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Category Archives: Fort Scott
Correction on FS City Commission Meeting on January 10
The City Commission meetings are Tuesday, January 10th, 2023, and Tuesday, January 24th, 2023. There is still a Work Session on Tuesday, January 10th at 4:30 PM. It is the City Clerk’s error found and confirmed by the minutes by Commissioner VanHoecke.
FS City Commission Minutes of Dec. 20
CITY OF FORT SCOTT
CITY COMMISSION MEETING
Minutes of December 20th, 2022 Regular Meeting
The regular meeting of the Fort Scott City Commission was held December 20th,
2022 at 6:00 p.m. in the City Commission Meeting Room at City Hall, 123 S.
Main Street, Fort Scott, Kansas.
ROLL CALL:
Commissioners J. Jones, T. Van Hoecke, M. Wells, E. Woellhof were present with Mayor K. Harrington.
FLAG SALUTE AND INVOCATION: T. VanHoecke, said a prayer asking God for guidance for the City, our Government and City officials.
AUDIENCE IN ATTENDANCE: Jeff Hancock, Interim City Manager, Brad Matkin, Assistant City Manager, Travis Shelton, Police Chief, Dave Bruner, Fire Chief, Jason Dickman, City Engineer, Doug Guns, Sergeant Paden Blythe, Sergeant Tim Harper, Sergeant Jason Eastwood, Deputy Trey Sharp, Sergeant Chris Garrett, SRO Mike Trim, Sergeant Brian Thurston, Sergeant Bill Downey,
Corporal Jon Carpenter, Officer Garner, Captain Clint Roberts, Lieutenant Scott Shelton, Firefighter Andrew McGee, Firefighter Wyatt Keyes, Captain Jacob May, Lieutenant Clint Lawrence, Firefighter Ryan Thomas, Firefighter Tristan Branham, Captain Daren Hutchison, Lieutenant Travis Mewhinney, Firefighter
Chris Anderson, Firefighter Andrew Kirksey, Jim Eastwood, Paula Eastwood, Rachel Carpenter, Kim Eastwood, Jason Pickert, Caleb Bell, Ryan Thomas, Darin Hutchison, Julie Thurston, Tammy Helm, and Stuart Troutman.
APPROVAL OF AGENDA: J. Jones motioned to approve the December 20th, 2022, Agenda. M. Wells seconded. All voted aye.
APPROVED AGENDA OF DECEMBER 20 TH , 2022 CITY COMMISSION
MEETING.
PROCLAMATION/RECOGNITIONS: Police Chief Travis Shelton and Fire Chief
Dave Bruner presented Certificates of Recognition to the following Police Officers and Firefighters for Heroic Lifesaving Events: Sergeant Paden Blythe, Sergeant
Tim Harper, Sergeant Jason Eastwood, Deputy Trey Sharp, Sergeant Chris Garrett, SRO Mike Trim, Sergeant Brian Thurston, Sergeant Bill Downey, Corporal Jon Carpenter, Officer Garner, Captain Clint Roberts, Lieutenant Scott Shelton, Firefighter Andrew McGee, Firefighter Wyatt Keyes, Captain Jacob May,
Lieutenant Clint Lawrence, Firefighter Ryan Thomas, Firefighter Tristan Branham, Captain Daren Hutchison, Lieutenant Travis Mewhinney, Firefighter Chris Anderson, Firefighter Jonah Hall, and Firefighter Andrew Kirksey.
CONSENT AGENDA:
A. Approval of minutes of the regular meeting of December 6th, 2022 and special
meeting of December 12th, 2022.
B. Approval of Appropriation Ordinance 1326-A totaling $320,861.49
C. Request to Pay – Midwest Engineering Group, LLC – $3,412.50 – Lake Release Valves Evaluation and Repairs
D. Request to Pay – EPEC – $174,970.38 – Cell 1 Aeration Upgrade and Baffle Curtain
E. Request to Pay – O’Brien Rock Co., Inc. – $5,840.00 – Cooper Street Project
F. Request to Pay – Earles Engineering & Inspection, Inc. – $31,712.65
1. System Designs Phase – $8,740.20
2. Cooper Street Inspection – $2,552.45
3. 2022 Sanitary Sewer Project – $4,350.00
4. City Engineer – $4,120.00
5. S. Horton St. and W. 6th St. – Survey and Preliminary Design – $11,950.00
G. Request to Pay – HDR Engineering Inc. – $7,479.38 – River Intake/Dam Improvement
M. Wells inquired about the Fuel Surcharge from O’Brien Rock Co. B. Matkin stated that a credit of over $2,000.00 will be given.
J. Jones motioned to approve the Consent Agenda. M. Wells seconded. All voted aye.
APPROVED CONSENT AGENDA.
Public Comment: None
Old Business:
1. Resolution No. 48-2022 – Directing Repair or Removal of an Alleged Unsafe and Dangerous Structure located at 523 S. Heylman
Norman Nation, Code Enforcement Supervisor, provided an update on the status of the property. The action to correct the violations had not been taken by the homeowner and another violation was observed by the Codes Officers.
M. Wells motioned to proceed with going out for bids for the removal of the structure and accessory structure at 523 S. Heylman recorded as Resolution No. 48-2022. T. VanHoecke seconded. All voted aye.
APPROVED TO GO OUT FOR BIDS FOR THE REMOVAL OF THE
STRUCTURE AND ACCESSORY STRUCTURE AT 523 S. HEYLMAN
RECORDED AS RESOLUTION NO. 48-20
K. Harrington asked B. Matkin why water had not been shut off to the residence.
N. Nation stated that it is his understanding that water had been shut off and locked, but it was tampered with and turned back on.
B. Matkin asked if the lock had been cut. N. Nation stated that was his understanding. B. Matkin and J. Jones directed that the water meter be removed from the property.
2. Consideration to move forward with Lake Fort Scott Project:
B. Matkin stated that the current amount in the Lake Fund is
$473,455.00 from the previous sale of lake lots. The only expense was for the docks that were purchased.
B. Matkin also addressed the quotes for a 2” meter and water. He stated that the $84,000.00 would only put meter at west side of lake which includes rock sawing up to the meter. To go to the shelter house would require another quote and more money.
T. VanHoecke questioned items open but not paid. B. Matkin
responded with the dam for $32,000.00 plus engineering expenses.
