The Regular Council Meeting on January 10, 2023 at Uniontown City Hall, was called to order at 7:00PM by Mayor Jurgensen.  Council members present were Jess Ervin, Danea Esslinger, Josh Hartman, Amber Kelly, and Bradley Stewart.  Also in attendance for all or part of the meeting were Dixie Riedel and Kay Forsen (Kansas Municipal Gas Agency), City Superintendent Bobby Rich, Codes Enforcement Officer Doug Coyan, and City Treasurer Charlene Bolinger.

 

SPECIAL CONSIDERATIONS/PROJECTS

KMGA Prepay Project, Dixie Riedel – gave a presentation of the proposed project and fielded questions.  We would have a contract with KMGA to participate in a project with Minnesota Municipal Gas Agency.  MMGA would be the entity to actually prepay.  If we would choose to participate, we would choose the amount (10%-60%) of our proposed daily usage to pledge to this project.  The discount seen in the last six months has been $0.25-$0.40/unit.

 

Ruritan Bathroom Project, Raymond “Skeet” George – Mr George was unable to attend.  He sent a thank you to the Council for their support of the project with a list of donors and costs for the project.

 

CITIZENS REQUEST

None

 

FINANCIAL REPORT

Treasurer Bolinger present the December 2022 Treasurer’s Report.  Beginning Checking Account Balance for all funds was $354,638.51, Receipts $56,191.05, Transfers Out $19,026.68, Expenditures $48,250.91, Checking Account Closing Balance $343,551.97. Bank Statement Balance $355,533.60, including Checking Account Interest of $76.87, Outstanding Deposits $0, Outstanding Checks $11,981.63, Reconciled Balance $343,551.97.  Water Utilities Certificates of Deposit $33,165.36, Sewer Utilities Certificate of Deposit $19,793.26, Gas Utilities Certificates of Deposit $33,442.36, Total All Funds, including Certificates of Deposit $429,952.95. Year-to-Date Interest in Checking Acct is $438.27, and Utility CDs $374.30 for a Total Year-to-Date Interest of $812.57.  Also included the status of the Projects Checking Account for the month of December 2022, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0.  December Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00 to General Fund $2,000.00 and to Capital Improvement $1,000.00; from Water Utility Fund to GO Water Bond & Interest $1,624.00, to Security Meter Deposits $0.23, to General Fund $3,000.00 and to Capital Improvement $1,000.00; from Gas Utility Fund to Security Meter Deposits $0.45, to General Fund $3,000.00 and to Capital Improvement $3,000.00; from General Fund to Capital Improvement $3,000.00 for Total Transfers of $19,026.68.  Net Loss for the month of December $11,086.54, Year-to-Date Net Income $19,808.47.  Budget vs Actual Water Fund YTD Revenue $123,315.52 (116.9%), Expenditures $116,473.53 (89.2%); Sewer Fund YTD Revenue $36,274.50 (101.6%), Expenditures $39,133.62 (95.4%); Gas Fund YTD Revenue $133,607.21 (95.7%), Expenditures $172,946.27 (70.5%); General Fund YTD Revenue $155,336.20 (109.6%), Expenditures $146,843.96 (88.8%); and Special Highway YTD Revenue $7,661.33 (120.9%), Expenditures $10,620.81 (99.9%).  The January 2023 estimated payables in the amount of $39,253.89 were presented.

 

CONSENT AGENDA

Motion by Esslinger, Second by Hartman, Approved 5-0, to approve Consent Agenda:

• Minutes of December 13, 2022, Regular Council Meeting
• Treasurer’s Report, Monthly Transaction Report & Accounts Payables
• Resolution 2023-0110-1 – 2023 GAAP Waiver
• Destruction of records for 2012 and prior

 

DEPARTMENT REPORTS

City Superintendent Rich reported KCC Inspection of gas system will by January 17-18.

 

Codes Enforcement Officer Coyan reported little change on Smith Estate demolition over holidays.  The park looked really good over holidays!

Mayor Jurgensen addressed the ongoing neighbor feud.  Discussion ensued.

 

Clerk Johnson was absent due to family emergency.

 

COUNCIL REPORT

Councilman Ervin – nothing

Councilwoman Esslinger – nothing

Councilman Hartman – nothing

Councilwoman Kelly – nothing

Councilman Stewart – nothing

Mayor Jurgensen – Received an invitation to attend Governor’s inauguration.

 

OLD BUSINESS

School Pond Project – Mayor Jurgensen visited with Bourbon County Public Works Director on the rock and he said the county can’t give us the size rock we’re wanting.  Discussion ensued.

 

Motion by Hartman, Second by Kelly, Approved 5-0 accept the size of rock presented unless they can make bigger

 

Placemaking Project – Mayor Jurgensen has reviewed the catalogs and called companies for pricing.   He’s going to try to get the committee together soon.

