Category Archives: Bourbon County

Audit, Sewer, and Accounting Processes Covered in Bourbon County Commission Meeting, April 6, 2026

The north wing, east side of the Bourbon County Courthouse.

Public Comments

Susan Walker, County Clerk

Elections: Commissioners for Districts 1, 3, and 4 are on the ballots for this year and all the clerks in the townships of Bourbon County, as well as one precinct committee man in each precinct and one precinct committee man for each of the political parties.

The deadline for candidates to file is June 1 at noon. The primary will be held Aug. 4 for the precinct positions.

Commissioner David Beerbower asked about deadlines for adding questions to the ballot. Walker said she would find that information for him.

Accounts Payable Process for Internal Controls:

Walker gave a handout to commissioners to point out to the commissioners some controls to add to the county’s accounts payable process. The first is to have the commissioners sign the vouchers they are asked to review. The chairman signs the checks.

If there are issues with things not being filled out properly, the clerk’s office will ask the departments to resubmit them for coding purposes.

“In the future if we have commissioner expenses … we will just send those to the commission and you can just have your administrative assistant fill out the information and code it how it should be coded,” said Walker.

“We are probably going to be a little bit more strict in the process,” she added.

Commissioner Samuel Tran asked why the commission’s administrative assistant would code for accounts payable. Walker explained that all the other departments do their own coding of bills.

“We may need another assistant,” said Commissioner Mika Milburn-Kee.

Walker offered to continue to code the commission’s expenses.

“I asked one question. I don’t need to open up Pandora’s box, thank you very much,” replied Tran.

Walker asked if the commission wanted her office to continue to code their expenses. Tran said he would take it under advisement.

Micheal Bryant

Last week it was mentioned that there was an external audit done on the sheriff’s department. Bryant requested a copy of that audit through the clerk’s office, but was told there was no audit completed.

“Am I missing something that’s not public that was referenced?” he asked.

Milburn-Kee handed him a document (KORA Audit). He asked if it was a completed audit. No commissioners answered.

“Until I read this, I’m going to go under the assumption that it was not completed,” Bryant said.

He then referenced a 2021 audit with three discrepancies in the sheriff’s accounting where they had 100% control of those accounts, in violation of KS281004.

He said that excluding the sheriff’s department from an audit, knowing there is a history of issues doesn’t make sense.

Empirical evidence that there is fraud afoot should go to the sheriff’s department, he said, not cause the commission to spend thousands of dollars on an audit.

Then he referred to previous allegations that went through a sheriff’s investigation and referral to the county attorney  and on to the state attorney general who determined that there was no fraud in that case.

The commission refused to respond to his questions about the accuracy of his recounting.

“We continue to have discrepancies in some of the facts that are presented. From a commission, that’s a huge issue. Obviously you guys can’t interact with the public, you can’t even answer emails, can you?” Bryant asked. “I would challenge this commission….to reopen the audit that was voted on last week and….at a minimum to include the sheriff.”

“How do we get a response from a commissioner on a question that we have? Do I need to be a part of the neighborhood club? What has to happen here?” He concluded.

Commissioner Joe Allen offered to take his call at any time.

Sewer Discussion with County Attorney James Crux

The commission conducted a work session about the sewer problem, however several county residents with an interest in the topic attended the regular meeting.

Tran summarized the work session saying that the codes are “very hard to enforce,” and the issue has not been resolved. They discussed adopting a new code making non-compliance a Class A misdemeanor. It would require a trained employee to enforce.

“It may end up going to the planning committee,” Tran said. “We are working the issue.”

Crux said that some civil suits have been filed about this issue as well.

Milburn-Kee said that there is also a possibility of adding assessments to properties. “Which gives a little bit of motivation to fix those things.”

Executive Session K.S.A. 75-4319 (b)(1) Subject: Employee Performance – 5 commissioners, Terry Halsey, Leslie Heron and Jennifer Hawkins for 30 minutes. Motion for session carried with Milburn-Kee opposing.

Returned to session no action.

Reentered for another 5 minute session.

Returned to session with no action.

Department Updates
Clerk, Treasurer, ROD, County Attorney – Courthouse Space and Destruction of Property

County Attorney James Crux asked for clarity about the basement clean out project. Beerbower clarified that files, maps, and historical books are not included in the clean out.

