The Fort Scott Community College Board of Trustees will hold a special meeting on Monday, April 29, 2024 at 9 am in Cleaver-Burris-Boileau Hall.

They will adjourn to executive session for the purpose of discussing non-elected personnel.

No action is expected to follow.

 

To view the entire packet: 4.22.24 Consent Agenda

Board of Trustees
Fort Scott Community College
2108 S. Horton
Fort Scott, KS 66701
The Board of Trustees of Fort Scott Community College will meet in regular session on Monday, April 22, 2024. The meeting will be held in the meeting rooms of the Ellis Fine Arts Center at Fort Scott
Community College.
5:30 p.m. Regular monthly Board meeting
THE AGENDA
5:30 ROLL CALL, 3
PLEDGE OF ALLEGIANCE
CALL TO ORDER, 4
A. Comments from the Chair, 4
B. Comments from the Public, 4
C. 2022-23 Audit Report, 4
D. Review of Programs – Student Life, 4
CONSENT AGENDA, 5
A. Approval of Agenda, 5
B. Approval of Minutes of previous Regular Board Meeting conducted on March 18, 2024,
and Special Board Meeting conducted on April 12, 2024, 6
C. Approval of Treasurer’s Report and Bills and Claims, 10
D. Ratification of Contracts, 48
1. Education Affiliation Agreement with Heartland Behavioral Health Services, 48
2. Memorandum of Understanding with Kansas Section American Water Works Association, 59
E. Approval of Personnel Actions, 5
F. Approval of Gordon Parks Museum Board Personnel Actions, 5
DISCUSSION ITEMS, 60
A. Representative for Negotiations with FSCAPE, 60
ACTION ITEMS, 61
A. Resolution 2024 – 11: Consideration of Purchasing Policy, 61
B. Resolution 2024 – 12: Consideration of Travel Expenses Policy, 63
C. Resolution 2024 – 13: Consideration of College Vehicle Use Policy, 64
D. Resolution 2024 – 14: Consideration of Guidelines for Use of FSCC Facilities Policy, 66
E. Resolution 2024 – 15: Consideration of CDL Bids, 71
F. Resolution 2024 – 16: Consideration of Great Western Dining Contract, 72
G. Resolution 2024 – 17: Consideration of Vice President Contracts, 78
REPORTS, 79
A. Higher Learning Commission1
B. Foundation
C. Administration
EXECUTIVE SESSION, 86
ADJOURNMENT, 87
UPCOMING CALENDAR DATES:
• April 15, 2024 Board Meeting
• May 11, 2024 Graduation
• May 20, 2024 Board Meeting
• May 27, 2024 Memorial Day, Campus Closed
• June 17, 2024 Board Meeting
Sincerely,
Bryan Holt, Chair
Jason Kegler, President
FSCC’s vision for the future is to support “Students First, Community Always” through a central focus on teaching and learning; advancing strong, innovative programs and
departments; maximizing and leveraging opportunities; initiating efficient and effective
processes; and developing the region’s workforce.2
ROLL CALL
_____ Ronda Bailey
_____ John Bartelsmeyer
_____ Jim Fewins
_____ Bryan Holt
_____ Chad McKinnis
_____ Doug Ropp3
CALL TO ORDER
A. COMMENTS FROM THE CHAIR
B. COMMENTS FROM THE PUBLIC
C. 2022-23 AUDIT REPORT
D. REVIEW OF PROGRAMS – STUDENT LIFE4
CONSENT AGENDA
A. APPROVAL OF AGENDA
B. APPROVAL OF MINUTES OF PREVIOUS MEETINGS
Attached are the minutes of the Regular Board Meeting conducted on March 18, 2024 and Special Board Meeting conducted on April 12, 2024.
C. APPROVAL OF BILLS and CLAIMS
Attached are the reconciled Treasurer’s Report through 11/30/23 and Bills and Claims Report.
D. RATIFICATION OF CONTRACTS
Attached are contracts for amounts less than the threshold required for Board approval.
E. APPROVAL OF PERSONNEL ACTIONS
1) Additions
a) Michael Page, Custodian (part time), effective April 11, 2024
b) Hannah Dunn, Director of Business Operations, effective April 16, 2024
2) Separations
a) William Pitts, General Maintenance Technician, effective March 29, 2024
b) Brenda Pettit, Facilities and Operations Secretary, effective April 5, 2024
c) Sandy Tirri, Accounting Clerk, effective April 5, 2024
d) Blanca Campos, Iowa MEP, effective April 18, 2024
e) Lindsey Torrens, Assistant Volleyball Coach, effective April 29, 2024
f) Marlene Braker, Accounting Clerk, effective May 3, 2024
g) Sara Holder, Nursing Instructor, effective May 28, 2024
h) Gina Shelton, Director of Business Operations, effective June 14, 2024
i) Marcus Page, Director of Admissions, effective July 31, 2024
F. APPROVAL OF GORDON PARKS MUSEUM BOARD PERSONNEL ACTIONS
1) Additions
a) Kim Young, effective April 3, 2024
2) Separations
a) Angel Wilson, effective April 3, 2024
RECOMMENDATION: It is recommended that the Consent Agenda items be approved as presented.

