPECIAL CONSIDERATIONS/PROJECTS
Public Hearing for city trash service – Attorney Manbeck opened the hearing. There was discussion with the vendor representatives about services they can offer and current private residential rates. There were no comments from the citizens in attendance. Over the next three months the City will finalize the planning of the proposed trash service.
Ruritan Bathroom Project, Raymond “Skeet” George – Mr George requested a recess for the Council to walk to the restroom to view progress.
Motion by Stewart, Second by Esslinger, Approved 4-0 to recess for 5 minutes to view the progress
Open meeting resumed at 7:26PM.
Mr George would like to have guttering put on the building, LACO will donate if there is a sign acknowledging the donation. A list of entities/individuals that donated time and service to the construction will be given to Clerk Johnson to send thank you notes. Clerk Johnson will research a sign for the building that acknowledges the building provided by Uniontown Ruritan and those who donated time/service to the project. Total cost of the facility is upwards of $50,000.
Motion by Hartman, Second by Esslinger, Approved 4-0 to allow signs acknowledging those responsible for the construction of the restroom building
Councilman Ervin asked to have the custodial job description amended to include the cleaning of the new restroom facilities.
CITIZENS REQUEST
None
Motion by Hartman, Second by Stewart, Approved 4-0 to enter into executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1) in order to discuss performance on non-elected personnel, open meeting to resume at 7:30PM
Open meeting resumed at 7:30PM. Council presented bonuses to staff.
FINANCIAL REPORT
Treasurer Bolinger present the November 2022 Treasurer’s Report. Beginning Checking Account Balance for all funds was $363,706.17, Receipts $37,281.81, Transfers Out $12,776.00, Expenditures $33,573.47, Checking Account Closing Balance $354,638.51. Bank Statement Balance $356,257.28, including Checking Account Interest of $49.96, Outstanding Deposits $216.27, Outstanding Checks $1,835.04, Reconciled Balance $354,638.51. Water Utilities Certificates of Deposit $30,159.60, Sewer Utilities Certificate of Deposit $18,668.01, Gas Utilities Certificates of Deposit $28,436.60, Total All Funds, including Certificates of Deposit $431,902.72. Year-to-Date Interest in Checking Acct is $361.40, and Utility CDs $362.78 for a Total Year-to-Date Interest of $724.18. Also included the status of the Projects Checking Account for the month of November 2022, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0. November Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00 and to Capital Improvement-Streets $250.00; from Water Utility Fund to GO Water Bond & Interest $1,624.00 and to Capital Improvement-Streets $750.00; from Gas Utility Fund to Capital Improvement-Streets $6,250.00; from General Fund to Capital Improvement-Streets $2,500.00, Total Transfers of $12,776.00. Net Loss for the month of November $9,067.66, Year-to-Date Net Income $30,895.01. Budget vs Actual Water Fund YTD Revenue $108,458.97 (102.9%), Expenditures $100,869.46 (77.2%); Sewer Fund YTD Revenue $32,090.30 (89.9%), Expenditures $32,458.78 (79.1%); Gas Fund YTD Revenue $113,457.96 (81.3%), Expenditures $144,157.30 (58.8%); General Fund YTD Revenue $140,825.06 (109.6%), Expenditures $133,508.49 (80.8%); and Special Highway YTD Revenue $7,661.33 (111.8%), Expenditures $10,620.81 (99.9%). The December 2022 estimated payables, including end of year transfers, in the amount of $51,747.08 were presented.
CONSENT AGENDA
Motion by Esslinger, Second by Hartman, Approved 4-0, to approve Consent Agenda:
DEPARTMENT REPORTS
City Superintendent Rich reported the KDHE inspected the wastewater and water systems.
Black Hills was here last week for leak survey, no leaks found.
He spoke to someone about the tree limbs overhanging on Second Street between Hill and Clay Streets. They were supposed to trim but haven’t. He will talk to them again.
Codes Enforcement Officer Coyan reported Smith Estate demolition is about 80% complete.
There was a complaint about the possibility of someone living in a RV at 401 Sherman. A letter was sent and owner responded that no one is living in it, he is working on it at night. He will remove from the property in the near future. Clerk Johnson also reported on a noise complaint. She spoke with the person being complained about and has since been informed that the issue has been resolved.
Clerk Johnson and Councilman Ervin reported on the KMGA Prepay Gas Supply Project. After discussion, Council asked to have KMGA representative give a presentation with more details about the project. Clerk Johnson will contact them to set up a meeting. The December KMGA member update was discussed.
She reminded Council of upcoming League of Kansas Municipalities events and trainings.