Doug Guns explained that the existing shelter house would need to be retrofitted for water, sewer and electric and would require a force main sewer, a lift station, grinder pump, and holding tank.
J. Jones motioned that the City Commission recess into Executive
session to discuss the issues of the Lake Fort Scott Project, pursuant to financial affairs or trade secrets of corporations, partnerships, trust, and individual proprietorships exception in K.S.A. 75-4319(b)(4). The sessionincluded the five (5) City Commissioners, the Assistant City Manager, Interim
City Manager, the City Attorney, Rob Harrington, and Doug Guns. The meeting will resume in the City Commission room at 6:38 PM. M. Wells seconded. All voted aye.
APPROVED TO RECESS INTO EXECUTIVE SESSION TO DISCUSS THE ISSUES OF THE LAKE FORT SCOTT PROJECT, PURSUANT TO
FINANCIAL AFFAIRS OR TRADE SECRETS OF CORPORATIONS,
PARTNERSHIPS, TRUST, AND INDIVIDUAL PROPRIETORSHIPS
EXCEPTION IN K.S.A. 75-4319(B)(4). THE SESSION INCLUDED THE FIVE
(5) CITY COMMISSIONERS, THE ASSISTANT CITY MANAGER, INTERIM
CITY MANAGER, THE CITY ATTORNEY, ROB HARRINGTON, AND DOUG
GUNS.
J. Jones motioned to come out of Executive Session with no action. T.
VanHoecke seconded. All voted aye.
APPROVED TO COME OUT OF EXECUTIVE SESSION WITHOUT ACTION AT
6:38 PM.
M. Wells motioned to move forward with the improvements to the shelter house
at Lake Fort Scott. He then amended his motion to move forward with the
improvements to the shelter house including 6” guttering, downspouts, and
fascia board for $1,400.00, and painting up to $3,000.00 to be used out of the
lake fund. T. VanHoecke seconded. All voted aye.
APPROVED TO MOVE FORWARD WITH THE IMPROVEMENTS TO THE
SHELTER HOUSE AT LAKE FORT SCOTT. HE THEN AMENDED HIS MOTION
TO MOVE FORWARD WITH THE IMPROVEMENTS TO THE SHELTER HOUSE
INCLUDING 6” GUTTERING, DOWNSPOUTS, AND FASCIA BOARD FOR
$1,400.00, AND PAINTING UP TO $3,000.00 TO BE USED OUT OF THE LAKE
FUND.
M. Wells motioned to move forward with the installation of electric at $5,400.00
and the installation of water at $84,344.00 at site designated with the provided
quote.
Doug Guns reiterated that the quotes only include rock saw and material up to
the meter. Anything after that would require further quotes and materials at an
additional expense.
J. Jones suggested that the Commission wait on this decision for at least sixty
(60) days.
M. Wells stated that he understands the suggestion, but on the behest of the
Lake Advisory Board, and what they requested of him to bring to the Commission
‘s attention, he would like to make the motion on their behalf.
J. Jones stated that he appreciated the motion but should wait due to some
possible development. Motion died due to lack of second.
3. Memorial Hall Bid Documents from Engineer:
Jason Dickman confirmed that the bid had been published in the Fort Scott
Tribune and is due January 24th, 2023, 2:00 PM at City Hall, 123 S. Main St.,
Fort Scott, KS. He also stated that he added tuck point and patch the brick
columns at the base of the steps.
J. Hancock stated that there will be a work session on January 10th, 2023, at
4:30 PM. He said that Jason’s report will include all project statuses that will be
helpful in planning Capital Improvement Projects.
Appearances:
A. Michael Clancy from Renodry USA was scheduled to appear this day. Due
to a conflict in his schedule, he will appear on January 10th, 2023, to address the Commission.
B. Rob Harrington presented a review of the accomplishments of the Bourbon County Regional Economic Development Incorporated (REDI) in 2022 and plans
for 2023. Also presented an update on National Historic Grant for Memorial Hall Repairs was presented by Bourbon County REDI invested in a retail study, housing study and a labor study for the price of $45,000.00. The lifespan of the
study is approximately three (3) years. The findings showed there are
opportunities for more housing and retail in Fort Scott than other areas of
Bourbon County due to location and population. He stated that Bourbon County
REDI was able to successfully work with the County to bring in Legacy Health
Group bringing a Cardiologist and a Urologist to Fort Scott. Legacy Health Group
is also working with USD 234 to bring an expansion to the pre-school and Head
Start classrooms which allows taxpayers to benefit from added services without
seeing an increase in tax liabilities. In 2022 REDI had also worked with the City
on the Storm Siren Grant, the Memorial Hall Grant, and the Horton Street Grant.
A Tax Revenue Study was also done by REDI that is necessary for some of the
projects under consideration for 2023. REDI also gave out $35,000.00 in small
grants to the community during 2022. The total cost for the grant for Memorial
Hall is $983,642.00, not including contingencies. This money will cover all the
windows, and exterior tuck pointing to stop water infiltration, mold remediation,
lead paint and asbestos removal and brick issue repairs. The grant is a 50/50
match between the City and REDI. The City’s total contribution is $491,821.00.
Rob Harrington stated he was told that the City budgeted $150,000.00 for the
Memorial Hall steps repair so that is subtracted from the total. There is a 10%
administrative cost included that REDI will donate back to the City ($89,422.00)
worth of in-kind services. Rob Harrington continued to break down the estimated
numbers for the cost of this grant. The final estimated number for the City’s
estimated 50% portion was approximately $209,600.00 due over the next three
(3) years with an expected end date of Spring 2025. The actual numbers are not
final at this time. Rob Harrington thanked the Commission and stated he is
looking forward to the continued City/REDI partnership.
New Business:
A. Public Hearing: 2022 Budget Amendments
J. Jones motioned to open the Public Hearing at 7:15 PM. M. Wells seconded.
All voted aye.
APPROVED TO OPEN THE PUBLIC HEARING FOR THE 2022 BUDGET
AMENDMENTS AT 7:15 PM.
Ben Hart of BakerTilly addressed the Commission saying that the state of Kansas
requires budget amendments for any possible overages. Four (4) funds were
amended. B. Hart stated that the library fund, equipment reserve fund, water
utility fund and sewer utility fund. He also stated in the case of the library the
taxes are not going up and they are not changing any levies. He stated what this
amendment is doing is allowing for the cash from last year to be rolled over to
this year and distributed to the library. He stated that their appropriation will go
up only to the amount of cash that’s remaining. The equipment reserve fund
amendment permits the budget to be increased for unbudgeted cash carryover.