FORT SCOTT COMMUNITY COLLEGE
Minutes of the Board of Trustees Meeting
March 18, 2024
PRESENT: Ronda Bailey, John Bartelsmeyer, Jim Fewins, Bryan Holt, Chad McKinnis, and Doug Ropp
ALSO PRESENT: Jason Kegler-President, Juley McDaniel-Board Clerk, faculty, staff, community members
Chairman Holt called the meeting to order at 5:32 pm in the meeting rooms of the Ellis Fine Arts Center.
The meeting was opened with the Pledge of Allegiance.
COMMENTS FROM THE CHAIR: None.
COMMENTS FROM THE PUBLIC: None.
REVIEW OF PROGRAMS – AGRICULTURE: Agriculture instructor and meats judging team coach Sara Sutton presented a review of FSCC’s Agriculture Program. She highlighted funding structure, including receipt of Perkins funding. Agriculture Instructor and livestock judging coach Conner Vernon discussed course offerings and degrees and certificates available in the department. Rodeo coaches Chad Cross and Cali Griffin highlighted opportunities available through the rodeo program. Agriculture Advisory Board members Katie Casper and Scott Sutton also spoke in support of the agriculture programs.
CONSENT AGENDA:
A motion was made by Holt, seconded by Bartelsmeyer, and carried by unanimous vote to add Item J for Consideration of the April Board Meeting Date.
A motion was made by Bartelsmeyer, seconded by Ropp, and carried by unanimous vote to approve the consent agenda.
DISCUSSION ITEMS:
A. First Reading of Policies – As part of a plan to consistently work towards updating Board Policy, the following policy revisions were reviewed for feedback. They will be presented for final approval at the next board meeting.
a. Purchasing Policy – Note the change of Vice President to CFO title in the new structure in the
policy revision.
b. Travel Expenses Policy
c. College Vehicle Use
d. Guidelines for Use of FSCC Facilities – Need to clarify the fee for usage is for an event. Great Western Dining has first right of refusal for all catering on campus. Language will be adjusted to
reflect the changes as required to be compliant with state law. Page 43 references Ag facilities for profit and non profit rental amounts.
B. Honorary Degree Recipient – Dr. Kegler will share honorary degree policy with the Board.
C. Graduation Attendance – Graduation is May 11 at 9 am and 12 pm with a reception in the middle.
Outstanding Alumni is being decided this week, and there will be an outstanding sophomore. Board members are to let Juley know if they are attending the ceremonies by the end of March.
ACTION ITEMS:
A. Resolution 2024 – 2: A motion was made by Fewins seconded by Ropp, and carried by unanimous vote to terminate the current lease with Sycamore Grove Apartments upon completion of the current agreement
term.6
B. Resolution 2024 – 3: A motion was made by Fewins, seconded by Ropp, and carried by unanimous vote to approve the Board Member Conflict of Interest Policy.
C. Resolution 2024 – 4: A motion was made by Bartelsmeyer, seconded by Fewins, and carried by unanimous vote to approve the Rules of Order policy.
D. Resolution 2024 – 5: A motion was made by Bartelsmeyer, seconded by Ropp, and carried by unanimous vote to approve the Employee Tuition Scholarship policy.
E. Resolution 2024 – 6: A motion was made by Bartelsmeyer, seconded by McKinnis, and carried by unanimous vote to approve the Campus Closings Due to Weather policy.
F. Resolution 2024 – 7: A motion was made by Fewins, seconded by Bartelsmeyer, and carried by unanimous vote to approve the tuition and fees for the 2024-25 academic year as presented in the updated list.
G. Resolution 2024 – 8: A motion was made by Fewins, seconded by Ropp, and carried by unanimous vote to approve the FSCC President and College Counsel to meet with IDEA for the purpose of amending the agreement from March 20, 2023, with the understanding that the proposal is brought back to the BOT
before anything is finalized. The Board requested details of information from the meeting before final decisions are made.
H. Resolution 2024 – 9: A motion was made by Bailey, seconded by McKinnis, and carried by unanimous vote to approve the Culinary Arts Memorandum of Understanding between FSCC and Southeast Kansas Education Service Center as presented.
I. Resolution 2024 – 10: A motion was made by Bartelsmeyer, seconded by Fewins, and carried by unanimous vote to approve the amended lease agreement between FSCC and the City of Frontenac.
J. Resolution 2024 – 11: A motion was made by Bartelsmeyer, seconded by Fewins, and carried by unanimous vote to change the April Board meeting date to Monday, April 22, 2024 due to a conflict with the HLC Conference.
REPORTS:
• HLC – None.
• GORDON PARKS MUSEUM – The Board reviewed a report provided by the Gordon Parks Museum.
• FOUNDATION – Foundation will be meeting this Wednesday.
• ADMINISTRATION – The Board reviewed and heard updates from Miami County, Academic Affairs, Finance and Operations, Student Services, and President.
Holt commended the work on the financials and encouraged continued progress.
EXECUTIVE SESSION: A motion was made by Ropp, seconded by Bartelsmeyer, and carried by unanimous vote to adjourn to executive session for 20 minutes beginning at 8:20 pm for the purpose of discussing non-elected personnel as it relates to discussion of identifiable personnel information of non-elected personnel with no action expected to follow.
OPEN SESSION: A motion was made by Ropp, seconded by Bailey, and carried by unanimous vote to return to
open session.7