Crux asked who is moving the items and where they are going.

Beerbower said that any department wanting to keep their items is fine, but the goal is to “create space where space can be used.”

Crux also clarified that the evidence room is not in the list of places to be cleared out.

Commissioner Joe Allen said the plan is to consolidate the items and then asking various county departments to take what they need before disposing of the rest. The majority of the items in question are desks, chairs, and cabinets, as well as items left behind by previous tenants of a building the ER department now has use of.

Allen asked for a week to get loose ends tied up before going ahead with moving the items.

Old Business

SEK Juvenile Detention Contract

The commission moved to end the contract last year, it was too late to end it at that time. The new commission needs to decide their action regarding the letter that will official end the agreement.

Bourbon County is part owner of the detention center, has about $450,000 in equity in the center, and pays $130,000 per year to remain part owner.

Motley mentioned that the Sheriff thinks the letter of termination should be signed.

Tran read the letter and the commission decided to bring it back at the next meeting with updated dates and commission names.

Commission Comments

Motley: Will attend the SEK RPC board meeting this week.

Allen: Stay positive and remember the meaning of Easter.

Bo Co Coalition Minutes of April 2

Bourbon County Inter-Agency Coalition

General Membership Meeting Minutes

 

April 2, 2026

 

 

  1.  Welcome: Thirteen members from eleven agencies attended the meeting in the Scottview Apartments Conference Room.

 

Coalition Board News: There is an open seat on the Coalition Board.  Reach out to Nick if you are interested.

 

 

  1.  Member Introductions and Announcements:

 

  • Shelby Moore with Families Together shared about the different ways her program benefits children and families.

 

  • Cheri Walrod from Credo Senior Living passed around flyers promoting their Easter Egg Hunt scheduled for 4/2 at 3:30 p.m.

 

  • Shelby Blagg and Jennifer Gurnee are the Victim Advocates from Pittsburg Safehouse, and had business cards to share. They help those in need in seven counties.  Providing victim-centered services to those fleeing domestic violence, sexual assault, human trafficking, and stalking in Southeast Kansas. 

 

  • Megan Smith with Parents as Teachers from Greenbush has openings in her program. She mentioned the different ways families qualify for programs in Greenbush.

 

  • Larry Jump, the Community Liaison from SEK-CAP, shared about how his program is doing.

 

  • Jennifer Gum-Fowler is our Fort Scott Public Librarian. She shared that the Fort Scott Chamber of Commerce is hosting a Chamber Coffee in the library on April 23rd for library month.  The theme of the month is Find Joy.  There are so many new additions in the library to see, go check them out.

 

  • Lora Wilson shared about what she does for CHCSEK.

 

  • Airrick Lee was here from Neosho County Community College with a program called R.S.V.P.

 

  • Michelle Stevenson with the Fort Scott Early Childhood Program shared about the upcoming Spring Fling the Fort Scott Preschool is hosting. It will be April 23 5:00 p.m.-6:30 p.m. in the preschool gym.

 

  • Janelle Tate the Transitions Coordinator in six counties with the Early Childhood Block Grant.

 

  • Some local updates from other programs:

 

  • The Fort Scott Preschool Center is having the Preschool Round Up April 10th.  Please callTammy Catronat (620)223-8965 to schedule your appointment. 

 

  • The Kindergarten Round Up will be at Winfield Scott April 8th, contact Amanda and Kelli to schedule your appointment at (620)223-0450.

 

  • The Head Start Preschool has openings call Janice Durbin at (620)223-4440.

 

  • The Path of Ease Redemption House celebrated one year in the community last Sunday March 29th, please join them on their facebook page for updates on the openings in the program for Women and children in our community. They had a time of refreshments and testimonies of what the program has done for them.  A lot of the ladies also graduated from The CORE Program March 24th. 