Kansas Municipal Utilities has scheduled a Special Meeting of the KMU Membership to consider amendments to the bylaws to change status from 501(c)4, for profit, to 501(c)3, non-profit. A voting delegate had not been named since 2014.
Motion by Ervin, Second by Hartman, Approved 4-0 to designate Amber Kelly as KMU voting delegate
Motion by Hartman, Second by Esslinger, Approved 4-0 to designate Larry Jurgensen as KMU alternate delegate
This is the last year she and her husband will be decorating the park. She asked that the holiday decorations not be stored in the shop attic area any longer. It is too difficult to put them up and take them down from there. It was agreed they could be stored in the warehouse. It was suggested to put on the October 2023 agenda to solicit volunteers or set a workday to put the decorations out.
COUNCIL REPORT
Councilman Ervin – thanked Frankie & Sally Johnson for their years of volunteering to decorate the park for Christmas.
Councilwoman Esslinger – nothing
Councilman Hartman – nothing
Councilwoman Kelly – absent
Councilman Stewart – nothing
Mayor Jurgensen – absent
OLD BUSINESS
Due to Mayor Jurgensen not in attendance,
Motion by Hartman, Second be Esslinger, Approved 4-0 to table discussion on the School Pond Project and Placemaking Project until January 2023 meeting.
American Rescue Plan Act update – three sealed bids for remodel of existing City Hall restrooms into one ADA compliant unisex restroom. Bid 1 – Terry Nading, $26,130.56; Bid 2 – French’s Plumbing, $26,575.00; Bid 3 – Karlskint & Marsh Const, $27,630.00.
Motion by Ervin, Second by Hartman, Approved 4-0 to award to Terry Nading in the amount of $26,130.56
Clerk Johnson will call Nading in the morning to inform of the award. She will mail a formal notice of award and set up contract signing and notice to proceed before the first of the year.
NEW BUSINESS
CMB License Renewal for 2023 – Union Station
Motion by Hartman, Second by Stewart, Approved 4-0 to approve 2023 CMB License for Union Station
Motion by Hartman, Second by Stewart, Approved 4-0 to enter into executive session pursuant to confidential data relating to financial affairs or trade secrets of corporations, partnerships, trust, and individual proprietorships exception, KSA 75-4319(b)(4), in order to discuss confidential financial information and include Sally Johnson, the open meeting to resume at 8:55PM
Open meeting resumed at 8:55PM with no action from session.
Moved by Ervin, Second by Hartman, Approved 5-0, to adjourn at 8:57PM
ROLL CALL:
___ Jess Ervin ___ Danea Esslinger ___ Josh Hartman ___ Amber Kelly ___ Bradley Stewart
KMGA Prepay Project, Dixie Riedel –
Uniontown Ruritan Bathroom Project, Skeet George –
CITIZENS REQUESTS
FINANCIAL REPORT
Charlene Bolinger – Financial reports
APPROVE CONSENT AGENDA
Superintendent: Bobby Rich
KCC Inspection
Codes Enforcement: Doug Coyan
Clerk Report: Sally Johnson
Councilman Ervin –
Councilwoman Esslinger –
Councilman Hartman –
Councilwoman Kelly –
Councilman Stewart–
Mayor Jurgensen –
School Pond Project –
Placemaking Project –
American Rescue Plan Act update–open bids for ADA restroom at City Hall
Motion by __________, Second by ___________, Approved _______ to enter into executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1), in order to discuss performance of non-elected personnel, the open meeting to resume at ___________.
Attachements:
CITY OF FORT SCOTT
CITY COMMISSION MEETING
Minutes of December 20th, 2022 Regular Meeting
The regular meeting of the Fort Scott City Commission was held December 20th,
2022 at 6:00 p.m. in the City Commission Meeting Room at City Hall, 123 S.
Main Street, Fort Scott, Kansas.
ROLL CALL:
Commissioners J. Jones, T. Van Hoecke, M. Wells, E. Woellhof were present with Mayor K. Harrington.
FLAG SALUTE AND INVOCATION: T. VanHoecke, said a prayer asking God for guidance for the City, our Government and City officials.