EXECUTIVE SESSION: A motion was made by Ropp, seconded by Bartelsmeyer, and carried by unanimous
vote to adjourn to executive session for 15 minutes beginning at 8:43 pm for the purpose of discussing non-elected
personnel as it relates to discussion of identifiable personnel information of non-elected personnel with no action
expected to follow. The Board invited Dr. Kegler to join.
OPEN SESSION: A motion was made at 8:16 pm by Fewins, seconded by Bartelsmeyer, and carried by unanimous vote to return to open session.
ADJOURNMENT: There being no further business to come before the Trustees, a motion to adjourn was made at 8:16 pm by Bartelsmeyer, seconded by Fewins, and carried by unanimous vote.

The Fort Scott Community College Board of Trustees will be holding a special board meeting Friday, April 12, 2024 at 10:00 am in Cleaver-Burris-Boileau Hall.  After calling the meeting to order, the Board will adjourn to executive session to discuss personnel matters of non-elected personnel as it relates to discussion of identifiable personal information of non-elected personnel.

Fort Scott Community College President Dr. Jason Kegler held another Community Conversation on March 27, from 5:30 to 6:30 p.m. at the college.

These public discourses are to allow the public to have some knowledge of the challenges facing the college.

He referred to a recent  FSCC Trustees board meeting where it was announced that the college is in much better shape and no longer at risk of not making payroll through June 30th.

At a recent employee meeting, he used the analogy of “just bobbing with our heads above the water,” Kegler said.

There are still definite challenges, but they can see the surface better than they could in the past, he said.

Nursing

A recent update was given to the Kansas Board of Nursing after FSCC voluntarily ceased admitting new nursing students.

Vickie Laderer, Sonia Gugnani, and Darcus Kottwitz requested to the Kansas Board of Nursing that FSCC begin readmitting students for the fall 2024 semester, and was approved.

“This means one of our long-standing programs is no longer on hiatus,” Kegler said. .He said this represents a huge positive direction from being on ‘life support’ and ‘in trouble’ in December.

Dr. Kegler pointed out that FSCC’s nursing program used to be better than Pitt State University, but FSCC has lost the overall standard of excellence. He said there are still pockets of excellence, but the college needs to get back to having excellence across the board.

An audience member asked if the nursing program would be in a new location. Dr. Kegler said they hope to have them back in the lower level of the Hedges administration building. He said if anyone wants to help paint, there will be some opportunity to help.

Anne Dare asked if students had said they wanted to come to nursing but have been put on hold. Dr. Kegler said he wasn’t aware that had happened. He said they are working on a plan to make sure it is communicated to students that they will be accepting nursing students again.