 

 

 

  1.  Program: 

 

Winter Moore & Rachel Eden, SparkWheel

 

Winter Moore with the Fort Scott Middle School Sparkwheel Program let us know how her students qualify to be able to attend her program.  She even shared that some communities such as Pittsburg are having students from Preschool throughout their College careers.  She really meets children where they are by finding out what is maybe creating some of the behaviors that are showing at school, or if they are in need of some supplies due to lack of resources.  She teaches them life skills to boost their confidence.  The other pieces to the role of Student Support Coordinator might entail supporting them in grocery shopping, Dr. visits, Court dates, finding furniture such as beds to support them, help budget and pay bills.  There is a LIFE simulation that the students get to participate in, similar to the game LIFE, where the students get to practice their skills and have someone there to help them navigate what that looks like.  The students are asking about the incentive trip they take each year by the 2nd quarter in anticipation.  Winter mentioned they are open to accepting volunteers for the support of the students.  Any opportunities that a student could job shadow would be welcomed.

 

Rachel Eden with the Fort Scott High School Sparkwheel Program shared with us about many benefits her students are receiving by enrolling with her.  From a specialized tour to fit a student’s needs at FSCC to helping them “Remember who they are.”  She did a great job to help us understand what is offered and how to enroll.  Currently she is working with a grant that is a piloted program for next year that will match students together based on need.  They are working on familiarizing the incoming 8th grade class with what to do when they arrive at the high school.  The students that have been on target will be going with their mentor to the zoo.  They have earned trips in the past like Main Event and students respond very well.  In this program they are able to teach Life Skills, Leadership, Ownership, and conversation skills such as helping them talk to teachers when needed.  They are feeling less overwhelmed and are able to meet regularly with support from peers or Sparkwheel staff.

 

 

 

 

 

  1.  Open Forum:  Nothing further came before the coalition.

 

 Adjournment:  The next General Membersh

Bourbon County Commission Agenda Summary for April 6, 2026 Meeting

The north wing, east side of the Bourbon County Courthouse.

Meeting Agenda Outline: Bourbon County Commission

Commission Agenda 04.06.26

April 6, 2026 – 5:30 PM

  • I. Call Meeting to Order

  • II. Pledge of Allegiance

  • III. Prayer

  • IV. Introductions

  • V. Approval of Agenda

  • VI. Approval of Accounts Payable ($104,217.64)

  • VII. Approval of Minutes (03.30.26 & 03.31.26)

  • VIII. Public Comments

  • IX. Sewer Discussion (with County Attorney Milburn-Kee)

  • X. Executive Session (Subject: Employee Performance – Motley)

  • XI. Department Updates

    • Courthouse Space and Destruction of Property

  • XII. Old Business

    • Auction Update

    • SEK Juvenile Detention Contract

  • XIII. New Business

  • XIV. Commission Comments

  • XV. Future Agenda Topics

  • XVI. Adjournment


Detailed Summary of Information Packet

Accounts Payable and Financial Summaries (Pages 2–16)

The total accounts payable for this period is $104,217.64 (Page 15). Major expenditures and departmental breakdowns include:

  • Landfill (Fund 108): Totaling $33,299.89, with significant costs for oil leak repairs to equipment ($21,670.51) and waste disposal services (Page 2).

  • Road and Bridge (Funds 220 & 222): Combined total of $30,059.88 for equipment payments, electricity for shops, and various maintenance commodities like diesel exhaust fluid and repair parts (Pages 3–5).

  • District Court (Fund 001): Totaling $10,680.00, primarily for monthly legal contracts (Page 10).

  • County Attorney (Fund 001): Totaling $9,500.00 for assistant county attorney monthly rates (Page 7).

  • Courthouse General (Fund 001): Totaling $8,431.94, covering utilities and legal advice services (Page 14).

  • Other Departments: Includes Services for the Elderly ($4,050.00), County Sheriff ($3,173.69), IT ($1,232.50), and Courthouse Maintenance ($930.37) (Pages 15–16).

Minutes: Regular Meeting – March 30, 2026 (Pages 17–20)

  • Public Works & Culverts: The Commission voted 4-1 to delegate culvert permit approvals directly to the Public Works Director to improve efficiency, despite concerns about oversight (Page 18).

  • Composting Program: Based on a financial analysis showing projected losses of $34,000 annually and equipment inadequacies, the Commission voted 3-2 to terminate the county’s composting program (Page 18).

  • Audit RFP: The Commission approved a modified Request for Proposal (RFP) for a county audit. Key changes include moving the proposal deadline to May 4, 2026, and appointing external points of contact to avoid potential conflicts of interest with county employees (Page 19).