The water utility fund amendment increases expenses within that fund in case it
is needed for chemicals, fuel, etc., and the sewer fund amendment allows for
increase for projects. Ben Hart also stated that there was a $81,000.00 surplus
and not the deficit that he originally thought when he first took over. Ben Hart
stated that he will present year-end figures and a report at the January 10 th,
2022, City Commission meeting. He stated that if we are still off, we will do
another budget amendment in January. The funds mentioned were the ones that
needed to be addressed now.
K. Harrington asked if there were any public comments or questions. There were
none.
T. VanHoecke moved to close the public hearing at 7:20 PM. J. Jones seconded.
All voted aye.
APPROVED TO CLOSE THE PUBLIC HEARING FOR THE 2022 BUDGET
AMENDMENTS AT 7:15 PM.
M. Wells moved to approve the 2022 Budget Amendments. J. Jones seconded.
All voted aye.
APPROVED THE 2022 BUDGET AMENDMENTS.
Financial Report:
Ben Hart stated that originally there was a budget deficit. However, they
determined that there is a budget surplus but that he believes most of it will be
spent and it probably happened due to an overly conservative assumption.
He stated that he did not see any issues. He explained that the funds are grouped
into fund types. He stated there are many and he would like to explore combining
some of the funds for more streamlined accounting purposes in January.
Ben Hart stated that he will come back on January 10th, to work on the Capital
Improvement Plan with the departments to identify priorities. He stated that he
will also offer some pre-audit estimates to show where we will end up, especially
with the general fund, water utility fund and sewer utility fund. B. Hart stated
that if they do decide to combine funds, another budget amendment would be
necessary to modify the 2023 budget with those changes.
Discussion was had regarding options for projections for the next budget.
B. RESOLUTIONS:
2022-51 – Justification for Cooper Street Project:
B. Matkin presented the advantages of doing the remainder of the Cooper Street
Project in-house instead of bidding out. He stated that so far Phase One of Cooper
Street has cost $199,000.00 and estimated costs for Phase Two materials and
labor will be $270,000.00 but includes the purchase of a bigger Track Loader
which will make the work of the project more efficient but will also be useful in
other projects. He stated that the future total price of the Cooper Street Project
would then be $469,096.00.
Discussion was had regarding the purchase of the equipment and the cost of
doing the project by bidding out. B. Matkin stated August 2021, the lowest bid
for the project was $776,000.00.
7
Further discussion was had on the anticipated completion date and details
required to complete the job. B. Matkin asked for the Commission’s approval to
do the job in-house.
J. Jones expressed concern about getting updates throughout the project if
approved. M. Wells expressed concern about the number of projects they are
asking the crews to do and if it is possible to do it all in-house.
Options were discussed as well as deferring the discussion to future discussions
during the upcoming meeting for Capital Improvement Projects.
J. Jones motioned to approve the direct the city crew to finish Cooper Street in
house instead of bidding it out. Motion struck.
B. Matkin left the meeting to retrieve the information and estimates he had on
the Track Loaders.
2022-52 – Shower House at RV Park at Gunn Park:
Jason Dickman presented to the Commission that he had gone out to look at the
facility. He stated that the current bathroom, by the RV Park, is such that the
options are to go out for bid to repair what is existing which would require the
kind of work that may be excessive compared to building a new structure. He
also stated that getting sewer service out there would be a problem and would
require holding tanks that have to be pumped out as well. The situation and cost
being like what was presented earlier for the improvements at Lake Fort Scott.
M. Wells stated that he had looked at the structure and does not believe it is
worth the money to rehab it as it exists. He would favor a new facility with both
male and female units with a shower and ADA compliant.
B. Matkin returned to the meeting.
B. Matkin stated that he received a quote for over $100,000.00. He reiterated the
amount of work required to save the existing structure. He had also obtained
quotes for prefabricated structures which were cost prohibitive as well.
J. Hancock suggested bringing the topic for further discussion at the upcoming
Capital Improvement Projects meeting. Several voiced agreement.
B. Matkin presented to the Commission two (2) quotes for the purchase of the
Track Loader. The first was a 2005 Caterpillar 963C, located in Lees Summit,
MO, for the price of $94,000.00. The second is a 963C for $96,000.00 in Atlanta,
GA.
Discussion was had about the differences between the two trucks. Further
discussion will be had in the near future. B. Matkin will direct Jerry Morgan,
Streets Supervisor, to reach out to these distributors. If there is a need to have a
special meeting prior to the next Commission meeting to move on the purchase,
the Commission generally agreed to do so.
Further discussion was had on the anticipated completion date and details
required to complete the job. B. Matkin asked for the Commission’s approval to
do the job in-house.
J. Jones expressed concern about getting updates throughout the project if
approved. M. Wells expressed concern about the number of projects they are
asking the crews to do and if it is possible to do it all in-house.
Options were discussed as well as deferring the discussion to future discussions
during the upcoming meeting for Capital Improvement Projects.
J. Jones motioned to approve the direct the city crew to finish Cooper Street in
house instead of bidding it out. Motion struck.
B. Matkin left the meeting to retrieve the information and estimates he had on
the Track Loaders.
2022-52 – Shower House at RV Park at Gunn Park:
Jason Dickman presented to the Commission that he had gone out to look at the
facility. He stated that the current bathroom, by the RV Park, is such that the
options are to go out for bid to repair what is existing which would require the
kind of work that may be excessive compared to building a new structure. He
also stated that getting sewer service out there would be a problem and would
require holding tanks that have to be pumped out as well. The situation and cost
being like what was presented earlier for the improvements at Lake Fort Scott.
M. Wells stated that he had looked at the structure and does not believe it is
worth the money to rehab it as it exists. He would favor a new facility with both
male and female units with a shower and ADA compliant.
B. Matkin returned to the meeting.
B. Matkin stated that he received a quote for over $100,000.00. He reiterated the
amount of work required to save the existing structure. He had also obtained
quotes for prefabricated structures which were cost prohibitive as well.
J. Hancock suggested bringing the topic for further discussion at the upcoming
Capital Improvement Projects meeting. Several voiced agreement.