FSCC Is Here To Stay

Dr. Kegler said he doesn’t want the local community wondering if the college is going to be here in the future. “We are going to be here,” he said.

An audience member asked if current students needed to enroll in another college as a backup. The president said he has no reason to believe a student would need to have a backup enrollment. He pointed out that FSCC has gone through one of the toughest times and has done so without laying people off.

“We have a long way to go before we truly need to be concerned about whether our doors are going to be open for students the following semester,” he said.

Dr. Kegler suggested that if people didn’t get a chance to attend the last board meeting, they should go to the YouTube channel and watch the agricultural presentation that highlighted the programs associated with the agricultural department.

 

Four-day School Week

The college is switching to a four-day school week because students are asking for it. Several high schools are also going to four-day school weeks, and students from those schools are very interested in the flexibility that type of schedule allows. The college will still be open on Fridays, but the majority of courses will be Monday through Thursday.

An audience member said that the 4-day week was important for students because it allows them to take on more work responsibilities to help pay for college.

Softball Question

An audience member asked if softball would still be running this fall and accepting scholarships. He said it should continue to be fully functional in the fall.

FSCC’s Image

Dr. Kegler asked what the community thinks of when they think of the image of FSCC.

Some of the things that were mentioned:

• Affordability for large families
• A good stepping stone to a 4-year degree.
• FSCC used to represent a lot of community involvement
• The building we are meeting in used to be a lawn, but it is providing a lot of value to the community now.

Audience members mentioned that they would be very interested in taking some adult education classes and suggestions were made to gather survey information to see what people were interested in.

Jerry Witt mentioned that the community doesn’t know the faculty like they used to and there might be opportunities to “sell the faculty” so the community knows more about them.

Rodeo Team Member in Top Third In the Nation

Dr. Kegler said FSCC has a bronc or bull rider in the top third of the nation.  “He was recently injured but his time is good enough that he should qualify for the national finals,” he said.

Future Students and Community Involvement

Aggie Day had 1,250 potential students visiting the college, he said.

Dr. Kegler said that in August the school is hosting a move-in day and asked if the community would come in to help greet the students, hand out water, and make people welcome.

He asked what it would take to get the community involved in the college.

Someone asked about a public relations person to let the alumni know what is happening at the college. Dr. Kegler said there were some other priorities first but that it was a good idea.

Dr. Kegler said the college would need help mowing, cleaning the residence halls, and painting and suggested that people interested in helping should contact the college.

He asked alumni why they attended here. Some of the answers:

• Because it was close.
• Dual credit when they were in Fort Scott.
• They were paying for their own college and it was a good investment.
• Their dad made them come because they were going to quit after going to Pitt State.

There was some discussion about how the community could be more informed about what was happening at the college. An audience member suggested that the community could be more active in seeking information about the college. Dr. Kegler said it was a two-way street. The college should try to do a better job of putting information out there, and the community can do a better job of seeking out information about what is happening.

Dr. Kegler said Dick Hedges used to come to work at the college, then run home and put on overalls and go drink coffee with members of the community at the sale barn. Dr. Kegler said he doesn’t drink coffee, but that type of relationship is what the college needs to be building with the community.

He asked if people would like to continue these conversations after the one planned for April. One person suggested continuing and another suggested taking a break.

 