  • Grants & Projects: Commissioner Motley was authorized to apply for a Title IV-E grant for 23% reimbursement on children in need of care services. Additionally, the commission is waiting for property owners to raise funds for the Benefit District at 100th and 190th Street (Page 19).

Minutes: Special Meeting – March 31, 2026 (Pages 21–22)

  • Excavator Purchase: The Commission discussed financing options for a new excavator. To avoid a month-long RFP delay and keep existing equipment from requiring further costly repairs, they voted 3-2 to proceed with a 4.99% interest rate contract. The equipment includes a warranty and is expected to last approximately 10 years (Pages 21–22).

Kingfisher Inn: Boutique Vacation Accommodations in Historic Mansion Reopens

 

Inside the Kingfisher Inn, 742 S. National Avenue, Fort Scott. From its Facebook page.

The two historic mansions on South National Avenue are back to business.

Following a couple of changes of ownership since they were known as The Lyons Mansions, the north mansion is ready for travelers once again, and the south mansion is currently rented for office spaces.

Daniel Kerr is the owner of Kingfisher Properties LLC and owns the two mansions, plus a small house on the property that faces Judson Street.

“In December, I was hired as the manager,” said Mindy McDonald. “We offer boutique lodging,  more upscale. We are just now starting to get the word out that we are open.”

Mindy McDonald is the manager of the Kingfisher Inn in Fort Scott. Submitted photo.

 

One can rent the entire mansion or a single room.

Single use allows usage of the common areas in the building: living area, billiard room, sun room, she said.

The east side of the Kingfisher Inn. One can see the sun room available for guests. From its Facebook page.

“To rent the entire mansion, prices start at $600 per night,” she said. “It will sleep 16 people.”

There is a full kitchen with various coffee makers,  stove, oven, full fridge, and dishwasher available for guest use.

The single room starts at $130 per night, excluding the cleaning fee and taxes.

“There is a family suite on the third floor that starts at $210, with two bedrooms and two baths and a sitting area. It sleeps 8 people, with three beds in one room and one bed in another.”

“The Kingfisher Inn stands out as a piece of history in Fort Scott,” she said. “It’s pretty important to keep these historic buildings alive. It’s unique to stay in an historic building. My husband and I stayed in the Lyons Mansion when visiting Fort Scott, when Miss Pat was the host and owner.”

“We operate like an Airbnb, through me,” she said. “They self-check into their room and contact me with any issues during their stay.”

To rent a room, use the business website: http://thekingfisherinn.com

One can learn more about the business also on its Facebook page.

The Kingfisher Inn, 742 S. National Avenue, Fort Scott. From its Facebook page.

 

Good-Old-Days Roof Cows Expected to Restore Festival Glory – April 1st

John Snalt, a member of the MGODGAOALGMPTA (Make Good Old Days Great Again Or At Least Get More People To Attend) advisory committee, says he has been working tirelessly to restore the annual event to its former greatness, or at least to a level of greatness that can be considered both good and old for at least one day.

“We spent a lot of time carefully studying what made Good Old Days successful in the past,” Snalt said. “The biggest crowds came in 1986. In more recent years, one of the most popular attractions was DockDogs.”

DockDogs, for those unfamiliar, is the event in which highly motivated dogs sprint down a dock and launch themselves into a swimming pool in an effort to see which dog can jump the farthest. It has long been regarded as one of the festival’s more understandable traditions.

According to Snalt, the committee’s research showed that 1986 had a major factor working in its favor.

“1986 was also the year of the great flood,” he said. “We do not believe it was a coincidence that attendance peaked during the same general era in which large portions of the county had recently been underwater.”

The committee reportedly spent months exploring ways to recreate the conditions of 1986. Several proposals were rejected after being described by engineers as “catastrophic,” by accountants as “unfundable,” and by attorneys as “the sort of thing that would follow you for the rest of your life.”

“We had one very promising concept involving levees, backhoes, and just a truly awe-inspiring amount of dynamite,” Snalt said. “But those good-for-nothing lawyers started using phrases like ‘federal charges’ and ‘multi-agency response,’ and that really killed the momentum.”