B. Matkin presented to the Commission two (2) quotes for the purchase of the
Track Loader. The first was a 2005 Caterpillar 963C, located in Lees Summit,
MO, for the price of $94,000.00. The second is a 963C for $96,000.00 in Atlanta,
GA.
Discussion was had about the differences between the two trucks. Further
discussion will be had in the near future. B. Matkin will direct Jerry Morgan,
Streets Supervisor, to reach out to these distributors. If there is a need to have a
special meeting prior to the next Commission meeting to move on the purchase,
the Commission generally agreed to do so.
2022-54 – Approval of 2023 Cereal Malt Liquor Licenses
Retail:
1. G&W LLC – 911 E. 6th St.
2. Walmart Supercenter – 2500 S. Main St.
3. Pete’s of Erie – 605 S. National Ave.
4. Pete’s of Erie – 1902 E. Main St.
5. Pete’s of Erie – 1135 E. Wall St.
6. Pete’s of Erie – 998 N. National Ave.
7. Casey’s General Store – 2216 S. Main St.
8. Walgreens – 2229 S. Main St.
Consumption on the Premises:
9. Woodland Hills Golf Course – 2414 Horton St.
T. VanHoecke moved to approve the 2023 Renewal for Cereal Malt Liquor
Licenses. J. Jones seconded. All voted aye.
APPROVED THE 2023 CEREAL MALT LIQUOR LICENSES TO THE EIGHT
(8) RETAIL AND ONE (1) CONSUMPTION ON PREMISES LOCATIONS THAT
APPLIED FOR RENEWAL.
2022-55 – Award of Demolition Bids
Donna Wilson, 102 S. Horton, appeared to address the Commission about her
home that is in the process of Demolition by the City. She stated that she did
not realize that this had not gone this far. She stated that Thomas (Russell)
put a notice on the house, but she had been tearing down little bits of the
house as she had money to do so. She was informed that it was in the paper
and on the radio. She does not get the paper and does not listen to the radio
and just found out that week. She knows that the house must come down but
did get a bid from Saker’s. Ms. Wilson stated that she had told Thomas
(Russell) that she would not have the money until November. However, she
had not gone back to Saker’s. She is concerned about the cost difference
because she knows that Saker’s bid on demolitions for the City. She is
deciding which way is cheaper. She also stated that she has items in the
house. She asked the Commission for extended time due to health issues. T.
VanHoecke asked if she received a letter? She said yes, but only knew what
the letter was about, not the date this would all happen. T. VanHoecke asked
how long the house has been “Red Tagged.” Ms. Wilson did not know. M.
Wells asked Ms. Wilson for a timeline that she believed she could finish getting
the house down. She stated the end of February.
K. Harrington stated that the amount of the bid listed on the 12-20-2022
agenda as $2,500.00 was incorrect. The correct amount of the winning bid
was $1,000.00 submitted by Dave’s Demolition.
J. Jones was in favor of letting the homeowner remove the home.
T. VanHoecke is concerned about the history of citizens stating they will do
the work and not follow through.
Retail:
1. G&W LLC – 911 E. 6th St.
2. Walmart Supercenter – 2500 S. Main St.
3. Pete’s of Erie – 605 S. National Ave.
4. Pete’s of Erie – 1902 E. Main St.
5. Pete’s of Erie – 1135 E. Wall St.
6. Pete’s of Erie – 998 N. National Ave.
7. Casey’s General Store – 2216 S. Main St.
8. Walgreens – 2229 S. Main St.
Consumption on the Premises:
9. Woodland Hills Golf Course – 2414 Horton St.
T. VanHoecke moved to approve the 2023 Renewal for Cereal Malt Liquor
Licenses. J. Jones seconded. All voted aye.
APPROVED THE 2023 CEREAL MALT LIQUOR LICENSES TO THE EIGHT
(8) RETAIL AND ONE (1) CONSUMPTION ON PREMISES LOCATIONS THAT
APPLIED FOR RENEWAL.
2022-55 – Award of Demolition Bids
Donna Wilson, 102 S. Horton, appeared to address the Commission about her
home that is in the process of Demolition by the City. She stated that she did
not realize that this had not gone this far. She stated that Thomas (Russell)
put a notice on the house, but she had been tearing down little bits of the
house as she had money to do so. She was informed that it was in the paper
and on the radio. She does not get the paper and does not listen to the radio
and just found out that week. She knows that the house must come down but
did get a bid from Saker’s. Ms. Wilson stated that she had told Thomas
(Russell) that she would not have the money until November. However, she
had not gone back to Saker’s. She is concerned about the cost difference
because she knows that Saker’s bid on demolitions for the City. She is
deciding which way is cheaper. She also stated that she has items in the
house. She asked the Commission for extended time due to health issues. T.
VanHoecke asked if she received a letter? She said yes, but only knew what
the letter was about, not the date this would all happen. T. VanHoecke asked
how long the house has been “Red Tagged.” Ms. Wilson did not know. M.
Wells asked Ms. Wilson for a timeline that she believed she could finish getting
the house down. She stated the end of February.
K. Harrington stated that the amount of the bid listed on the 12-20-2022
agenda as $2,500.00 was incorrect. The correct amount of the winning bid
was $1,000.00 submitted by Dave’s Demolition.
J. Jones was in favor of letting the homeowner remove the home.
T. VanHoecke is concerned about the history of citizens stating they will do
the work and not follow through.
M. Wells moved to give the homeowner of 102 S. Horton 60 days to complete
the project. If not completed the City will accept the bid and remove the house.
K. Harrington stated that the bid was only valid for 30 days.
J. Jones moved to pull out Bid #45-2022 and give the homeowner 15 days to
start demolition process with final completion in 60 days. M. Wells seconded.
E. Woellhof, M. Wells, J. Jones, and K. Harrington voted aye. T. VanHoecke
voted nay.