 

American Rescue Plan Act update – Doug Coyan indicated materials would probably be delivered around February 1.  Discussion ensued regarding timeline of project.  He also stated that concrete cost is skyrocketing.  Discussion ensued.

 

NEW BUSINESS

Motion by Hartman, Second by Stewart, Approved 5-0 to enter into executive session pursuant to nonelected personnel matters exception KSA 4319(b)(1), in order to discuss nonelected employees performances and pay rates with the open meeting to resume at 8:20PM

Open meeting resumed at 8:20PM.

 

Motion by Hartman, Second by Stewart, Approved 5-0 to increase the City Superintendent and City Clerk wage rate $1.00/hour and the Maintenance Helper wage rate $1.50/hour, effective January 1, 2023

 

Moved by Ervin, Second by Kelly, Approved 5-0, to a

Two local government positions that effect Bourbon County are open, with the resignation of Ashley Shelton and Richard Hilderbrand.

Ashley Shelton resigned as Bourbon County Clerk on Jan. 12, after two years working with the county government.

“She sent her resignation letter to the governor on January 12 and notified me that she is resigning and her last day of employment is Feb. 3,” Mark McCoy,  Bourbon County Republican Party Chairman, said.

When contacted, Shelton said “The Bourbon County Courthouse is not a good environment. I don’t feel I am able to do the job to the best of my ability.”

Within her clerk office she feels “We have a good group.”

In addition to her resignation, another county clerk office person has resigned and another is transferring to different department.

“There is a lot of transition going on in the courthouse,” Shelton said.

The Republican Party will hold a convention on Jan. 26 at 6 p.m.  at the Empress Event Center, 7 N. Main in Fort Scott to select a replacement for Shelton.

“We have 21 days to set a convention to select someone to be approved and their name sent to the governor for appointment,” McCoy said.

The county currently has 34 committee members and during the convention they will interview the candidates,  then have a question and answer session with them.

The candidates will have about 10 minutes to say why they should be selected, he said.

Following this, the party will meet  privately to discuss the candidates and a decision will be made by secret ballot and sent to the governor, McCoy said.

U.S. Senator Richard Hilderbrand

In addition to Shelton, local Republicans will go through the established process of selecting a new Dist. 13 Kansas Senator.

Richard Hilderbrand resigned on Jan. 4, just before the Kansas legislature was set to start. He has served since 2017.

He represented Bourbon, Cherokee and Crawford Counties.

The local committee members from each county will meet on Jan. 22 at 3 p.m. at the Columbus High School auditorium.

Crawford County is in charge until a chairman is selected from those attending the convention, McCoy said.

Once again, candidates will be given a certain number of minutes to tell the group why they should be selected, followed by a question and answer time, then private discussion by the group and a vote taken.

That name will be sent to the governor and wait for appointment.

“Three people have placed their name for this position, Tim Shallenberger, Keri Jensen and Dan Muter,” McCoy said. “Ken Collins was interested, but decided to remove his name.”

McCoy said Hilderbrand resigned to focus on his insurance business and his family.

January 10, 2023 Commission Minutes

Agenda
Bourbon County Commission Room
1st Floor, County Courthouse
210 S. National Avenue
Fort Scott, KS 66701
Date: January 17, 2023
1st District–Nelson Blythe Minutes: Approved: _______________
2nd District–Jim Harris Corrected: _______________________
3rd District–Clifton Beth Adjourned at: _______________
County Clerk–Ashley Shelton
MEETING HELD IN THE COMMISSION ROOM BEGINNING AT 9:00AM
Call to Order
• Flag Salute
• Approval of Minutes
• Signatures for Accounts Payable & Payroll
• Eric Bailey – Road & Bridge Report
• Matt Quick – NRP Program
• Lora Holdridge – Survey Review Discussion
• Jim Harris – Organizational Changes
• Nelson Blythe – Move meeting from Feb 21st to Feb 24th
• Susan Bancroft – Chief Financial Officer
o Broker Selection
o Food Sales Tax Reduction
• Shane Walker – Chief Information Officer
• Justin Meeks – County Counselor
• Public Comment
• Commission Comment

Justifications for Executive Session:
KSA 75–4319(b)(1) To discuss personnel matters of individual nonelected personnel to protect their privacy
KSA 75–4319(b)(2) For consultation with an attorney for the public body or agency which would be deemed privileged in the attorney–client relationship
KSA 75–4319(b)(3) To discuss matters relating to employer–employee negotiations whether or not in consultation with the representative(s) of the body or agency
KSA 75–4319(b)(4) To discuss data relating to financial affairs or trade secrets of corporations, partnerships, trust, and individual proprietorships
KSA 75–4319(b)(6) For the preliminary discussion of the acquisition of real property
KSA 75–4319(b)(12) To discuss matters relating to security measures, if the discussion of such matters at an open meeting would jeopardize such security measures.

Attachment:

doc03510320230113164959