Dec. 8, 2025 County Commission Agenda Summary

Bourbon County Commission Agenda Bourbon County Commission Chambers, 210 S National Ave. Monday, December 08, 2025, 5:30 PM

I. Call Meeting to Order
- Roll Call
- Pledge of Allegiance
- Prayer
II. Approval of Agenda
III. Approval of Minutes
- 12.01.25 (unofficial until approved)
IV. St. Luke’s Award – EMS
V. Consent Agenda
- Approval of 12.05.25 Accounts Payable & Longevity Payroll ($289,244.53, sent 12.3.25)
- Tax Corrections
VI. Public Comments
VII. Department Updates
- Bill Martin – Sheriff
  - Invoice for Craw-Kan
- Dustin Hall/Kenny Allen
  - Culvert Permit-2222 35th Street
- Lora Holdridge – Register of Deeds
  - Equipment Space & Employee Access
  - Administrative Access & License Keys
- Susan Walker – County Clerk
  - December 22nd Meeting
VIII. Old Business
- October 2025 Financials
- Sale of Real Property
- Jayhawk 240th Speed Limit
IX. New Business
- Real Property Relief Application – Herman & Darlene Leihsing/Avis Bosley
- Resolution 39-25 – Contribution Agreement Hinton Creek
- Resolution 40-25 – Contribution Agreement Tennyson Creek
- Resolution 41-25 – Tennyson Creek exemption from Moratorium
- Hinton Creek First Amendment
- Tennyson Creek First Amendment
- Tennyson Creek Contribution Agreement
- Settlement and Release Agreement Tennyson Creek
- Settlement and Release Agreement Hinton Creek
- Resolution 42-25 – Transfer of Funds
X. Build Agenda for following meeting
XI. Commission Comments
XII. Adjournment

The minutes summarize key discussions and decisions from the previous meeting:

Financial and Personnel Decisions (Page 4):
- The Commission approved collecting employee insurance premiums “in arrears” (in real-time) rather than in advance. New hires will receive benefits the first of the month following a 30-day waiting period.
- The creation of an Administrative Assistant position for the Commission was approved, pending identification of funding.
- A motion passed to transfer $200,000 from the Inmate Fees Fund (120) to the General Fund (001) (Page 4).
- Longevity pay for 2025 was approved to be funded in the same manner as 2024, acknowledging all years of service (Page 5).
- The Commission approved soliciting proposals from local real estate brokers to list the 108 West 2nd Street property for sale (Page 4).
- Resolution 37-25 was adopted regarding the process for appointing a replacement for the District 3 Commissioner in January (Page 5).
- Resolution 38-25 was approved for the 6th Judicial facility space, waiving monthly rental fees (Page 5).
Future Planning (Page 3): Discussions included switching from 3 to 5 commissioner districts, generating revenue through solar energy agreements, and considering a new space for the County Clerk’s office.

Total Accounts Payable & Longevity Payroll for 12.05.25 is $289,244.53 (Page 7, 34).
Largest Expenditures by Fund/Department from the Accounts Payable Report (Pages 32-34):
- Longevity Pay (County Miscellaneous / Fund 001/99): $58,300.00
- Road and Bridge (Fund 220): $70,386.77
- Road & Bridge Sales Tax Fund (Fund 222): $50,498.73
- County Sheriff/Correctional (Fund 120): $46,131.29
- Employee Benefit (Fund 064): $11,775.59
Bank Reconciliation as of October 31, 2025 (Page 38):
- Total Bourbon County Cash Balance (All Accounts): $7,258,130.82
- Total Certificates of Deposits: $1,550,000.00
Key Fund Status Report Balances (as of October 31, 2025):
- General Fund (001): $505,910.25 (Page 39)
- County Sheriff/Correctional (120): $245,713.78 (Page 39)
- BOND SALES TAX – COUNTY JAIL (370): $2,106,277.34 (Page 40)
- Employee Benefit (064): $747,999.92 (Page 39)
- Ambulance Service (375): $27,184.61 (Page 40)
Sales/Use Tax Comparison (Page 46):
- October 2025 Total Tax: $298,831.11
- Year-to-Date (YTD) Total Tax for 2025 (through October): $3,176,311.93

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