APPROVED TO PULL OUT BID #45-2022 AND GIVE THE HOMEOWNER 15
DAYS TO START DEMOLITION PROCESS WITH FINAL COMPLETION IN
60 DAYS.
Bid #42-2022 – 410 S. Margrave – Skitch’s Hauling & Excavation – $4,349.00
Bid #43-2022 – 1718 E. Oak – Dave’s Demolition – $2,500.00
Bid #44-2022 – 1225 E. Elm – Skitch’s Hauling & Excavation – $2,939.00
Bid #46-2022 – 102 S. Osbun – Skitch’s Hauling & Excavation – $2,939.00
Bid #47-2022 – 1221 S. Main – Skitch’s Hauling & Excavation – $2,938.00
M. Wells moved to accept the lowest bids for demolition on the properties of
410 S. Margrave for $4,349.00, 1225 E. Elm for $2,939.00, 102 S. Osbun for
$2,939.00 and 1221 S. Main for $2,938.00 awarded to Skitch’s Hauling &
Excavation and 1718 E. Oak for $2,500.00 awarded to Dave’s Demolition.
Bid #45-2022 102 S. Horton is removed from Resolution 2022-055. J. Jones
seconded. All voted aye.
Approved to accept the lowest bids for demolition on the properties of
410 S. Margrave for $4,349.00, 1225 E. Elm for $2,939.00, 102 S. Osbun
for $2,939.00 and 1221 S. Main for $2,938.00 awarded to Skitch’s
Hauling & Excavation and 1718 E. Oak for $2,500.00 awarded to Dave’s
Demolition. Bid #45-2022 102 S. Horton is removed from Resolution
2022-055.
K. Harrington requested that Norman Nation give a status update on 102 S.
Horton at the January 10 th, 2023, City Commission meeting.
Reports and Comments:
C. Reports and Comments:
A. Directors Reports: Jason Dickman, City Engineer
1. South Industrial Park Waterline Extension: project plans currently at the
state for approval. Upon approval, the project will be ready for bidding.
2. 2022 CDBG Sanitary Sewer Project: waiting for approval from state.
3. Horton and 6th St. Improvements: working toward preliminary plans
being complete by end of 2022.
4. Wastewater Treatment Plant: Crew to install curtains and aerators.
Waiting for information to update WWTP Evaluation Report. Once
complete can move forward on Davis lift station, water reuse system and
grid removal system.
the project. If not completed the City will accept the bid and remove the house.
K. Harrington stated that the bid was only valid for 30 days.
J. Jones moved to pull out Bid #45-2022 and give the homeowner 15 days to
start demolition process with final completion in 60 days. M. Wells seconded.
E. Woellhof, M. Wells, J. Jones, and K. Harrington voted aye. T. VanHoecke
voted nay.
APPROVED TO PULL OUT BID #45-2022 AND GIVE THE HOMEOWNER 15
DAYS TO START DEMOLITION PROCESS WITH FINAL COMPLETION IN
60 DAYS.
Bid #42-2022 – 410 S. Margrave – Skitch’s Hauling & Excavation – $4,349.00
Bid #43-2022 – 1718 E. Oak – Dave’s Demolition – $2,500.00
Bid #44-2022 – 1225 E. Elm – Skitch’s Hauling & Excavation – $2,939.00
Bid #46-2022 – 102 S. Osbun – Skitch’s Hauling & Excavation – $2,939.00
Bid #47-2022 – 1221 S. Main – Skitch’s Hauling & Excavation – $2,938.00
M. Wells moved to accept the lowest bids for demolition on the properties of
410 S. Margrave for $4,349.00, 1225 E. Elm for $2,939.00, 102 S. Osbun for
$2,939.00 and 1221 S. Main for $2,938.00 awarded to Skitch’s Hauling &
Excavation and 1718 E. Oak for $2,500.00 awarded to Dave’s Demolition.
Bid #45-2022 102 S. Horton is removed from Resolution 2022-055. J. Jones
seconded. All voted aye.
Approved to accept the lowest bids for demolition on the properties of
410 S. Margrave for $4,349.00, 1225 E. Elm for $2,939.00, 102 S. Osbun
for $2,939.00 and 1221 S. Main for $2,938.00 awarded to Skitch’s
Hauling & Excavation and 1718 E. Oak for $2,500.00 awarded to Dave’s
Demolition. Bid #45-2022 102 S. Horton is removed from Resolution
2022-055.
K. Harrington requested that Norman Nation give a status update on 102 S.
Horton at the January 10 th, 2023, City Commission meeting.
Reports and Comments:
C. Reports and Comments:
A. Directors Reports: Jason Dickman, City Engineer
1. South Industrial Park Waterline Extension: project plans currently at the
state for approval. Upon approval, the project will be ready for bidding.
2. 2022 CDBG Sanitary Sewer Project: waiting for approval from state.
3. Horton and 6th St. Improvements: working toward preliminary plans
being complete by end of 2022.
4. Wastewater Treatment Plant: Crew to install curtains and aerators.
Waiting for information to update WWTP Evaluation Report. Once
complete can move forward on Davis lift station, water reuse system and
grid removal system.
5. Wall Street (US-54) Geometric Improvements Project KDOT CCLIP:
working to get consultant contracted for design.
6. 17th and Eddy Stormwater Improvements: work held up due to utilities
(marked incorrectly or not at all) that need to be relocated so project can
resume.
7. Memorial Hall Steps: set a bid to remain open until 2:00 PM, January
24th, 2023.
8. Fort Scott Pavilion: need final approval to move forward on bid package.
9. Gunn Park Shower House and Bathrooms: creating Scope of Work.
B. Commissioners’ Reports:
E. Woellhof – Thanks First Responders and those recognized tonight.
J. Jones – Echoed thanks to the First Responders, Energy Audit Report
from 2020 (B. Matkin will address). Cut Permits on Contractors (B.
Matkin will be meeting with them Tuesday, Dec. 27 th, 2022) National
Ave. school street sign (asked L. Lewis to add to 1/10/2023 agenda).
Microphone system (B. Matkin has researched and has a quote, will
invite to meeting to address Commission), Bid out for banking (J.
Hancock suggests doing every 3 years), J. Hancock contract, J. Jones
would like for B. Matkin should move up to City Manager with J.
Hancock as advisor and addresses J. Hancock’s bill for services.
T. VanHoecke – Severe weather is coming, look out for your neighbors
and please put pets inside. Make a resolution to get involved in the
community. Wish everyone a Merry Christmas.
M. Wells – expresses gratitude to our First Responders in our
community. Asks that special blessing be put upon them. Merry
Christmas, God’s blessing on everyone for the New Year. Thankful to
be part of this community.
K. Harrington – thanks First Responders and the Commission for
allowing her to serve alongside them and serve as Mayor.
