April 13, 2026 Bourbon County Commission Agenda Summary

Location: Bourbon County Commission Time: 5:30 PM

I. Call Meeting to Order (Page 1)
II. Pledge of Allegiance (Page 1)
III. Prayer (Page 1)
IV. Introductions (Page 1)
V. Approval of Agenda (Page 1)
VI. Approval of Minutes: 03.31.26 & 04.06.26 (Page 1)
VII. Approval of Accounts Payable: $445,485.34 (Page 1)
VIII. Approval of Tax Corrections (Page 1)
IX. Approval of February 2026 Financials (Page 1)
X. Public Comments (Page 1)
XI. Executive Session: K.S.A. 75-4319 (b)(4) – Motley (Page 1)
XII. Stronghold: Project Update (Page 1)
XIII. Emergency Services Sales Tax Oversight Committee: Motley (Page 1)
XIV. Executive Session: K.S.A. 75-4319 (b)(1) – Job Performance – Allen (Page 1)
XV. Department Updates (Page 1)
- a. Payroll – Motley Sponsoring Walker
- b. Accounts Payable – Motley Sponsoring Walker
- c. Lora Holdridge
XVI. Old Business (Page 1)
- a. SEK Juvenile Detention Center Termination Letter
- b. Auction – Allen
- c. Special Improvement District – Motley
XVII. New Business (Page 1)
- a. NRP Participation – Approval of Chairman Signature
- b. Meeting Resolution – Milburn
- c. KCCA Membership
XVIII. Commission Comments (Page 1)
XIX. Future Agenda Topics (Page 1)
XX. Adjournment (Page 1)

March 31, 2026 – Special Meeting Minutes Summary (Pages 2-3)

Excavator Purchase & Financing: The Commission discussed financing for a new excavator. While there was interest in an RFP for local bank financing, the board ultimately voted 3-1 to proceed with a 4.99% interest rate and sign the purchase contract to avoid delays and rising repair costs on existing equipment.
Budgeting Concerns: Commissioner Milburn-Kee expressed concerns regarding proper budgeting procedures and the need for a formal purchasing policy for future large acquisitions.

April 6, 2026 – Regular Meeting Minutes Summary (Pages 4-8)

Financial Approvals: The board approved accounts payable totaling $104,217.64. This included discussions on IT budget miscategorizations for electrical work and phone updates.
Elections Update: County Clerk Susan Walker announced filing deadlines (June 1st) and primary dates (August 4th) for upcoming commissioner and township positions.
Internal Controls: A detailed accounts payable process was presented to strengthen internal controls, including a request for commissioners to sign reviewed vouchers.
Sheriff’s Department Audit: Public comment was received regarding discrepancies in past sheriff’s department audits. There was a suggestion to include the department in future external audit scopes.
Sewer Code Enforcement: Discussions continued regarding the difficulty of enforcing current sewer codes. A new, more stringent code is being reviewed, though staffing for enforcement remains a challenge.
Basement Cleanup & Surplus Property: Plans were discussed to clean up clutter in the courthouse basement. Department heads will be asked to mark any items they wish to keep before the rest is disposed of or auctioned.
Juvenile Detention Contract: The commission reviewed a drafted termination letter for the SEK Juvenile Detention Center contract. Withdrawal would be effective January 1, 2027.

Financial Reports & Open Invoices (Pages 9-14)

Invoice Summaries: The packet includes a line-item breakdown of open invoices by department, covering the General Fund, Appraisers, Elections, Landfill, and Sheriff/Correctional services.
Department Totals: Notable totals include $15,651.73 for Landfill operations and significant payroll clearing entries across multiple funds.
Revenue and Expense Tracking: Detailed reports as of February 28, 2026, show YTD budget remaining for departments such as the County Attorney, Register of Deeds, and Courthouse Maintenance.

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