March 18, 2024
Board of Trustees
Fort Scott Community College
2108 S. Horton
Fort Scott, KS 66701
The Board of Trustees of Fort Scott Community College will meet in regular session on Monday,
March 18, 2024. The meeting will be held in the meeting room of Cleaver-Burris Boileau Hall at Fort Scott Community College.
5:30 p.m. Regular monthly Board meeting
THE AGENDA
5:30 ROLL CALL, 3
PLEDGE OF ALLEGIANCE
CALL TO ORDER, 4
A. Comments from the Chair, 4
B. Comments from the Public, 4
C. Review of Programs – Agriculture, 4
CONSENT AGENDA, 5
A. Approval of Agenda, 5
B. Approval of Minutes of previous Regular Board Meeting conducted on February 19,
2024, and Special Board Meeting conducted on February 29, 2024,
C. Approval of Bills and Claims, 9
D. Ratification of Contracts, 30
1. Tri-Valley Shredding Agreement, 30
2. Osawatomie State Hospital Agreement for Clinical Training, 32
E. Approval of Personnel Actions, 5
DISCUSSION ITEMS, 40
A. First Reading of Policies, 40
1. Purchasing
2. Travel Expenses
3. College Vehicle Use
4. Guidelines for Use of FSCC
Facilities
B. Honorary Degree, 45
C. Graduation Ceremony Attendance, 46
ACTION ITEMS, 47
A. Resolution 2024 – 2: Consideration of Sycamore Grove Apartments Lease Agreement, 47
B. Resolution 2024 – 3: Consideration of Board Member Conflict of Interest Policy, 48
C. Resolution 2024 – 4: Consideration of Board Meeting Rules of Order Policy, 49
D. Resolution 2024 – 5: Consideration of Employee Tuition Scholarship Policy, 50
E. Resolution 2024 – 6: Consideration of Campus Closings Due to Weather Policy, 51
F. Resolution 2024 – 7: Consideration of Tuition and Fees for 2024-25 Academic Year, 52
G. Resolution 2024 – 8: Consideration of Agreement Between FSCC and IDEA, 571
H. Resolution 2024 – 9: Consideration of Culinary Arts Memorandum of Understanding
Between FSCC and Southeast Kansas Education Service Center, 58
I. Resolution 2024 – 10: Consideration of Amended Lease Agreement between FSCC and the City of Frontenac, 60
REPORTS, 66
A. Higher Learning Commission
B. Gordon Parks Museum
C. Foundation
D. Administration
EXECUTIVE SESSION, 74
ADJOURNMENT, 75
UPCOMING CALENDAR DATES:
• March 18, 2024 Board Meeting
• April 15, 2024 Board Meeting
• May 20, 2024 Board Meeting
• May 27, 2024 Memorial Day, Campus Closed
• June 17, 2024 Board Meeting
Sincerely,
Bryan Holt, Chair
Jason Kegler, President
FSCC’s vision for the future is to support “Students First, Community Always” through a
central focus on teaching and learning; advancing strong, innovative programs and
departments; maximizing and leveraging opportunities; initiating efficient and effective
processes; and developing the region’s workforce.2
ROLL CALL
_____ Ronda Bailey
_____ John Bartelsmeyer
_____ Jim Fewins
_____ Bryan Holt
_____ Chad McKinnis
_____ Doug Ropp3
CALL TO ORDER
A. COMMENTS FROM THE CHAIR
B. COMMENTS FROM THE PUBLIC
C. REVIEW OF PROGRAMS – AGRICULTURE4
CONSENT AGENDA
A. APPROVAL OF AGENDA
B. APPROVAL OF MINUTES OF PREVIOUS MEETINGS
Attached are the minutes of the Regular Board Meeting conducted on February 19, 2024
and Special Board Meeting conducted on February 29, 2024.
C. APPROVAL OF BILLS and CLAIMS
Attached are the Bills and Claims Report.
D. RATIFICATION OF CONTRACTS
Attached are contracts for amounts less than the threshold required for Board approval.
E. APPROVAL OF PERSONNEL ACTIONS

1) Separations
a) Cale Griffiths, Custodian, effective February 29, 2024
b) Lance Coulter, Custodian, effective February 29, 2024
c) Geraldin Alaniz, Iowa MEP, effective February 29, 2024
d) McKinley Ward-LaSalle, Assistant Track/XC Coach, effective February 29, 2024
e) Mary Speyrer, Louisiana MEP, effective February 29, 2024
f) Jolee Carswell, Head Women’s Basketball Coach, effective March 7, 2024
g) Kristen Havron, Cosmetology Instructor, effective March 8, 2024
h) Celina Moses, Assistant Director to Financial Aid, effective March 20, 2024
i) Jared Keylon, Director of Facilities and Operations, effective March 22,
2024
j) DeeDee Cheney, Athletics Secretary, effective March 31, 2024

2) Transfers
a) Sara Sutton, from Agriculture Instructor/Meats Coach to Vice President of Career and Technical Education and Workforce Development, effective July 1, 2024
RECOMMENDATION: It is recommended that the Consent Agenda items be approved as
presented.
BOARD ACTION: MOTION _____ SECOND _____ VOTE _____
DISCUSSION:
VOTE: Bailey Bartelsmeyer Fewins
Holt McKinnis Ropp

To view the entire packet:

3.18.24 Consent Agenda(1)