Executive Session:
T. VanHoecke moved that the City Commission recess into Executive Session for
the purpose of discussion of personnel matters of non-elected personnel
exception in K.S.A. 75-4319 (b)(1) with the (5) Commissioners and the City
Attorney. The meeting will resume in the Commission Room at 8:57 PM. K.
Harrington seconded. All voted aye.
APPROVED THAT THE CITY COMMISSION RECESS INTO EXECUTIVE
SESSION FOR THE PURPOSE OF DISCUSSION OF PERSONNEL MATTERS OF
NON-ELECTED PERSONNEL EXCEPTION IN K.S.A. 75-4319 (B)(1) WITH THE
(5) COMMISSIONERS AND THE CITY ATTORNEY. THE MEETING WILL
RESUME IN THE COMMISSION ROOM AT 8:57 PM.
J. Jones moved that the City Commission come out of Executive Session at 8:57
PM. T. VanHoecke seconded. All voted aye.
working to get consultant contracted for design.
6. 17th and Eddy Stormwater Improvements: work held up due to utilities
(marked incorrectly or not at all) that need to be relocated so project can
resume.
7. Memorial Hall Steps: set a bid to remain open until 2:00 PM, January
24th, 2023.
8. Fort Scott Pavilion: need final approval to move forward on bid package.
9. Gunn Park Shower House and Bathrooms: creating Scope of Work.
B. Commissioners’ Reports:
E. Woellhof – Thanks First Responders and those recognized tonight.
J. Jones – Echoed thanks to the First Responders, Energy Audit Report
from 2020 (B. Matkin will address). Cut Permits on Contractors (B.
Matkin will be meeting with them Tuesday, Dec. 27 th, 2022) National
Ave. school street sign (asked L. Lewis to add to 1/10/2023 agenda).
Microphone system (B. Matkin has researched and has a quote, will
invite to meeting to address Commission), Bid out for banking (J.
Hancock suggests doing every 3 years), J. Hancock contract, J. Jones
would like for B. Matkin should move up to City Manager with J.
Hancock as advisor and addresses J. Hancock’s bill for services.
T. VanHoecke – Severe weather is coming, look out for your neighbors
and please put pets inside. Make a resolution to get involved in the
community. Wish everyone a Merry Christmas.
M. Wells – expresses gratitude to our First Responders in our
community. Asks that special blessing be put upon them. Merry
Christmas, God’s blessing on everyone for the New Year. Thankful to
be part of this community.
K. Harrington – thanks First Responders and the Commission for
allowing her to serve alongside them and serve as Mayor.
Executive Session:
T. VanHoecke moved that the City Commission recess into Executive Session for
the purpose of discussion of personnel matters of non-elected personnel
exception in K.S.A. 75-4319 (b)(1) with the (5) Commissioners and the City
Attorney. The meeting will resume in the Commission Room at 8:57 PM. K.
Harrington seconded. All voted aye.
APPROVED THAT THE CITY COMMISSION RECESS INTO EXECUTIVE
SESSION FOR THE PURPOSE OF DISCUSSION OF PERSONNEL MATTERS OF
NON-ELECTED PERSONNEL EXCEPTION IN K.S.A. 75-4319 (B)(1) WITH THE
(5) COMMISSIONERS AND THE CITY ATTORNEY. THE MEETING WILL
RESUME IN THE COMMISSION ROOM AT 8:57 PM.
J. Jones moved that the City Commission come out of Executive Session at 8:57
PM. T. VanHoecke seconded. All voted aye.
APPROVED THAT THE CITY COMMISSION COME OUT OF EXECUTIVE
SESSION AT 8:57 PM.
J. Jones moved that the City Commission recess into Executive Session for the
purpose of discussion of personnel matters of non-elected personnel exception in
K.S.A. 75-4319 (b)(1) with the (5) Commissioners and the City Attorney. The
meeting will resume in the Commission Room at 9:08 PM. M. Wells seconded.
All voted aye.
APPROVED THAT THE CITY COMMISSION RECESS INTO EXECUTIVE
SESSION FOR THE PURPOSE OF DISCUSSION OF PERSONNEL MATTERS OF
NON-ELECTED PERSONNEL EXCEPTION IN K.S.A. 75-4319 (B)(1) WITH THE
(5) COMMISSIONERS AND THE CITY ATTORNEY. THE MEETING WILL
RESUME IN THE COMMISSION ROOM AT 9:08 PM.
T. VanHoecke moved that the City Commission come out of Executive Session at
9:08 PM. K. Harrington seconded. All voted aye.
APPROVED THAT THE CITY COMMISSION COME OUT OF EXECUTIVE
SESSION AT 9:08 PM.
T. VanHoecke moved that the City Commission accept the proposal to maintain
J. Hancock as advisor and consultant for the City of Fort Scott up to six (6)
months at the negotiated rate in the proposal and Brad Matkin will become the
Interim City Manager for the City of Fort Scott for an amount of time to be
evaluated to potentially move into a full-time City Manager position. M. Wells
seconded. All voted aye.
APPROVED THAT THE CITY COMMISSION ACCEPT THE PROPOSAL TO
MAINTAIN J. HANCOCK AS ADVISOR AND CONSULTANT FOR THE CITY OF
FORT SCOTT UP TO SIX (6) MONTHS AT THE NEGOTIATED RATE IN THE
PROPOSAL AND BRAD MATKIN WILL BECOME THE INTERIM CITY
MANAGER FOR THE CITY OF FORT SCOTT FOR AN AMOUNT OF TIME TO
BE EVALUATED TO POTENTIALLY MOVE INTO A FULL-TIME CITY
MANAGER POSITION.
T. VanHoecke congratulated B. Matkin and thanked J. Hancock.
C. Incoming Interim City Manager:
B. Matkin stated that the dog pound has (6) dogs to be adopted, all fees waived.
Information posted about frozen water pipes, be aware and proactive. Had a very
good meeting with ADM last week, doing a very good controlling their BOD’s. Lake
Fort Scott is still having water removed, valve is only open slightly, not much
being taken out. Thank you to the Commissioners for trusting me, not going
anywhere. I will do what’s needed and be transparent. Thank you, Jeff, for
helping me along the way. Merry Christmas and a great 2023 ahead of us. Airport
hose will be replaced after the first of the year. Goals and Accomplishments will
be posted on Facebook.