AUDIENCE IN ATTENDANCE: Jeff Hancock, Interim City Manager, Brad Matkin, Assistant City Manager, Travis Shelton, Police Chief, Dave Bruner, Fire Chief, Jason Dickman, City Engineer, Doug Guns, Sergeant Paden Blythe, Sergeant Tim Harper, Sergeant Jason Eastwood, Deputy Trey Sharp, Sergeant Chris Garrett, SRO Mike Trim, Sergeant Brian Thurston, Sergeant Bill Downey,
Corporal Jon Carpenter, Officer Garner, Captain Clint Roberts, Lieutenant Scott Shelton, Firefighter Andrew McGee, Firefighter Wyatt Keyes, Captain Jacob May, Lieutenant Clint Lawrence, Firefighter Ryan Thomas, Firefighter Tristan Branham, Captain Daren Hutchison, Lieutenant Travis Mewhinney, Firefighter
Chris Anderson, Firefighter Andrew Kirksey, Jim Eastwood, Paula Eastwood, Rachel Carpenter, Kim Eastwood, Jason Pickert, Caleb Bell, Ryan Thomas, Darin Hutchison, Julie Thurston, Tammy Helm, and Stuart Troutman.
APPROVAL OF AGENDA: J. Jones motioned to approve the December 20th, 2022, Agenda. M. Wells seconded. All voted aye.
APPROVED AGENDA OF DECEMBER 20 TH , 2022 CITY COMMISSION
MEETING.
PROCLAMATION/RECOGNITIONS: Police Chief Travis Shelton and Fire Chief
Dave Bruner presented Certificates of Recognition to the following Police Officers and Firefighters for Heroic Lifesaving Events: Sergeant Paden Blythe, Sergeant
Tim Harper, Sergeant Jason Eastwood, Deputy Trey Sharp, Sergeant Chris Garrett, SRO Mike Trim, Sergeant Brian Thurston, Sergeant Bill Downey, Corporal Jon Carpenter, Officer Garner, Captain Clint Roberts, Lieutenant Scott Shelton, Firefighter Andrew McGee, Firefighter Wyatt Keyes, Captain Jacob May,
Lieutenant Clint Lawrence, Firefighter Ryan Thomas, Firefighter Tristan Branham, Captain Daren Hutchison, Lieutenant Travis Mewhinney, Firefighter Chris Anderson, Firefighter Jonah Hall, and Firefighter Andrew Kirksey.
CONSENT AGENDA:
A. Approval of minutes of the regular meeting of December 6th, 2022 and special
meeting of December 12th, 2022.
B. Approval of Appropriation Ordinance 1326-A totaling $320,861.49
C. Request to Pay – Midwest Engineering Group, LLC – $3,412.50 – Lake Release Valves Evaluation and Repairs
D. Request to Pay – EPEC – $174,970.38 – Cell 1 Aeration Upgrade and Baffle Curtain
E. Request to Pay – O’Brien Rock Co., Inc. – $5,840.00 – Cooper Street Project
F. Request to Pay – Earles Engineering & Inspection, Inc. – $31,712.65
1. System Designs Phase – $8,740.20
2. Cooper Street Inspection – $2,552.45
3. 2022 Sanitary Sewer Project – $4,350.00
4. City Engineer – $4,120.00
5. S. Horton St. and W. 6th St. – Survey and Preliminary Design – $11,950.00
G. Request to Pay – HDR Engineering Inc. – $7,479.38 – River Intake/Dam Improvement
M. Wells inquired about the Fuel Surcharge from O’Brien Rock Co. B. Matkin stated that a credit of over $2,000.00 will be given.
J. Jones motioned to approve the Consent Agenda. M. Wells seconded. All voted aye.
APPROVED CONSENT AGENDA.
Public Comment: None
Old Business:
1. Resolution No. 48-2022 – Directing Repair or Removal of an Alleged Unsafe and Dangerous Structure located at 523 S. Heylman
Norman Nation, Code Enforcement Supervisor, provided an update on the status of the property. The action to correct the violations had not been taken by the homeowner and another violation was observed by the Codes Officers.
M. Wells motioned to proceed with going out for bids for the removal of the structure and accessory structure at 523 S. Heylman recorded as Resolution No. 48-2022. T. VanHoecke seconded. All voted aye.
APPROVED TO GO OUT FOR BIDS FOR THE REMOVAL OF THE
STRUCTURE AND ACCESSORY STRUCTURE AT 523 S. HEYLMAN
RECORDED AS RESOLUTION NO. 48-20
study is approximately three (3) years. The findings showed there are
opportunities for more housing and retail in Fort Scott than other areas of
Bourbon County due to location and population. He stated that Bourbon County
REDI was able to successfully work with the County to bring in Legacy Health
Group bringing a Cardiologist and a Urologist to Fort Scott. Legacy Health Group
is also working with USD 234 to bring an expansion to the pre-school and Head
Start classrooms which allows taxpayers to benefit from added services without
seeing an increase in tax liabilities. In 2022 REDI had also worked with the City
on the Storm Siren Grant, the Memorial Hall Grant, and the Horton Street Grant.