Forced back to the drawing board, the committee began searching for individual elements of the 1986 experience that could be reproduced without requiring evacuation maps, massive casualties, or court appearances. That is when they found what Snalt calls “the breakthrough.”

“In 1986, millions of people saw that famous photograph of cows standing on a roof here in Bourbon County,” he said. “And when you look at the timing, it’s hard to ignore the possibility that roof cows were the secret ingredient all along.”

This year’s featured attraction, Roof Cows, is intended to test that theory with what organizers describe as “a data-driven, family-oriented aerial livestock experience.”

Current plans call for the construction of a long, low building with a reinforced flat roof in Skubitz Plaza. Several cows will be positioned on top, where they will be given a short running lane before launching themselves toward a 250,000-gallon pool below in a bold reimagining of DockDogs, but with substantially more insurance paperwork.

Festival organizers say the event will combine nostalgia, local history, and the unmistakable thrill of watching an event conceived with enormously poor judgment executed before your very eyes.

“We’re not entirely sure why images of cows on roofs near floodwater captured the public imagination,” Snalt admitted. “But the data doesn’t lie. People saw roof cows, and shortly afterward Good Old Days had huge crowds. That’s what science people call a pattern.”

Asked whether cows are naturally inclined to sprint across rooftops and leap into deep water before cheering spectators, Snalt said the committee prefers to remain “solutions-focused.”

“There’s always negativity when you’re trying to innovate,” he said. “People said the same thing about DockDogs. Granted, in that case the dogs actually wanted to do it, but still.”

The proposal has already drawn praise from residents who say the festival has been missing the kind of bold thinking that can only come from selective memory, questionable historical analysis, and a total misunderstanding of causation.

Snalt confirmed that the plans were finalized on April 1.

“These ideas really seem to come together best on that date,” he said.

Protestors Plan Lock-in For Next Election – April 1st

The recent attorney general charges against a sitting commissioner for unlawfully and willfully entering a polling area for purposes other than voting during the last election have raised some concerns for local resident John Snalt. Snalt feels that laws saying someone running for election can’t be present in a polling area are silly and outdated.

Snalt explained, “Someone on Facebook left a comment saying a commissioner was facing charges because they were too close to ballots in a voting area. At first I wasn’t sure what to think, but thanks to all those Facebook comments, I’ve made up my mind.”

“These nonsense laws that outlaw sitting at a table being used to process ballots were written back when people were traveling by horse and buggy. Maybe it made sense to say you can’t go into a polling area to do your work years ago back when people were concerned about the integrity of the election process, but we live in modern times and laws have to change. Change isn’t going to happen unless we make it!” said Snalt.

To bring attention to the issue, Snalt is planning a “lock-on protest” at the next election. He is asking for volunteers to go into the polling area during early voting and chain themselves to the commissioner’s table to raise awareness of how ridiculous he feels these voting laws are.

When asked if he saw any issues with encouraging others to commit a crime, Snalt said, “I haven’t read any of the statutes related to this so it isn’t a crime for me.” Snalt feels he can’t be charged for a crime if he doesn’t know it is a crime. “A comment by someone I don’t know on Facebook said it would only be illegal if we knew it was illegal, so I don’t think we’ll get in any significant trouble, but we’ll be able to let our voices be heard and bring attention to these senseless voting interference laws.”

Snalt looked a bit confused when asked if he saw any contradiction between saying he wasn’t familiar with election laws while also claiming to protest those laws. “I’m not sure about all that, but people on Facebook said that you shouldn’t be prosecuted for something you don’t know is illegal, so we are going to do our best to get all the chains locking us to the chairs and table before anyone can show up and tell us about any ridiculous laws that would say we aren’t allowed to be in there.” 

Snalt also plans to distribute earplugs to make it harder for any of the protestors to hear anything that might inform them of any of the election interference laws that they plan to protest by “unknowingly” breaking. 

When asked why they were starting the planning so early, Snalt explained, “There is really only one day each year when we can announce something like this, and today is the day it can be done. If we wait until closer to the election, we’d have to wait to announce it until 4/1/2027.”

