BOURBON COUNTY COMMISSION MEETING AGENDA

Commission Chair Samuel Tran asked that the clerk’s office include invoices with the checks he’s required to sign. Susan Walker, County Clerk, agreed to change her office’s procedures to fulfill his request.

Citizens Comments

Kevin Allen about the landfill

Allen thanked the commission for taking his calls. He said his company hauls a lot of garbage to the county transfer station. He asked that the commission consider keeping the it open on minor holidays.

His business used to haul trash out of county, but about 10 years ago, they switched back to Bourbon County, “to help support the community,” even though it cost more than hauling it out of county.

“We’re just trying to get in and give you more money,” he concluded.

Clayton Miller about the landfill

Miller said that the county transfer station has only recently started closing on minor holidays such as President’s Day. It makes it hard for trash haulers to do their jobs.

Commissioner Joe Allen said that in his past he worked hauling trash and he agrees that it is difficult to haul trash when the transfer station is closed.

Old Business

CIC — Tran

Tran asked to add Laura Crom to the CIC (the county’s accounting software) to give her access so she can do her job. Currently, two elected officials have access.

“Even if it’s read-only she needs access to there because she’s generating reports for people,” he said.

Commissioner Mika Milburn-Kee said that in the past Sheriff Bill Martin has asked for access as well.

Tran said he’s been getting push-back on granting access to Crom.

There was a heated discussion about the reports that Tran said Crom had asked for. Tran saying she asked for them on Feb. 9, and County Clerk Susan Walker denying that she ever received the request.

Crom had asked Walker to do the payroll audit.

“Regardless, I’m going to ask you to give Laura Crom access to CIC,” said Tran.

“She will not have the information that she needs to create the work comp report because you have payroll in both systems,” said Walker. She created the report with the Payentry group by tweaking the report to include all wages.

“The work comp report is actually in the system,” said Walker. She went on to point out the problems with communication that are continuing between the commission’s administrative assistant and her office.

“There’s been a bottleneck of information since I’ve been here,” said Tran. “Either you work with us or you don’t work with us.”

The commission voted unanimously to give read-only access to Crom.

Auction

Allen and Commissioner David Beerbower talked about the process for getting rid of unneeded items in the county’s inventory. They plan to contact all the departments and have them mark the items in the courthouse basement they still want, contact an auctioneer, and proceed to get rid of the unneeded items.

Noise Resolution

Milburn-Kee said that she has concerns about the resolution, particularly the complaint form. She wants to go over it with the county attorney and lay out the process from start to finish.

“To make sure that it’s going to work,” said Milburn.

She is concerned about enforceability. “We’ve learned that we can’t complete the process on our own,” she said, referring to sanitation codes the county has.

Beerbower agreed with her efforts. The resolution was tabled until the next meeting.

New Business

Payentry — Joe Allen

Allen said he has taken some calls about issues that county employees are having with Payentry.

Undersheriff Davidson was invited to speak. He went into detail about the problems the new system is causing his department.

Sheriff Bill Martin asked if he and his department heads could have a conversation with Payentry to learn about how to make the system work for them and how other public safety departments use the system.

Martin said they are also having problems with vacation time not showing up. Other department heads agreed.

Milburn said she would send the contact information to him.

Tran thanked the department heads for being willing to work with the commission on this issue. The county is going through growing pains as they adjust to the Payentry system.

He suggested developing a different procedure for the sheriff’s office and the EMS department than the rest of the county employees.

Beerbower offered to facilitate the meeting with Payentry that the sheriff had requested.

Cemetery & Township Financial Reports

Commissioner Gregg Motley pointed out that some of the cemeteries are running on razor thin budgets.

Milburn said that the reports have been signed by people in various offices. Walker said there are no legal ramifications if the signatures are improper.

The commission approved the reports.

Unclaimed Property — Allen

Allen brought to the commission’s attention a list by the Kansas State Treasurer’s office of unclaimed property belonging to Bourbon County. Walker said she would ask the County Treasurer to look into it.

Commission Comments

Allen: “I just want to say that it seems like some of these meetings get a little tense…We all have the same goal…to make our community better.”

“I think we’re on the right road, for the most part,” he said.

Tran: Agreed with Allen’s statement. He said he wants to help the county government members do their jobs.