D. Outgoing Interim City Manager:
J. Hancock spoke of the WSP meeting for truck routes. Wish you all a Merry
Christmas. It has been a real pleasure, and I care for this community.
Adjournment:
T. VanHoecke moved to adjourn at 9:20 PM. K. Harrington seconded. All voted
aye.
ADJOURNED MEETING AT 9:20 P.M.
Respectfully submitted,
Lisa Lewis
City Clerk
J. Hancock spoke of the WSP meeting for truck routes. Wish you all a Merry
Christmas. It has been a real pleasure, and I care for this community.
Adjournment:
T. VanHoecke moved to adjourn at 9:20 PM. K. Harrington seconded. All voted
aye.
ADJOURNED MEETING AT 9:20 P.M.
Respectfully submitted,
Lisa Lewis
City Clerk
U234 Board of Ed. Meeting Agenda for Jan. 9
BOARD OF EDUCATION REGULAR MEETING
JANUARY 9, 2023 – 5:30 P.M.
AGENDA
1.0 Call Meeting to Order Danny Brown, President
2.0 Flag Salute
3.0 Approval of the Official Agenda (Action Item)
4.0 Approval of the Consent Agenda (Action Item)
4.1 Minutes from December 12, 2022, Board of Education Meeting
4.2 Financials-Cash Flow Report
4.3 Check Register
4.4 Payroll – December 16, 2022 – $1,571,721.90
4.5 Activity Fund accounts
4.6 Second Semester Enrollment Count Report
4.7 Board Policy Additions/Changes
4.8 Resolution 22-10 – To Establish Election of School Board Officers
4.9 Resolution 22-11 – To Establish Regular Meeting Dates
5.0 Employee and Student Recognition
6.0 Leadership Reports (Information/Discussion)
6.1 Fort Scott KNEA Report
6.2 Superintendent’s Report
6.3 Assistant Superintendent’s Report
6.4 Finance Director’s Report
7.0 Old Business
7.1 Fort Scott Preschool Center (Information/Discussion)
7.2 Communications Proposal (Action Item)
8.0 New Business
8.1 Architectural/Engineering Design Services Proposal (Action Item)
8.2 FSHS Course Additions for 2023-24 (Action Item)
FSHS 2023-24 Master Course Catalog
8.3 Revised Classified Pay Schedule (Action Item)
8.4 Resignation of School Attorney (Discussion)
9.0 Public Forum
10.0 Other Business – Personnel Matters
10.1 Enter Executive Session – Personnel Matters (Action Item)
10.2 Exit Executive Session
10.3 Approval of Personnel Report (Action Item)
11.0 Adjourn Meeting
President Brown
Agenda for the FS City Commission on Jan. 10
NOTICE OF AND AGENDA FOR
MEETING OF
FORT SCOTT CITY COMMISSION
CITY HALL COMMISSION MEETING ROOM
123 SOUTH MAIN STREET
JANUARY 10, 2023
6:00 P.M.
I. Roll Call:
J. Jones T. Van Hoecke M. Wells E. Woellhof K. Harrington
II. Flag Salute:
III. Invocation: Led by: M. Wells
IV. Consent Agenda:
A. Approval of minutes of the regular meeting of December 20th, 2022, and
special meeting of December 29th, 2022.
B. Approval of Appropriation Ordinance 1327-A totaling $ (to come)
C. Request to Pay – BakerTilly – $9,775.78 – Jeff Hancock services and
expenses for November 2022, Expenses for October 2022.
D. Request to Pay – BakerTilly – $5,104.04 – Interim Financial Management
for November 2022.
E. Request to Pay – EPEC – $459,666.73
1. Cell 1 Aeration Upgrade – $424,088.60 – 65% of Total
2. Baffle Curtain – $35,578.13 – Installation has been completed
F. Request to Pay – Foley Equipment – $180,000.00 – Caterpillar 936K Track
Loader Model 963K.
C. Approval of CMB License For Consumption on the Premises – Debra Cagle
DBA Fifthwheel Tavern – 206 N. Humbolt
V. Reorganization of City Commission
• Election of Mayor
• Commission President
• Bourbon County REDI Representative
• Land Bank Representative
• Fort Scott Housing Authority Delegate
• Lake Advisory Board
• Library Board (Mayor)
VI. Public Comment:
MEETING OF
FORT SCOTT CITY COMMISSION
CITY HALL COMMISSION MEETING ROOM
123 SOUTH MAIN STREET
JANUARY 10, 2023
6:00 P.M.
I. Roll Call:
J. Jones T. Van Hoecke M. Wells E. Woellhof K. Harrington
II. Flag Salute:
III. Invocation: Led by: M. Wells
IV. Consent Agenda:
A. Approval of minutes of the regular meeting of December 20th, 2022, and
special meeting of December 29th, 2022.
B. Approval of Appropriation Ordinance 1327-A totaling $ (to come)
C. Request to Pay – BakerTilly – $9,775.78 – Jeff Hancock services and
expenses for November 2022, Expenses for October 2022.
D. Request to Pay – BakerTilly – $5,104.04 – Interim Financial Management
for November 2022.
E. Request to Pay – EPEC – $459,666.73
1. Cell 1 Aeration Upgrade – $424,088.60 – 65% of Total
2. Baffle Curtain – $35,578.13 – Installation has been completed
F. Request to Pay – Foley Equipment – $180,000.00 – Caterpillar 936K Track
Loader Model 963K.