Bourbon County Living Monument Planned for Courthouse Lawn – April 1st

If a local Bourbon County resident’s plans come to fruition, Bourbon County will have a new monument in front of the courthouse. John Snalt, a graduate of Fort Scott High School, is raising funds to put a large commemorative pylon on the courthouse lawn.

“We are constantly making history in Bourbon County, and this monument will be a way for future generations to appreciate what has been accomplished,” Snalt explained. He said he wants to make sure that people 100 years from now can fully appreciate all the hard work that went into keeping Bourbon County alive.

The pylon is designed to have four sides. One side will cover achievements related to education. “The goal is to record noteworthy events,” he said. “We’d like to list the number of graduates in the county each year and any relevant educational achievements made in the county.”

Another side would be dedicated to achievements in sports. “When a local team gets to state finals, we want to make sure people remember it,” said Snalt. He said seeing what your community has done in the past is a good way for future generations to aim high themselves.

Another side will be dedicated to business achievements and show new businesses that have opened or places that have closed.

The fourth side would be dedicated to local government and highlight key events. “This side of the monument will help record the names of people serving in local government as well as notable events and achievements,” explained Snalt.

The monument will start out mostly blank, so information can be added each year. “We want this to be a type of living historical record where the acts and achievements of today are recorded for the future,” said Snalt.

Originally, the monument was designed to be 20 feet tall in order to accommodate records for the next 50 years. However, recent events have sent Snalt back to the drawing board to design a much larger monument.

Based on rapid turnover in the county commission, Snalt says a 20-foot monument would only have enough room to handle the records for the next two years.

“Don’t forget we don’t want this to just be a dry record of names,” he said. “We want more of what was actually happening. That includes the good and the bad, so we plan to include things like the significant lawsuits that the county is involved in.”

Snalt said that when the current commissioner turnover and the vast number of lawsuits being started are taken into consideration, the monument will need to be approximately four and a half miles high. That larger size requires a much larger budget. Snalt is hoping for local residents to join the cause and help him raise the approximately 3 trillion necessary for the granite needed in construction. “We hope to have enough donors to start construction in exactly one year from today on April 1st.”

Snalt was previously involved in the efforts to build a snake pit in Gunn Park back on April 1st, in 2024, and inspired the alligator petting zoo plans from April 1st, 2025.

County Commission Approves Sweeping Light Polution Ordinance – April 1st

In what stargazers are calling a “bold step toward celestial stewardship,” the Bourbon County Commission voted Monday to approve a new rural dark-sky ordinance so strict that residents will no longer be allowed to use vehicle headlights at night anywhere in the county.

The ordinance, passed after what attendees described as “an unusually confident discussion of lumens,” sets maximum allowable outdoor light levels at just below “a jar of lightning bugs with a towel draped over it.” Standard vehicle headlights, porch lights, flashlights, and “overly ambitious glow sticks” are now considered unlawful light pollution.

Commissioners said the new rules are necessary to preserve residents’ God-given right to see every star in the heavens, including several “fainter ones that have historically been none of our business.”

“We have lost touch with the natural darkness that is a vital part of Bourbon County’s attractive quality of life,” one commissioner said while holding a printed chart no one could read because the room lights had already been turned off in anticipation of the vote. “If people need to travel after sunset, they need to plan ahead, drive slower, and perhaps ask themselves whether the trip is really worth disrupting Orion.”

Under the new ordinance, drivers must now choose from a list of county-approved nighttime navigation methods, including moonlight, memory, passenger-operated lantern shielding, and “quiet instinct.” The commission is also expected to publish a voluntary map of roads considered “less ditch-prone.”

Reaction from the public has been swift. Farmers raised questions about operating equipment before sunrise, parents wondered how evening activities would work, and several teenagers were reportedly delighted to learn the county had made it illegal for school buses to pick them up before sunrise.

At the same meeting, commissioners tabled a related proposal that would require all porch lights to be replaced with “period-appropriate candles in shaded mason jars.” That measure is expected to return next month after further study by the county’s newly formed Subcommittee on Responsible Gloom.

At press time, officials were considering a minor amendment allowing one headlight per vehicle, provided it is pointed mostly downward and described in county records as “more of a suggestion than a beam.”

Summary of Bourbon County Special Meeting Agenda, March 31, 2026

The north wing, east side of the Bourbon County Courthouse.

Bourbon County Special Meeting Agenda

March 31, 2026 | 5:00 PM

Commission Meeting 03.31.26

Meeting Outline

  • I. Call Meeting to Order (Page 1)

  • II. Pledge of Allegiance (Page 1)

  • III. Prayer (Page 1)

  • IV. Introductions (Page 1)

  • V. Review of Bank Interest Rates for Excavator (Page 1)

  • VI. Purchase of Excavator (Page 1)

  • VII. Adjournment (Page 1)


Detailed Summary

Financial Review and Equipment Procurement The primary focus of this special session involves the acquisition of heavy machinery for county use. The commission is scheduled to evaluate current bank interest rates specifically tied to the financing of an excavator. Following the financial review, the board will move to discuss and potentially authorize the formal purchase of the equipment. All discussions and procedural actions for this session are detailed on Page 1 of the provided agenda.

Bourbon County Commission Moves Forward with Forensic Audit RFP

The north wing, east side of the Bourbon County Courthouse.
The commission concluded their work session on county goals to inform the budget process just before beginning their regular meeting.
Work Session Notes
Commissioner Samuel Tran read through notes.
The purpose of the work session was to discuss goals for the county.
  • Commissioner Mika Milburn’s goal was to lower the mill levy, proposing a 10% cutoff.
  • Commissioner Gregg Motley’s goal is to restore trust in the employees, the public, and the financial market.
  • Commissioner Joe Allen agreed with both of those positions.
  • Commissioner David Beerbower’s goal is to reduce property taxes by 15% and to rebalance the county’s services, including proactive road maintence and adding a recycling center.
  • Tran wants to maintain current tax rate, add in a cost of living raise for county employees, modernize the county’s procedures and processes, modernize equipment and standardize the county’s inventory, modernize staffing, modernize zoning and codes, and streamline the budget process.  In addition, he said the commission should be keeping track of all that is presented at their table.
After reading over those notes, the commission discussed the possible need for more work sessions to refine goals further.
Public Comments
Mr. Parks – There’s still a lot of trash blowing out of those trucks heading to Iola. He suggested tarping it up a little better.
Parks then thanked the commissioners for their time and effort.
“I think you’re doing a fabulous job,” he concluded.

Department Updates
Culvert Permit Tuchscherer 874 210th – Kenny Allen, Public Works Director
Beerbower made a motion to allow the public works director to handle culvert applications without seeking the commission’s approval. The motion carried, Tran voting against.

ADM Agreement Transfer Station – Kenny Allen, Public Works Director
In 2025 the county lost about $4,000 on the bean program. If they continue with the same amount they will loose $34,000 because of the need to buy a tractor to turn the beans with annual payments of about $30,000 per year. They need a tractor that is 120 HP with creeper gears to go slow enough not to destroy the transmission or clutch.
“I don’t see why we’re doing this,” he said. “To get on board and do it right, we need to get sawdust from the Amish, which is free – no big deal – but it takes seven guys, a skid steer, a loader, five dump trucks, and five to seven days, when it’s available.” They also have to haul manure from Fort Scott Community College. All of these components are necessary to properly compost the beans.
“Without the tractor we took in $73,343 last year in beans, but it costs us $7,416.” he said.
Kenny Allen said that dedicating someone to the flipping the beans reduces the number of workers available for all the other jobs at the transfer station. Tran said that it will take an additional employee to water and flip the beans. Historically the beans have stayed behind and the process was never complete.
“I’m asking you to do away with it,” said Kenny Allen to the commission. He said that the people who work out there also want to do away with it. He said they have plenty of dirt, which is preferable to the beans in his opinion.
Tran agreed.
Beerbower asked how much the county is paid to use the beans, because it would have to be enough to pay for a fifth employee and a new tractor.
Kenny Allen also said that the rest of the landfill equipment is in poor shape and it doesn’t seem wise to pour so much money into the bean system.
Beerbower made the motion to stop doing the bean program. Motley seconded it. In discussion, Milburn said she would want outside counsel before making the change.
Motion carried with Commissioner Joe Allen and Mika Milburn opposed.
Next, Kenny Allen, Public Works Director, mentioned that they had to take a load of trash to Arcadia for a cost of $1,602  because the regular place in Iola, Allen County was closed due to wind. The cost of that same load at Allen County would have been $630. He said that if the wind is closing their regular drop off, they will have to close the Bourbon County Transfer Station as well in order not to completely blow their budget.
Milburn asked how closing due to wind serves the people. Beerbower suggested raising rates for the Bourbon County Landfill if the Iola location is closed. The commission decided that it was logistically impossible to make that change.
Kenny Allen also brought up the need for a new excavator, as all the parts for the one they currently have must come from Korea. He said he has spent $30,000 on it to get it ready to remove the overburden from another blast at Blake Quarry.
He found a 2019 excavator with 4,000 hours on it for a yearly payment of $34,000 at a 4.9% interest rate. It can be paid for from the sales tax and road and bridge, $17,000 from each account per year.
Motley asked if he had checked with local banks to see if he could get better rates. He offered to call the five banks in Fort Scott that could bid on it and see if they can beat the 4.9% rate.
Commissioner Joe Allen moved to allow Motley to make those calls, followed by a brief meeting of the commission to vote on the lease agreement.
Motion passed with Milburn voting against.