A Tax Revenue Study was also done by REDI that is necessary for some of the
projects under consideration for 2023. REDI also gave out $35,000.00 in small
grants to the community during 2022. The total cost for the grant for Memorial
Hall is $983,642.00, not including contingencies. This money will cover all the
windows, and exterior tuck pointing to stop water infiltration, mold remediation,
lead paint and asbestos removal and brick issue repairs. The grant is a 50/50
match between the City and REDI. The City’s total contribution is $491,821.00.
Rob Harrington stated he was told that the City budgeted $150,000.00 for the
Memorial Hall steps repair so that is subtracted from the total. There is a 10%
administrative cost included that REDI will donate back to the City ($89,422.00)
worth of in-kind services. Rob Harrington continued to break down the estimated
numbers for the cost of this grant. The final estimated number for the City’s
estimated 50% portion was approximately $209,600.00 due over the next three
(3) years with an expected end date of Spring 2025. The actual numbers are not
final at this time. Rob Harrington thanked the Commission and stated he is
looking forward to the continued City/REDI partnership.
New Business:
A. Public Hearing: 2022 Budget Amendments
J. Jones motioned to open the Public Hearing at 7:15 PM. M. Wells seconded.
All voted aye.
APPROVED TO OPEN THE PUBLIC HEARING FOR THE 2022 BUDGET
AMENDMENTS AT 7:15 PM.
Ben Hart of BakerTilly addressed the Commission saying that the state of Kansas
requires budget amendments for any possible overages. Four (4) funds were
amended. B. Hart stated that the library fund, equipment reserve fund, water
utility fund and sewer utility fund. He also stated in the case of the library the
taxes are not going up and they are not changing any levies. He stated what this
amendment is doing is allowing for the cash from last year to be rolled over to
this year and distributed to the library. He stated that their appropriation will go
up only to the amount of cash that’s remaining. The equipment reserve fund
amendment permits the budget to be increased for unbudgeted cash carryover.
The water utility fund amendment increases expenses within that fund in case it
is needed for chemicals, fuel, etc., and the sewer fund amendment allows for
increase for projects. Ben Hart also stated that there was a $81,000.00 surplus
and not the deficit that he originally thought when he first took over. Ben Hart
stated that he will present year-end figures and a report at the January 10 th,
2022, City Commission meeting. He stated that if we are still off, we will do
another budget amendment in January. The funds mentioned were the ones that
needed to be addressed now.
K. Harrington asked if there were any public comments or questions. There were
none.
T. VanHoecke moved to close the public hearing at 7:20 PM. J. Jones seconded.
All voted aye.
APPROVED TO CLOSE THE PUBLIC HEARING FOR THE 2022 BUDGET
AMENDMENTS AT 7:15 PM.
M. Wells moved to approve the 2022 Budget Amendments. J. Jones seconded.
All voted aye.
APPROVED THE 2022 BUDGET AMENDMENTS.
Financial Report:
Ben Hart stated that originally there was a budget deficit. However, they
determined that there is a budget surplus but that he believes most of it will be
spent and it probably happened due to an overly conservative assumption.
He stated that he did not see any issues. He explained that the funds are grouped
into fund types. He stated there are many and he would like to explore combining
some of the funds for more streamlined accounting purposes in January.
Ben Hart stated that he will come back on January 10th, to work on the Capital
Improvement Plan with the departments to identify priorities. He stated that he
will also offer some pre-audit estimates to show where we will end up, especially
with the general fund, water utility fund and sewer utility fund. B. Hart stated
that if they do decide to combine funds, another budget amendment would be
necessary to modify the 2023 budget with those changes.
Discussion was had regarding options for projections for the next budget.
B. RESOLUTIONS:
2022-51 – Justification for Cooper Street Project:
B. Matkin presented the advantages of doing the remainder of the Cooper Street
Project in-house instead of bidding out. He stated that so far Phase One of Cooper
Street has cost $199,000.00 and estimated costs for Phase Two materials and
labor will be $270,000.00 but includes the purchase of a bigger Track Loader
which will make the work of the project more efficient but will also be useful in
other projects. He stated that the future total price of the Cooper Street Project
would then be $469,096.00.
Discussion was had regarding the purchase of the equipment and the cost of
doing the project by bidding out. B. Matkin stated August 2021, the lowest bid
for the project was $776,000.00.