C. Approval of CMB License For Consumption on the Premises – Debra Cagle
DBA Fifthwheel Tavern – 206 N. Humbolt
V. Reorganization of City Commission
• Election of Mayor
• Commission President
• Bourbon County REDI Representative
• Land Bank Representative
• Fort Scott Housing Authority Delegate
• Lake Advisory Board
• Library Board (Mayor)
VI. Public Comment:
(Sign up required. Comments on any topic not on agenda and limited to five
(5) minutes per person, at Commission discretion)
VII. Old Business:
A. Financial Update by Ben Hart
B. Update of progress with Code compliance at 102 S. Horton
C. Lake Dock Locations – Doug Guns
VIII. Appearances:
A. Renodry USA – Michael Clancy will address the Commission
regarding their services
IX. Public Hearing: None
X. New Business:
A. Approval of Bid for Demolition of 523 S. Heylman, Bid #48-2022 – Dave’s
Demolition at $1,800.00 or Skitch’s Hauling and Excavation at $3,425.00
B. Approval of 2023 Holiday Schedule
C. Consideration of Jeff Hancock’s Amended Contract – BakerTilly
D. Permission to go out for picnic table grant – Dave Bruner
E. Consideration of Brick Street Policy – M. Wells
F. Consideration to Go Out for Banking Bids – J. Jones
XI. Reports and Comments:
A. Interim City Manager Comments:
B. Engineering Comments:
C. Commissioners Comments:
J. Jones – National Street School Sign
D. City Attorney Comments:
XII. Executive Session – If requested, (please follow script in all motions for
Executive Sessions)
XIII. Adjournment:
FS City Commission: Work Session Before Meeting on January 10
The Fort Scott City Commission will meet January 10th, 2023, for a Work Session beginning at 4:30 PM at City Hall, 123 S. Main St. The regular City Commission Meeting will begin at 6:00 PM following the Work Session at City Hall, 123 S. Main St.
Both meetings are open to the public and will also be live on the City’s YouTube Channel.
FS Chief of Police Retires in February
Travis Shelton, Chief of Police of the Fort Scott Police Department, will retire next month, after 26 years of service.
“My retirement system provides you can retire at age 50, after 25 years service,” Shelton said. “I turn 50 in February.”
“I love Fort Scott and love working for the City of Fort Scott,” he said. “It’s been an awesome career.”
But he is looking forward to retirement.
“I’ve never had more than a week off in my career,” he said. “The plan is to go fishing, get some things done around the house. Eventually the plan is to go to work somewhere else.”
Although he doesn’t have any jobs in mind, “I’d like to put some time in another job long term,” he said.
Shelton has held positions of officer, K9 Handler, sergeant, lieutenant, and chief of police.
He earned an associate of science degree from Fort Scott Community College, and a bachelor of science in criminal justice administration from Missouri Southern State University.
Shelton has served in the community on the Fort Scott Area Community Foundation Board of Directors, as a member of the Kiwanis Club,a former board member at the Key Hole (Youth Center),a former adjunct instructor at Fort Scott Community College, anda former little league football coach.
His wife, Gina Shelton, is the USD 234 Business Manager / Board Clerk. He has a son, Nick, 22, and a daughter Maci,17 years old.
“My wife and I are planning on staying in Fort Scott,” Shelton said. “Gina likes her job and we have no intentions to move.”
Shelton’s last day will be February 28, 2023.
What’s Happening in Fort Scott Newsletter
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Downtown Meet and Greet Jan. 10
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Local Cook Pays For a Movie as a Present to Her Community
A Fort Scott woman, who cooks at a local restaurant for a living, has paid for a movie for the community at Fort Cinema, 224 W. 18th.
On January 7 at 2 p.m. there will be a free showing of Puss in Boots The Last Wish hosted by this woman, who wishes to remain anonymous.
“This is Christmas present to the community,” Terri Belcher Turner, her cousin, said. “The first 95 people will get to enjoy the movie, free of charge. The concessions stand will be open. There was a scheduling issue before Christmas, so now it is the Saturday after the holidays.”
Turner sent an email to fortscott.biz with the story.
“I know the donor and want everyone to know she is a life-long Fort Scott resident with a love for her town and the families in it,” Turner said. “She works regular jobs and struggles like the rest of us but wanted to give families a chance for an afternoon out that they normally couldn’t afford. I hate I am 500 miles away and can’t be there to help promote this generous act.” Turner lives in St. Paul, MN.
“She is someone that cares and really doesn’t have the extra but wants to make a difference,” Turner said. “I’m just wishing I could be there and could help get other people or companies involved because this could help the community and be an ongoing thing on spring break, summer break anytime through out the year.”
“I’m wondering if anyone would like to step forward and pay for the concessions,” Turner said.
The donor paid close to $200 for renting the theater for this free event to the community.
“This is something for a family to do together, but because of the cost, can’t go to a theater anymore,” Turner said.
Fort Scott Tiger Newsletter Winter 2023
May 2023 be all you wish it to be!
With courage, faith and effort, we shall always walk the glory road.
Happy New Year!— Pam Hutchison
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Robert Coon Invests in Another Downtown Building
Continuing the restoration of Fort Scott’s downtown, Robert and Kim Coon have purchased 120 E. Wall this week. They own Coon Rentals LLC.
“After I bought the Kress Building, I fell in love with the downtown area,” Robert Coon said. “There is lots of energy, lots of events, music on Friday nights at Heritage Park. That little strip of Main Street was dead, now it’s thriving.”
The Kress Building he purchased last year was renovated into Pizza Republic Restaurant this year.
To view a prior story:
New Restaurant and Pub Coming to Downtown Fort Scott
“It’s the support of the community that put downtown Fort Scott on the map and it’s exploding,” he said. “Developers, business people have contributed-the Bartlesmeyers, the Lyons, the Freemans, the LaRoches, the Lipes, the Dancers and others.”
“Developers are taking money from their other ventures to fund this,” he said. “These people are building downtown, are working downtown and still choosing to build downtown.”
“My wife and I have always been involved in rentals,” Coon said. “The residential rental market is easy. The commercial market is fun.”
Going back in time, the shoe store, the appliance store, the Kress Tea Room were closing, now investors are revitalizing the downtown, he said.
Instrumental economic development people in this revitalization have been Jody Hoener and Rob Harrington, Coon said.
Plans For the Building
Coon Rentals LLC will be renovating the upstairs of 120 E. Wall into a 1,900 square feet “high end, classy Airbnb.”
“The view is spectacular from the second floor,” he said.
The lower 1900 square feet, which was renovated by the Gettler’s and most recently Patrick Wood, is an office space that is currently rented out to Stutesman Action Realty.
History of the Building
“In the 1800’s the original building burnt down,” Coon said. “In 1920, the current structure was built. Brian Allen and Shane Walker are a wealth of knowledge of downtown history.”
“There was a complete renovation under the previous ownership of Patrick J. Wood-the street level, 1900 square feet of a stunning, professional area, is currently occupied by Stutesman Action Reality. The 1,900 square feet, high end loft apartment space upstairs is set to be Airbnb in early April, 2023”.
Robert Coon can be reached at 620.215.9267.