Old Business
Elevator Package – Tran
Tran said he spoke to Otis and they are going ahead with to “roll with it.”
Vending Machine Placement – Allen
Commissioner Allen said that after discussing it with those who work in the courthouse, consensus was to install a new machine on the first floor of the courthouse, where more people will use them.

Title IV-E County Reimbursement Opportunity – Motley
Asked permission to apply for the grant which covers 23% of the cost of foster care services for children in need of care including attorney’s fees and social workers. Motley said there’s a substantial number of children in need of care in Bourbon County.
Beerbower moved to allow him to apply for the grant and the motion carried unanimously.

Audit RFP – Tran
Tran read a list of potential person’s of contact outside the county, which included several law enforcement personnel from counties in the region.
The commission said they preferred going with best value rather than sealed bids. Tran then explained how the best value method works.
Motley said he has a problem with Baker Tilly bidding, as they drew up the RFP.  Tran said they would deal with that at the time of the bid. Motley also has a problem with a county employee being the point of contact. He suggested choosing someone like Kaety Bowers, Republican Party Chair for Bourbon County, since she is outside the system.
Tran asked the vice-chair of the Republican Party, Tim Emerson, who was at the meeting, if he would work with Bowers on the process. Tran had already spoken with Bowers and gotten her verbal consent. Emerson also agreed.
Motley was concerned about the hourly cost of a “fishing expedition,” and suggested the commissioners list the transactions they want audited instead.
Allen expressed a like concern regarding cost and the idea of a fishing expedition as well as using Baker Tilly.
Tran said the minimum cost estimate he was given by Baker Tilly is $20,000.
Motley motioned to use the Greenwood County Sheriff, Heath Samuels, as the outside POC on the recommendation of Bourbon County Sheriff Bill Martin. The motion carried.
Tran then moved to be allowed to start the RFP process using the following dates:
Issue date of April 6.
Deadline for written questions of April 20.
Answers will be due April 27.
Proposal due date will be May 4.
Intent to award will be May 18.
Allen asked why the Sheriff’s department and corrections were not on the list of auditable departments per the RFP. Tran said that those departments had already been audited by Baker Tilly. Allen then said if they are left off, he wants to know why the others are included. Tran said that would drive up the cost of the bid.
“I think everybody should be listed,” said Allen.
The motion carried with Allen voting against.
Update on Benefit District on 190th St. – Motley
Kenny Allen said the price the county quoted the neighborhood to improve their road was $144,000. That information was shared with the residents and they did not get back to the county with a decision. Motley said he would tell his constituent that.

New Business
Hay Bids – County Clerk
Susan Walker said she would post it and then the county would take sealed bids to be opened April 20th in the commission meeting. The Elm Creek location has been removed from the list of available locations because of its proximity to the quarry.

Future Agenda Topics
Intent to terminate contract for Juvenile Detention Center in Gerard
Auction
Work session for sewer

Commission Comments
Joe Allen: A bus driver sent her thanks to public works for cleaning up her route so quickly.
Also, he attended the CORE Community graduation and was very impressed with the program.