Agenda
Bourbon County Commission Room
1st Floor, County Courthouse
210 S. National Avenue
Fort Scott, KS 66701
Date: January 10, 2023
1st District–Nelson Blythe Minutes: Approved: _______________
2nd District–Jim Harris Corrected: _______________________
3rd District–Clifton Beth Adjourned at: _______________
County Clerk–Ashley Shelton
MEETING HELD IN THE COMMISSION ROOM BEGINNING AT 9:00AM
Call to Order
• Flag Salute
• Approval of Minutes
• Eric Bailey – Road & Bridge Report
• Approval of Accounts Payable
• Road Vacation Petition filed by Susan Bancroft
• Matt Quick – NRP Program
• Lora Holdridge – Part–time to Full–time Employee Request
• REDI Funding Discussion
• Susan Bancroft – Chief Financial Officer
o Audit Services
o November Financials
o Reconsider Main Banking Institution
• Justin Meeks – County Counselor
• Shane Walker – Chief Information Officer
• Jim Harris – Executive Session KSA 75–4319(b)(1) to discuss personnel matters of individual
nonelected personnel to protect their privacy
• Public Comment
• Commission Comment
Justifications for Executive Session:
KSA 75–4319(b)(1) To discuss personnel matters of individual nonelected personnel to protect their privacy
KSA 75–4319(b)(2) For consultation with an attorney for the public body or agency which would be deemed privileged in the attorney–client relationship
KSA 75–4319(b)(3) To discuss matters relating to employer–employee negotiations whether or not in consultation with the representative(s) of the body or agency
KSA 75–4319(b)(4) To discuss data relating to financial affairs or trade secrets of corporations, partnerships, trust, and individual proprietorships
KSA 75–4319(b)(6) For the preliminary discussion of the acquisition of real property
KSA 75–4319(b)(12) To discuss matters relating to security measures, if the discussion of such matters at an open meeting would jeopardize such security measures.
BOARD OF EDUCATION REGULAR MEETING
JANUARY 9, 2023 – 5:30 P.M.
AGENDA
1.0 Call Meeting to Order Danny Brown, President
2.0 Flag Salute
3.0 Approval of the Official Agenda (Action Item)
4.0 Approval of the Consent Agenda (Action Item)
4.1 Minutes from December 12, 2022, Board of Education Meeting
4.2 Financials-Cash Flow Report
4.3 Check Register
4.4 Payroll – December 16, 2022 – $1,571,721.90
4.5 Activity Fund accounts
4.6 Second Semester Enrollment Count Report
4.7 Board Policy Additions/Changes
4.8 Resolution 22-10 – To Establish Election of School Board Officers
4.9 Resolution 22-11 – To Establish Regular Meeting Dates
5.0 Employee and Student Recognition
6.0 Leadership Reports (Information/Discussion)
6.1 Fort Scott KNEA Report
6.2 Superintendent’s Report
6.3 Assistant Superintendent’s Report
6.4 Finance Director’s Report
7.0 Old Business
7.1 Fort Scott Preschool Center (Information/Discussion)
7.2 Communications Proposal (Action Item)
8.0 New Business
8.1 Architectural/Engineering Design Services Proposal (Action Item)
8.2 FSHS Course Additions for 2023-24 (Action Item)
FSHS 2023-24 Master Course Catalog
8.3 Revised Classified Pay Schedule (Action Item)
8.4 Resignation of School Attorney (Discussion)
9.0 Public Forum
10.0 Other Business – Personnel Matters
10.1 Enter Executive Session – Personnel Matters (Action Item)
10.2 Exit Executive Session
10.3 Approval of Personnel Report (Action Item)
11.0 Adjourn Meeting
President Brown
(Sign up required. Comments on any topic not on agenda and limited to five
(5) minutes per person, at Commission discretion)
VII. Old Business:
A. Financial Update by Ben Hart
B. Update of progress with Code compliance at 102 S. Horton
C. Lake Dock Locations – Doug Guns
VIII. Appearances:
A. Renodry USA – Michael Clancy will address the Commission
regarding their services
IX. Public Hearing: None
X. New Business:
A. Approval of Bid for Demolition of 523 S. Heylman, Bid #48-2022 – Dave’s
Demolition at $1,800.00 or Skitch’s Hauling and Excavation at $3,425.00
B. Approval of 2023 Holiday Schedule
C. Consideration of Jeff Hancock’s Amended Contract – BakerTilly
D. Permission to go out for picnic table grant – Dave Bruner
E. Consideration of Brick Street Policy – M. Wells
F. Consideration to Go Out for Banking Bids – J. Jones
XI. Reports and Comments:
A. Interim City Manager Comments:
B. Engineering Comments:
C. Commissioners Comments:
J. Jones – National Street School Sign
D. City Attorney Comments:
XII. Executive Session – If requested, (please follow script in all motions for
Executive Sessions)
XIII. Adjournment:
